Office/Admin Assistant - Elite Financial Group - New York

Du Method is a boutique luxury skincare spa in Greenpoint, Brooklyn focused on elevated treatments, exceptional client care, and a highly curated experience. As we expand into our new flagship space, we are looking for a Spa Coordinator who is polished, reliable, organized, and excited to grow with a fast-growing luxury brand. This is not just a front desk position — we are looking for someone who genuinely loves hospitality, beauty/wellness, and creating a warm, elevated environment for every client who walks through our doors. What We’re Looking For Strong multitasking and organizational skills Bubbly, warm, and professional personality Positive energy and excellent communication skills Highly presentable with a polished appearance Reliable and punctual — reliability is extremely important to us Someone proactive who pays attention to details and takes initiative Strong culture fit with a team-oriented mindset Comfortable with technology, scheduling systems, and client communication Social media and email marketing experience is a must Responsibilities Greeting and checking clients in and out Answering phone calls, texts, and emails professionally Keeping the front desk and spa environment clean, tidy, and elevated at all times Assisting with appointment scheduling and optimizing the daily schedule Helping with social media content and engagement Assisting with email marketing and client communication Supporting overall spa operations and maintaining a seamless client experience Position Details Part-time with opportunity for growth into a larger role Competitive compensation Higher pay available for the right individual with strong experience and professionalism Opportunity to grow with a luxury spa brand during an exciting expansion phase If you are polished, dependable, proactive, and love making people feel taken care of, we would love to hear from you. Pay: $21.00 - $25.00 per hour Benefits: Employee discount Work Location: In person

Real Estate Operations Administrative Support. We’re quickly growing and we’re building a brand new, state-of-the-art office while we do it. We’re not a slow, outdated real estate company. We’re organized, ambitious, and building something long-term — and we’re looking for the right person to grow with us. If you love keeping things tight, organized, and running smoothly… keep reading. About The Role You will be the person making sure everything is followed up, documented, and done right. No loose ends. No chaos. You’ll be supporting: • Violations & compliance follow-ups, • Insurance coordination & claims, • Vendor & tenant communication, • Deadlines (and making sure we never miss one) This is not a boring desk job. This is a “you are the engine behind the scenes” job. Who This Is Perfect For You might be perfect if: • You LOVE organization., • You’re the type who makes lists… and actually completes them., • You follow up without being asked., • You catch small details other people miss., • You take pride in being reliable., • You want stability AND growth. Real estate or property management experience is a big plus. Strong communication skills are a must. Why You’ll Love It Here • We’re growing — which means opportunity., • We’re building a brand-new, modern office., • Your work will matter., • Competitive pay based on experience., • Long-term position — we’re building a team, not filling a seat. We want someone who’s looking for a home, not just a job. If you’re reading this thinking, “Finally… this sounds like my kind of role.” Apply.

We’re looking for a motivated and organized Leasing Coordinator to manage incoming rental leads and support the leasing team throughout the rental process. Responsibilities include: • Handling incoming rental inquiries and cash leads, • Qualifying prospective tenants, • Scheduling apartment showings, • Following up consistently with clients and prospects, • Supporting agents throughout the leasing process from inquiry to signed lease Must be professional, detail-oriented, responsive, and able to work in a fast-paced real estate environment.

