Assistant office manager jobs in San Francisco, CaliforniaCreate job alerts

DO YOU WANT TO GO ALONG FOR THE RIDE, OR HELP DRIVE AND NAVIGATE US TO THE NEXT LEVEL? IF YOU WANT TO HELP DRIVE AND NAVIGATE READ ON! About Us: At Venardi Zurada, we are a dedicated team of legal professionals committed to advocating for individuals who have been injured due to the negligence of others or treated unlawfully in the workplace. Our firm specializes in a wide range of personal injury claims, including auto accidents, slip and falls, medical malpractice, and employment cases. We are committed to providing our clients with compassionate, comprehensive legal representation to secure the justice and compensation they deserve. We are the official injury attorneys of the San Francisco 49er’s and we are deeply committed to our communities. Role Overview: We are seeking a highly organized, empathetic, and detail-oriented individual to act as a Records Clerk/Pre-Litigation Case Manager to join our growing team. This position involves direct client interaction, document management, and coordination with various stakeholders to ensure smooth case progression and optimal outcomes. Key Responsibilities: Serve as the primary point of contact for clients, offering support and updates throughout the case lifecycle. Request, obtain, review and itemize medical records and billing records. Coordinate the investigation of claims, including gathering medical records, accident reports, and other essential evidence. Work closely with attorneys to develop case strategies and prepare for settlement demands. Manage case documentation, ensuring all relevant information is accurately filed and easily accessible. Facilitate communication between clients, attorneys, medical providers, insurance companies, and other parties involved in the case. Monitor case timelines and deadlines, ensuring compliance with court requirements and procedural deadlines. Provide empathetic support to clients, helping them navigate the complexities of the legal system while addressing their concerns and questions. Qualifications: Bachelor’s degree in a relevant field (e.g., Legal Studies, Criminal Justice) equivalent work experience in personal injury law and/or employment law. Minimum of 1-2 years of experience in a case management or legal assistant role, preferably within a personal injury law firm. Excellent organizational and time-management skills, with the ability to manage multiple cases simultaneously. Proficient in legal software and Microsoft Office Suite. Exceptional interpersonal and communication skills, with a focus on client service. Ability to work independently and as part of a team in a fast-paced environment. Competitive salary and benefits package. Full Time position at $26.00-$29.00 per hour depending on experience. Medical benefits. 3 weeks paid time off. 401k plan. Opportunities for professional development and career advancement. A supportive and collaborative work environment. Venardi Zurada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time. In person. THIS IS NOT A REMOTE POSITION. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday (830am-5pm), • Expected hours: 40 per week Work Location: In person in our Oakland office.

