Assistant office manager jobs in New York, New YorkCreate job alerts

Office Assistant / Scheduler – Service Company We are a growing service company looking for a male or female Office Assistant to join our team in Great Neck. Hours: 🕘 Monday–Friday, 9:00 AM – 3:00 PM Responsibilities include: • Scheduling appointments & setting up service calls, • Answering phones and emails, • Managing Outlook email & calendar, • Social media assistance (posting, messages, basic follow-ups), • Light personal assistant tasks, • General office support Requirements: • Experience with Outlook email & scheduling, • Strong communication and organization skills, • Comfortable on the phone, • Reliable and detail-oriented, • Social media experience is a plus Location: 📍 In-office position – Great Neck, NY

Location: On-site (Office in Brooklyn) Schedule: 9am-6pm Languages: Fluent English & Russian (Required) Responsibilities Handle office documentation and internal records Process payments for offices, services, and accounts Maintain tracking systems and administrative logs Open and close the office daily Answer incoming and outgoing calls and emails Provide staff support and coordinate daily operations Manage employee calendars and schedules Prepare and update work schedules Coordinate staff movements and logistics Purchase office and operational supplies Personal assistance to management Follow up and call back incoming requests and inquiries Requirements Fluent English and Russian (spoken & written) — mandatory Previous experience as an Office Administrator, Office Manager, or Administrative Assistant Strong organizational and multitasking skills Proficiency with Google Workspace / Microsoft Office High attention to detail and responsibility We Offer Stable full-time position Competitive compensation (based on experience) Growth opportunities Fast-paced and professional work environment

Job Overview The Office Administrator will support daily operations for seafood sales, including processing orders, preparing invoices, managing inventory records, and coordinating with customers and internal teams. This role ensures smooth workflow, accurate documentation, and timely communication. Key Responsibilities Sales & Order Processing • Receive and process seafood sales orders via phone, email, or system, • Confirm product availability and delivery schedules, • Prepare and issue invoices accurately and on time, • Maintain sales records, delivery notes, and payment documentation, • Follow up with customers on outstanding payments when needed Inventory Management • Update daily inventory records for seafood products, • Track stock levels and report discrepancies or shortages, • Assist in coordinating stock rotation and product movement Administrative Support • Handle general office duties (filing, data entry, document preparation), • Answer customer inquiries and provide basic product information, • Assist with scheduling and communication between departments Requirements • Experience in administrative or sales support roles (preferably in food/seafood industry), • Good communication and customer service skills, • Proficient in MS Office or inventory/sales software, • Strong attention to detail and organizational skills, • Ability to work in a fast-paced environment Optional Skills • Knowledge of seafood products and handling, • Experience with invoicing software (e.g., QuickBooks)

Job description: The Supervising Prevention Consultant is responsible for planning, implementing, and overseeing prevention programs in schools and communities. Supervises a team of Prevention Consultants and collaborates with school districts, community partners, and service providers to deliver trainings, workshops, webinars, and assemblies that engage youth and families. Key Responsibilities: • Plan and implement evidence-based prevention programs for schools and communities., • Supervise, train, and evaluate Prevention Consultants., • Facilitate trainings, workshops, webinars, and assemblies for youth and families., • Establish and maintain partnerships with schools, law enforcement, healthcare providers, and other community organizations., • Support programmatic data collection, reporting, and continuous quality improvement initiatives., • Serve as a role model and ensure positive interactions with program participants., • Schedule and assist collaborators on best practices in prevention science., • Attend community events and meetings as required., • Perform additional duties as assigned. Qualifications: • Master’s degree in a related field (e.g., Counseling, Social Work, Public Administration)., • Minimum of five (5) years of experience in a social service environment implementing evidence-based practices, including at least three (3) years in a supervisory role., • Experience in community organizing, partnership development, and project management., • Strong leadership, strategic thinking, and problem-solving skills., • Excellent communication, interpersonal, and networking abilities., • Ability to work independently and collaboratively with diverse populations., • Strong organizational skills and proficiency with Microsoft Office Suite., • Valid NJ driver’s license, safe driving record, and reliable vehicle., • Must pass NJ Child Abuse Record Information (CARI) screening and a fingerprint-based background check. NJCDC is an equal opportunity employer committed to diversity, equity, and inclusion.

Job Overview We are seeking a detail-oriented Bookkeeper/Administrative Assistant to provide support across financial, operational, and administrative functions. This role includes managing basic accounting and payroll tasks using QuickBooks, maintaining organized records and documentation, supporting employee onboarding, coordinating with vendors and service providers, and assisting with compliance and general business operations. The ideal candidate is organized, proactive, and comfortable handling multiple tasks to help keep daily operations running smoothly. Job Description • Provide administrative, operational, and financial support for day-to-day business activities, • Assist with basic accounting, payment processing, payroll support, and recordkeeping, including using QuickBooks, • Maintain organized digital files, documentation, and internal records, • Support onboarding and coordination for employees and contractors, • Track renewals, subscriptions, and routine business requirements, • Assist with compliance-related tasks and general business operations, • Coordinate with vendors, service providers, and external contacts, • Support internal communications and special projects as needed Requirments • Proven experience in administrative, operations, or bookkeeping support, • Familiarity with QuickBooks, • Basic understanding of payroll, invoicing, and financial recordkeeping, • Strong organizational skills and attention to detail, • Ability to manage multiple tasks and prioritize effectively, • Excellent communication skills, both written and verbal, • Comfortable coordinating with vendors, employees, and external partners, • Proficiency with standard office software (e.g., Microsoft Office, Google Workspace), • Trustworthy and able to handle confidential information responsibly, • Self-motivated and able to work independently or as part of a team Work Location: In person

Compensation: $17–$20/hr (depending on experience) Schedule: Must be available 5 days per week We’re looking for a reliable, professional, and highly communicative receptionist to join our team. This role is face-to-face with customers every day, so we need someone who is confident, organized, and committed to providing exceptional service. Responsibilities: Greet customers and create a welcoming environment Answer incoming calls and direct inquiries efficiently Manage appointments, schedule updates, and daily office coordination Assist with customer service needs and basic administrative tasks Maintain a clean, organized, and professional front desk area Support management with daily operational tasks as needed Requirements: Must be able to start immediately — Hours 9:30-6:30pm Must be able to work Saturdays Strong communication and interpersonal skills Reliable, punctual, and able to multitask Customer service experience preferred Professional appearance and demeanor Who This Role Is For: Individuals who are ready to work right away, want steady hours, and thrive in a fast-paced environment interacting with customers. Job Type: Full-time Pay: $37,000.00 - $45,000.00 per year Language: Spanish (Preferred) English (Required) Shift availability: Day Shift (Required) Ability to Commute: Newark, NJ 07104 (Required) Work Location: In person

We are a full-service CPA firm on 8th Avenue in Brooklyn, providing comprehensive accounting services to small businesses and individuals across New York, New Jersey, and other states. Our services include accounting, bookkeeping, payroll, sales tax, and income tax services, with a strong emphasis on bilingual (Chinese/English) client communication. Key Responsibilities • Assist with payroll processing for small business clients using ADP and 1099., • Prepare and file sales tax returns on a monthly, quarterly, and annual basis., • Perform QuickBooks bookkeeping (Desktop & Online): manage data entry, reconciliations, and basic reporting., • Assist with the preparation of individual and business tax returns., • Communicate effectively with clients in Mandarin, Cantonese, and English to collect documents and explain filings., • Organize records for workers’ comp audits, notices, and renewals., • Provide general administrative and accounting support as needed. Qualifications • Fluent in Mandarin and English (Cantonese preferred but not required)., • At least 1 year of experience in an accounting, bookkeeping, or tax office., • Proficiency in QuickBooks (Desktop or Online) is required., • Experience with ADP, 1099, or tax software (ProSeries, ATX, etc.) is a plus., • Strong attention to detail and a willingness to learn., • Ability to handle multiple tasks and meet deadlines. Work Schedule & Location • This is an in-office position located on 8th Avenue in Brooklyn, NY 11220., • Monday to Friday., • Regular hours are from 10:00 AM to 5:00 PM, with extended hours and paid overtime during tax season. Compensation • $22–$28 per hour, based on experience., • Paid overtime during tax season., • Opportunity for pay review and advancement as skills improve.

