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Assistant office manager jobs in Oceanside, New YorkCreate job alerts

  • Legal Secretary
    Legal Secretary
    21 hours ago
    Full-time
    Valley Stream

    About the Role A property management company is seeking an organized, detail-oriented Legal Secretary / Office Assistant to support a senior executive who also manages the organization’s legal matters. This hybrid role combines executive assistant responsibilities with light legal-secretarial support and is well suited to someone who enjoys keeping a busy leader organized across business and legal activities. Responsibilities • Manage the executive’s calendar, correspondence, and daily task list., • Provide personal organization and scheduling support., • Complete data entry and maintain accurate records and files., • Organize legal and business documents., • Answer and direct phone calls and emails professionally., • Handle confidential business and personal information with discretion., • Assist with administrative and organizational projects as needed. Qualifications • Strong organizational skills and attention to detail., • Excellent written and verbal communication skills., • Ability to manage competing priorities and changing schedules., • Proficiency with Microsoft Office or Google Workspace., • Familiarity with legal terminology or a legal office environment is a plus, but not required; training is available., • Previous experience as an executive assistant, legal secretary, or personal assistant is preferred. Position Details • Full-time, in-person position., • Standard business hours. This company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, or any other legally protected status.

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  • Legal Secretary
    Legal Secretary
    9 days ago
    $18–$23 hourly
    Full-time
    Hewlett

    We are seeking a dedicated and organized Legal Secretary to provide comprehensive administrative and secretarial support to our attorneys. The ideal candidate will be an integral part of our small, dynamic team, ensuring the smooth operation of daily legal activities. Responsibilities include: • Preparing, formatting, and proofreading legal documents, correspondence, and pleadings., • Managing attorneys' calendars, scheduling appointments, and coordinating meetings., • Organizing and maintaining both physical and electronic case files and documents., • Assisting with court filings, including e-filing., • Handling incoming and outgoing communications, including phone calls and emails., • Performing general office duties such as ordering supplies, managing mail, and maintaining office equipment., • Assisting with billing and expense reports as needed. Qualifications: • Proven experience as a Legal Secretary or in a similar administrative role within a law firm., • Proficiency in legal terminology and legal document formatting., • Excellent organizational and time management skills., • Strong written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to handle confidential information with discretion., • A proactive attitude and ability to work effectively in a fast-paced environment., • Bilingual language required. (SPANISH & ENGLISH)

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  • Real Estate Agent
    Real Estate Agent
    1 month ago
    Full-time
    Jamaica, Queens

    Join a dynamic and energetic real estate team as a dedicated Real Estate Agent! In this vibrant role, you will be at the forefront of helping clients buy, sell, and manage properties with confidence and professionalism. Your enthusiasm for the industry, combined with your exceptional communication skills and market knowledge, will drive successful transactions and foster lasting client relationships. This paid position offers an exciting opportunity to grow within a fast-paced environment while making a tangible impact in the real estate market. Responsibilities Assist clients throughout the entire real estate transaction process, from property search to closing deals Conduct comprehensive market analysis to identify industry trends, property values, and competitive listings Negotiate offers and counteroffers effectively, ensuring favorable terms for clients while maintaining fairness and compliance with Fair Housing regulations Develop and implement innovative marketing strategies to promote listings across various channels, including digital platforms and social media Manage real estate administrative tasks such as documentation, scheduling showings, and coordinating with other industry professionals Stay informed about current real estate laws, regulations, and industry best practices to ensure ethical practice and legal compliance Foster excellent customer service by understanding client needs, providing expert advice, and maintaining open communication throughout transactions Collaborate with managing real estate teams to streamline operations, share market insights, and achieve collective goals Qualifications Proven experience in practicing real estate or property management with strong organizational skills Exceptional negotiation abilities coupled with excellent communication skills in multiple languages or bilingual proficiency preferred Familiarity with sales technology adoption tools and real estate software platforms Deep understanding of the local real estate market analysis and industry trends Knowledge of real estate law, fair housing regulations, and property management practices Demonstrated customer service excellence with a focus on client satisfaction Administrative experience related to real estate transactions or office management is highly desirable Ability to adapt quickly to evolving market conditions while managing multiple priorities effectively Embark on a rewarding career where your energy fuels success! We’re committed to supporting your professional growth through ongoing training opportunities and a collaborative work environment. If you’re passionate about helping clients find their perfect property while thriving in a lively team setting, we want to hear from you!

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