job title: office manager
job summary
we are seeking a proactive, highly organized, and detail-oriented office manager to oversee the daily operations of our private office. The successful candidate will ensure the office runs efficiently by managing administrative functions, coordinating office resources, supporting executives and staff, and maintaining a professional and productive work environment. This role requires excellent organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.
key responsibilities
- oversee the day-to-day operations of the office to ensure efficiency and productivity.
- manage office administration, including supplies, equipment, facilities, and vendor relationships.
- coordinate executive calendars, meetings, appointments, and travel arrangements.
- develop and implement office policies, procedures, and administrative systems.
- supervise administrative staff, including assigning work, providing guidance, and monitoring performance.
- manage office budgets, monitor expenses, and process invoices and purchase requests.
- coordinate maintenance of office facilities and ensure a safe, organized, and professional workplace.
- serve as the primary point of contact for external vendors, service providers, and visitors.
- support human resources functions, including onboarding, attendance tracking, and employee records administration.
- assist with preparing reports, presentations, correspondence, and other business documents.
- maintain organized filing systems, both electronic and physical, ensuring confidentiality and data security.
- coordinate company events, meetings, and internal communications.
- identify opportunities to improve office processes and implement operational efficiencies.
- perform other administrative and operational duties as assigned.
qualifications
- bachelor's degree in business administration, management, or a related field preferred.
- minimum of 3–5 years of experience in office administration or office management.
- proven experience managing office operations and administrative functions.
- strong leadership and team coordination skills.
- excellent organizational and multitasking abilities.
- strong written and verbal communication skills.
- proficiency in microsoft office suite (word, excel, powerpoint, and outlook).
- experience with office management software and basic budgeting is an advantage.
- ability to manage confidential information with professionalism and discretion.
- strong problem-solving skills and attention to detail.
key competencies
- leadership and team management
- organizational and planning skills
- time management and prioritization
- communication and interpersonal skills
- financial and administrative management
- problem-solving and decision-making
- attention to detail
- professionalism and integrity
- adaptability and flexibility
working conditions
- full-time, office-based position.
- standard business hours, with flexibility to work additional hours when required to support business operations.
what we offer
- competitive salary and benefits package.
- paid leave and holidays.
- opportunities for professional growth and development.
- a collaborative, professional, and supportive work environment.
- Experience
- Required
- Employment
- Full-time
965 Manor Road, Manor Heights, Staten Island, 10314, New York
Office & AdminNew York
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