Job Title: Medical Assistant / Medical Receptionist Location: RH Medical Urgent Care Employment Type: Part-Time Job Summary: We are seeking a reliable, compassionate, and detail-oriented Medical Assistant/ Medical Receptionist to join our team at RH Medical Urgent Care. The ideal candidate will provide both clinical and administrative support, ensuring efficient patient flow, quality care, and excellent customer service. This dual role involves assisting providers with patient care as well as managing front desk operations and more Key Responsibilities: Clinical Duties: • Prepare exam rooms, equipment, and supplies for patient visits., • Record and update patient medical histories, vital signs, and other pertinent information., • Assist providers with examinations, procedures, and treatments., • Administer medications, injections, and perform basic lab tests (as permitted by law and training)., • Collect and prepare specimens for laboratory analysis., • Ensure infection control and cleanliness of medical equipment and work areas., • Medical Receptionist / Administrative Duties:, • Greet patients and visitors with professionalism and compassion., • Register patients, verify insurance, and collect co-pays or payments., • Schedule and confirm patient appointments., • Answer and route phone calls in a timely and courteous manner., • Maintain patient records in the EMR system with accuracy and confidentiality., • Support billing and coding processes as needed., • Handle patient inquiries and resolve concerns, escalating when necessary., • Able to give detail task to Supervisors. Qualifications: • High School Diploma or GED required; Medical Assistant certification preferred (CMA, RMA, or equivalent)., • Previous experience in urgent care, medical office, or healthcare setting strongly preferred., • Knowledge of medical terminology, EMR systems, and insurance verification., • Strong organizational, multitasking, and problem-solving skills., • Excellent communication and interpersonal abilities., • Ability to work in a fast-paced, team-oriented environment., • Responsible with maintaining work attendance. Working Conditions: • Fast-paced urgent care environment., • Evening, or holiday shifts may be required., • Frequent interaction with patients, providers, and clinical staff. Benefits (if applicable): • Competitive pay based on experience., • Paid time off and holidays., • Opportunities for professional development and growth., • 401K

POSITION DETAILS: The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students' intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member's ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC's motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond. Reporting to the Assistant Vice President of Workforce Development and Continuing Education, the Director of ACE Technology & Apprenticeship Programs is responsible for the development, facilitation, assessment, monitoring, evaluation, growth, and management of grant funded and tuition-based technology programs in workforce development, as well as the management and expansion of Registered Apprenticeships. They ensure that the division meets its technology training program performance goals and financial growth targets, oversee administrative services, supervise staff, hire instructors, and evaluate the curriculum of individual programs. Additionally, the Director of ACE Technology & Apprenticeship Programs will drive programmatic improvement of current certificate programs, as well as innovation of new certificate programs using stakeholder feedback from relevant industry partners and job sector recommendations. As the Principal Investigator (PI) of multiple grants, the Director of ACE Technology Programs is responsible for all compliance and accurate reporting to grant stakeholders including the College, CUNY, and Research Foundation of CUNY. Finally, the Director of ACE Technology Programs will lead the department’s Technology Advisory Board and engage industry to form new employer partnerships to advance apprenticeship and internship opportunities for students with a focus on job placement upon completion. This will require a thorough understanding of the Department of Labor, trade associations, and union procedures and protocols. This position is grant-funded and annual appointment is contingent upon continued funding. The Director of ACE Technology & Apprenticeship Programs also performs other related duties as delegated by the AVP. In addition to the CUNY Title Overview information, other key duties include, but will not be limited to the following: • Lead BMCC’s ACE Technology and Apprenticeship department ensuring all courses and programs meet performance milestones and current labor market standards., • Engage with technology business leaders to ensure courses and training programs are aligned with current and future labor market needs including certifications and establish meaningful partnerships that provide ongoing apprenticeships and work experiences for students., • Serve as liaison from BMCC between the Adult Continuing Education (ACE) department, NYS Department of Labor, Bureau of Apprenticeship and Training, unions, and trade associations regarding apprenticeship matters., • Drive programmatic improvement using employer feedback, student feedback, programmatic learnings, and grow the program team’s industry expertise and content-specific knowledge., • Collaborate with college departments to generate articulation agreements, credit for prior learning, and co-listing courses., • Create new technology training programs that result in industry-recognized credentials., • Proven success in managing and scaling grant-funded workforce development or education programs, including meeting key performance indicators and achieving financial targets., • Knowledge of and direct experience with NYS Registered Apprenticeship programs., • Demonstrated deep knowledge of current technology landscape, including essential certifications (e.g., AWS Certified Solutions Architect, CISSP, PMP, or equivalent high-level technical credentials) and demonstrable proficiency in relevant programming languages and platforms (e.g., Python, Java, cloud environments like Azure/GCP, or modern DevOps toolchains).", • Must have established employer relationships in the tech field in NYC, • Experience with managing budgets and grants., • A bachelor’s degree in a technology related field., • A master’s degree in management or STEM field., • 5 years of direct experience teaching technology or apprenticeship programs., • Proven ability to increase enrollments in tuition-based certificate programs., • Proven ability to receive awarded grants for continuing education or workforce programs., • Provides leadership for the development and implementation of new programs of study and ensures the coordination and implementation of program components., • Plans, markets and implements College programs in Continuing Education, developing overall programs and overseeing development of content, budgets, and marketing strategies., • Develops funding proposals; solicits grant information and provides leadership and guidance in partnering with community and governmental agencies., • Provide fiscal oversight and evaluation; develops strategic and operating plans; reports progress and results to management., • Oversees a comprehensive marketing and public information program., • Manages staff of the Continuing Education office., • Represents Continuing Education within the College community and externally. CLOSING DATE January 5, 2026 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31362 Location Borough of Manhattan CC

About the Role Are you passionate about the latest tech trends? Do you enjoy connecting with diverse individuals? If so, a career as a Retail Sales Representative might be perfect for you. Join our team, a company renowned for delivering exceptional retail and customer experiences to Fortune 500 clients, and thrive in a fast-paced environment. We embrace diversity and encourage candidates from all backgrounds, especially those fluent in Korean, Chinese, Spanish, or Russian, to apply and help us better serve our multicultural communities. Responsibilities • Create a welcoming and friendly environment for all customers visiting or contacting the office., • Understand customer needs and suggest technology solutions that suit their lifestyle., • Achieve and exceed monthly sales goals by assisting both new and existing customers with devices, plans, upgrades, and services., • Engage in local outreach and participate in community initiatives to attract new business., • Support daily store operations, including opening and closing procedures, cash handling, and inventory management., • Ensure all transactions are completed accurately and efficiently in line with company policies., • Maintain a clean, organized, and inclusive store environment., • Assist with activations, bill payments, equipment replacements, accessories, and service changes., • Share valuable customer insights with the team to enhance the overall customer experience., • Contribute to additional tasks or projects as needed. Qualifications • Minimum of 6 months of experience in customer service or retail., • Friendly, energetic, and customer-focused attitude., • Strong communication and relationship-building skills., • Flexibility to work nights, weekends, and holidays as required., • High school diploma or GED., • Bilingual skills are a strong advantage, particularly in Korean, Chinese, Spanish, or Russian., • Ability to stand for extended periods and lift up to 25 pounds. What We Offer • Competitive hourly pay with commission opportunities., • A collaborative and supportive team environment., • Opportunities for growth within a company that partners with major Fortune 500 brands., • A workplace that values inclusivity, diversity, and genuine human connection. Send your resume to m • a • r • q • u • e • z • . • e • l • e • n • a • . • h • r • @ • g • m • a • i • l • . • c • o • m

Strategic Heights Media is seeking a Public Relations Intern (Remote Position) to join its New York City-based team for Winter 2026 STRATEGIC HEIGHTS MEDIA (SHM) is a results-oriented public relations agency working with multiple clients: music and entertainment; corporate; non-profit organizations; personalities; fashion; publishing; consumer brands; and special events. We secure feature coverage, on behalf of our clients, who want to catapult themselves and their brands to the next level. Presenting our clients to the media as experts in their field, is one of our best qualifications - we educate the media and pitch our clients with a variety of compelling angles from national trends to local community issues. Internship duties include (but not limited to): • Creating and distributing daily client media clips; monitoring account activities; and managing client reports, • Joining the team in developing campaign media strategy, • Monitor Media and Social Media trends to identify newsworthy topics, • Drafting Press Releases and Media Alerts, • Becoming familiar with the pitch process and how to draft a pitch, • Researching potential pitch angles and targets, • Assisting SHM team with virtual client events, • Media List Maintenance, • Administrative duties (answering phones, note taking, etc.) Requirements • Excellent written and verbal communication skills, • Knowledge of Microsoft Office Suite (Word, Excel, Powerpoint), • Must be a self-starter, problem solver, creative, reliable, professional, ambitious and possess a strong work ethic Job Types: Full-time, Internship Pay: Up to $600.00 per month Work Location: Remote

Support Engineers work on all level reactive tickets. The Support Engineers possess a broad range of both technical and business skills, as well as the ability to find common trends to bring up to management for possible automation. Our Support Engineers work closely with our clients and other internal resources to provide best in class IT services, therefore excellent oral and written communication skills are required. ROLE AND RESPONSIBILITIES • Develop and maintain knowledge of client networks, • Work directly with clients to provide reactive technical support, • Support Desk Scheduling, • Identify trends and underlying technology issues impacting tickets per endpoint (TPE), • Collaborate with team to assess process improvement opportunities, assess tools, etc. to improve Support operations, • Keep manager informed of issues that may impact the organization, • Ensure best practice methods are in use wherever possible and assist in the growth of services practice, be they incidental, contractual, or managed service provisioning., • Implement DATA "Company Way", • Implements & helps define best practices, • Handle every ticket with a business first mindset, • Own every ticket to completion even when escalating in necessary, • Proven ability to set and manage client expectations, • Exceptional customer service and communication skills QUALIFICATIONS AND REQUIREMENTS • Communication, Oral - Speaks clearly and persuasively; listens and gets clarification; responds well to questions; participates in meetings., • Communication, Written - Ability to communicate in writing clearly and concisely; edits work for spelling and grammar; varies style to meet needs; presents numerical data effectively., • Problem Solving - Identifies problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; resolves problems in early stages; works well in group solving situations., • Business Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values., • Analytical Skills - Ability to use thinking and reasoning to solve a problem., • Able to normalize the tech jargon when communicating with clients in a professional way, • Skills And Experience:, • 5 plus years of experience in network / IT systems and troubleshooting steps, • Experience with helpdesk/desktop support, • Experience with Microsoft 365, Exchange, OneDrive, SharePoint, and Teams, • Experience with Windows Server, Active Directory Management, Group Policy, Etc., • A general understanding of TCPIP, DNS, DHCP, and RADIUS, • Hands on experience with virus, spyware, and malware removal, • Network troubleshooting skills, • Experience installing and supporting Microsoft Office Suite, • Experience in Firewall, Spam Filtering, AV and other security tool management

