Job description:
Salary - $50,000
Company Overview:
Founded in 1985, client is a family-owned and operated men’s wholesale and retail company specializing in the design, manufacturing, merchandising, and sales of dress and casual men’s clothing under the Inserch and Giorgio Inserti brands. Headquartered in Hackensack, NJ, we serve over 350 stores across the United States and British Virgin Islands, as well as consumers through our online store.
Position Overview:
We are seeking a meticulous, proactive, and organized Office Manager to join our team. This role is essential to the smooth operation of our business, supporting both our management and sales teams through a variety of administrative, accounting, and operational tasks. The ideal candidate is a quick learner, detail-oriented, and comfortable managing diverse responsibilities in a fast-paced environment.
Key Responsibilities:
Administrative Support:
- Manage daily office operations to ensure a clean and organized workspace.
- Maintain office supplies and equipment for both NJ and NC locations.
- Coordinate incoming and outgoing mail via FedEx, UPS, and USPS.
- Arrange travel logistics for staff as needed.
Accounting & Finance:
- Utilize QuickBooks for accounts receivable, accounts payable, chargebacks, and collections.
- Reconcile payments with invoices and process payroll.
- Issue customer invoices, track payments, and manage collections when necessary.
- Maintain accurate records of financial transactions, including cash, check, credit card, and ACH payments.
- Reconcile expense reports and ensure proper documentation.
Customer Service:
- Direct customer inquiries to appropriate team members.
- Provide product and sales information to customers via email.
- Sales Support:
- Assist the sales team in entering customer orders during peak selling seasons.
- Coordinate trade show registrations, booth setup, and sample shipments.
- Prepare weekly, monthly, and annual reports as needed.
Qualifications and Skills:
- 2–5 years of experience in office management or administrative support.
- Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to handle confidential information with discretion.
- Self-motivated, proactive, and able to work independently while knowing when to seek guidance.
- Experience working with a sales team is a plus but not required.
- Fluency in English, both written and spoken.
Work Hours and Environment:
Full-time position.
Monday – Friday, 9:00 AM to 6:00 PM.
In-person role at our Hackensack, NJ office.
Benefits:
Generous health, vision, and dental plans.
Paid vacation and sick leave.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
- Experience
- Required
- Languages
- English – Advanced
- Employment
- Full-time
- Schedule
- 9am - 5pm
- Salary
- $50,000 – $55,000 yearly
Clothing Distributor • 1-10 Employees
Hiring on JOB TODAY since September, 2025
Founded in 1985, client is a family-owned and operated men’s wholesale and retail company specializing in the design, manufacturing, merchandising, and sales of dress and casual men’s clothing under the Inserch and Giorgio Inserti brands. H
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