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£29,028 - £33,496 + excellent benefits Those Huge Small Victories For children with complex, challenging needs, the level of care and education must go above and beyond. That’s what drives us, here at Witherslack Group. With our high staff-to-child ratio and in-house clinical teams, we’re proud to have won a reputation for excellence and market leading OFSTED ratings. Get out what you put in As a Pastoral Support Assistant you’ll help us meet our young peoples’ emotional needs. Our young people have challenging complex emotional and behavioural needs [Autistic Spectrum Disorder/Social, Emotional and Mental Health] and need more support than most. You’ll make sure they get it by applying high standards of care. It means working with families and developing programs for each individual young person. With careful assessment and planning, you’ll create a positive learning environment where every young person can thrive. With experience working with young people with BESD or ASD in a school or care setting you will understand our young peoples developmental needs and what pastoral care entails. A good listener who can motivate and work in a team, you inspire young people to achieve. Flexibility and good organizational skills mean you’ll be an asset to the Witherslack Group. One of the best environments in SEND Having joined Witherslack Group in 2022, Greenholm School is an independent, specialist day school providing high quality education based in South West London. The school meets the needs of pupils with autism and additional needs such as ADHD, speech and language difficulties, sensory issues and associated behavioural difficulties – and was recently rated Good by Ofsted. What we do for you We know you’re going to do great things. For your hard work and commitment, we reward you with the best salary and benefits package in the education sector. With us, you’ll get to bring learning to life and make a genuine difference to the lives of our young people – plus you’ll get: * Training: A full induction and on the job training * Holiday: You’ll work hard at WG, so you’ll be rewarded with full school holidays * Progression: If career development is your thing, most of our head teachers and leaders have been promoted from within our group * Flexible benefits: meaning you can increase/decrease benefits such as life insurance – check out our benefits ___ Flexible benefits: meaning you can increase/decrease benefits such as life insurance – check out our benefits * Wellbeing: a host of wellbeing tools and advice including employee assistance * Medical cover so you can claim back the cost of things like an opticians or dentist appointment and a host of high-street discounts * Beautiful working environments with the very best facilities – check out our schools ___ Beautiful working environments with the very best facilities – check out our schools * A recommend a friend scheme that offers a £1,000 bonus every time * Contributory pension scheme – matched up to 5% Bring your whole-self to work Our young people come from all walks of life, diverse backgrounds and with different needs – and our workforce reflects that diversity, so that our teams can engage, encourage and inspire our young people to be themselves. You’ll be more than a Pastoral Assistant, you’ll be able to connect with our pupils because of: * Previous experience with ASC, ADHD or SEMH pupils and with working with families in challenging circumstances and expertise to support and resolve difficulties * Experience of multi-agency work with an understanding of legislation, policies and guidance around safeguarding and child protection * Ideally - NVQ 3 in Care/Level 2 Teaching Assistant Qualification Interested in joining us? Our young people deserve the best possible future and we feel the same about our teams. You deserve to have the career you want, with a purpose-led employer, in an environment that allows you to be yourself. The Witherslack Group is committed to safeguarding and promoting the welfare of its young people. This post is subject to an enhanced DBS check (we will cover the cost) and an online search. We are an equal opportunities employer welcoming applications from all sections of the community. For a full job description and person specification, please see the attached document. For a full job description and person specification, please click ______ To view our ex-offenders policy please click ___. To view our Child Protection Policy, please visit the 'Parents and Carers' section of this School/Learning centre. You can find all our Schools ___.

Community Host / Leisure Assistant - Chistlehurst and Sidcup Grammar School - Sidcup, London. We PRIDE ourselves on minimising the hassle for schools to let out their sports and leisure facilities and our Community Hosts are PASSIONATE about providing an excellent service to groups who hire those fa

Branch Director – Vet Surgeon From £75,000 + profit share Full time/Permanent South-East London Are you a Vet Surgeon wondering how to progress your career? Do you want to be able to make changes and improvements to your practice? Looking for a new role with support and backing but ability to take charge? A well-established practice in South-East London is looking for a Branch Director, this role would allow you to reshape and bring your dream practice to life. This is an exciting opportunity to lead a successful practice, with a full team, while receiving full support and backing from the very start! Within the practice there are three consultation rooms, a dedicated theatre, large prep area, dental facilities including x-ray, ultrasound, and in-house laboratory. The clinic all holds a brand-new endoscope and Virtual Veterinary Specialist equipment enabling scans to be undertaken with specialists. There is already a full team at your fingertips including a practice manager, 4 vet surgeons, 7 nurses, 2 student nurses, 4 client care assistants, 2 patient care assistants, and a veterinary care assistant. This is a great opportunity to lead a hard-working team to continued success! We are looking for an experienced Vet who is confident, you do not need previous experience of running a business, just bring your clinical experience and passion! What’s in it for you? • Competitive starting salary with monthly profit share, • Guaranteed exit payment when you choose to step away, • Full operational support, • A connected community of other directors to lean on, • Build and develop a team aligned with your values, • Shape the practice your way with backing and support Requirements: • Qualified Veterinary Surgeon with RCVS registration, • Minimum of 2 years’ experience working in small animal practice, • Be confident to do both consult and surgery, • Low initial investment Location: The surgery is Iocated in South-East London with excellent transport links to Central London, Orpington, Sidcup, Greenwich, Gravesend, Aylesford, Sevenoaks, Croydon and surrounding areas. Want to apply or want more information? Once you submit your CV, someone will be in contact with feedback and an option for an informal chat within 2 working days. Feel free to call Compass Associates mainline and ask for Carina Walker, though information will be limited without a CV. Recommendations Compass Associates Ltd are working in partnership on this position. If you are not interested, but know someone who is, we offer £200 vouchers for each successful recommendation.

Special Needs Teaching Assistant - Special Needs Provision (Wandsworth) Term-time only | Excellent facilities | Competitive pay reviewed after 12 weeks | Great work-life balance SANZA Teaching Agency is excited to offer an outstanding opportunity for a Special Needs Teaching Assistant to join a we

SEN Teaching Assistant Support SEMH Learners | Bexley Secondary. This full-time SEN Teaching Assistant role offers a dynamic and rewarding opportunity to work alongside an inspirational headteacher and a specialist support team in a school known for its outstanding facilities and inclusive ethos. S

The Assistant Facilities Manager supports the day-to-day management of the property, under the overall supervision of the Facilities and Health & Safety Manager. The Assistant Facilities Manager will be expected to contribute to the running of the property as a whole. As Assistant Facilities Ma

Working closely with Facilities Co-ordinator and Facilities Manager, the Facilities Assistant will provide crucial support to the whole office. Law firm is seeking an experienced Facilities Assistant to join their Facilities team at their London headquarters by London Bridge. Previous experience of

Insight Executive Group are delighted to be working with a global facilities management organisation who are looking for an Assistant Domestic Manager to work in one of their leading healthcare sites in East London. The successful Assistant Domestic Manager will be responsible for: * ensuring that

Facilities Assistant – London Office We’re recruiting on behalf of a prestigious international law firm seeking a proactive and reliable Facilities Assistant to support the day-to-day operations of their London office. This is a hands-on role that blends operational support, client service, and project coordination — ideal for someone who thrives in a fast-paced, professional. Duties: • Respond to helpdesk enquiries and coordinate resolutions across departments, • Set up meeting rooms and event spaces with furniture and equipment, • Liaise with contractors and service providers (M&E, cleaning, access control, etc.), • Maintain systems including BMS, CCTV, access portals, and internal spreadsheets, • Order supplies, manage invoices, and process expenses, • Support onboarding/offboarding, internal moves, and office tours, • Conduct daily floor walks and facilities checks, • Collaborate on firm-wide initiatives and update internal resources The perfect Facilities Assistant will have: • Experience in a professional services environment (preferred), • Strong organisational and multitasking skills, • Excellent communication and troubleshooting abilities, • Confident using Microsoft Word, Excel, and internal systems, • A flexible, enthusiastic team player with a service-first mindset This is a fantastic opportunity to join a global firm where your contribution will help shape the workplace experience for staff and visitors alike. If you’re ready to take the next step in your facilities career, we’d love to hear from you.