Job description: Panther Healthcare USA Position: Marketing Coordinator Location: New York, NY Pay: $50,000 - $60.000 per year Looking for a springboard into medical sales and marketing? Panther Healthcare USA is currently hiring an Associate Sales Representative to establish and grow their surgical stapling portfolio in the veterinary space. Panther Healthcare is the 3rd largest global manufacturer of open and endoscopic staplers. We currently operate in 80 countries around the world, with our US offices located in New York, NY. Core Job Responsibilities and Requirements: Complete 2–3-week sales training program and then begin calling on Veterinary clinics and hospitals. Key Responsibilities • Assist in developing and executing healthcare marketing campaigns., • Coordinate marketing materials (brochures, presentations, product sheets, email campaigns)., • Manage social media platforms and content posting schedules., • Conduct market research and competitor analysis., • Support trade shows, conferences, and healthcare events., • Assist with website updates and digital marketing content., • Work closely with the sales team to generate leads and support promotional activities., • Communicate with hospitals, clinics, and distributors when required., • Prepare reports on marketing metrics and campaign performance. Panther Healthcare USA offers a business casual, entrepreneurial work environment with robust growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision insurance; 401(k). • The salary for this position is $50,000 annually. This role is bonus and/or incentive eligible and it includes a company vehicle., • Our benefit package includes health insurance and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. COVID-19 Vaccination Please be aware that Panther Healthcare requires all employees starting in this position to be fully vaccinated against COVID-19. This position will require the successful candidate to provide proof that they are fully vaccinated by their start date. Panther Healthcare is an equal opportunity employer and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law. Education • Bachelor's degree. Relevant Work Experience • Bachelor’s degree in Marketing, Communications, Healthcare Management, or related field., • Strong organizational and communication skills., • Basic knowledge of digital marketing tools (Canva, Mailchimp, Google Ads, CRM systems)., • Proficiency in Microsoft Office (PowerPoint, Excel, Word)., • Ability to multitask and work in a fast-paced environment. Additional Willing to travel at least/up to 75% of the time for business purposes (within state and out of state). Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Health insurance Paid time off Relocation assistance Vision insurance

Job Title: Virtual Assistant (Remote) Company: Jafar Contracting Inc. Location: Remote (Work from Home) Job Type: Part-Time or Full-Time Salary: 22–27/hour (based on experience) Description: We’re looking for a reliable and detail-oriented Virtual Assistant to support our team with scheduling, emails, and light admin tasks. You must be organized, responsive, and comfortable working remotely. Requirements: • Strong communication skills, • Able to manage tasks independently, • Basic knowledge of Google Workspace or Microsoft Office, • Prior admin experience is a plus Start Date: Immediate

Residential Construction Estimator (Part-Time to Full-Time Opportunity) Avishay Contractors – Family-Owned General Contracting Company Avishay Contractors is a rapidly growing, family-run residential contracting company specializing in full-scope remodels, additions, and interior/exterior construction services. We are seeking an experienced Estimator to join our team and work directly with ownership on a part-time basis, with the potential to transition into a full-time role. About the Role We are looking for an individual with strong residential construction experience and a comprehensive understanding of all major trades (framing, drywall, tile, roofing, siding, electrical, plumbing, etc.). Commercial estimating experience is a plus but not required. Because we are a small but fast-paced family business, we value clear communication, organization, and proactive follow-up. This role is hands-on and collaborative—you will work closely with the owners and have a direct voice in improving our internal processes. We are always looking for ways to make our business stronger, and we welcome new ideas that can help streamline or enhance our estimating, project management, or office operations. Responsibilities • Prepare accurate, detailed, and timely estimates for residential construction projects, • Review architectural drawings, specifications, and project documentation, • Perform detailed material and labor takeoffs across multiple trades, • Assist in developing scopes of work and assembling professional proposals, • Communicate with subcontractors and suppliers to obtain updated pricing, • Track revisions, updates, and potential change orders, • Work closely with ownership on active bids and project planning, • Assist with office operations, client communication, and organizational tasks as needed, • Provide insights or suggestions to improve workflow, accuracy, or efficiency Qualifications • Minimum 2+ years of residential construction estimating or related field experience, • Strong understanding of construction sequencing and trade coordination, • Ability to read and interpret architectural plans with accuracy, • Competency with spreadsheets and digital plan review tools, • Excellent communication, organization, and follow-up skills, • Ability to work independently, meet deadlines, and adapt in a small-business environment, • Commercial estimating experience is a plus but not required Schedule & Compensation • Part-time position to start, with flexibility, • Opportunity to transition into a full-time role as the company grows, • Compensation is dependent on experience If you are looking to join a growing family business where your ideas and input truly matter, we would love to hear from you.

POSITION SUMMARY: We are seeking for a reliable, highly organized Personal Assistant to provide day-to-day administrative and personal support to company executives. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining confidentiality at all times. KEY RESPONSIBILITIES: • Manage daily schedules, appointments, and calendar coordination., • Organize meetings, take minutes, and prepare necessary documents., • Handle phone calls, emails, and written correspondence professionally., • Arrange travel bookings, accommodations, and itineraries., • Assist with personal errands and tasks as needed., • Maintain and organize files, records, and important documents., • Coordinate with internal teams and external partners when required., • Prepare reports, presentations, and simple spreadsheets., • Monitor tasks, deadlines, and follow-ups to ensure smooth daily operations., • Uphold confidentiality and discretion at all times. QUALIFICATIONS: • Proven experience as a Personal Assistant, Executive Assistant, or similar role., • Strong organizational and time-management skills., • Excellent communication skills (verbal and written)., • Proficient in MS Office or Google Workspace., • Able to multitask, prioritize, and work independently., • Professional, trustworthy, and discreet., • Ability to work with flexibility and adapt to changing needs., • High school diploma required; college degree preferred.

Weekly Hours: Mon-Thurs 11am-8pm, Sat 9am-1pm Responsibilities: • Keep schedule, write and distribute email/mail to parents about promotions and keep communication with parents and teachers, • Manage enrollment process, academic evaluation, and appointment book for the director, and support directors meetings, • Able to competently handle walk-in inquiries and conferences with parents, • Keeps billing and charges up to date and organize files and workspace, • Maintains an inventory of office and marketing materials without much help, • Self-directed, requiring minimal supervision, self-starter, • A thoughtful, adaptive, and positive mindset, • Highly resourceful, reliable, organized, and detail-oriented (precise and reliable), • Maintains a cool head under pressure, confident, discrete, easy-going personality, • Able to get work done quickly/efficiently and manage deadlines A successful candidate should have/be: • A 4-year college degree, • Excellent organizational skills, • 1 – 2 years of management, customer service, sales, or education preferred, • An enthusiastic, outgoing, and team-oriented personality, • Motivation to take the initiative to ensure that a student’s time at Huntington is memorable, • A confident and flexible demeanor, • Outstanding communication skills, • Confident, fast typing, with a friendly and professional phone manner – common sense to know what to say and not to say to clients, • Proficient in using database software, working knowledge of Word, Excel, PPT, Windows and Google At Huntington, we are eager to continue to build our teams! We seek to hire the best, most talented professionals into our organization. If you are a take-charge college grad, eager to turn your aptitude for operations, administration, education and customer service into an exciting career an opportunity where you will be able to make a difference, join Huntington today! Since 1977, Huntington has been changing the lives of children. As a leader in the tutoring and test prep industry, our success is attributed not only to our highly acclaimed instructional programs but to the amazing teams of qualified and devoted professionals who commit themselves to help students achieve success in school each and every day Job Type: Full-time Pay: $40,000 to $42,000 per year Benefits: Paid time off Professional development assistance Ability to Commute: Ramsey, NJ 07450 (Required) Work Location: In person

