Deputy Manager, Private Assets Services (AIA Investment Management) at AIA Australia
2 days ago
Aia
ph3Overview /h3pDeputy Manager, Private Assets Services (AIA Investment Management) – Full time on site position in PV, ES, AIA Australia. The role focuses on ensuring efficient, accurate and well‑controlled execution of private assets operations across the investment lifecycle. Responsibilities include managing capital calls and distributions, overseeing fund onboarding and setup, coordinating funding and audit processes, and maintaining high standards of data integrity and operational excellence through effective use of systems and workflows. The Deputy Manager serves as key point of contact for internal stakeholders and external service providers, driving continuous improvement in the private assets operating model and supporting business growth across private equity, credit, real estate and other private market investments. /ph3Responsibilities /h3ulliSupport the efficient, accurate and well‑controlled running of private assets operations, working closely with internal teams, external managers and service providers to deliver timely execution and strong data integrity.ulliReview and validate capital activity, including GP capital call and distribution notices, capital account statements and related transactions processed in the portfolio management system, and confirm receipt of distributions. /liliAdminister user access for GP portals and maintain accurate, current GP contact records. /liliExecute end‑to‑end operational activities for new managed fund launches, coordinating documentation, timelines and stakeholders through to completion. /liliOversee newly established investee funds to ensure mandatory set‑up fields, records and operational requirements are completed accurately. /liliAct as a day‑to‑day operational contact for General Partners on capital calls, distributions, undrawn commitments and related queries, ensuring timely follow‑through and resolution. /liliCoordinate funding requirements and process capital call payments through approved workflows and systems. /liliOversee external service providers, including data service providers, custodians, fund administrators, transfer agents and auditors, to ensure delivery against agreed timelines and service expectations. /liliSupport fund onboarding activities, including customer KYC, subscription documentation, commitment agreements and FATCA/CRS declarations. /liliManage capital call and distribution workflows, including support for investor notices issued by the AIA VCC to internal customers. /liliSupport VCC distribution planning and execution in coordination with relevant stakeholders. /liliCoordinate and support fund audit activities, working with internal stakeholders and external auditors to meet timelines and information requirements. /liliResolve operational exceptions generated by the portfolio management system, escalating issues where appropriate and driving timely closure. /li /ul /liliBuild strong working relationships across Private Assets portfolio management teams, internal stakeholders, external managers and service providers to deliver a high‑quality service experience and dependable operational support. /liliPartner with the Head of Investment Services and Head of Private Assets Services to evolve the private investments services operating model, identifying opportunities to simplify workflows, improve efficiency and strengthen controls as the business continues to grow. /liliCreate and maintain clear process documentation aligned to the control environment, while contributing to continuous improvement across end‑to‑end private assets operations. /liliContribute to broader Group and Company initiatives involving private assets by bringing operational insight, practical execution support and a continuous improvement mindset. /li /ulh3Qualifications /h3ulliBachelor’s degree in Business Administration, Accounting, Banking and Finance, or a related discipline. /liliAt least 4 years of relevant experience in asset management, private markets, fund operations or a related private assets environment. /liliGood understanding of end‑to‑end private assets investment operations, including controls, workflows and supporting technologies. /liliKnowledge of private fund vehicles such as SICAV, Singapore unit trusts and/or VCC structures would be advantageous. /liliA process‑oriented and control‑conscious approach, with the ability to identify improvement opportunities and support change initiatives. /liliConfidence working with internal stakeholders, external service providers, fund managers or counterparties in a professional and collaborative manner. /liliStrong analytical skills, with the ability to prepare clear business or financial analysis and management materials. /liliStrong written and verbal communication skills, with the ability to work effectively across functions and levels of seniority. /liliAdvanced proficiency in Excel, Word and PowerPoint; experience with eFront would be an advantage. /liliComfortable working in a fast‑paced environment, with a high standard of quality, accuracy and accountability. /liliA collaborative, proactive and adaptable working style, with a strong sense of ownership and a desire to learn and grow. /li /ul /p #J-18808-Ljbffr