Part-time • Greenpoint, Brooklyn (Saturdays in-studio) + remote weekday hours About Solante Solante Studios is a boutique beauty studio in Greenpoint specializing in brows, lashes, and nails, with an education arm (Solante Academy) mentoring artists across the industry. Built from the ground up, we’re a small, mighty team obsessed with making beauty personal. The Role I’m looking for a sharp, organized, deeply reliable Personal Assistant to support me (founder) across both Solante and my personal brand. You’ll be my right hand on Saturdays in-studio and my remote support during the week — keeping the business running smoothly so I can focus on growth, education, and creative direction. What You’ll Do In-studio Saturdays: • Greet and check in clients, manage the front-of-house vibe, • Restock stations, manage inventory, keep the studio camera-ready, • Support artists with day-of needs and client flow, • Capture content (BTS photos/videos) for socials when relevant Remote weekday hours: • Inbox and DM management across Solante + personal accounts, • Calendar coordination, scheduling, and travel booking, • Order supplies, manage vendor communication, • Light admin: invoicing prep, organizing files, follow-ups, • Support Academy operations (student onboarding, scheduling discovery calls), • Run errands, returns, and personal tasks as needed Who You Are • 1+ year in an assistant, coordinator, or operations role (beauty/wellness/creative industry a plus), • Hyper-organized, fast responder, anticipates needs before being asked, • Comfortable with tools like Google Workspace, HoneyBook, Canva, IG/TikTok, • Warm, professional, and discreet — you’ll see the inside of the business, • NYC-based, reliable Saturday availability, can be in Greenpoint, • Loves beauty/wellness culture and gets the boutique studio energy The Details • Part-time: ~15-20 hours, • Rate: $30-40/hr, • Start: ASAP

We are seeking a highly organized, detail-oriented Admin Assistant to support our day-to-day office operations, with a primary focus on Accounts Receivable. This person will be the connective tissue between our customers, sales team, and accounting function — making sure , payments come in on time, and the office runs smoothly. The ideal candidate is dependable, on time, proactive, comfortable juggling competing priorities, and able to communicate professionally with customers and Accounting Departments in both English and Spanish.

Front Desk / Receptionist (Hotel) We are looking for a friendly, highly communicative, and responsible Front Desk Receptionist to join our hospitality team in New York. Please do not apply if you are not comfortable actively communicating with guests every day. Hospitality is about people and we need someone who genuinely enjoys helping others. This role is perfect for someone who knows how to stay organized, multitask under pressure, and maintain a calm, positive attitude in a fast-paced environment. Responsibilities: • Welcoming guests and creating a warm, professional first impression, • Managing check-in and check-out procedures, • Communicating with guests in person, by phone, and via email on a daily basis, • Working with reservations and guest information, • Maintaining daily reports and basic documentation through our channel manager, • Using Excel for tracking, reporting, and internal records, • Coordinating with housekeeping and management, • Handling guest requests and resolving minor issues professionally, • Performing room inspections and cleanliness checks, • In emergency situations, helping clean and prepare rooms when necessary - nobody is perfect :), • Ability to lift up to 50 pounds We are looking for a responsible person who is not afraid to take ownership and responsibility. Requirements: • Excellent communication skills and a friendly personality, • Strong customer service mindset, • Excel knowledge is mandatory, • Punctuality and reliability, • Ability to multitask and stay organized, • Comfortable working in a fast-paced environment, • English and Spanish (additional languages are a big plus) 📍 Location: 125 Bowery, New York 🕒 Schedule: Shift-based (7AM–3PM; 3PM–10PM; 10PM–7AM) If you enjoy meeting new people, staying organized, and being the face of a hospitality brand — we’d love to hear from you.

Position Overview We are seeking a professional, organized, and customer-service-oriented Medical Front Desk Receptionist to join our busy outpatient medical facility in the Bronx. The ideal candidate is bilingual in Spanish and English, has excellent communication skills, and can thrive in a fast-paced healthcare environment while providing outstanding patient service. Key Responsibilities • Greet and check in patients in a courteous and professional manner, • Answer multi-line phones and direct calls appropriately, • Schedule, confirm, and manage patient appointments, • Verify insurance eligibility and obtain required authorizations when applicable, • Collect copays, balances, and patient demographic information, • Maintain accurate patient records within the EMR system, • Communicate effectively with patients, providers, and insurance companies in both Spanish and English, • Manage incoming faxes, referrals, and medical documentation, • Ensure front desk and waiting area remain organized and professional, • Assist with patient flow and overall clinic operations, • Handle sensitive patient information in compliance with HIPAA regulations Qualifications • High school diploma or equivalent required, • Bilingual Spanish/English required, • Previous medical receptionist or healthcare office experience preferred, • Strong computer and data entry skills, • Experience with EMR/EHR systems preferred, • Excellent phone etiquette and customer service skills, • Ability to multitask and work efficiently in a fast-paced environment, • Professional appearance and demeanor Preferred Skills • Experience with insurance verification and authorization processes, • Familiarity with outpatient medical or rehabilitation settings, • Strong organizational and problem-solving skills, • Ability to remain calm and professional under pressure