📌 Job Title: Entry-Level Receptionist / Secretary / Admin / Personal Assistant 📍 Location: Manhattan, Plaza District 🕒 Employment Type: Full-Time (On-site) 💼 Department: Administrative Support Position Overview: We are seeking to hire an entry-level staff for our new office location. This is a great opportunity for a motivated individual looking to grow with an excellent opportunity. You will serve as the first point of contact for visitors and clients while supporting day-to-day office operations and administrative tasks. Key Responsibilities: Manage calendars for meetings, travel, and personal commitments. Make travel arrangements for in-office professionals and special visitors. Sit in on meetings to take accurate minutes and distribute them as needed. Create memos, reports, and agendas in collaboration with office staff. Negotiate with suppliers and vendors to obtain quotes, order supplies, and maintain inventory levels. Prepare financial documents, including statements, invoices, letters, and reports. Disseminate important information, such as memos and updates, to relevant colleagues. Coordinate with upper-level staff at our other office locations in the U.S. and abroad. Welcome and direct visitors, manage incoming calls, and ensure a professional front-desk presence. Some nights and weekends required due to nature of international business and/or travel Qualifications: High school diploma or equivalent required; associate's or bachelor’s degree is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and ability to handle confidential information. Professional appearance and customer-focused attitude. Previous office or administrative experience is preferred but not required. What We Offer: Competitive entry-level pay with plenty of room for growth Supportive environment with training and personal mentorship Opportunities for growth and advancement

JOB DESCRIPTION – Spanish-Speaking Receptionist Alinea Medical Spa – Acne Scar & Laser Skin Care NYC** Position: Bilingual Receptionist (Spanish/English) Company: Alinea Medical Spa – NYC Employment Type: Full-Time Job Summary: Alinea Medical Spa is seeking a bilingual (Spanish-speaking) Receptionist to be the first point of contact for clients. The ideal candidate is professional, articulate, and experienced in delivering high-quality front desk service. Key Responsibilities: Greet clients warmly and manage check-in/check-out procedures Answer phone calls and respond to inquiries in English and Spanish Schedule appointments and manage booking system Handle payments, invoices, and receipts Communicate pre-treatment information and policies Maintain lobby cleanliness and front desk organization Assist with administrative tasks and patient coordination Qualifications: Bilingual in Spanish and English (required) Prior experience in medical spa, clinic, or luxury service setting preferred Strong communication and customer service skills Proficiency in scheduling software and office tools Professional appearance and demeanor Ability to multitask in a fast-paced environment

Job Overview We are seeking a highly organized and detail-oriented Bookkeeper to join our team. The ideal candidate will possess accounting and bookkeeping skills and experience. A solid understanding of office management and basic small business accounting. You will work closely with our customer support, order and production teams, as well as working weekly with management and owner. The ideal candidate will have a strong background in various accounting software and financial concepts, with the ability to handle multiple accounts and reconcile financial statements. This role is essential in maintaining the integrity of our financial data and supporting budgeting processes. The Bookkeeper will work closely with management and our external CPA to prepare financial reports, process transactions, and support all aspects of finances of the company. This role is essential to the daily operations of the company, ensuring the office is running smoothly and efficiently. We are a strong wholesaler company with offices on 5th Ave. An upbeat, lively, fun place to work with a vibrant and caring team in a growing business. Duties • Manage full-cycle accounts payable and receivable, • Handle month-end close and bank reconciliations, • Complied in weekly and month reports such as PNL reports, • Preparing and filing financial documents, • Track expenses and maintains general ledger accuracy, • Collaborate closely with external CPA, • Organize and maintain files, both physical and electronic, to ensure easy access to information., • Reconciling company accounts, • Assist in office management tasks, • 4+ years of bookkeeping experience across small to medium businesses, • Strong reasoning skills with exceptional attention to detail, • Familiarity with office management procedures and best practices, • High level of computer literacy, including proficiency in Microsoft Office Suite or similar applications, • Strong excel skills, • Reliable and trustworthy, • Ability to work independently as well as part of a team in a fast-paced environment., • Office Hours: Monday - Friday 9:30am - 6pm

COLLECTION COMPANY IN MID-TOWN MANHATTAN We are seeking a detail-oriented Bilingual Administrative Assistant fluent in Chinese to join our team. Must speak English and Chinese (read/write) and be computer literate, as we manage collections in China, Taiwan, and all over the world. Full-time, four-day week. No Work on Friday. Monday to Thursday, 9:00 to 5:30 Duties • Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette., • Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint),, • Proficient in people searches on major search & social media platforms (Google, FB, Instagram, WeChat)., • Provide comprehensive administrative support by handling data entry, filing, and maintaining accurate records using Microsoft Office Suite., • Support office management tasks, including supply ordering, maintaining cleanliness, and organizing office spaces to promote a productive work environment., • Work Location: In person

We are looking for a reliable and detail-oriented Administrative Assistant with at least 1 year of experience to provide clerical and organizational support to our office. The ideal candidate is proactive, organized, and capable of handling multiple tasks efficiently while maintaining professionalism in a fast-paced environment. Responsibilities: Perform general administrative tasks such as answering phones, managing emails, and maintaining office files. Schedule appointments, meetings, and manage calendars. Prepare and edit correspondence, reports, and other documents as needed. Assist in data entry, record-keeping, and maintaining company databases. Support management and other departments with day-to-day administrative needs. Handle office supplies inventory and ensure office equipment NOTE: Applicants with experience are highly preferred.

Join a growing beauty reselling business as a Personal Assistant. Your role will be integral in managing daily tasks, primarily from a home office, with future expansion plans in sight. Key Responsibilities: • Organizing and maintaining inventory and workspace cleanliness., • Running minor errands, such as dropping off parcels at USPS (located two blocks from the current office)., • Assisting with general administrative tasks. Requirements: Perks: • Complimentary products., • Flexible working conditions., • Performance-based bonuses. If you are interested and meet these requirements, we encourage you to apply. Looking forward to speaking with you soon!

Financial Aid Advisor "Bilingual Spanish is required" Role Description This is a full-time, on-site role for a Financial Aid Advisor located in Times Square, NY. The Financial Aid Advisor will assist prospective and current students in navigating financial aid processes, including completion of financial aid applications, understanding Title IV regulations, and determining eligibility. The role involves providing customer service support, managing enrollment-related financial matters, and ensuring compliance with institutional, state, and federal financial aid policies. Additional tasks include maintaining accurate records of financial aid awards and working collaboratively with students, families, and other departments to support educational goals. Monday through Friday 1 Saturday a month 3 days from 9 AM to 5 PM 2 days from 11 AM to 7 PM Qualifications • Finance and Student Financial Aid skills, with an understanding of financial aid processes and calculations, • Customer Service and Enrollment Management skills to assist and support students and families effectively, • Knowledge of Title IV regulations and compliance requirements, • Excellent written and verbal communication skills, • Strong organizational and time management abilities, • Proficiency in using financial aid management systems, spreadsheets, and other relevant software, • Relevant experience in financial aid advising or a related field is preferred, • Bachelor's degree in Finance, Business Administration, Higher Education, or a related field is beneficial, • Ability to meet deadlines and goals, • Ability to multi-task and work in a fast-paced environment, • Strong organizational and time management skills, • Team-player, attentive to detail, responsible, • Willingness to learn school procedures and protocols

Assist the Operations Manager with various daily office functions Assign duties to office assistants, administrative assistant, and mail room personnel Assist in the processing of governmental forms and applications Update and monitor inventory and warehouse space allocations Assist in the processing of bids, contracts, and purchase orders Perform administrative functions Logistics Assistant Responsibilities: Provide administrative support for the logistics and transportation departments Handle incoming and outgoing shipments Conduct clerical duties, including file organization, data input, and mailing Process accounts payable invoices Conduct research for executive management Maintain office equipment and facilities Perform other duties as assigned

Multi-location Interventional Pain Management Practice seeks Medical Assistant for the following duties: Applicant must possess valid driver’s license and reliable automobile Welcome patients Prepare rooms for patient examinations Ensure all rooms are neat and clean and stocked with supplies and needed equipment Interview patients to obtain medical and other vital information Complete Electronic Medical Record, Workers Comp. and No Fault forms Assist physician with examination and treatment of patients (supplying instruments and materials and/or assisting with injections) Prepare charts for patient appointment Enter patient data in electronic medical record Prepare bills with all support information needed for the claims (notes, demographics, insurance etc.) Inventory and order medical supplies and equipment Travel (using personal vehicle) to various office locations for the provision of patient care Perform general office duties such as answering telephones and completing insurance forms Assist Billing staff with telephone follow-up and other issues as needed Attend staff meetings as required Perform other duties as assigned ESSENTIAL JOB REQUIREMENTS: EDUCATION: High School Diploma, graduate from a recognized Medical Assistant School EXPERIENCE: Minimum of 2 years experience in a medical environment REQUIRED SKILLS: Good communication skills. Strong computer skills in MS Office – including Word and Excel. Spanish/English bilingual skills a plus. PREFERRED SKILLS: Strong customer service skills, Ability to work in a fast-paced environment Job Types: Full-time, Part-time Pay: $24.00 - $27.00 per hour License/Certification: Driver's License (Required) Ability to Commute: Bronx, NY 10469 (Required) Willingness to travel: 50% (Preferred) Work Location: In person