ABOUT ENTERPRISE FOR YOUTH Enterprise for Youth empowers young people to prepare for and discover career opportunities. Youth cultivate their individual interests and potential through training, guidance, and paid employment experiences in supportive environments. Founded in 1969, Enterprise for Youth offers San Francisco youth ages 14 to 24 a continuum of workforce development programming. Enterprise serves over 400 youth annually through a full range of employment resources, including job-readiness training, paid internships with college credit, and support applying to and securing employment. Enterprise programs enable youth to develop the skills and gain the experience necessary to transition successfully into adult life. Providing young people access to jobs is the cornerstone of Enterprise’s work; we encourage youth to affect change in their own lives, and we support them on a path to seek economic mobility. Enterprise actively partners with the business community, educational institutions, and non-profit organizations to create a broad network of opportunities and support for youth. OPERATIONS MANAGER POSITION Position Summary The Operations Manager is a critical member of the Enterprise for Youth team, responsible for ensuring the smooth, efficient, and compliant operations of our organization. This role manages the systems, processes, and infrastructure that enable our program and development teams to serve young people effectively. The Operations Manager owns partner operations, human resources administration, technology systems, office management, and board support—ensuring organizational excellence across all operational functions. Reports to: Chief Executive Officer Key Responsibilities Partner Operations & Compliance • Manage all aspects of employer partner onboarding, including creation, review, tracking, and organization of commitment forms, MOUs, certificates of insurance, workplace safety prevention plans, and handbook acknowledgments, • Conduct employer partner onboarding follow-up via email and phone to ensure completion of all required documentation, • Serve as primary liaison with insurance broker; manage certificates of insurance for partners as requested by program team, • Request and process certificates of insurance (COIs) as needed for partnerships and contracts, • Track and maintain W9s for all partner organizations requiring payment processing, • Manage partner budgets, quotes, and invoicing for internship partners who choose to donate, • Manage complete onboarding and offboarding procedures including GoCo system setup, Enterprise email creation, tech account setup, laptop inventory, and email signature configuration for permanent and seasonal employees, Program Assistants and Interns, • Post job openings on LinkedIn and other job boards; manage full application process including resume/cover letter filing, candidate communications, and interview scheduling, • Administer employee benefits programs, including health insurance enrollment, retirement plan coordination, and annual open enrollment in partnership with One Digital, • File monthly health and dental insurance invoices; review for discrepancies and ensure accurate payment processing, • Process employment verification requests through GoCo as needed, • Maintain employee records and HR systems in accordance with legal requirements and best practices, • Create orientation materials for new hires and support populating work plans, • Manage facility key cards and laptop setup for all new hires, • Lead seasonal hire job posting, application management, interview coordination, and candidate tracking, • Populate and send offer letters for seasonal hires, and conduct onboarding calls, • Update and maintain Enterprise for Youth email listserv groups, • Oversee all technology tracking, including software subscriptions, licenses, vendor contracts, and renewals, • Manage technology bill payment and budget tracking for all organizational tech expenses, • Coordinate with IT vendors and consultants to ensure systems are functioning properly and securely, • Maintain technology inventory and asset management; order and inventory staff and student tech equipment; maintain software updates and replenish as needed, • Serve as SPUR tech lead, coordinating key cards, laptops, and technology setup for new hires, • Manage organizational technology platforms including ,Textedly, Zoom, and Formstack., • Serve as Google Workspace admin including laptop inventory, updating email signatures, and setting up email forwarding as needed, • Serve as Zoom admin including creating new users, assigning phone numbers, and removing old phone numbers/accounts, • Provide Zoom support and ensure all calls are routed through appropriate channels (main line vs. extensions), • Manage day-to-day office operations, including supplies, equipment, facilities coordination, and vendor relationships, • Manage Enterprise for Youth’s information email and triage emails accordingly, • Order supplies for teams as needed and schedule internal lunch delivery; schedule lunch orders for partnerships as needed, • Provide logistical and administrative support for Board of Directors meetings, including scheduling, materials preparation, and minute-taking, • Coordinate board committee logistics and communications as needed, • Identify opportunities to streamline operations and improve organizational efficiency; may be asked to conduct research on best practices and/ or new platforms, • Develop and document standard operating procedures for key operational processes, • Support implementation of organizational systems that improve transparency and accountability, • May supervise program assistant or intern to support operational functions Qualifications Required: • Bachelor's degree or equivalent experience in operations, human resources, business administration, or related field, • Minimum 3-5 years of experience in operations, HR, or administrative management, preferably in a nonprofit setting, • Strong knowledge of HR compliance, employment law, and benefits administration, • Excellent organizational skills with ability to manage multiple projects, deadlines, and priorities simultaneously, • Proficiency with technology systems and platforms including Salesforce, Google Workspace, HRIS systems (GoCo preferred), Zoom, Formstack, Textedly, and Squarespace, • Strong written and verbal communication skills with attention to detail, • Demonstrated ability to build systems, document processes, and improve operational efficiency, • Commitment to Enterprise for Youth's mission of supporting underserved young people, • This role is an in-person position and requires a presence in our San Francisco office Preferred: • Experience in youth development, workforce development, or education nonprofit sector, • Familiarity with insurance, risk management, and compliance requirements for internship programs, • Experience supporting a Board of Directors or governance body, • Project management certification or training Key Competencies • Attention to Detail: Exceptional accuracy in managing compliance, documentation, and financial tracking, • Systems Thinking: Ability to see how operational functions connect and impact organizational effectiveness, • Problem-Solving: Proactive approach to identifying challenges and implementing solutions, • Relationship Management: Ability to build trust with employer partners, staff, vendors, and board members, • Adaptability: Comfort with changing priorities and ability to stay calm under pressure, • Discretion: Ability to handle confidential information with professionalism and integrity Compensation & Benefits • Salary: $70-75K, • Comprehensive benefits package including health insurance, retirement plan, and paid time off, • Professional development opportunities

