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Receptionist / Administrative Assistant - The Child and Family Practice - London

Health & Social Care

2 hours ago104 views

Private Mental Healthcare Service in London is looking for an administration assistant on a temporary/part-time basis. When necessary, we need someone who is willing to work flexible hours and on Saturdays. An Administration Assistant is responsible for providing administrative support to clients, answering phone calls, maintaining communication with staff and clients, assisting with executive administrative tasks, interacting with service providers, and maintaining a professional demeanour at all times.


You will report to the current practice manager or whoever is the practice manager at the time of your employment for the items below:


Your duties and responsibilities will be:
● Greeting visitors to the facility warmly and offering them help immediately
● Providing customer support
● Representing the business with a positive attitude and professional appearance
● Taking and directing calls and messages
● Completing administrative tasks like filing and delivering and accepting mail
● Cleaning, organising and maintaining the reception and waiting area
● Checking rooms to ensure they are left in line with the practice regulations after each clinician
● Keeping basic office supplies like pens stocked and accessible to visitors
● Signing in visitors and monitoring their adherence to room use times
● Assisting the triage clinician, in conjunction with the practice manager, in the triaging process via telephone and email
● Tracking referrals
● Answering questions about products and services offered by the practice
● Booking rooms for clinicians
● Interacting with other departments, such as Information Technology (IT), when someone needs more technical assistance
● Maintaining front door security and reporting any suspicious activity
● Processing sales and/or assisting clients with payments and raising invoices on the system
● Engaging in public relations or marketing to a minor degree
● Ensuring the coffee area, kitchen and fridges are fully stocked
● Informing practice manager of order which need to be made (stock control)
● Assisting with basic social media and marketing when required

  • Experience
    Required
  • Employment
    Part-time
  • Schedule
    Shifts from Monday to Saturday
  • Salary
    £13 – £13.5 hourly
  • Starting time
    Immediate start!

pin icon60 Bloomsbury Street, WC1B 3QU, London

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Health & Social CareLondon

Mental Health Service • 1-10 Employees

Hiring on JOB TODAY since October, 2024

The Child and Family Practice in London offers a wide range of clinical and therapeutic services for children, young people, and families, providing assessment and treatment for various psychological, emotional, and developmental issues.

Peter M. avatar icon
Peter M.Active 3 minutes ago
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