Type: Full-time (with commission opportunities) Hours: ~40 hours/week (Minimum 3-month commitment) Location: In-person (NYC area) Position Summary Wayne Daniel, CPA is seeking a motivated, creative, and bilingual (Spanish/English) professional to join our team as a Marketing & Business Development Assistant. In this role, you will play a key part in expanding our client base, strengthening community connections, and promoting our financial services. You will help drive marketing campaigns, manage social media presence, and assist with business development initiatives to increase brand visibility and generate qualified leads. This role includes in-person outreach, including door-to-door introductions to potential business clients, local networking, and community engagement, making it an ideal opportunity for individuals looking to grow their careers in marketing, sales, and client relations within a growing CPA firm. Essential Duties & Responsibilities • Implement marketing and PR strategies to promote accounting, payroll, and business services., • Manage daily social media activities (posting, engagement, responding to inquiries)., • Cultivate and track leads, build client relationships, and maintain CRM records., • Conduct online and in-person outreach, including door-to-door introductions to small businesses, cross-promotions, and local networking., • Develop partnerships with influencers, community organizations, and referral networks., • Monitor and respond to online reviews to maintain a positive company reputation., • Represent the firm at local events, trade shows, and community gatherings., • Collaborate with the team to highlight client success stories and project milestones. Qualifications • Bachelor’s degree (Communications, Marketing, Business, or related field) preferred, or relevant work experience., • Bilingual in Spanish and English required; proficiency in other languages a plus., • Hands-on experience with major social media platform (Facebook, Instagram, LinkedIn)., • Familiarity with social media management tools and basic graphic/video editing preferred., • Excellent interpersonal and communication skills (written & verbal)., • Comfortable interacting with clients and representing the company in public settings., • Self-motivated, detail-oriented, and able to work independently., • Experience in construction, home improvement, or real estate marketing is a plus (not required). Compensation & Schedule • Salary: Please note this role is commission based with unlimited earnings potential., • Schedule: ~40 hours/week, flexible; occasional evenings and weekends for events., • Location: In-office and on-site at networking events, client offices, and door-to-door outreach locations in the NYC area. How to Apply - Please submit your resume to and a brief cover letter to explaining your interest in the position.

We are seeking a reliable and organized Office Assistant with at least two years of experience working in a law firm. The ideal candidate will provide administrative support to ensure the office runs smoothly and efficiently. Key Responsibilities: Manage incoming calls, emails, and correspondence Assist with filing, organizing case documents, and maintaining records Schedule appointments, meetings, and court dates Support attorneys with basic administrative tasks Handle document preparation, scanning, and copying Maintain office supplies and coordinate with vendors as needed Perform general office duties as assigned Qualifications: Minimum 2 years of administrative experience in a law firm Strong organizational and time-management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Attention to detail and ability to handle confidential information Strong communication and interpersonal skills

Job Title: Enrollment & Customer Experience Coordinator Location: Fusion Dance Centre Reports To: Studio Director / Operations Manager Employment Type: Full-Time (may include evenings & weekends) Position Overview The Enrollment & Customer Experience Coordinator is the primary point of contact for new and returning students and families. This role is responsible for managing the enrollment process, delivering exceptional customer service, and ensuring a positive experience that reflects Fusion Dance Centre’s values of creativity, community, and excellence. Key Responsibilities 1. Enrollment Management • Respond to inquiries regarding class schedules, pricing, and program offerings., • Guide new students and families through the enrollment and registration process., • Manage re-enrollments, waitlists, and class placements., • Maintain accurate student records and class rosters using the studio management system., • Track incoming leads and follow up to maximize enrollment growth and retention. 2. Customer Experience & Communication • Welcome students and parents warmly in person and via phone/email., • Provide clear, professional communication about studio updates, policies, and events., • Address concerns or questions promptly, escalating when necessary., • Help create a supportive, friendly, and family-oriented studio environment. 3. Front Desk & Administrative Support • Manage daily front desk operations during class hours., • Process payments, billing inquiries, and account updates., • Assist with recital preparations, workshops, and studio events., • Coordinate with instructors and staff to ensure smooth class flow., • Maintain cleanliness and organization of the lobby and reception area. 4. Marketing & Engagement Support • Assist with social media posts, email newsletters, and promotional materials., • Support open houses, trial classes, and community events to attract new students., • Collect and track customer feedback to improve services and programs. Qualifications • Associate’s or Bachelor’s degree preferred (Business, Communications, Marketing, or related field)., • Previous customer service, sales, or administrative experience required; performing arts or fitness environment is a plus., • Strong communication, interpersonal, and problem-solving skills., • Detail-oriented with excellent organizational and multitasking abilities., • Proficiency in Microsoft Office, Google Workspace, and CRM/studio management systems (e.g., Jackrabbit, MindBody)., • Positive, friendly attitude and a genuine interest in dance and community culture. Work Schedule • Must be available during studio operating hours, including afternoons, evenings, and select weekends. Compensation & Benefits • Competitive salary based on experience., • Employee discounts or complimentary studio classes., • Opportunity for growth within the studio’s administrative and customer service team.

Secretary/Clerk at Cars Time Used Car Dealership Position Type: Full-Time Job Summary: Cars Time Used Car Dealership is looking for a detail-oriented and organized Secretary to support our team with administrative tasks and ensure smooth daily operations. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks in a fast-paced environment. As the first point of contact for customers, the Secretary will play a key role in creating a welcoming atmosphere at the dealership. Key Responsibilities: • Greet customers and answer incoming calls, providing information or directing inquiries to the appropriate person., • Schedule appointments for sales, service, and test drives, and maintain an organized calendar., • Manage paperwork for vehicle sales, financing, and registration, ensuring all documents are accurate and complete., • Maintain customer records and update the CRM database., • Handle general office tasks such as filing, scanning, and copying., • Prepare and distribute invoices, receipts, and sales contracts as needed., • Order office supplies and maintain an organized workspace., • Assist the sales team with administrative tasks, such as preparing reports and following up with customers., • Provide basic information to customers about vehicle availability and pricing, or connect them with a salesperson., • Support dealership events and promotional activities as needed. Qualifications: • Bilingual English and Spanish, • Proven experience in a receptionist, administrative, or customer service role., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM systems., • Strong organizational and multitasking abilities., • Excellent verbal and written communication skills., • Friendly and professional demeanor., • Ability to work independently and as part of a team., • Experience in the automotive industry is a plus, but not required. Benefits: • Competitive salary, • Paid Training, • Long term opportunity, • Opportunities for career growth and development, • A positive and supportive work environment, • Long

We are living our Purpose – To Care Deeply about People, Helping them to Eat Well and Be Happy. This Purpose shapes everything we do and is why we are in business. We are using our service priorities - Safety, Friendliness, Presentation, and Efficiency to help us make decisions at work every day and are critical to the success of our business goals. Job Title: Catering Coordinator Department: Catering/Demonstration Supervised by: Assistant Store Managers, Store Manager Job Summary: The Catering Coordinator is a Non-Affiliated Associate who is a main point of contact for receiving and recording all catering orders that are placed in person, on the phone or online. The Catering Coordinator must consistently be personable and a role model for hospitality in the store – with Associates and clients, as well as provide attentive, friendly and knowledgeable service. Minimum Required Qualifications: The minimum required qualifications of this position include, but are not limited to, the following: • Ability to develop and maintain professional relationships., • Ability to use the telephone for over-the-phone orders., • Ability to proficiently read, write, speak, analyze, interpret, and understand the English language., • Ability to perform basic math skills., • Ability to stand/walk for the duration of a scheduled shift, • Ability to work in varying temperatures., • Ability to use the computer for online orders., • Ability to stand, bend, twist, reach, push, pull and regularly lift 25 lbs., and occasionally lift 60 lbs., • Ability to work with a wide variety of fresh, dried and/or processed products, spices and powdered substances without negative allergic consequences., • Have strong hospitality skills with a commitment to the delivery of excellent client services., • Resourceful, self-starter, strong interpersonal skills., • Excellent written and verbal communication skills and proficient with Microsoft Office., • Ability to interact with Customers in a friendly and helpful way., • Ability to work cooperatively with others., • Ability to work all assigned work schedules and comply with all time and attendance policies. Essential Job Functions: Performance of the essential functions of this position require the Associate to possess the minimum qualifications listed above. These functions include, but are not limited to, the following: • Manage the flow of catering orders – from the Customer and production side of the business., • Maintain communication with Department Managers regarding orders/changes or any issues in a timely manner., • Coordinate, schedule and communicate all pick-ups and deliveries to the Client, Department Managers, Customer Service, etc., • Have product knowledge, (i.e. servings, amounts, cost, and complimentary items to suggest)., • Conduct in-store demonstrations providing samples to customers., • Utilize Wakefern’s Order Ready On-Line catering tool to maximize data tracking., • Utilize social media, and local events to continue to grow the ShopRite Kitchen catering brand., • Develop and maintain Customer relationship processes, such as phone calls and hand written notes following an event to ensure satisfaction, reminder notes related to annual events such as birthdays, etc., • Utilize Wakefern resources as necessary, taking part in all training opportunities – online or in-person., • Regularly lift, pull, push and rotate equipment and merchandise that weights 25 lbs., and occasionally weights up to 60 lbs., • Maintain signage on all items to alert Customers to product choices and ingredients., • Perform all duties in accordance with all Federal, State and Local regulations as they pertain to the Catering operation (i.e. wearing approved hat or hair net, gloves, etc.)., • Be knowledgeable in the Company’s HAZCOM program and perform all duties in accordance with manufacturer’s label instructions for the safe and proper use of all chemical products., • Dress and groom according to Company policy including uniform, name badge and hat or hair restraint requirements., • Perform duties in accordance with QA hand washing standards and use disposable gloves when handling food., • Perform all duties in accordance with Company rules, policies, safety requirements, and security standards and all Local, State and Federal health and civil code regulations., • Greet all Customers and provide them with prompt, courteous service and assistance., • Check prices and be knowledgeable about location of items in the store., • Promote for sale any current charitable promotions to Customers., • Understand and adhere to Company shrink guidelines as relates to Catering Operations., • Provide Customers with superior service., • Complete all applicable department training programs., • Perform all duties in accordance with ShopRite Service Priorities (Safety, Friendliness, Presentation, and Efficiency)., • Maintain a clean, neat, organized and safe work environment., • Observe safe methods of performing all duties., • Work overtime as assigned., • Work cooperatively with others., • Stand in department for duration of scheduled shift, which may exceed 8 hours per day., • Must be 18 years or older to operate balers, hi-lo’s, power jacks, and slicing machines., • Perform other duties as assigned.