Keller and Heckman LLP is an internationally recognized law firm headquartered in Washington, D.C. The firm is seeking an experienced Professional Assistant to support lawyers in our San Francisco office handling complex state and federal litigation matters. This role is integral to maintaining the accuracy, organization, and timely execution of court-related work in a fast-paced legal environment. Key Responsibilities • Prepare, format, proofread, and electronically file pleadings, motions, discovery materials, and correspondence in California state and federal courts., • Manage litigation calendars and track court deadlines., • Coordinate meetings, depositions, hearings, and travel arrangements., • Maintain organized electronic and physical case files., • Communicate professionally with clients, court personnel, and internal team members., • Monitor and route incoming communications to ensure timely follow-up., • Support time entry, billing review, and expense processing., • Perform additional administrative duties as needed to support the litigation team. Qualifications • Minimum of 2 years of litigation legal assistant experience, preferably supporting California state and federal matters., • Demonstrated experience with California court rules and e-filing procedures., • Experience supporting multiple lawyers and managing competing deadlines., • Strong attention to detail and organizational skills., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office and document management systems., • Ability to work additional hours as required to meet deadlines. Core Competencies • Client service orientation with a professional and responsive demeanor., • Commitment to accuracy and high-quality work product., • Ability to prioritize effectively in a deadline-driven environment., • Professional communication with lawyers, clients, and court personnel., • Sound judgment and discretion in handling confidential information., • Collaborative and proactive team approach. Hybrid Work Arrangement This role follows a hybrid work model. Hybrid schedules are determined based on role requirements and business needs. Must be local to San Francisco, CA area. Compensation The anticipated salary range for this position is: $65,000 - $90,000, representing the low and high end of the salary range. Actual compensation will be determined based on experience, skills, and qualifications, consistent with California law. This position is Non-Exempt and eligible for overtime in accordance with applicable federal and California wage and hour laws. Benefits Keller and Heckman LLP offers a comprehensive benefits package including medical, prescription drug, vision, dental coverage; 401(k) retirement plan; paid time off; and additional firm-sponsored benefits. Equal Employment Opportunity Keller and Heckman LLP is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. How to Apply Interested candidates should submit a resume and cover letter to referencing the Professional Assistant - Litigation position. Recruiters Keller and Heckman LLP is not currently accepting unsolicited resumes from search firms or recruiters for this position. Any resume submitted by a search firm or recruiter without prior approval from the firm’s Human Resources and Recruitment Manager will be considered unsolicited. Search firms or recruiters will not be entitled to any compensation in connection with the unsolicited submission of a candidate, regardless of whether Keller and Heckman LLP hires the candidate. In addition, search firms or recruiters should not contact any lawyers or other firm personnel directly regarding this position, other than the firm’s Human Resources and Recruitment Manager.

Office Manager/Executive Assistant Salary: $120,000 – 140,000 + Equity + Excellent Benefits! Location: San Francisco - onsite Monday - Friday Our client, a high-growth, venture-backed startup, is seeking an Office Manager & Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales. This is not your typical office role. It’s a unique opportunity to step into the center of a fast-moving organization where you’ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you’re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility. You’ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter. What you’ll do: • Own and elevate daily office operations, creating an organized, efficient, and welcoming environment, • Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach, • Handle administrative functions including scheduling, bill pay, and account management, • Partner closely with executives on calendar management, meeting coordination, and travel planning, • Lead internal communications, team events, and employee experience initiatives, • Build and refine operational processes that scale with the business, • Serve as a go-to resource and culture driver across the organization What we’re looking for: • 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required), • A highly proactive, detail-oriented operator who takes pride in ownership, • Confidence balancing hands-on execution with executive-level support, • Comfort navigating ambiguity and solving problems independently, • Strong communication skills and a collaborative mindset, • Experience with Google Workspace, Slack, and Notion If you’re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company’s growth story, we’d love to connect.

Project Manager – Heavy Civil Construction - Concord, CA Metric Geo are currently partnered with a market leading contractor in Northern California. They are searching for a project manager who can lead and manage complex heavy civil construction projects from planning through closeout, ensuring safety, quality, schedule, and budget compliance. Serve as the primary point of contact for clients, subcontractors, and internal teams while mentoring project staff and identifying opportunities for growth and efficiency. Key Responsibilities: • Manage project execution to meet financial, schedule, and quality goals., • Develop and oversee project schedules, budgets, and work plans (Primavera P6, CPM)., • Lead teams, including assistant project managers, engineers, and field personnel., • Review contracts, drawings, and specifications; ensure compliance with labor, safety, and DBE requirements., • Coordinate subcontractors, suppliers, and project stakeholders., • Conduct risk assessments, value engineering, and early mitigation of potential issues., • Oversee billing, cost tracking, change orders, and closeout documentation., • Support recruiting, training, and mentoring of project team members., • Enforce safety protocols and ensure OSHA compliance on-site. Qualifications: • Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, or related field (or equivalent experience)., • 7+ years’ construction project management experience, with 5+ years managing personnel., • Advanced knowledge of heavy civil construction practices, contracts, codes, and standards., • Proficient in MS Office; experience with HCSS, Viewpoint Spectrum, Primavera P6 preferred., • Strong leadership, communication, and problem-solving skills., • Valid driver’s license. Ideal Candidate: A results-oriented leader with heavy civil construction experience, strong organizational skills, and proven ability to manage multiple projects, teams, and budgets simultaneously while maintaining client relationships and safety standards.

Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but there will be some personal assistance on occasion, as well as office operations tasks. This is the first administrative support hire for the company and they are looking for someone who is highly driven, can work autonomously and is an overall executer. Typical duties (but are not limited to): calendaring, travel coordination, inbox management, project coordination, personal assistance, space planning, vendor management, event planning and gifting as the company continues to scale (currently about 60 employees) Requirements: 3-5 years of executive support and office management experience in a fast-paced startup environment, Strong eye for design and detail, Highly organized and reliable, Proactive—you don’t wait to be told what to do Schedule: Hours vary, Full Time Pay: $100,000–$1300,000/year (depending on experience) + equity + comprehensive benefits Location: San Francisco

THIS IS AN IN-PERSON POSITION. This position is not remote. Job Title: Receptionist and Assistant Case Manager Start: Immediately Location: San Francisco - This position is required to work in the office daily. Full time: Monday through Friday, 8:00 a.m. to 5:00 p.m. Salary: $65,000/year ($31.25 per hour) - Non-Negotiable Company Description: ADR Services, Inc. is a private alternative dispute resolution provider firm that administers and schedules mediations, arbitrations, and private trials for retired judges and attorneys throughout California. We are headquartered in Los Angeles, but also have offices in Orange County, San Diego, Oakland, San Jose and San Francisco. As a recognized leader in the dispute resolution field, ADR Services, Inc. has a tradition of enlisting the industry's finest mediators and arbitrators, and for providing premier customer service to our clients. Job Responsibilities: As a Receptionist, you will be the ‘face of our firm’ when clients visit. In this highly visible role, you will act as the first point of contact for clients, vendors, and guests as well as a go-to resource for internal staff and management. You will work to streamline daily front office operations in addition to providing heavy administrative support. This is a very fast-paced position that provides no ‘down time’. You must be able to thrive in a high stress, service-oriented environment. It will be your responsibility to provide the best possible customer service to our clients and to make the office look as pristine and inviting as possible. Additionally, as part of your Assistant Case Manager responsibilities, you must also be available for any other projects or assignments designated by the manager, and assist the Case Managers in their core administrative duties. The position will consist of 60% reception/front desk work and 40% legal assistant work. Basic duties include (but are not limited to): • Handling a bustling front desk: Greeting clients, assisting them to their meeting/conference rooms, and answering preliminary questions concerning the office; must be on hand to receive clients, guests and deliveries., • Create and host Zoom meetings for our clients and neutrals, • Handle a high volume of incoming phone calls on multiple lines., • Oversee conference room calendar; assist with video, laptop and projection set-up., • Must keep office in peak condition with general upkeep duties, such as preparing coffee frequently, setting up conference rooms daily, keeping the office and kitchen tidy and presentable at all times, and removing used glasses, mugs and pitchers from meeting rooms every evening, and watering plants on a weekly basis., • Lunch catering, including ordering, setting out lunch and cleaning up after, setting out snacks and beverages, making fresh baked cookies every day., • Make confirmation calls for cases taking place the following day, as well as checking on and communicate payment status to clients., • Work closely with ADR Services, Inc.’s Case Managers to manage and discuss all case issues, and provide excellent support in administering their files., • Assist Case Managers in drafting and distributing hearing notices and billing statements., • Assist Case Managers in performing and drafting conflict checks., • Mail processing: Collecting, distributing, and processing mail, with attention to detail and deadlines., • Vendor management: Own communication and coordination with 3rd-party vendors supporting the office., • Strive to continuously improve the office space and make it a pleasant environment for the clients and employees., • Monitor the use of all office supplies and equipment, keep track of all inventory, order supplies on a weekly basis., • Assist with basic computer and phone network issues., • Filing of documents and files that need to be filed on a daily basis., • Heavy maintenance of client database and ensuring data integrity., • Daily data entry and use of Excel., • Provide excellent customer service, must exude very helpful and energetic qualities., • General administrative assistance to office staff which may include special projects. Support VP and other staff on ad hoc projects., • Take ownership of additional responsibilities as assigned. Job Qualifications: • Bachelor's Degree is required and at least 2 years’ experience as a receptionist/office assistant in a professional office environment is preferred., • Previous experience as a legal assistant, paralegal, administrative assistant, office assistant and/or executive assistant highly preferred., • MS Word, Excel and Outlook proficiency is a must, as well as knowledge of general professional office protocol., • Excellent at problem solving skills and able to deconstruct issues carefully and take decisive action when needed., • Detail oriented, process-driven and must follow-through on all tasks and assignments., • Must be proactive and have the ability to work both independently and in a team atmosphere with minimal supervision., • Administrative skills and excellent verbal and written communication skills are required., • The right person has excellent listening skills, a highly professional demeanor, strong customer focus, impeccable organizational skills, is communicative to upper management, and thrives in a high pressure environment., • Discreet and professional demeanor; displays sensitivity to confidential matters., • Must have a helpful, "no task is too big or too small" attitude. Job Type: Full-time Salary: $65,000/year ($31.25 per hour) - Non-Negotiable Benefits: • 401(k), • Dental insurance, • Employee assistance program, • Flexible spending account, • Health insurance, • Health savings account, • Life insurance, • Paid time off/Sick time, • Retirement plan, • Vision insurance Schedule: • 8 hour shift Education: • Bachelor's Experience: • Administrative Assistants & Receptionists: 2 years (Preferred)