Assistant Facilities Manager London £28,000 + Package & Opportunities Are you looking to take the next step in your Facilities Management career? This is an excellent opportunity for someone with facilities or property management experience who wants to build a long-term career in FM. This role has hybrid working and occasional site visits. As Assistant Facilities Manager, you’ll play a key role in supporting the day-to-day management of multiple properties, ensuring the smooth delivery of both hard and soft services. You’ll work closely with tenants, contractors, and internal teams to deliver a best-in-class FM service while gaining exposure to budgets, compliance, and sustainability initiatives. What you’ll be doing: • Assisting in the management of FM services across a diverse property portfolio., • Monitoring and supporting statutory compliance (targeting above 95%)., • Liaising with suppliers, contractors, and tenants to resolve issues and ensure KPIs are met., • Conducting monthly site inspections and coordinating emergency procedures., • Supporting service charge budget preparation and cost management., • Helping deliver sustainability initiatives in collaboration with the Senior FM, • Acting as a point of escalation for Help-desk queries. What our client is looking for: • At least 2 years’ experience in Facilities Management or property administration., • Knowledge of H&S processes (IOSH Managing Safely or equivalent desirable)., • Strong IT skills (MS Office essential; QUBE, eLogbook, PRISM, or similar systems an advantage)., • A confident communicator who can build strong relationships with landlords, tenants, and contractors., • A proactive, detail-focused professional with the ability to manage their own workload., • Interest in sustainability and a willingness to grow through IOSH/IWFM development. Why Join? This role offers the chance to: • Gain exposure to both hard and soft FM services., • Build hands-on experience in compliance, sustainability, and contract management., • Work in a collaborative, forward-thinking environment., • Develop your career with support for professional training and qualifications. If you’re ambitious, detail-driven, and ready to take the next step in your FM career, we’d love to hear from you. Apply Now To apply, please contact the Maxwell Stephens team on 02071184848, or send your CV to .

Job Title: Executive Assistant to the Chief Executive Officer Location: Central London (Office-based with flexible working options depending on business needs) Salary: £50,000 per annum + bonus & benefits About the Role: We are seeking a proactive and dynamic EA to provide comprehensive executive-level support to an innovative and forward-thinking CEO of a leading barrister’s chambers. This is a varied and exciting role that will be central to the smooth running of the CEO’s day-to-day activities. This role is ideal for someone who thrives in a fast-paced environment, enjoys challenges, and is truly passionate about delivering high-quality support. Key Responsibilities: • Manage complex and detailed calendars, diaries, and schedules., • Coordinate both internal and external meetings, ensuring logistics are handled smoothly., • Arrange detailed domestic and international travel plans (flights, accommodation, transportation, itineraries, etc.)., • Manage the CEO’s social media accounts and prepare travel-related documentation., • Process invoices and manage expense claims., • Serve as the CEO’s primary point of contact, ensuring efficient communication with staff, clients, and external parties., • Screen and prioritize incoming calls and emails., • Assist in drafting and preparing high-quality communication for internal and external stakeholders., • Coordinate business development and internal events., • Research and gather information for internal projects and events., • Lead and coordinate ad-hoc projects as required., • Provide general support to ensure the smooth operation of the Chambers., • Help build a strong, collaborative team culture with open communication. Key requirements • Exceptional interpersonal skills and the ability to build relationships with a range of stakeholders., • Excellent written and verbal communication skills (including proof-reading ability)., • Strong organisational skills and a keen attention to detail., • Ability to multitask, prioritise, and stay calm under pressure., • A proactive and flexible approach, with the ability to work both independently and as part of a team., • High levels of discretion, particularly in dealing with sensitive and confidential matters., • Strong proficiency in MS Office (Word, Outlook, Excel, PowerPoint). What’s on Offer: • A salary of £50,000 per annum + discretionary annual bonus., • 25 days of annual leave, plus bank holidays., • After successful probation, an excellent benefits package including private medical insurance, life insurance, interest-free season ticket loan, and more., • A modern and spacious office with excellent facilities., • A culture that supports work-life balance, health, social, and wellbeing initiatives. Flexibility: While this role is predominantly office-based, there is the potential for some flexibility to work from home, once you have completed the training and probationary period. Flexibility around working hours, including early mornings and late evenings, is also required in line with the business needs.

Facilities Team Assistant — Exclusive Opportunity with a Leading Global Hedge Fund We’re partnering with one of the world’s fastest-growing hedge funds to find an organised, proactive, and service-driven Facilities Team Assistant to join their London office. This is an outstanding opportunity for someone with a few years’ office or facilities experience who is ready to step into a fast-paced, high-performing environment at the heart of global finance. Renowned for its exceptional growth, entrepreneurial spirit, and meritocratic culture, this firm offers the chance to work alongside some of the most impressive minds in the industry, ensuring the office runs seamlessly and remains a world-class working environment. Key Responsibilities As part of the Facilities & Front of House team, you’ll ensure smooth day-to-day operations across the London office, delivering a first-class experience to employees, visitors, and VIP clients. Duties include: Reception & Front of House • Meeting and greeting clients and visitors with warmth and professionalism, • Escorting guests to meeting rooms, providing refreshments, and announcing arrivals, • Maintaining the highest presentation standards across all client-facing spaces, • Managing the meeting room booking system and tracker, • Ensuring meeting rooms are set up and cleared promptly after use Facilities Management • Coordinating repairs, maintenance, and office services, liaising with vendors and contractors, • Supporting Health & Safety compliance, including visitor logs and security badge issuance, • Ordering and replenishing office and pantry supplies for London and Paris offices, • Managing incoming and outgoing mail and arranging couriers (FedEx and local), • Overseeing office equipment and liaising with suppliers for servicing and repairs, • Processing invoices and maintaining vendor relationships Team & Administrative Support • Providing ad hoc support to the Executive Assistants and broader office team, • Assisting with internal and external events, including logistics and catering, • Coordinating travel bookings where required, • Preparing reports, presentations, and documentation for facilities projects, • Covering for the Front of House Manager during absences

Mode Search is partnering with a globally renowned luxury lifestyle brand in search of a highly organised, proactive, and experienced Office Manager / Personal Assistant to support their UK Managing Director. This is an exciting opportunity to work at the heart of a pioneering luxury business, known for its eclectic, enchanting, and joyful collections. Based at their Central London head office close to Soho, this is a full-time, office-based role where you will oversee the smooth running of all office operations while providing executive-level support to the MD. This is a hands-on, dynamic role that combines organisational excellence, operational management, and personal assistance in a fast-paced, luxury environment. The Role: • Serve as first point of contact at reception of the building for visitors, managing calls, emails, and appointments., • Oversee and maintain all aspects of the office, including facilities, equipment, communal areas, and supplies., • Plan, organise, and coordinate meetings, boardroom setups, and internal events., • Organise travel, hotel, and restaurant bookings for the senior team and MD., • Manage office budgets, identify cost-saving opportunities, and ensure expenses remain within limits., • Support onboarding of new staff and maintain high standards of workplace health and safety., • Act as the key contact for contractors, IT providers, and security, ensuring smooth operations., • Support the MD with diary management, personal requests, and ad hoc administrative tasks., • Coordinate CSR projects, office events, and staff gifting programs. Requirements: • Proven experience in office management or executive assistance, ideally in a luxury or high-profile environment., • Strong organisational, time-management, and multitasking abilities., • Excellent communication and interpersonal skills., • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software., • Ability to work independently, anticipate needs, and remain flexible in a fast-paced environment. The role offers a competitive salary, bonus and generous benefits including private healthcare. This is a fantastic opportunity for a highly motivated professional to join a global luxury brand at a pivotal time. If you thrive in a high-pressure, dynamic environment and have a passion for operational excellence, we want to hear from you. Please note that due to a high number of applications we are currently receiving we are unfortunately not able to provide individual feedback to every candidate at this stage of the process. If your application is successful, you will be contacted by us in due course. You can also email your resume directly to us on if you would like to apply

Operations Assistant We’re seeking Legal Receptionists, Clerks or Administrators who are ready to build on their experience and step into a rewarding administrative role at a top-tier US law firm. Joining a firm of this calibre opens doors to a successful career within the Legal industry! • Salary to £40,000, • 09:30-17:30 (Monday-Friday), • Located in beautiful, modern offices in one of London’s most prestigious areas, • Free meals in the office, • 10% pension contribution Key Responsibilities of the Operations Assistant: • Manage the Facilities team calendar including reminders, team meetings, maintenance schedules etc., • Take minutes of team meetings and follow-up on action points., • Assistant with office logistics, including facilities management, and vendor relationships., • Support and assist with planning office moves, liaising with IT, Facilities, and all relevant Business Services teams., • Assist with the onboarding and offboarding of facilities vendors., • Track and manage the firm’s assets e.g. furniture, coffee machines, office plants, etc. to help coordinate service and maintenance requests., • Conduct periodic Health & Safety and Fire compliance checks., • Coordinate Health & Safety and Fire compliance training for staff and maintain records, first aid, manual handling, and fire marshal administration. Skills & Requirements of the Operations Assistant: • 1-year of experience in an Administrative, Operations, or Reception role from a law firm or Chambers, • Excellent interpersonal skills, with an uncompromising focus on customer service., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Proactive problem-solving abilities and a high-level of initiative.