Working in Harlem, Street Corner Resources a non-profit organization, enhances the lives of young adults and community members by delivering a clear pathway to opportunity. We provide essential resources for education, job training, and employment to combat gun violence and build a more empowered, resilient community. Administrative Assistant About the Role We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will be the backbone of our office, ensuring smooth daily operations by providing comprehensive support to our leadership and staff. You will manage administrative tasks, coordinate schedules, and assist with a variety of clerical, financial, and strategic activities. This position requires a motivated and detail-oriented individual with exceptional communication and multitasking abilities. Key Responsibilities • Office & Calendar Management: Oversee daily office operations, including managing office schedules and the CEO's calendar., • Coordination: Organize and distribute program invitations and notices, ensuring all stakeholders are informed., • Administrative Support: Maintain and update both digital and physical files, proofread documents, and prepare expense reports., • Communication: Serve as a primary point of contact by answering routine telephone calls and referring visitors to the appropriate staff., • Procurement & Inventory: Recommend and manage the purchase of office materials and resources for staff and participants., • Digital Skills: Manage social media accounts and assist with researching and applying for grant opportunities., • Community Engagement: Research and gather information on relevant community activities to support organizational involvement., • Flexibility: Be available to work occasional evening hours and weekends as needed. Qualifications • A Bachelor's degree and two years of relevant administrative or clerical experience., • OR a High School diploma (or equivalent) and six years of relevant experience., • OR an equivalent combination of education and experience, including at least one year of administrative experience., • Demonstrated proficiency in administrative and clerical tasks., • Excellent planning, organizational, and multitasking skills., • Strong verbal and written communication abilities.

About Global Fire Safety GLOBAL FIRE SAFETY provides professional fire protection services including inspections, equipment maintenance, safety compliance, and emergency preparedness. We are seeking a reliable and detail-oriented Bilingual Office Assistant to support daily office operations and communicate effectively with both English-speaking and Spanish-speaking clients and technicians. Job Responsibilities • Provide administrative and clerical support to the office team., • Answer and route phone calls; assist Spanish- and English-speaking clients with questions or service needs., • Translate documents, emails, and messages when needed., • Schedule service appointments, inspections, and technician dispatch., • Prepare and process invoices, quotes, work orders, and service documentation., • Maintain organized records, files, and digital databases., • Assist with tracking inventory of fire safety equipment and office supplies., • Coordinate with technicians and ensure accurate documentation after completed jobs., • Support preparation of compliance paperwork, reports, and customer follow-ups., • Handle incoming and outgoing mail, deliveries, and basic office tasks., • Perform other administrative duties as assigned by management. Qualifications • High School Diploma or equivalent (Associate’s degree is a plus)., • Bilingual Spanish & English (verbal and written) required., • Previous experience in office administration or customer service preferred., • Strong communication and translation skills., • Ability to stay organized, multitask, and work independently., • Proficiency with computers (MS Office, email, spreadsheets)., • Experience with scheduling software, CRM systems, or service management platforms is a plus., • Professional, dependable, and detail-oriented. Work Schedule • Monday to Friday (adjust as needed), • Occasional overtime based on workload Compensation & Benefits • Competitive hourly rate or salary (based on experience), • Possible benefits: health insurance, PTO, bonuses (customizable), • Training and advancement opportunities Why Join Global Fire Safety • Stable and growing company in the essential fire protection industry, • Supportive team culture and training provided, • Opportunities for professional growth, • Meaningful work that directly contributes to safety and compliance

Position Summary The Farm Business and Marketing Specialist will provide Greenmarket farmers and producers with business technical support and training designed to ensure the long-term success of their businesses. Technical assistance is provided through both in-house services and the engagement of third-party consultants. The Farm Business and Marketing Specialist is a part of the Greenmarket team and will be responsible for implementing, monitoring, and evaluating a suite of business and marketing/sales strategy technical assistance programming for Greenmarket farmers and producers. This position will be responsible for working with the Greenmarket Operations team to recruit and onboard new farmers and producers to support farmer success, as well as market program development and sustainability. The ideal candidate for this position has demonstrated project management experience, strong interpersonal skills, a nuanced understanding of business planning, sales and marketing strategies for producers in the Northeast, experience working one-on-one with producers and managing partner organizations and third-party consultants, and strong business acumen. Requirements Farm Business and Marketing Specialist Responsibilities (Include but are not limited to): Client Intake and Support Primary point of contact for producers seeking business technical assistance. Conduct intake of producers and create a support plan for individual producers, including accessing technical assistance focused on business and financial planning, marketing, and accessing capital. Identify and work with partner organizations and third-party consultants to provide needed support for producers. Support producers in any administrative and technical assistance, including completing forms, contacting partner organizations, and third-party consultants. Document and track the status of technical assistance support in the internal producer database. Promotional, Sales, and Business Planning Support Work with producers to optimize their market displays to increase sales and customer engagement. Work with producers to identify the best product mix to maximize sales, including assisting with value-added product development. Analyze sales and customer behavior to design profitable sales and marketing strategies. Support producers in developing branding, logos, and marketing materials. Working with producers to create enterprise budgets to assess pricing and product profitability. Training Coordinate workshops and trainings with partner organizations and third-party consultants to support producers. Facilitate educational workshops for producers on critical business topics, including but not limited to customer service, market display, and evaluation of sales data. Market Program Development and Support Support the outreach and recruitment of new farmers and producers, ensuring a streamlined, supportive experience for farmers and producers Work collaboratively with the Operations team to grow the market program, with a special focus on onboarding new farmers and producers, expanding access, and strengthening producer and market success. Provide strategic guidance to the FAA Director and Greenmarket Operations Manager to support the development of site selection and sustainability guidelines based on anticipated and established site performance and metrics to optimize responsiveness to neighborhood food access needs, site success, and farmer and producer long-term financial sustainability. Collaborate with the Greenmarket Operations Manager, FAA Director, and the Budget Management and Operations Director to develop Greenmarket site-by-site fiscal analysis to evaluate individual market success. Program Administration and Communications Manage administrative tasks as needed, including maintaining participant databases, tracking client work, tracking and submitting expenses, and maintaining other systems and processes to maintain programmatic work and track relationships. Manage and track progress towards grant deliverables. Contribute to budget development, grant proposal and report development, and funder relationship development. Assist GrowNYC’s Communications staff in responding to press inquiries about regional producer businesses. Establish and maintain strong partnerships with internal and external stakeholders, partner organizations, and third-party consultants that align with the mission of GrowNYC Farmer Assistance, with an emphasis on partners serving BIPOC and historically marginalized producers. Develop and contribute to Greenmarket literature, promotional materials, presentations, reports, program booklets, with a focus on farmer-centered storytelling. Responsible for farmer assistance communications,including monitoring and responding to producer inquiries. Develop and send out the monthly farmer assistance newsletter. Required Qualifications 2+ years of experience working with farmers or as part of commercial agricultural businesses Sophisticated understanding of farm business planning, sales, and marketing strategies for farmers' markets, direct-to-consumer sales, and/ or food businesses Experience with submitting invoices and tracking payments Skilled at recruiting, training, and managing outside technical assistance providers, consultants, and vendors Excellent interpersonal skills, a high level of emotional intelligence, and experience working with people from diverse backgrounds in terms of race, ethnicity, gender (including trans* and nonbinary), sexual orientation, class, and religion. Ability to manage multiple concurrent projects in a fast-paced team environment Strong initiative and excellent time management skills, with the ability to work independently and as part of a team Detail-oriented with excellent written and public speaking communication skills. Flexibility and willingness to meet farmers’ emergent needs and to occupy a position that may change in scope in accordance with the needs of the program and organization Proficient in Microsoft Office Suite and Google Suite. Spanish-English bilingual A valid driver’s license and excellent driving record. Ideal Qualifications Experience with client or case management. Experience delivering business technical assistance to farmers. Passion for supporting regional farmers and commitment to a racially and socially just food system. Additional Requirements Ability to travel to Greenmarket locations, regional farms, and other locations (a shared company vehicle is available for regional travel). Ability to walk long distances over rough terrain on regional farms. Ability to drive long distances to regional farms. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions Schedule This position is full-time, year-round, with an expected weekly schedule of 35-40 hours. Working days are Monday through Friday, with three (3) in office days and a mandatory presence on Wednesdays. Occasional weekend and evenings hours may be needed. Compensation This full-time, exempt, and salaried role pays $85,000 - $90,000 annually, and includes benefits (medical, dental, vision, life insurance, long-term disability, incentive savings plan, paid time off, Public Service Loan Forgiveness, FSA programs, and potential for parental leave for full-time regular employees who have been employed with GrowNYC for 175 days). This position is not union-eligible/not a part of the bargaining unit. Location This is a hybrid role with a minimum of three (3) days per week in our Manhattan office with a mandatory presence on Wednesdays. In-person field-based work at Greenmarket locations is required. Visits to regional farms and partner organizations may be needed. Applications Qualified candidates for the Farm Business and Marketing Specialist position should submit a cover letter, resume, and three references. Interviews will take place on a rolling basis starting Monday, November 24, 2025. Due to the volume of employment applications received, GrowNYC is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate. No phone calls or recruiters, please. GrowNYC is an Affirmative Action Equal Opportunity Employer and hires without regard to race, gender, religion, age, sexual orientation or physical disability.

