Healthcare Administrative Coordinator - Mighty Minds and Muscles Therapy & Coaching Services - Padra Smith, MS, OTR/L
14 July 2025•535 views
Expires in 15 days
We are a growing pediatric therapy clinic located in the heart of New York City, dedicated to providing high-quality occupational, physical, and speech therapy to children and families. Our compassionate, multidisciplinary team is committed to delivering client-centered care in a supportive and inclusive environment.
Position Summary
We are seeking a detail-oriented, organized, and proactive Healthcare Administrative Coordinator to support day-to-day clinic operations, with significant responsibility for billing, insurance verification, and revenue cycle management. This role begins as a contractor position, with a path to permanent employment based on performance and clinic needs.
Key Responsibilities
Billing & Insurance (60%)
Manage end-to-end billing processes for private clients and third-party insurance payers.
Verify insurance eligibility and benefits prior to services rendered.
Submit and track claims through clearinghouses or EMR systems.
Follow up on unpaid claims, denials, and appeals to ensure timely reimbursements.
Generate patient statements and manage patient billing inquiries professionally and empathetically.
Administrative Support (40%)
Assist in scheduling appointments and managing clinician calendars.
Maintain up-to-date client records and intake documentation in EMR.
Ensure HIPAA compliance across all administrative processes.
Support general clinic operations, including supply ordering, front desk coverage, and coordination with therapists and families.
Qualifications
Associate’s or Bachelor’s degree in Healthcare Administration, Business, or related field (or equivalent experience).
Minimum 2 years of experience in a healthcare administrative role, ideally in a pediatric or therapy clinic.
Hands-on experience with insurance billing, including knowledge of CPT codes, ICD-10, EOBs, and appeals.
Familiarity with EMR systems and billing platforms (e.g., Fusion, Therabill, SimplePractice, Ocean Friends, or similar).
Excellent communication and interpersonal skills, especially with families of pediatric clients.
Strong attention to detail and organizational skills.
Ability to work independently and handle sensitive information with confidentiality.
To Apply
Please submit your resume and a brief cover letter outlining your relevant experience in healthcare administration and billing. Candidates currently located in NYC or with plans to relocate are strongly preferred.
- Experience
- Required
- Employment
- Full-time
- Salary
- $25 – $40 hourly
- Benefits
40 Worth Street, Manhattan, 10013, New York
Occupational Therapy • 11-50 Employees
Hiring on JOB TODAY since July, 2025
To be filled out soon!
Post a job and hire
Similar jobs
- SERGIU MARCUS, MD, PC
Part Time Medical Assistant1 month agoPart-timeManhattan, New YorkWe are seeking a dedicated and skilled Medical Assistant to join our healthcare team. The ideal candidate will play a crucial role in supporting our medical staff and ensuring high-quality patient care. This position requires a blend of clinical and administrative skills, with a focus on delivering exceptional patient service in a fast-paced environment. Duties Assist healthcare providers with patient examinations and procedures, ensuring comfort and safety. Perform intake procedures, including taking vital signs and documenting medical histories. Administer medications as directed and assist with basic life support when necessary. Manage electronic health records (EHR) systems to maintain accurate patient information. Support medical administrative tasks such as scheduling appointments, managing patient flow, and handling medical terminology. Conduct X-ray procedures as needed and assist in outpatient and inpatient settings. Collaborate with interdisciplinary teams in various specialties, including dermatology, urgent care, internal medicine, geriatrics, emergency medicine, and hospital medicine. Ensure compliance with ICD coding standards for accurate billing and insurance processing. Provide compassionate patient care while maintaining confidentiality and adhering to healthcare regulations. Requirements Proven experience as a Medical Assistant or in a similar role within a clinical setting. Knowledge of anatomy, physiology, medical terminology, and basic life support techniques. Familiarity with EHR systems and ability to perform administrative tasks efficiently. Experience in various medical environments such as clinics, hospitals (Level I & II trauma centers), PICU, OR, or medical-surgical units is preferred. Strong communication skills with the ability to provide excellent patient service. Ability to work collaboratively within a team while managing multiple priorities effectively. Bilingual English/Spanish Job Type: Part-time Pay: $20.00 - $26.00 per hour Expected hours: 12 per week Medical Specialty: Ophthalmology Work Location: In person
Easy apply - 180 Degrees Medical PLLC: Wound Care, Weight Loss, and Aesthetics
Medical Front Desk Receptionist (Bilingual - Spanish Required)2 months agoFull-timeManhattan, New YorkWe are looking for a professional, reliable, and experienced Medical Front Desk Receptionist to join our healthcare team. The ideal candidate must be fluent in Spanish and English and have proven experience with insurance verification, patient eligibility checks, and prior authorizations. This position is essential in ensuring a smooth patient flow and excellent customer service experience for our diverse patient population. Key Responsibilities: Greet patients warmly, check patients in and out, and manage patient intake forms. Answer multi-line phones, schedule and confirm appointments, and handle patient inquiries professionally. Verify patient insurance coverage, obtain authorizations, and check eligibility prior to appointments. Process prior authorizations for medications, procedures, and diagnostic tests. Order patient supplies. Manage patient referral. Collect co-pays and patient balances; post payments accurately. Assist with maintaining accurate patient records and updating demographic information. Serve as an interpreter for Spanish-speaking patients as needed. Ensure patient confidentiality and compliance with HIPAA regulations. Support providers and clinical staff with administrative tasks as needed. Qualifications: High school diploma or equivalent required. Fluent in Spanish and English (speaking, reading, and writing) — required. Minimum 1–2 years of experience as a medical front desk receptionist or medical office assistant. Strong knowledge of insurance plans, eligibility, and prior authorization processes. Familiarity with Electronic Medical Records (EMR) systems (e.g., eClinicalWorks, Athena, Epic). Excellent communication and customer service skills. Ability to multitask and remain organized in a busy medical office environment. Professional appearance and demeanor. Company Description We are a patient centered physician's office that provides Internal Medicine, Obesity Medicine, and Aesthetic Care services. We are Looking to expand our team! Company Description We are a patient centered physician's office that provides Internal Medicine, Obesity Medicine, and Aesthetic Care services. We are Looking to expand our team!
Easy apply