The Administrative Assistant provides reliable, bilingual operational support to the Executive Administrator / Office Manager, Deputy Regional Executive Officer, and Regional Executive Officer of the Northeast Region. This role is the execution backbone of a multi-site, multi-mission nonprofit — handling day-to-day coordination, documentation, communication, and logistics so that leadership can focus on strategy and mission. The ideal candidate is highly organized, bilingual in Traditional Chinese and English, comfortable working across multiple platforms and teams, and aligned with Tzu Chi’s values of compassion, humility, and service. Key Responsibilities 1. Office Administration & Leadership Support Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts) Maintain organizational directories, officer contact lists, and shared reference materials Coordinate IT setup and maintenance for regional admin email accounts and digital tools Identify and flag branding, publications, or communications issues for leadership review Support production and distribution of organizational materials including org charts, responsibility maps, and publications 1. Human Resources & Workforce Administration Assist with drafting and formatting job descriptions, offer letters, and contractor agreements Manage job postings on hiring platforms (Indeed, LinkedIn, university boards); track spend and process reimbursements Coordinate interview scheduling and candidate communications throughout the hiring process Maintain onboarding and offboarding checklists; manage documentation, file transitions, and access coordination Assist with HR compliance documentation including Workers’ Compensation certificates and governance memos 1. Grant & Program Administration Support Coordinate logistics across program teams — scheduling, supply procurement, reporting, and partner communications Prepare program summary materials and presentations for leadership and external audiences 1. Facilities, IT & Operational Systems Evaluate and compare operational platforms and tools; produce summary analyses for leadership 1. Volunteer, Intern & Community Engagement Support Assist with scheduling and logistics for partner meetings with government agencies, CBOs, and healthcare networks Route partnership opportunities, network updates, and external resources to appropriate staff 1. Bilingual Communications & Organizational Culture Serve as a communications bridge between Mandarin-speaking leadership and English-language partners and programs Coordinate digital communications and marketing initiatives across internal teams Required & Preferred Qualifications Required Qualifications Bilingual proficiency in Traditional Chinese and English — written and verbal; non-negotiable for this role Bachelor’s degree required; degree in nonprofit management, public administration, communications, or a related field preferred 2+ years of administrative, operations, or program coordination experience in a nonprofit, community, or professional setting Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar) and common productivity tools Strong written communication skills in both languages — able to draft clear, professional correspondence independently Highly organized with demonstrated ability to manage multiple concurrent tasks and deadlines Alignment with Tzu Chi’s values of compassion, humility, and service Preferred Qualifications Experience with nonprofit HR processes, grant administration, or program coordination Awareness of AI concepts and tools (e.g., ChatGPT, Claude, Gemini); genuine willingness to learn and apply emerging technologies to administrative and program workflows Knowledge of Tzu Chi organizational structure, mission, and volunteer culture Experience working across generational, cultural, and language lines in a community setting Working Conditions & Expectations Primary work location: Flushing, NY — Northeast Region Headquarters May require occasional evening or weekend availability for organizational events, trainings, or programs Works within a values-driven, multilingual organizational culture — patience, adaptability, and cultural sensitivity are essential Reports directly to the Executive Administrator / Office Manager and Deputy Regional Executive Officer; supports the Regional Executive Officer; works in close coordination with program, finance, HR, and volunteer teams Pay: $23.00 - $26.00 per hour Education: Bachelor's (Preferred) Language: Mandarin (Required) Ability to Commute: Flushing, NY 11354 (Preferred) Work Location: In person