The opportunity for either an experienced Assistant Hygiene Manager, or someone with management experience, to help lead and uphold the impeccable standards of cleanliness and presentation expected in one of the world’s most luxury retail environments. What You'll Be Doing: • Supporting the Hygiene Manager in overseeing and in managing all night shift cleaning and hygiene operations across trading, hospitality, and back-of-house areas., • Ensuring overnight teams meet the highest cleanliness, health & safety, and hygiene standards, • Managing external cleaning contractors and in-house hygiene staff, ensuring service levels are consistently met., • Conducting night-time inspections, audits, and ensuring compliance with relevant hygiene and safety protocols (e.g. COSHH, HACCP)., • Collaborating with departments across retail, hospitality, and facilities to respond quickly to hygiene concerns - Liaising with day teams to ensure a smooth handover and continuity of standards., • Assisting with training and development of hygiene team members. What You'll Bring: • Proven experience in a hygiene, production, services, or facilities management role., • Strong leadership and communication skills, with the ability to lead by example., • Working knowledge of relevant hygiene and safety standards and legislation., • Organised, adaptable, and calm under pressure in a fast-paced, high-profile setting., • A hands-on approach with excellent attention to detail - nothing escapes your notice. NB - this role does not offer visa sponsorship.

Job : Part Time Office Manager ( 4 days per week Monday - Thursday - 3 days on site & 1 remote ) Location : Central London Salary : £ 23,999.04 - £ 27,998.88 depending on experience Start : ASAP Duration : Permanent Sector : Creative Industry Our client in the Creative Sector is recruiting for a Part Time Office Manager ( Monday - Thursday ) this position will be Hybrid ( 3 days in office and 1 remote ) and to start ASAP. The ideal candidate will have experience in a similar role, this role could be ideal for a junior Office Manager looking for the next step in your career. The ideal candidate will also be confident in Diary Management for multiple senior managers, experienced in the Creative or similar setting and be able to start with short notice. Duties to Include ( but not limited to ) : • Manage the UK office, regularly communicating office plans, changes and requirements to the UK team., • Act as the first point of contact, in-person and via the main telephone welcoming and hosting visitors., • Ongoing liaison with building management, security, and cleaning teams to ensure smooth operations., • Manage office logistics including post, couriers, kitchen and office supplies, meeting room scheduling, catering and visitor arrangements., • Coordinate office projects such as refurbishments, maintenance, and office moves, with oversight from the Executive Assistant., • Negotiate and contract new suppliers for stationery, office equipment, and furniture, ensuring value and quality, • Office Events and socials, being part of the culture and events committee, • Diary Management for senior leaders in the business, • Arranging travel, booking meetings, creating agendas, ad hoc support as needed., • Project support and coordination where needed., • Assisting with Board meetings, • General Administration, • Health & Safety Officer & First Aider, • Compliance, • Working closely with external facilities providers Apply today !

Assistant Food and Beverage Manager job opening for Park Plaza Victoria London Hotel and Park Plaza County Hall London Hotel - (Two separate jobs) At Park Plaza, first-class service and delicious food and drink are every bit as important to the hotel experience as a great night’s sleep in a stylish location is. That is why your contribution as an Assistant Food and Beverage Manager is so important. As the friendly face of the 299 guest bedrooms, 17 Meeting and Events spaces and VIC Restaurant and Bar at the stylish Park Plaza London Victoria Hotel, ideally located in the West End within walking distance of the Victoria London train station. As the friendly face of the 399 guest bedrooms, 7 Meeting and Events spaces, and Atrio Restaurant and Bar at the stylish Park Plaza County Hall London Hotel, ideally located just south of Westminster Bridge overlooking the River Thames with spectacular views across London. The key role for you as our Assistant Food and Beverage Manager, you lead by example, showing the rest of the team how to give our guests a memorable experience. As our Assistant Food and Beverage Manager, you will receive: • Salary: Highly competitive plus Service Charge, • Heavily discounted hotel rates in Europe (extends to the Radisson Hotel Group and family & friends), • F&B discounts at our restaurants and bars (for your whole party), • Start with 30 days of holiday per year - including bank holidays, increasing with years of service, • Two free meals per day, • Access to 40% of your pay before payday through Wagestream, • Recommend a friend scheme – up to £750, • Vitality at work scheme with great gym discounts & more, • Ride to Work scheme & free cycling lessons, • Benefit Hub – Discounted prices at hundreds of stores, supermarkets, major retailers, attractions, restaurants, and cinemas., • Free dry cleaning for work uniforms, • Annual Staff parties and events, • Company pension plan & award-winning training We are looking for our Assistant Food and Beverage Manager, who: • Assists in managing day-to-day operations of the breakfast, M&E, restaurant, bar, and room service, • Ensures smooth coordination between the kitchen and service teams, • Monitors inventory and orders supplies to maintain adequate stock levels, • Handles guest inquiries and complaints, resolving issues promptly, • Upholds health, safety, and sanitation standards, • Assists with budgeting, cost control, and achieving revenue targets, • Shares our values: Trust, Respect, Teamwork, Enthusiasm, Commitment & Care, • Has previous experience as a Restaurant & Bar Manager or Assistant Food & Beverage Manager in a hotel Renowned for creating memorable moments, Park Plaza caters to both leisure and business travellers with stylish guest rooms and versatile meeting facilities, which are perfectly complemented by award-winning restaurants and bars. Park Plaza. Be part of it.

Assistant Director, Estates and Engineering Up to c. £80,000 plus excellent benefits City St George’s, University of London is the University of business, practice and the professions and brings together the expertise and excellence of City, University of London and St George’s, University of London into one institution. The combined university is one of the largest suppliers of the health workforce in the capital, as well as one of the largest higher education destinations for London students. Combining a breadth of disciplines across health, business, law, creativity, communications, science and technology, we are creating a ‘health powerhouse’ for students, researchers, the NHS and partners in uniting a world-leading specialist health university. We are now one of the UK’s largest health educators, where staff and students have access to an expanded team of brilliant academic and professional services colleagues, combined resources and facilities and more interdisciplinary opportunities. The merger creates opportunities to generate significant change in the world of healthcare including changes to treatment, population health monitoring, workforce development and leadership, policy, and advocacy. Reporting to the Director of Estates, Environment & Facilities, the postholder will lead on the operational management of all engineering infrastructure and building services across a range of highly specialised and business critical activities crucial to the success of the University. This role spans all three campuses which have varied and complex assets and ensures that these are safe, compliant, and well maintained in support of the University’s Estates Strategy. This role will suit exceptional candidates with a track record of managing large diverse estates through both in-house operational teams and outsourced contracts. You will be adept at prioritising and providing an exceptional customer service all within budget. To be a success in the role, we are seeking an individual with outstanding stakeholder engagement and team leadership skills, and who is results focused and customer-centric in approach. To learn more about the role, please view the candidate brochure at ___ To arrange a briefing discussion please contact our advisors Michael Hewlett, or Connor Humpage at MRG. Applications should consist of a CV and supporting statement and can be sent to . The closing date for applications is Sunday 16th November 2025.