Background This is an exciting full-time position for a mature clinician who wants to make a difference in international health are. Peabody Health Philanthropies (PHP) is a nonprofit (501c3) foundation dedicated to improving healthcare quality worldwide by reducing unwarranted variation in care. PHP develops and deploys the EQIS platform, an AI-enabled simulated patient and clinical quality improvement tool. We partner with ministries of health, academic institutions, and global health organizations to measure clinical decision-making and support sustainable and scalable training and improvement health care initiatives. To support growth in program delivery and clinical content development, PHP is seeking an experienced clinically trained (PharmD, RNNP, RN, PA) with strong communication and leadership skills to serve as our Clinical Content Lead. Title: Clinical Content Lead Status: Full-Time Location: Hybrid (San Francisco Bay Area) with two days/week in the PHP office San Francisco Bay Area (commute to SF 2 days/week) Reports to: Content & Operations Manager (with close collaboration with executive leadership and international project teams) Preferred Qualifications: Vietnamese language proficiency Role This role is a clinical and operational leadership position focused on the development, and I implementation of simulated patient cases in the EQIS platform in international settings. The Clinical Content Lead will (1) write, teach and review the writing of simulated patient cases using PHP’s platform, (2) ensure clinical accuracy and alignment with national and international best practices across country specific clinical content, and (3) support the seamless execution of PHP programs by partnering with the Content & Operations Manager on planning, coordination, and quality control. This role is ideal for a clinically trained professional who is equally comfortable operating in a business or philanthropic environment including owning deliverables, leading cross-functional work, and improving systems and processes at PHP. Responsibilities Simulated Case Development & Instruction (Core – Clinical + Teaching) · Oversee the writing of simulated patient cases and case matrices using the EQIS platform, including clear learning objectives and high-quality clinical logic. · Teach physicians and case writers on PHP’s case-writing standards, structure, and workflow (including workshops, office hours, and written feedback cycles). · Develop and maintain internal case-writing guidelines, templates, and quality rubrics to ensure consistent case development across teams and countries consistent with local clinical priorities. Clinical Quality Assurance & Guideline Alignment (Core – Clinical Oversight) · Ensure clinical accuracy, internal consistency, and guideline alignment of simulated cases and related clinical content. · Research and synthesize national and international clinical guidelines; document the basis for clinical decisions reflected in cases (as appropriate for PHP’s use). · Review clinical content written by physicians and other subject matter experts, providing edits and structured feedback for accuracy, clarity, and adherence to best practices. · Identify areas of clinical risk (e.g., medication safety, dosing logic, contraindications, standard-of-care mismatches) in cases. Program Support & Operational Execution (Core – Program Delivery) · Support the Content & Operations Manager and Founder in ensuring PHP programs run smoothly, including planning timelines, tracking deliverables, and coordinating among internal staff and external clinical contributors. · Participate in program check-ins and help translate project objectives into actionable content plans and weekly priorities. · International travel. · Other tasks as needed Leadership & Cross-Functional Collaboration (Core – Ownership + Communication) · Demonstrate strong project ownership: set clear goals, drive work forward, surface risks early, and communicate progress reliably. · Collaborate with leadership to support scaling: building repeatable processes, training additional reviewers, and improving content throughput without sacrificing quality. · Represent PHP professionally with partners as needed, including participation in meetings where clinical content, training, or program plans are discussed. · As a core member of PHPs international team, ensure that PHP projects are locally sustainable in the long term. Qualifications Required · Clinical credential as Pharmacist (PharmD/RPh), Nurse Practitioner (NP), RN or Physician Assistant (PA). · Professional clinical experience with strong comfort in medical treatment, medications and clinical decision-making. · Demonstrated ability to research and interpret clinical guidelines and apply them to written clinical content. · Strong writing, editing, and instructional ability (comfortable giving direct, clear feedback to clinicians and writers). · Comfort working in a fast-paced, small organization environment with multiple priorities and limited bureaucracy. · High reliability, strong attention to detail, and excellent judgment in clinical quality control. Preferred · Experience in global health, philanthropy, or mission-driven organizations. · Vietnamese language proficiency (spoken and/or written). · Experience teaching, training, or mentoring clinicians (formal or informal). · Experience building or improving processes (QA workflows, templates, operational systems). Obligations · Hybrid work cadence with the expectation of in office work two days per week. · Participate in recurring PHP weekly meetings and planning rhythms with international teams in various time zones (including a weekly staff meeting and role-specific meetings). · Maintain dependable communication, clear documentation of work, and proactive escalation of risks to timelines or quality. References requested Location Hybrid in the San Francisco Bay Area, with an expectation of approximately two in-office days per week in San Francisco Compensation $125,000-$150,000 (based on experience), plus bonus eligibility + medical benefits

