Listed below is an outline of the knowledge and some key points that the ideal candidate should possess.
- Administrative and Clerical Support:
* Managing correspondence: Handling incoming and outgoing mail, emails, and phone calls; drafting and proofreading letters, memos, reports, and other documents.
* Data entry and record-keeping: Maintaining accurate and organized records, databases, and filing systems (both physical and digital).
* Scheduling and calendar management: Organizing and scheduling meetings, appointments, and events for individuals or teams; managing calendars for senior management.
* Office supplies management: Monitoring inventory of office supplies, placing orders, and ensuring supplies are readily available.
* Equipment maintenance: Overseeing the operation and maintenance of office equipment such as printers, copiers, and fax machines. - Office Operations and Management:
* Coordinating office activities: Ensuring overall operational efficiency and compliance with company policies.
* Greeting visitors: Welcoming and directing clients, guests, and visitors in a professional and friendly manner.
* Managing office facilities: Overseeing space planning, vendor contracts and relations, and general office upkeep.
* Implementing procedures: Developing and implementing systems to improve administrative efficiency and communication.
* Monitoring company activities: Keeping the calendar of events updated and ensuring everyone is informed. - Financial and Budgetary Support (depending on the role):
* Basic bookkeeping: Assisting with invoicing, tracking accounts, and supporting budgeting procedures.
* Processing expenses: Managing and tracking office expenses. - Human Resources Support (depending on the role):
* Onboarding new hires: Assisting with the onboarding process for new team members.
* Maintaining personnel records: Keeping employee documentation updated.
* Coordinating training sessions: Arranging and scheduling employee training. - Communication and Liaison:
* Internal communication: Acting as a primary liaison between different teams and departments.
* External communication: Serving as a point of contact for vendors, clients, and external partners.
* Disseminating information: Effectively communicating and implementing company policies to staff.
* Exceptional organizational and time-management skills
* Strong written and verbal communication abilities
* Proficiency with office software applications (e.g., Microsoft Office Suite)
* Attention to detail
* Ability to multitask and prioritize effectively
* Problem-solving skills
* Proactive and flexible approach
* Ability to maintain confidentiality
In essence, an office administrator is the backbone of an office, ensuring that daily operations run smoothly, allowing other team members to focus on their core responsibilities.
- Experiencia
- Se requiere
- Idiomas
- Inglés – Avanzado
- Jornada
- Completa
- Horario
- 9am- 5pm
89-15 127th Street, Jamaica, Queens, 11418, New York
License Electrical Contractor • 1-10 empleados
En JOB TODAY desde mayo, 2025
A queens-based company with over 18yrs experience.We actively undertake public works projects and have a proven track record of successfully completing over 120 small to midsize public jobs. We are a dynamic, driven and positive workplace.
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