Adrian Lee & Partners is a world leader in the area of active asset and currency management with over $20 billion in assets under management. It is an independent investment management firm owned by its investment professionals. This exciting role will be based in the firm’s London office, in Mayfair. For more information, please visit . POSITION DESCRIPTION: Ø Executive and Personal Assistant to CIO · Personal travel and events · Property management · Errands · Filtering and fielding calls and emails · Diary management · Scheduling global travel plans Ø Office Manager · Manage day to day running of office facilities · Meeting and greeting clients · General ad hoc administration and office management duties · Assistant Compliance Officer Ø Marketing / Social Media Assistant · Production of marketing materials CANDIDATE: The firm is seeking a polished and proactive EA with; Ø Excellent written and verbal communication skills Ø Strong administration skills Ø Ability to be flexible, diplomatic and discrete Ø Energetic with good work ethic Please send cover letter and curriculum vitae in the strictest confidence to: We are committed to fostering an environment of inclusivity and equal opportunity within our organisation. Applicants from all backgrounds and perspectives are encouraged to apply, regardless of meeting all listed requirements. If you require any accommodations for this role, please let us know and we will endeavour to accommodate your needs. No agents at this stage please. For more information on the firm please visit .

Position: Office Coordinator Location: Mayfair, London Terms: Full‐time/Maternity Leave Cover, (initially 6-month contract with a view to grow within the role and extension significantly beyond this date). Due to a team member going on maternity leave we have an exciting opportunity for an Office Coordinator to join our close-knit team who are managing several major London developments with a view to start from early 2026, though an earlier start date could be possible for the correct candidate. Based in our Mayfair office you would have a key role offering administrative support and ensuring the smooth running of multiple business activities. You will predominantly be working within the Office Management team but will be required to assist the wider project team where needed. As a confident assistant you will enthusiastically undertake any task that is presented Duties (include but are not limited to): • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments, • Manages correspondence by answering emails and sorting mail, • Manages reception area and looks after visitors – providing refreshments where needed, • Answers phone calls and transfers them as necessary, • Drafts, formats, and prints relevant documents, • Maintains stock lists and orders office supplies as needed, • Manages incoming and outgoing post, • Arranges couriers and liaises with logistics supplier for shipping quotes, • Photocopies and files appropriate documents as needed, • Handles office expenses/petty cash, • Assists in purchase orders and invoicing, • Liaise with accounts to maintain a spreadsheet of office running costs, • Assists with facilities maintenance contracts and service agreements for London offices, • Various ad hoc admin tasks for Director of Asset Management, • Carries out regular fire alarm checks and helps maintain a safe working environment, • Helps keep up to date log of all keys and fobs and keeps track of who signs out keys, • Maintains up to date logs of all IT assets and equipment issued to employees., • Liaises with office suppliers to book in servicing visits, • Filing and record keeping on company server, • Liaising with HR to onboard new starters Experience • Proficient in Microsoft Word, Excel. Outlook and PowerPoint, • Diary management essential, • Energetic, personable ‘can do’ approach, • High attention to detail and accuracy and good organisation skills, • Willing to take on larger and smaller projects, • Outstanding written and verbal communication, • Ability to interact well at all levels Salary will be commensurate with your abilities and experience.

Based at: Imperial College, South Kensington, London Monday to Friday First things first. what can we offer you? · 25 days annual leave + bank holidays (with option to buy 5 more) PLUS a day off for your birthday and increase with length of service! · Overtime availability · Matched pension (6–8%) · Life Assurance & Private Medical Insurance (after 12 months) · Flexible benefits including retail discounts, electric car scheme, wellbeing support · Recognition & referral bonus programmes · Volunteering day & Employee Assistance Programme · Are you an experienced FM Contract Administrator ready to take the next step in your career? We’re looking for a proactive and highly organised Lead Contract Support to join our team based at the prestigious Imperial College London. In this key role, you’ll lead a small administrative team, ensuring smooth back-office operations and delivering high-quality support to operational teams and stakeholders. What you’ll be doing? · Team Leadership: Manage, train, and develop the Contract Support Team, ensuring high performance and effective cover for absences. · Operational Coordination: Oversee scheduling and planning of PPM tasks, access arrangements, permits to work, and CAFM updates to meet KPIs and SLAs. · Client & Supplier Support: Handle client and supplier queries, manage shared inboxes, attend meetings, and follow up on actions. · Financial & Commercial Support: Process quotations, POs, invoices, and timesheets, and support accurate financial reporting and compliance with payment terms. · Reporting & Compliance: Ensure documentation, service reports, and QMS records are accurate, complete, and uploaded to CAFM. · Process Improvement: Identify and implement improvements to raise service standards and operational efficiency. What We’re Looking For: · Proven experience in a Contract Administrator role within Facilities Management · Strong leadership and team management skills · Excellent communication and customer service capabilities · High level of organisation, with the ability to prioritise and multi-task · Solid understanding of CAFM systems, preferably Planon · Experience in process improvement, compliance, and driving high standards At Dalkia, we’re passionate about delivering high-quality facilities services that keep our clients’ buildings running smoothly. We promote a culture of safety, collaboration, and professional growth. As a Maintenance Assistant, you’ll be a valued member of a trusted team committed to excellence and customer satisfaction. We are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you.

Assistant Principal (Mathematics Lead), North West London (Inner) Full-time | Permanent | Start January 2026 Highly Competitive Package!!! About The School We are working with a rapidly developing secondary school within a high-performing multi-academy trust, currently sharing facilities with a top flagship school. The schools ethos is underpinned by high expectations, academic rigour, and a commitment to Achievement for All. The Trust has a reputation for excellence, strong collaboration between its schools, and a clear focus on developing curriculum, leadership, and outcomes in core subjects (especially Maths, English & Science). We are seeking a dynamic and ambitious educational leader with subject expertise in mathematics, who will take responsibility for leading the Maths department while also contributing to whole-school leadership and strategic development. Role Purpose The Assistant Principal (Mathematics Lead) will: • Serve as the lead for mathematics across the school (Key Stages 3–4), driving excellence in teaching, learning, curriculum, assessment and outcomes., • Operate as a member of the senior leadership team (SLT), contributing to whole-school strategic planning, improvement, and operational leadership., • Support the Headteacher / Principal in raising standards, ensuring consistency of high expectations, and maintaining a positive culture of accountability and professional growth., • Champion pedagogical innovation, staff development, and data-driven decision making within mathematics and beyond., • Play an active role in Trust-wide collaboration, professional networks, and the sharing of best practice., • Occasionally deputise for senior leaders, as appropriate, and lead specific school initiatives (e.g. assessment, intervention, transition, curriculum review). As Mathematics Lead • Lead the design, implementation and continual refinement of a coherent, ambitious mathematics curriculum, ensuring vertical progression, strong assessment practices, and readiness for further study., • Monitor and evaluate student performance data; identify trends, gaps, and actions; ensure intervention strategies are timely and effective., • Model outstanding mathematics teaching, plan and lead CPD, coaching and mentoring for mathematics colleagues., • Manage the maths teaching team: conduct line management, performance reviews, recruitment, deployment, and resource planning., • Ensure alignment of pedagogical approaches and consistency of practice across all mathematics classes., • Oversee setting policy, tracking, and reporting for mathematics., • Liaise with other subjects / cross-curricular teams to promote numeracy, coherence, and mathematics across the school (e.g. data analysis in other subjects, maths in STEM, cross-subject projects). As Assistant Principal / SLT Member • Contribute to the formulation, implementation and monitoring of the school improvement plan (SIP) / strategic plan., • Lead, manage or support specific school-wide initiatives (e.g. assessment systems, behaviour & rewards, transition, quality assurance)., • Participate in the school’s leadership, evaluation, and accountability processes (e.g. learning walks, book looks, data reviews, benchmarking)., • Oversee pastoral or academic “areas of responsibility” (if delegated) in collaboration with other senior staff., • Engage with stakeholders: parents, governors / trustees, external partners, and the Trust’s leadership., • Support recruitment and induction of new staff, promote a strong culture of professional development and collaboration., • Be a visible presence around school, championing ethos, student expectations, and safeguarding / welfare practices. If this sounds like something you would like to explore further, please apply.