About Us We are a fast-growing tax firm specializing in delivering premium, precision-driven tax services to high-value and high-net-worth clients across the U.S. Our team blends expertise, technology, and personalized service to ensure every client receives top-tier financial guidance and exceptional accuracy. We are expanding and looking for confident, detail-oriented Tax Professionals who thrive in a fast-paced environment and take pride in delivering high-level work. Position Overview As a Tax Professional, you will be responsible for preparing, reviewing, and filing complex tax returns while providing expert-level guidance to clients. This role requires professionalism, discretion, and the ability to communicate tax concepts clearly to clients who expect excellence. This position is remote-friendly, with a hybrid option for team members who prefer or require local office access. Key Responsibilities - Prepare and review individual, business, and specialty tax returns with precision and efficiency - Analyze financial records to ensure compliance with federal, state, and local tax regulations - Communicate directly with high-value clients in a professional, confidential manner - Research and resolve complex tax issues - Provide proactive tax planning strategies tailored to client goals - Maintain accurate, organized documentation within company systems - Collaborate with team members to improve processes and client service - Stay updated on evolving tax laws and industry standards Qualifications Required: - 2+ years of professional tax preparation experience (1040, 1120, 1065, etc.) - Strong knowledge of IRS regulations and multi-state tax rules - Excellent communication skills and client-facing professionalism - Ability to manage multiple clients and deadlines - High attention to detail and strong analytical skills - Experience with tax preparation software (e.g., Drake, Lacerte, ProSeries, UltraTax) Preferred: - EA (Enrolled Agent) or CPA license - Experience working with high-net-worth individuals - Familiarity with tax planning for business owners, investors, and entrepreneurs - Experience in a remote or hybrid work environment What We Offer - Competitive pay based on experience - Performance-based bonuses - Flexible remote or hybrid schedule - Opportunities for growth and advancement - Supportive team with strong leadership - Training and professional development - Confidentiality and stability working with long-term, high-quality clients Who We Want Professionals who are: - Confident and capable of handling high-value accounts - Self-motivated with strong time management skills - Trustworthy, ethical, and client-focused - Calm under pressure and committed to accuracy - Ready to grow with a company that values expertise How to Apply Please submit your resume, certifications (if applicable), and a brief statement summarizing your experience with tax preparation and high-value clients.

Hi - I am a financial advisor looking for a personal/office assistant. The person must have great social skills and great energy as the environment I operate in is very client focused. I have an office in Astoria and also Long Island. Duties include, phones, emails, speaking to clients and managing my calendar. No experience is needed as I can train the right person

MMS Distribution is a fast-growing leader in the distribution of alternative products to convenience stores and tobacconists nationwide. We pride ourselves on innovation, service, and aggressive growth in a rapidly evolving retail market. Position Overview We are seeking a detail-oriented, highly organized Administrative Assistant to join our team. This role is critical in supporting our sales force and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, handle multiple responsibilities with ease, and play a key part in the continued success of our sales team. Key Responsibilities • Manage accounts receivable, including invoicing customers and tracking payments., • Coordinate travel arrangements for the sales force, including flights, hotels, and itineraries., • Provide administrative support to the sales team for day-to-day activities., • Assist with preparing sales reports, presentations, and customer documentation., • Maintain organized records of invoices, expenses, and travel logistics., • Serve as a communication point between sales staff, management, and customers. Qualifications • Previous administrative or accounts receivable experience preferred., • Strong organizational and multitasking skills., • Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting software., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • Detail-oriented with a strong sense of accountability. What We Offer • Competitive salary and benefits package., • Opportunity to grow within a rapidly expanding company., • Dynamic, team-oriented work environment., • A chance to directly contribute to the growth and success of MMS Distribution

Growing financial planning firm has an immediate need for an articulate attentive person to help maintain and increase sales of our existing book of business. Our clients range from small business owners to high-net-worth individuals. Our firm specializes in personal insurance planning, asset management and employee benefits. Our office is located in Parsippany a with full cafeteria. The right candidate will have the opportunity to grow within the firm and transform this job into a career. We are hoping to start at around $23 per hour with the opportunity to re-visit quickly based on performance. A benefit package of medical insurance and retirement benefits would be available for an employee looking for long term employment.

Job Title: Cashier Location: All Star Car Wash & Express Lube Inc Department: Front Office / Customer Service Reports To: Store Manager / Assistant Manager Employment Type: Full-Time or Part-Time ( Depends on the weather conditions) Position Overview: The Cashier is responsible for providing excellent customer service, processing payments accurately, and supporting daily operations at All Star Car Wash & Express Lube Inc. This role requires strong communication skills, attention to detail, and a friendly attitude to ensure every customer enjoys a smooth and positive experience. Key Responsibilities: Customer Service • Greet customers warmly as they enter the car wash or service area., • Answer questions regarding services, pricing, promotions, and wait times., • Provide product recommendations and upsell services when appropriate., • Operate the POS system efficiently and handle all customer transactions., • Process cash, credit card, and promotional payments accurately., • Issue receipts, refunds, or exchanges according to company policies., • Maintain a clean and organized cashier area and lobby., • Assist with daily opening and closing procedures., • Record customer visits and maintain proper documentation., • Help monitor customer flow to ensure timely service., • Promote membership programs, loyalty cards, and special deals., • Support the management team with light administrative tasks as needed., • Ensure compliance with company policies, safety standards, and customer service guidelines. Qualifications: • High school diploma or equivalent., • Previous cashier or customer service experience preferred., • Basic math skills and comfort using POS systems., • Strong communication and interpersonal skills., • Ability to work in a fast-paced environment with a positive attitude., • Reliable, punctual, and professional appearance. Work Schedule: • Flexible availability, including weekends and holidays. Compensation: • Competitive hourly wage based on experience., • Employee discounts on car wash and lube services., • Opportunities for growth within the company.

Urgently Hiring! It’s more than just a job! We are looking for YOU to make a difference in someones life! Come join us! We are a Great Place to Work at! Our goal at Senior Helpers of Central Queens is to help seniors age with dignity. Senior Helpers of Central Queens culture is based on strong core values, recognition of achievements and respect. The Caregiver is responsible for providing professional care giving services to our clients and to help clients maintain their independence while assisting them with the activities of daily living and household and family support services. Pay $23.00 Per Hour ESSENTIAL DUTIES & RESPONSIBILITIES include but are not limited to: Reasonable accommodations may be made for individuals with medical limitations or disabilities to perform the Essential Responsibilities. * Assist with personal care activities including: • Baths (sponge, tub, shower and bed bath), • Oral hygiene, • Basic skin care and foot care, • Grooming of hair (shampoo and combing), shaving, and ordinary care of nails, • Toileting, • Catheter and Colostomy care (Empty Only), • Transferring (bed to chair, wheelchair and shower, etc.), • Dressing and undressing, • Change diaper/brief, • Ambulation, • Medication assistance/reminder, • Assist with home exercise plan, • Assist with household tasks necessary to the client’s health care needs, including:, • Planning and preparing nutritious meals, • Assisting in feeding client, as appropriate, • Light housekeeping of client’s environment, including linens and making bed, • Laundering client’s clothing and bedding, • Assisting clients with shopping, • Use equipment and supplies safely., • Engage with client in conversation, hobbies, activities, board games and other types of proper activities for the client., • Monitor, observe, and encourage range of motion exercises and other procedures as instructed by any professional staff., • Maintain a written log with receipts of all client money used to purchase goods or materials for the client’s care., • Report any changes in client’s condition to the Supervisor., • Document care provided consistent with agency requirements., • A demonstrated ability to effectively interact with colleagues, clients and supervisors., • Ability to exercise good judgment and self-control., • Good comprehension and communication skills, with the ability to listen to and understand information and ideas presented through verbal and written communication., • Must demonstrate enthusiasm, trustworthiness, personal integrity and honesty., • Ability to treat clients with dignity and respect., • Ability to communicate with clients and to remain calm under stress., • Demonstrated ability to operate safely in the workplace., • Ability to work autonomously and understand when a superior needs to be involved in decision making., • Good decision-making skills, with the ability to analyze information, evaluate results, and implement the best solution to solve problems or challenges., • High school diploma or educational equivalent., • Must have at least one year of experience working in home health care., • Must meet NY state requirements for Caregiving services., • Must have safe and reliable transportation to go to and from the client’s location and/or facilities and have a vehicle available during assignments in order to assist clients with shopping needs if required., • Must be available to work various shifts, including nights, weekends, and holidays., • Must be current /not expired HHA Certified., • Must have an active driver's license, • Able to lift, move, and assist clients. If you feel you cannot safely lift the client, please notify the office immediately., • Ability to safely assist client in and out of a vehicle and safely lift a wheelchair or walker weighing up to 50lbs into and out of a vehicle., • Able to communicate with others to accurately exchange information., • Able to operate office equipment such as a computer, phone, etc., • Ability to work in a constant state of alertness and safe manner., • Able to perform tasks such as lifting, light housekeeping, walking and driving.