TJ Maxx At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. Job Description: We’re seeking a Store Manager who is passionate about fostering an inclusive, supportive environment and driving success through innovative leadership. In this role, you’ll inspire your team to create unforgettable experiences for customers while cultivating a positive atmosphere for Associates. If you thrive in a fast-paced, dynamic setting and are ready to make a meaningful impact, this could be the perfect opportunity for you. Why Work With Us? • We value integrity, respect, and teamwork, encouraging a unique and inclusive culture., • Our comprehensive training and development programs provide you with the tools and resources to expand your skills., • Enjoy Associate discounts at our stores, available to you and eligible family members., • We have a range of global well-being programs focused on physical, financial, and emotional wellness., • Exciting career paths with growth opportunities What You’ll Do: • Oversee all aspects of store operations to boost sales, control expenses, and minimize shrink and damages. This includes merchandise presentation, backroom, frontline, cash office, customer service, markdowns, scheduling, shipping, and receiving., • Recruit, train, develop, and manage a large team of Associates and Assistant Managers. Act as a role model and provide individualized development for Assistant Store Managers to ensure their readiness for promotion to Store Manager positions., • Develop and implement creative plans to increase store sales. Suggest recommendations to the District Manager on merchandise mix, inventory levels, and customer demographics. Provide insights on competition analysis, including pricing, presentation, and customer service., • Focus staff on Loss Prevention priorities and ensure compliance with company programs, procedures, and policies to minimize risk and expenses. Review store reports, conduct walkthroughs, audits, and hold program meetings with Associates., • Ensure every customer has a positive shopping experience by maintaining high standards in customer service and merchandise presentation. Develop and communicate action plans for store initiatives, identifying projects, targets, and priorities. About You: • A minimum of 3-5 years of retail experience as a Store or District Manager in dynamic, high-volume environments, who has successfully managed and driven significant sales revenue., • Proven ability to manage, develop, and motivate a large team, with strong interpersonal, communication, and follow-through skills., • Strong leadership skills focused on collaboration, problem-solving, and empowering diverse teams to make effective decisions., • Outstanding organizational and communication skills, adept at mentoring and providing feedback., • Comprehensive knowledge of store operations, including customer service, merchandising, people management, health and safety, and loss prevention. If you’re ready to bring your energy and passion, we’d love to hear from you. Join us and be part of a place where every day is a chance to make a difference. Benefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental leave; EAP; incentive programs; auto/home insurance discounts; scholarship program; adoption/surrogacy assistance; smoking cessation; child care/cell phone discounts; pet/legal insurance; credit union; referral bonuses. All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 151 Serramonte Ctr Location: USA TJ Maxx Store 1112 Daly City CA This is a bonus eligible position with a starting pay range of $74,800.00 to $102,900.00 annually. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