A top London-based professional services firm is looking to expand its vibrant team with a Company Secretarial Assistant. This position is a fixed-term contract of 3-6 months to support the team, with possible scope for continuing employment after the contract. This role is suited to a candidate with experience working in professional services, fluent in Diligent Entities, and with a good working knowledge of statutory compliance. Perks: • Salary: £38-40k, • Hybrid working- 2 days in the office, 3 at home., • Non-Discretionary Bonus, • Discretionary Bonus- Depending on performance, • Great office location and facilities. The role: • Assist with the maintenance of companies through Diligent Entities, • Ensure all statutory deadlines are complied with including preparation and filing of confirmation statements, • Assisting with the preparation of standard allotment of shares, transfers of shares, share buybacks; including Companies House filings, updating Diligent Registers, • Companies House filings, • Billing for client work, • Preparation of dormant accounts, • Much more! Key Skills: • Proficient in Blueprint/ Diligent Entities is essential, • At least 2 years of Cosec experience in the UK., • Relevant UK Company Secretarial experience, • Proactive, team player, • Enthusiastic about the Company Secretarial industry. We are looking for someone who is available immediately who can hit the ground runing. This role won't be around for long so if you are interested, please do reach out!

Facilities Assistant – US Law Firm Location: City of London (near St Paul’s) Salary: Up to £36,000 Hours: Monday – Friday, 2pm – 10pm An elite US law firm based in the heart of the City is seeking a proactive and reliable Facilities Assistant to join their London office. Working as part of a small, collaborative team, you’ll play a key role in ensuring the smooth day-to-day running of the office and maintaining the firm’s high operational standards. Key Responsibilities • Act as the first point of contact for all facilities-related matters, including building maintenance, lighting, air conditioning, and security., • Coordinate with external maintenance contractors to ensure all repairs and maintenance work are completed promptly and efficiently., • Carry out regular inspections of the office to ensure facilities are maintained to a high standard., • Manage the Building Management System, including issuing and deactivating security passes, coordinating special access, and maintaining accurate records., • Undertake reprographics and document production tasks, ensuring all jobs are completed accurately and within set deadlines., • Support general office operations and assist with ad hoc facilities projects as required. About You • Previous experience in a facilities or office services role, ideally within a professional services or law firm environment., • Strong communication and problem-solving skills, with the ability to manage multiple tasks efficiently., • A proactive and hands-on approach, with excellent attention to detail., • Comfortable working independently during evening hours (2pm–10pm). This is a fantastic opportunity to join a prestigious US law firm offering a professional yet friendly working culture, excellent facilities, and the chance to take real ownership of your role.

Assistant Facilities Manager London £35,000 - £40,000 Step into a high-impact FM position where your expertise will be recognised with a bonus, share options and private healthcare. As you develop your skills you'll see your earning potential grow, while a clear path to full Facilities Manager status gives you long-term career security. You’ll work alongside experienced mentors in a large facilities team, giving you the support and guidance to sharpen your technical and leadership abilities. With exposure to both hard and soft services, you’ll build a full 360-degree FM skillset. From managing contractors to overseeing building safety, With time spent both on-site and covering across multiple locations in South East London, you’ll gain hands-on experience across all areas, making you a well-rounded professional ready for the next step. What you'll do You'll work closely with the Cluster FM to maintain high standards across multiple buildings. This includes managing planned and reactive maintenance, site security and health and safety compliance. You’ll take ownership of contractor management, ensuring work is carried out to the right standard and minimising downtime. You’ll also cover for the Cluster FM during holidays and sickness, giving you valuable experience in a more senior position. Statutory compliance will be a key focus, where you’ll oversee tasks to keep buildings safe and operational. You’ll also support customer units, helping with dilapidation, preparation and improvements. What you'll need • Previous experience in Facilities Management, giving you a solid foundation to build on, • Hard services knowledge, so you understand how to manage and maintain building systems effectively, • Customer-facing experience, as you’ll be working closely with clients to ensure their needs are met, • Having an IOSH or FM related qualifications can give you an edge About the company Our client is UK leader in the SME office sector, with a portfolio of 52 centres across Greater London. The focus is on providing high-quality workspaces that help SMEs grow, while also supporting charities and environmental initiatives. As part of this team, you’ll be working in an environment that values professional development and offers clear pathways to progress your career. A great opportunity to take your facilities management career to new heights. Join our client where personal and professional growth go hand in hand. Apply today by sending your CV to Smita

The role: This hands-on Facilities team role supports the care, maintenance, and improvement of a key office facility, ensuring a safe, efficient, and well-maintained working environment. The role involves general maintenance tasks, building inspections, reactive repairs, contractor supervision, and office setup, while liaising with health, safety, environment, and security functions. It also provides backup support to the Deputy Facilities Manager, helping to enable on-site teams to carry out their critical missions effectively. What we want from you: • Qualified in multi-trade building maintenance (City & Guilds, Level 3 Certificate, or NVQ Level 2)., • SC Clearance eligible and First Aid certified., • Strong problem-solving skills and adaptable to changing priorities., • Organised, proactive, and able to work independently or in a team., • Excellent communication and customer-focused “can do” attitude. If you would like to an opportunity to work for one of the biggest names in the Defence industry then click ‘Apply now’!

Position: Office Manager Location: Whitehall, London (Hybrid – 4 days in-office, 1 day remote) Reporting to: CEO Hours: Mon–Fri, 09:00–17:30 (occasional out-of-hours work) Line Management: Facilities Assistant Role Overview The Office Manager ensures the efficient running of the office, overseeing systems, services, and workplace wellbeing. As the designated Health & Safety Officer, Fire Warden, and First Aider, the role supports staff, manages external providers, and maintains a safe, productive environment. Key Responsibilities Office Operations • Lead office systems and procedures, including IT coordination, • Manage suppliers, building services, and office expenses, • Support finance with purchases and staff benefits, • Maintain professional relationships across stakeholders, • Supervise facilities, supplies, and courier services, • Maintain H&S policies and coordinate training, • Conduct risk assessments and report to the DG, • Prepare H&S updates for the Board, • Line manage the Facilities Assistant, • Proven office management experience (5+ years), • Strong organisational and communication skills, • Confident with Microsoft Office and basic finance tasks, • Discreet, proactive, and collaborative, • Desirable: experience in membership organisations, IT coordination, and team leadership Qualifications: Degree or equivalent experience

Mental Health Assistant (£24,500) An "Outstanding" and leading Secondary School within the Borough of Greenwich are on the hunt for multiple Mental Health Assistants for an ASAP start. These are full-time, and long-term roles for the entire academic year. Please note the School are keen to take candidates directly onto their own books, with a salary of £24,500 - 8am - 5pm. The Secondary School has grown from strength to strength over the past 5 years and has a fantastic reputation throughout London. In the heart of Westminster, the School take on all pupils of all backgrounds. They don't shy away from a challenge and take all children on a journey from Reception - Year 6 The role will include any of the following responsibilities: • Supporting children in & out of the classroom, • Working with pupils on a 1:1 basis with any issues, in & out of School, • Supporting SEN - ASD, ADD, Dyslexia, Speech and Language difficulties & much more, • Acting as a buddy, • Providing them with School in-care / after-care, • Working with parents, SLT and social services if need be, • And lots more... It's a very fast paced role, that comes with a great opportunity for a caring graduate to gain some fantastic experience in a Secondary School and make a real difference. If this sounds like the Mental Health Assistant opportunity for you, then please read on below to find out further information! JOB DESCRIPTION • Mental Health Assistant, • Working across Reception, KS1 & KS2, • 1:1 & group support sessions, • Must be able to inspire and motivate pupils, • ASAP Start - Term Time Only, • £24,500 - Work 39 weeks, get paid for 52!, • Located in the Borough of Greenwich SCHOOL DETAILS • Graded 'Outstanding' in their latest Ofsted report, • Young and quirky Secondary School, • Plenty of CPD opportunities throughout, • Modern facilities throughout, • Located in the London Borough of Greenwich, • Good Tube Links If you are interested in this Mental Health Assistant opportunity, trial days can be arranged immediately!! Apply for this Mental Health Assistant opportunity by sending your CV to Alex at EdEx. You will be contacted by your personal consultant (if shortlisted)! Mental Health Assistant INDTA