We are dedicated to empowering families with comprehensive financial literacy, a mission that we pursue with unwavering professionalism and agility. Our goal is to equip each family with the knowledge and tools necessary to achieve financial stability and success, ensuring that these benefits are passed down through generations. We believe in the transformative power of financial education and are committed to delivering these insights with the utmost passion and excellence, creating a brighter and more prosperous future for all. Partnership Overview: Wealth For Generations - Experior Financial Group is seeking a partner that will go above beyond for their clients in the financial industry. This role involves helping families build generational wealth through life insurance solutions. We offer comprehensive training, weekly product knowledge based meetings. Responsibilities: • Understand clients' financial goals and create customized life insurance plans., • Educate clients on life insurance benefits and features., • Develop strategies to help clients achieve long-term financial security., • Assist clients with life insurance applications and the underwriting process., • Maintain strong client relationships through regular communication and excellent service., • Be able to manage a team, • Daily financial literacy exercises to ensure Knowledge is sharp, • Stay informed about industry trends, products, and regulations., • Collaborate with team members to achieve company goals and sales targets. Experience: • High school diploma or equivalent (Bachelor’s degree in finance, business, or related field preferred)., • Previous experience in sales, customer service, or the financial industry is a plus., • -Life Insurance License is Required ( Must obtain if not Acquired), • Strong interpersonal and communication skills., • Ability to understand and explain complex financial concepts., • Detail-oriented with excellent organizational skills., • Proactive and self-motivated leader with a strong work ethic., • Basic knowledge of financial planning and life insurance products is a plus., • Proficiency in Microsoft Office Suite. Skills: • Interpersonal and communication skills, • Ability to explain financial concepts, • Organizational skills, • Leader (Able to take charge of your destiny), • Proactive and self-motivated Location: Remote Salary Type : Commission / Independent Contractor

We are seeking a proactive and organized Front Desk Assistant for our busy tax office. The successful candidate will possess the following skills and experience: • Experience working in a tax office environment., • Strong knowledge of bookkeeping principles., • Fluency in both Spanish and English. Your primary responsibilities will include managing front desk operations, assisting clients with inquiries, and supporting our team with administrative tasks. This role requires excellent communication skills and the ability to multitask in a fast-paced setting.

Job Summary: We are seeking a highly organized and proactive Administrative Assistant to support our team with daily office operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities: Manage and organize office communications, including emails, phone calls, and correspondence Schedule and coordinate meetings, appointments, and events Prepare, proofread, and format documents, reports, and presentations Maintain and update filing systems and databases Assist with basic bookkeeping, invoices, and office supply management Support team members with administrative tasks as needed Greet visitors and provide excellent customer service Ensure smooth day-to-day operations of the office Qualifications: Proven experience as an administrative assistant or in a related role (preferred) Proficiency in Microsoft Office Suite or Google Workspace Excellent written and verbal communication skills Strong organizational and time-management abilities Attention to detail and problem-solving skills Ability to work independently and collaboratively High school diploma required; additional education or certifications are a plus Atleast bachelor degree and should known other language aside from english

We are looking for an experienced Administrative Assistant who will organize the daily administrative operations of the company. You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities are: • Supporting the human resources (HR) team by scheduling interviews and managing new hire paperwork, and assisting the sales department with reports and data entry., • Manage records ensuring accuracy and validity of information, • Work together with associates in order to optimize all office-related procedures, • Help with scheduling and planning of events, • Manage office supplies and handle shortages if needed, • Build trusting relationships with suppliers, customers and colleagues, • Perform receptionist duties when needed

We are seeking a detail-oriented and organized Administrative Assistant to provide direct support to our CEO and Chief School Partnerships Officer. This is an excellent opportunity for someone looking to grow with a rapidly expanding organization that makes a meaningful impact in people’s lives. Schedule and Compensation: • Hours: 20 hours per week, • Schedule: Monday through Friday, 10:00 AM - 4:00 PM (set schedule) includes a one hour lunch break (unpaid), • Pay Rate: $20.00 per hour, • Immediate start, • Opportunity for advancement as the company continues to grow Key Responsibilities: • Provide administrative support directly to the CEO and Chief School Partnerships Officer, • Manage scheduling and calendar coordination, • Assist with documentation and record-keeping, • Support billing processes and related administrative tasks, • Handle correspondence and communications, • Maintain organized filing systems (digital and physical), • Coordinate meetings and prepare materials as needed, • Perform other administrative duties as assigned Qualifications: • Proven experience in administrative support roles, • Strong organizational and time management skills, • Excellent written and verbal communication abilities, • Proficiency in Google Workspace (Gmail, Google Calendar, Google Docs, Sheets), • Attention to detail and accuracy, • Ability to handle confidential information with discretion, • Professional demeanor and strong interpersonal skills, • Reliable and punctual Preferred Qualifications: • Experience in healthcare, social services, or vocational rehabilitation settings, • Familiarity with billing and documentation processes

Help Wanted: Administrative Assistant in Maspeth, Grand ave! We are seeking a dedicated and organized Administrative Assistant to join our small office team. Previous experience in an administrative role is a must Responsibilities: Provide administrative support to ensure efficient operation of the office Manage communications, including emails and phone calls Maintain organized records and files Assist with scheduling and coordinating meetings Perform data entry and manage documents using Microsoft Word and Excel We look forward to hearing from you!

Location: New Jersey Job Summary: We are seeking a reliable and organized Office Staff to join our team part-time. The ideal candidate will assist with general administrative and clerical tasks to ensure smooth daily operations. While knowledge of insurance processes is an advantage, it is not required, as training will be provided. This position is ideal for someone detail-oriented, professional, and eager to learn in an office setting. Key Responsibilities: Perform general office duties such as filing, scanning, data entry, and answering phone calls. Assist in preparing and organizing documents and reports. Provide customer service by responding to inquiries via phone, email, or in person. Support staff and management with administrative tasks and scheduling. Maintain accurate and organized records. Handle basic billing or insurance-related paperwork (training provided if needed). Ensure a clean and orderly work environment. Qualifications: High school diploma or equivalent required; associate degree preferred. Previous office or administrative experience is an advantage. Basic computer skills (MS Office, email, data entry). Knowledge of insurance is a plus but not required—training will be provided. Strong attention to detail, communication, and organizational skills. Ability to work independently and as part of a team.

BlueWave Digital is a fast-growing company focused on delivering quality digital solutions and reliable services to clients around the world. We are expanding our team and looking for motivated individuals to join us as Procurement Officers. This is a work-from-home position, allowing you to work from anywhere. You also don’t need to quit your current job — this flexible role is designed to fit around your existing schedule. About the Role As a Procurement Officer, you’ll play an important role in helping our company manage purchasing activities — from sourcing suppliers to coordinating orders and ensuring timely delivery. No qualifications or previous experience are required — once you successfully pass the interview, we’ll provide full training to help you succeed in the role. Key Responsibilities Assist in sourcing and purchasing materials, goods, and services. Communicate with suppliers and vendors through email or phone. Maintain accurate purchase records and track orders. Support coordination between departments and vendors. Follow company procedures and provide regular progress updates. Requirements No prior experience or qualifications needed — training will be provided. Basic computer and internet skills. A reliable internet connection and a working device (laptop or smartphone). Good communication and time management skills. A positive attitude and willingness to learn. Benefits Work from home — flexible hours. Weekly pay. Training provided after interview. No need to leave your current job — perfect for earning extra income. Join a growing company with a friendly and supportive team. How to Apply If you’re interested,Please send your resume and a brief cover. Our recruitment team will contact shortlisted candidates for an interview.