COMPANY OVERVIEW Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer. Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings. POSITION SUMMARY The Legal Practice Assistant, working under the supervision of the Office Manager, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Job duties require close collaboration and working with other assistants to and lawyers in the performance of a variety of administrative and practice specific duties as assigned. The Legal Practice Assistant is a non‐exempt position. The hours are 8:45 am – 5:15 pm, Monday ‐ Friday and additional hours as required. ESSENTIAL JOB FUNCTIONS • Collaborates with firm assistants and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service., • Creates, edits, formats, and proofreads a wide variety of documents, including memoranda, correspondence, legal, and court documents., • Receive assignments from attorneys and others, performing tasks as requested; update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines., • Input attorney time into the WebTime time entry program. Stay up to date regarding client-specific billing requirements. Assist timekeepers with maintaining appropriate time entry requirements and standards through outreach and communication., • Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process., • Accurately prepare and input attorney expense reimbursements and process client-related vendor invoices for payment., • Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary., • Coordinate meeting set-ups, including but not limited to conference calls, Zoom and Teams meetings and in-person meetings., • May assist with the organization and planning of events. Assists with collection of marketing materials., • Coordinating with attorney talent team, may obtains approvals and coordinate attendance for outside training programs (MCLE)., • Assists with creating and maintaining client/matter and communication lists., • Maintain calendar and contacts for attorneys. Maintain electronic filing system via Outlook., • Perform document conversions, e.g., PDF to Word, etc., • Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls., • Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Service Centers., • Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency., • Coordinate the New Matter Intake process. Prepare, finalize, and distribute new client Engagement Letters, New Business Memo, etc. Including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks., • Perform other related duties, special projects, and assignments as required., • Provide back-up support and vacation coverage., • Proactively follows-up with managers and colleagues for feedback on projects completed and requests for additional assignments. QUALIFICATIONS AND REQUIREMENTS • Proficient in basic computer applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Flexibility to adjust hours and work the hours necessary to meet business needs. Ability to work overtime as needed., • College degree preferred or equivalent work experience., • Lifelong learner and understanding of the need for continuous improvement., • Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus., • Skilled in collaborating with staff/team members in a complex matrix management environment and managing associate, attorney, and paralegal expectations., • Discernment to appropriately handle confidential and sensitive information., • Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment., • Effective interpersonal and communication skills, both verbal and in writing., • Excellent client service skills, including being comfortable interacting with firm clients., • Excellent organizational skills, ability to effectively prioritize workload, and strong attention to detail., • Must be able to follow directions., • Sound business judgment., • Proven ability to multi‐task., • Demonstrated foresight to anticipate lawyers’ needs. Disclaimer Additional Duties This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs. Physical Requirements Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities. EEO Statement Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates. Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role in San Francisco is as follows: • 2-5 Years of relevant experience: $85,000 - $100,000, • 6-10 years of relevant experience: $95,000 - $110,000, • 11-20 years of relevant experience: $105,000 - $120,000 The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

Our client is one of the largest Commercial Real Estate and Property Management companies in California developing its commercial portfolio in Northern California focused on converting and increasing the value of well-located office and industrial properties needs a strong, highly organized and outgoing Assistant Property Manager for a multi-tenant property with active facilities and space management. Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Assistant Property Manager will be actively participating in the preparation of the monthly and annual financial reporting packages, project managing above standard work for tenants including suite improvements and maintenance. Establishing and maintaining relationships with building vendors driving high quality work and service. Additional responsibilities for the Assistant Property Manager will include the following: Responsibilities Include: • Manage all tenant correspondence, move-in's and move-out's, and preparation of all related documents, • Participate in all aspects of the property budget and monthly variances, • Assist Property Manager with the aging report and following up on delinquencies, • Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events, • Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments, • Oversee tenant and vendor insurance certificates, • Prepare tenant lease abstracts, • Ensure tenant files are complete and in compliance with building standards, • Assist in overseeing various capital and TI projects, • Responsible for leading regular inspections of properties with janitorial and other building service providers, • Develop strong relationships with tenants and vendors Position Requirements • Strong knowledge of finance and building operations with excellent communication skills., • Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs., • Professional with exceptional problem solving and analytical skills., • Excellent customer service skills and ability to develop long term relationships with tenants. Education • Bachelor’s degree required, • 1 - 3 years as an Assistant Property Manager Benefits • Medical, Dental, Vision, 401-k match, PTO and PST Compensation • $70 - $80k/yearly