Assistant Facilities Manager Location: London (Hybrid) Covering West and SW London Salary: £45,000 per annum Contract Type: Permanent, Full-Time About the Role We're working with a leading commercial property management business to recruit an Assistant Facilities Manager to join their high-performing team in London. This is an excellent opportunity for an ambitious FM professional to step into a varied role, supporting the delivery of day-to-day facilities operations across a prestigious portfolio. You'll be responsible for maintaining high service standards, coordinating contractors, ensuring compliance, and building strong relationships with occupiers and stakeholders. Key Responsibilities • Support the Facilities Management team in the daily running of a multi-site commercial property portfolio, • Conduct regular property inspections and ensure building standards are consistently maintained, • Manage and monitor contractor and supplier performance, ensuring SLAs and KPIs are met, • Assist with service charge budgets and invoice processing, ensuring accurate cost allocations, • Liaise with tenants, occupiers, and stakeholders to resolve issues promptly and professionally, • Monitor statutory and internal compliance including RICS, ISO, and company procedures, • Coordinate minor works, planned maintenance, and reactive repairs, • Support health, safety, and environmental compliance across the estate, • Ensure documentation and records are up to date for audits and compliance reviews Skills & Experience Required • Minimum 2 years' experience in a Facilities Management or Property Management support role, • IOSH certification essential; NEBOSH desirable

Location- West London Salary- £30-32k Perm Role A key member of the facilities team, this role will provide hands on support to the care, maintenance and improvement of the site. The role will liaise across the support functions of health, safety, environment and security to ensure the working environment is optimised to enable the on- site delivery teams to execute their critical missions. Key Responsibilities • Support the Assistant Facilities Manager in maintaining and improving the working environment., • Carry out general maintenance and repair tasks including basic plumbing, carpentry, and painting and decorating., • Conduct routine and reactive inspections of building systems, equipment, and facilities to identify and address faults or safety concerns., • Respond to reactive maintenance issues such as lighting failures, leaks, and minor urgent repairs., • Escort and supervise contractors and suppliers on-site to ensure compliance with health, safety, and security protocols., • Move, assemble, and install office furniture and equipment to support site operations and office layout changes., • Assist with access arrangements, including unlocking/locking areas and supporting contractor or suppliers checking in., • Manage and maintain cleaning tools, materials, and supplies, ensuring proper storage and availability., • Deputising for the Deputy Facilities Manager as directed, • Supervise the work of the contracted cleaning team and ensure quality standards are met., • Carry out gardening, basic landscaping, and litter clearance to maintain external areas., • Monitor and report on inventory levels of cleaning materials, tools, consumables, and furniture, and assist with reordering as required., • Support waste management across the site, including recycling and safe disposal of general and special waste., • Assist with weather-related duties such as gritting during icy conditions and clearing leaves or debris from walkways., • Attend regular facilities team meetings and contribute to ongoing site improvements., • Support office moves and space refits, including furniture relocation and ensuring power access as needed., • Ensure all activities are carried out in line with policies, procedures and UK Health & Safety legislation., • Provide support to other locations as required and directed by facilities team leadership. Essential qualifications / experience: • Must have the ability to acquire and maintain UK SC clearance, • Must have demonstrable previous experience in a similar role Preferred qualifications / experience: • City and Guilds Handyman course , Level 3 Certificate in building installation and property maintenance skills or NVQ level 2 Diploma in Building maintenance multi trade repair and refurbishment operations., • SC Clearance, • First Aid at work Competency/Skill requirements: • Adept at problem-solving, able to develop solutions to a variety of problems, • Good attention to detail

Assistant Facilities Manager - Central London, Close To Liverpool Street Station - Up to £50k + Package Are you an Assistant Facilities Manager/ Assistant Building Manager looking for a fantastic opportunity to work directly for a leading Managing Agent on a state of the art, 400,000 Sq Ft multi tenanted commercial trophy building near Liverpool Street Station, London? I am currently recruiting for an Assistant Facilities Manager who will assist in the day to day FM operations for a 400,000 Sq Ft Building in London with retail units on the ground floor. Benefits: • Varied day to day responsibilities and duties, no two days are ever the same and you will gain exposure to all facets of Facilities Management from an experienced Senior Manager on site., • The opportunity to join a company who fully invests in their people and careers., • A clear progression route through to a Building Manager position. Responsibilities: • Management of compliance across soft services contractors on site including front of house, cleaning, security and catering., • Provide best in class customer service., • Daily client and tenant liaison., • Administration, • Assisting with fit out/ refurbishment works whilst ensuring tenants are minimally affected., • Reports on supplier services performance against agreed KPI's/ SLA's., • Approval and issuing of Permits to work., • Prepare management reports for on site staff., • Attend and chair meetings with clients and tenants., • Undertake regular building inspections., • Audits and inspections of supplier delivery. Requirements: • IOSH/ Nebosh Qualified This is a great opportunity to work on an iconic building in London, working with an experienced Senior Manager and joining a company that offers fantastic training and career progression. Paying up to £50k + package, this is an opportunity not to be missed out on.

Job Title: Quantity Surveyor Murphy is recruiting for a Quantity Surveyor to work with Energy on Nation Grid HWUP Project. Our business is well-known for its extensive in-house expertise, experience, and continuous drive to innovate within the industry to create added value for all our customers. Throughout our history we have strived to challenge the norm and incorporate a wide range of new technologies and capabilities to ensure we meet the ever-changing markets and demands. Today we support groundbreaking transmission and distribution projects in four countries - ensuring their energy security for decades to come. We offer a wide range of services including design, construction and commissioning. We deliver Engineering, Procurement & Construction (EPC) projects serving both regulated and private customers along with technical and engineering solutions within the conventional power and energy transition markets. Our continual drive to innovate, while encouraging sustainability, ensures we remain at the forefront of the industry, and is demonstrated in our long-standing relationships with major energy providers in multiple countries. A day in the life of a Murphy Quantity Surveyor • Aid in the internal commercial reporting and any other reports which may be required., • Prepare Valuations/Applications for Payment with full documentation in accordance with the contract, • Control of Cost Reports to the Client with contractually compliant documentation, • Preparation and management of subcontract and material procurement schedules, • Administration of subcontractor/supplier accounts from the preparation of detailed requisitions, monitoring, and authorisation of subcontract payments through to agreement of final accounts, • Undertake the contract administration, including change management and maintain associated registers., • Identifying commercial risks, opportunities, value engineering and change, • Use the cost allocation/coding which satisfies both internal and external requirements., • Measurement of quantities in accordance with the standard methods of measurement as required., • Assist in the preparation of project final accounts., • Drafting of subcontracts including professional services. Still interested, does this sound like you? • HND/Degree qualification, • Proven experience within a Commercial role i.e., Assistant Quantity Surveyor, Quantity Surveyor, or a similar role., • Registered with RICS / ICES and working towards chartership., • Excellent knowledge of Standard Forms of Contract (NEC) and Standard Methods of Measurement What’s in it for you? • 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service, • Discretionary annual bonus and annual salary review, • Above market rate contributory pension scheme, • Life assurance, health screening and enhanced sick pay, • Enhanced maternity and paternity pay and a maternity returners bonus, • Extra weeks holiday for all employees getting married and a wedding bonus, • Subsidised canteen facilities in core locations, • Dedicated and continued investment in your professional development, • Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc About Murphy Murphy is formally recognised as a sector leading employer, Gold Investors In People accredited along with reported operating profit up 57% on prior year. At Murphy, we are incredibly proud of our diverse workforce. Not only do our people represent over 60 different nationalities, but they also represent a wide range of backgrounds, ethnicities and ages. With a forward order book of £5.4bn and £23m Invested in environmentally friendly plant in 2024 there really is #MoretoMurphy If you are unable to apply via the usual process, please call Stephanie Fletcher on 07513 706 819 to discuss in more detail. Due to the requirements of the role, in addition to our standard identity and right to work checks, successful candidates will be asked to undertake a basic Disclosure and Barring Service check. Murphy is unable to employ anyone who does not have the legal right to live and work in the UK

Hiring Office Administrator – London 🚨 Must be available immediately for 9 – 12 months. Salary to 45k + all bens and breakfast and lunch. Our client is looking for an experienced Office Administrator to keep their London office running smoothly. This is a varied role covering front of house, office organisation, facilities, and administrative support, working closely with their Executive Assistant team to ensure continuity and efficiency across the business. What you’ll do: ✨ Be the first point of contact for visitors and colleagues ✨ Manage office supplies, facilities, and vendors ✨ Coordinate meetings, travel, and events ✨ Support onboarding, health & safety, and ad hoc projects ✨ Collaborate with EAs to provide seamless support What we’re looking for: ✔️ 2 + years’ experience in office administration (financial services a plus) ✔️ Organised, proactive, and detail-oriented ✔️ Excellent MS Office & IT skills ✔️ Strong communication and people skills ✔️ A true team player with a can-do attitude 📍 Location: London (West End) 🔑 Must have right to work in the UK If you’re a professional, adaptable, and motivated Office Administrator looking to join a collaborative environment, we’d love to hear from you!

We’re Hiring: Executive Assistant/ Office Assistant to the Managing Director London | £35,000+ | Full-time At OX Tools, we’re not just about tools, we’re about building something bigger. We’re looking for an organised, proactive EA to keep our Managing Director (and Senior Leadership team) one step ahead. From managing complex schedules and travel to running smooth, professional meetings, you’ll be at the heart of our fast paced, people first business. The Role: We’re looking for an organised, proactive, and confident Executive Assistant (EA) to support our Managing Director and Senior Leadership team. This role combines high level executive support with hands on office coordination, ensuring meetings, communications, and operations run smoothly and professionally. You’ll act as a trusted liaison for the MD, managing complex schedules, preparing for key meetings, and helping maintain a positive, efficient and a welcoming office environment. If you thrive on variety, have a sharp eye for detail, and enjoy being at the centre of a busy, high-performing team, this role is for you. Key Responsibilities: Executive Support • Manage complex diaries and calendars, ensuring priorities and preparation are on point., • Arrange and coordinate UK and international travel for the MD and Senior Leadership team., • Plan, prepare, and support key internal meetings (e.g. weekly sales meetings, management meetings)., • Draft agendas, create presentations, and record clear, actionable minutes., • Follow up on meeting actions to keep projects moving and deadlines met., • Act as the first point of contact for calls, emails, and correspondence, handling them with professionalism. Office Support • Oversee smooth day-to-day running of the office, including supplies, facilities, and organisation., • Provide a welcoming first impression for visitors and enquiries., • Support internal meetings and visits (room setup, refreshments, catering)., • Assist with admin tasks across departments (filing, formatting, communications)., • Help coordinate internal events and contribute to a positive team culture. What Success Looks Like • Timetables and deadlines consistently met, • Proactive problem solving and recommendations, • A well balanced MD schedule, with time for priorities, • Clear, professional handling of communications, • Meeting actions tracked and delivered, • A smooth, efficient, and welcoming office environment What’s in it for you? • 23 days holiday + birthday + volunteer leave, • Training & progression opportunities, • Company pension scheme, • A vibrant, supportive team culture If you thrive on variety, love problem solving, and want to make a real impact, we want to hear from you. Apply now to join a high performance team making a real impact in the construction and trade industries. Let’s build the future together. #ConstructionCareers #UKJobs #TeamOX #NowHiring #ToolsForTrades

Business Services Assistant We’re looking for a proactive and motivated Business Services Assistant to join one of our leading US law firm clients – a fantastic opportunity that could open doors to a long-term career within one of the most prestigious firms in the City! • Salary to £32,000 + generous employee benefits, including free breakfast and lunch every day!, • 09:30-17:30 working hours and office based (Monday-Friday), • Chancery Lane / Blackfriars / City Thameslink In this role, you’ll deliver a variety of business support services, assisting with the firm’s day-to-day operations across facilities, reception, and general administration Business Services Assistant Key Responsibilities: • Provide administrative assistance to lawyers and the business services teams., • Welcoming visitors, determining the nature of business, and announcing visitors to appropriate personnel, ensuring a professional and client focused approach., • Organize, schedule, and coordinate all requests for conference floor room bookings., • Ensure room set ups are complete with all relevant material required, prior to the start of meetings., • Assists with internal office/workstation moves, including prepares set ups with furniture, equipment, and stationery., • Delivering and sorting of incoming mail, hourly internal mail rounds, and urgent parcel delivery., • Sending and tracking international and local couriers., • Hard copying, digital printing, bible creation, cd burning, binding, lamination. Business Services Assistant Skills & Requirements: • Previous administrative experience within a law firm or professional services., • Focus on producing high quality work with good attention to detail., • Strong ability to work under pressure handling a busy support role., • A flexible approach to tasks and willing to work overtime., • Good IT skills (working knowledge of Microsoft Office) and comfortable learning new systems.

An excellent opportunity to join a global law firm as Facilities & Officers Services Coordinator, supporting a busy international firm in the facilities function. This is a 9 month FTC based in London. The role would suit someone with experience in account and services management, facilities support and administration. Role • Contract Management – manage and coordinate suppliers, • Inbox and Request Management – dealing with facilities requests and problem solving, • Employee facilities tours and inductions, • KPI and SLA monitoring for suppliers and contractors, • Financial administration including invoice processing, • Support contracts including gardening, equipment, stationery, gardeners Candidate Requirements • Facilities Management Experience, • PA, EA or Secretarial Experience, • Contract Management experience including budgets and compliance, • MS Office skills This is a fantastic opportunity to join the firm at an exciting time of growth, the business has performed very well over the past few years. A professional but friendly culture with a strong employee retention rate. Please attach a copy of your CV. Please note that if you do not hear back within one week, please assume you have been unsuccessful. Unfortunately, due to the high volume of applications, we cannot provide individual feedback. Executive Assistant | Soft Services | Facilities Management | Contract Manager | Secretary

Organise team meetings, coordinating any data documentation for discussion and provide general team support. As the Team Assistant, you play a crucial role in maintaining smooth daily operations of facilities management of our client's reception and office space in London, Canary Wharf (HQ) and admi

Robert Bird Group is a leading international structural, geotechnical, civil and construction engineering consultancy. We are specialists in the built environment and complex infrastructure. We maintain a one firm ethos and family culture which has allowed the business to operate across all barriers, always focused to achieve best for project, and best for our people. We are part of the SJ Group, this is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future. Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future. Please visit our website: About the role Job Title: Executive Assistant Contract: 12-month fixed-term contract (with potential for extension) Overview The Executive Assistant will provide high-level administrative and coordination support to two Directors. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities • Build and maintain strong relationships with key stakeholders., • Manage professional and personal scheduling for the Directors, including agendas, correspondence, emails, phone calls, client management, and logistics., • Coordinate complex scheduling and calendar management, ensuring smooth flow of information to senior executives., • Plan and orchestrate work to ensure executive priorities are met., • Prepare presentations, reports, and other documentation., • Organize meetings, workshops, and events., • Screen and prioritize emails for the Directors., • Welcome and liaise with visitors at all levels of seniority., • Take accurate meeting minutes and follow up on actions., • Handle enquiries and requests promptly and professionally., • Draft and prepare letters and official correspondence., • Screen telephone calls, take messages, and ensure timely follow-up., • Assist with travel arrangements and itineraries., • Implement and maintain administrative systems and procedures., • Manage document control, including printing, copying, and filing., • Set up and manage purchase orders., • Liaise with internal teams and external partners as required., • Perform other duties and responsibilities appropriate to the position. Skills and Qualifications • Excellent verbal and written communication skills., • High attention to detail and accuracy., • Proficiency in preparing and compiling reports and presentations., • Proven experience in roles requiring discretion and confidentiality., • Ability to work effectively with diverse teams., • Self-motivated with strong multitasking and prioritization skills., • Ability to work under pressure and meet tight deadlines., • Strong interpersonal skills with the ability to influence and motivate others., • Demonstrated experience managing a significant workload effectively., • Advanced proficiency in Microsoft Office Suite and SharePoint. What we offer you: RBG is a growing, fast-paced business which offers birthday leave, corporate health insurance rates, paid parental leave, recognition awards, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged. Reasonable Adjustments We are committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any reasonable adjustments or additional support—such as receiving the application form in an alternative format—please don’t hesitate to contact our recruitment team. Your experience throughout the application process is important to us. We welcome feedback on how we can improve and are happy to provide any further information you may need to help you make an informed decision about joining us. If there’s anything more we can do to support you, please let us know, we’re here to help. Agency Please note that any unsolicited resumes or CVs submitted through our website or directly to SJ Group employees’ personal email accounts will be considered the property of SJ Group. As such, we will not be liable for any agency fees associated with these submissions. To be recognized as an authorized recruitment agency or search firm for SJ Group, a formal written agreement must be in place. Additionally, agencies must be invited by our Recruitment Team to submit candidates for specific roles. We appreciate your cooperation and understanding.