Manage day-to-day office operations, including ordering snacks, catering, and office supplies, and maintaining a clean and organized workspace. We are looking for a highly organized, adaptable, and people-centric professional to wear three critical hats: Executive Assistant and Office Manager. Liais

AI-native insurance startup is looking for an Executive Assistant and Office Manager to be the operational heartbeat of their fast-growing SF team.

We are actively seeking an Executive Assistant/Office Manager to join our San Francisco office. Executive Assistant/Office Manager. Coordination of office projects and upkeep of the corporate office space, including managing and ordering supplies.

This is a mix of executive assistant and office lead. You'll handle the day-to-day stuff that keeps things unblocked, and also make the office a place people actually like being in. Set up and improve the SF office over time.

The Assistant Office Manager will support our medical office with administrative, compliance and operational needs. The Assistant Office Manager plays a key role in the efficient daily operations of our San Francisco dermatology practice. Assistant Office Manager (BSI San Francisco).

The Administrative Assistant supports the assigned Manager in the daily operations of the association, serving as a liaison for resident services, overseeing administrative functions, and assisting in supervising front desk and access control staff.This role ensures efficient office operations, supp

The%20Clancy%20Autograph%20Collection%2C%20299%202nd%20St%2C%20San%20Francisco%2C%20California%2C%20United%20States%2C%2094105) Schedule Full Time Located Remotely? N Position Type Management Pay Range: $72,000 - $95,000 annually Bonus Eligible: Y JOB SUMMARY Assist

JOB SUMMARY Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Collaborates with the Front Office Manager on ways to continually improve departmental service. Functions in place of the Front Office Manager in his/her absence.

Position directs and works with managers and emp Office Manager, Manager, Office, Guest Service, Customer Service, Assistant, Hotel, Business Services. Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/ Do

Maintaining an efficient system of communication between the Front Office and other departments;. Monitoring and maintaining the Front Office systems and equipment to ensure their optimum performance. One to Two years of Supervisory experience in Front Office;.

Training, Experience, Skills, and Qualities Required Excellent verbal and written communication skills in English Excellent interpersonal and customer service skills Highly organized and attentive to detail Ability to see projects through to completion within set deadlines; proven track record o

A nonprofit organization in San Francisco seeks an Executive Assistant and Office Manager to oversee day-to-day operations. This hybrid role involves supporting the CEO/COO, managing office logistics, and ensuring excellent customer service for families and community members.

Job Title: Receptionist and Assistant Case Manager. As a Receptionist, you will be the ‘face of our firm’ when clients visit. Bachelor's Degree is required and at least 2 years’ experience as a receptionist/office assistant in a professional office environment is preferred.

Office Manager/Executive Assistant Salary: $120,000 – 140,000 + Equity + Excellent Benefits! Location: San Francisco - onsite Monday - Friday Our client, a high-growth, venture-backed startup, is seeking an Office Manager & Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales. This is not your typical office role. It’s a unique opportunity to step into the center of a fast-moving organization where you’ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you’re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility. You’ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter. What you’ll do: • Own and elevate daily office operations, creating an organized, efficient, and welcoming environment, • Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach, • Handle administrative functions including scheduling, bill pay, and account management, • Partner closely with executives on calendar management, meeting coordination, and travel planning, • Lead internal communications, team events, and employee experience initiatives, • Build and refine operational processes that scale with the business, • Serve as a go-to resource and culture driver across the organization What we’re looking for: • 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required), • A highly proactive, detail-oriented operator who takes pride in ownership, • Confidence balancing hands-on execution with executive-level support, • Comfort navigating ambiguity and solving problems independently, • Strong communication skills and a collaborative mindset, • Experience with Google Workspace, Slack, and Notion If you’re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company’s growth story, we’d love to connect.

Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but

The full salary range for the Assistant Registrar & Manager of Records and Enrollment (Front Office) is $62,900 - $110,100 annually. Under the general direction of the UCR Extension Director of Student Experience & Facility Services, the Assistant Registrar (Registrar Supervisor 1) manages daily Stu