About the Role: Join a prestigious corporate environment in Central London as a Facilities Assistant. You'll play a crucial role in supporting office operations, ensuring a smooth and efficient workplace environment. ‍ Key Responsibilities: • Mail and Package Handling: Manage incoming and outgoing mail, including certified and priority packages., • Service Calls: Respond to employee requests and coordinate with building engineers for maintenance., • Furniture and Setup: Arrange office spaces and prepare conference rooms for meetings., • General Maintenance: Maintain office cleanliness and ensure adequate supplies are stocked., • Ad Hoc Support: Assist with various office management tasks and provide cover during absences. ‍ Qualifications: • Proficiency in Microsoft Office, particularly Excel; data entry skills are advantageous., • Strong organisational skills with a keen attention to detail., • Proactive problem-solving abilities and ability to adapt to changing priorities., • Excellent communication skills and a collaborative approach to teamwork., • Integrity, reliability, and a positive, helpful demeanor. ‍ Why Join Our Client: This is an excellent opportunity to contribute to a dynamic team in a renowned corporate setting, where your skills in facilities management will be valued and developed.

Office (Centre) Manager and Assistant Manager roles. £35,000-£45,000 DOE + discretionary bonus + competitive benefits Join a dynamic luxury brand delivering premium serviced and managed offices, renowned for innovation across commercial property services. The role A hands-on leadership position overseeing smooth daily operations while setting a high bar for service. You will guide, coach, and empower the on-site team to deliver polished hospitality and an elevated client experience. Key responsibilities • Day-to-day centre operations and service excellence, • Supplier management (facilities, interiors), • Leading on-site staff and contractors; daily briefings, • Setting operational standards; managing rotas and leave, • Team development and performance, • Maintaining a refined, hospitality-led environment Candidate Profile • 3+ years’ relevant experience (office management/operations/client-facing) ideally from luxury brands, high-end fashion/retail, hospitality, or boutique hotels and able to start immediately on a 1 week temporary-permanent basis.

Team Assistant & Project Coordinator Salary: £43,000 - £45,000 per annum Hours: 9:00am – 6:00pm, Monday–Friday (40 hours per week) Location: Full-office – West End (Half Day every last Friday of the month) The Role Due to a major new project, our client, a global architectural firm, is looking to hire a Business Assistant & Project Coordinator for a newly created position. The successful candidate will work closely with two Directors, supporting them in their role as Project Managers on a high-profile international project, as well as providing wider project administration support. This is a 1-year contract initially but is expected to become permanent. This role sits at the centre of a busy, collaborative team and will suit someone who is highly organised, proactive, and confident working in a fast-paced environment. Strong communication skills, attention to detail, and a can-do attitude are key to ensuring projects run smoothly. This exciting opportunity will provide executive support to two Directors, including preparing reports, drafting correspondence, recording meeting minutes, and maintaining project trackers and team directories. • Coordinate diaries and organise meetings across multiple time zones, ensuring logistics are managed and conflicts resolved., • Anticipate needs and identify potential challenges before they become issues., • Organise international travel for Directors and team members, including flights, accommodation, and visas., • Manage filing systems, monitor project-related emails, and follow up on actions where required., • Act as a point of contact for clients, consultants, and internal teams, ensuring clear and timely communication., • Support client visits, coordinating meeting spaces and hospitality., • Help organise team socials and contribute to wider office events., • Provide occasional cover for executive assistants and reception staff during holidays or absences., • Liaise with IT and Facilities to ensure technical and operational needs are met. Candidate Profile • Previous experience managing busy diaries and providing executive support is essential., • Strong organisational skills with excellent attention to detail., • Confident in handling confidential information with discretion., • Previous experience arranging international travel is required., • Proficient in Microsoft Outlook and Word, with good knowledge of Excel., • Excellent written and verbal communication skills., • Adaptable and calm under pressure, able to prioritise in a fast-moving environment., • Comfortable working with people from different backgrounds and at all levels., • Experience in architecture, engineering, or construction is advantageous but not essential. What’s on Offer • Salary of up to £45,000 per annum., • Regular 1:1s and annual reviews to support development., • Weekly team catch-ups to share updates and build connections., • A multicultural, dynamic, and collaborative working environment., • A vibrant office culture with regular team socials and seasonal events., • Private medical and dental cover., • A central office location with excellent transport links. ✨ This is more than an admin role – it’s an opportunity to play a key part in an exciting international project while being at the heart of a supportive, energetic team

Personal Assistant / Administrator Galldris Group Location: Enfield, EN3 7FJ An exciting opportunity has arisen for a Personal Assistant/Administrator to join our team at our Head Office, based in Enfield. Please note that there is no hybrid working due to the nature of the role, and it will be office-based 5 days a week. Galldris Services is seeking an energetic and enthusiastic individual to join the Head Office as the Personal Assistant/Administrator to the Managing Director, responsible for handling day-to-day activities, including Office Management and Administration duties. Key Accountabilities to include, but not limited to: Office Management • Manage the smooth running of the office. Manage the purchase and maintenance of office equipment, facilities, and services. Monitor stock levels of refreshments and stationery and replenish, as necessary, • Management of the office cleaner, • Maintain office systems, including data management and filing, • Liaising with contractors to ensure office maintenance is kept in good condition and contracts are kept updated. Monitor overall facility cleanliness and proactively identify areas that need attention Reception backup • Lunchtime cover, • Handle incoming and outgoing mail. Answer telephone calls and emails, and route these to the appropriate person, • Ensure that records are kept up to date, including contact lists and the directory of office contacts, • Manage day-to-day mails, emails, enquiries, deliveries, and place orders when necessary PA to Managing Director (MD) • Provide administrative assistance. Process correspondence, ensuring that incoming correspondence is dealt with, • Act as the primary contact for general enquiries and social events, and coordinate meetings, including booking external venues, sending out reminders, and setting dates. Organise complex travel and accommodation bookings, as necessary, • Manage ad hoc projects, • Manage diary and schedule meetings and appointments. Plan and organise meetings. Take action points and write minutes. Preparing papers for meetings, • Support the Senior Management Team with travel and bookings, • Undertake other duties commensurate with the level of this position Administrative Duties • Updating of the live project list, • Obtaining invoices for accounts, • Managing the football memberships and games, • Ad hoc tasks for the CEOs, • Manage the company’s social media pages, • Admin for the commercial department for contracts Skills / Experience • Proven and demonstrable administration experience within an office-based environment, • Fully IT literate, • Excellent organisational and planning skills, • Excellent communication skills, both verbal and written, • Ability to deal with clients & internal staff. Ability to work on one's own initiative, • Meticulous, organised, pro-active with a positive attitude and willing to learn, • Self-motivated and enthusiastic. Meticulous attention to detail, • Knowledge of office procedures and protocols Interested applicants must be eligible to work legally in the UK. Should you feel you have what it takes to be successful in this role, then we would love to hear from you. Employee referral scheme - refer a friend or family member to work for Galldris. Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic. Please note: We are not using recruitment agencies for this role. In the event of speculative CV submissions, no fees will be applicable.

Mission Care has had the privilege of providing residential and nursing care to vulnerable adults in South London for over 110 years.Today we have five homes, four in the London Borough of Bromley, and one in East Dulwich.We pride ourselves on providing exceptional person-centred care to all of our

Interim Facilities Manager (3-4 months min), London SW1, c£50k pro rata.Our client holds the lease on a large commercial office building in Pimlico.They require a facilities/ building manager to lead a small team including reception, postroom, maintenance and a facilities assistant and security.It'

Assist facilities management team with daily tasks linked to site and production facilities. We have an excellent opportunity for a Facilities Assistant/Facilities Handyperson to join a world leading TV Studio. Assisting the Facilities Coordinator with minor repair works building fabric, such as doo

As the Permit Office Assistant you will be responsible for supporting the Permit Office Coordinator with the day to day operations across both facilities within the Permit Office which includes planning outages, carrying out plant isolations, managing site consumables and reviewing work procedures a

Insight Executive Group are delighted to be working with a global facilities management organisation who are looking for an Assistant Domestic Manager to work in one of their leading healthcare sites in East London. The successful Assistant Domestic Manager will be responsible for:. The successful A

This is a fantastic opportunity and exciting time to join our busy in-house Facilities team.You will play a key part in supporting the team with overseeing the delivery of all areas of building management, through our service partners and other supporting contractors.You will also be involved in th