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Sales / Purchasing Agent - Pro Aire Design Consultants

Sales & Marketing

9 hours ago•19 views

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Job Description: Sales / Purchasing Agent
Pro Aire Design Consultants
Position Summary
Pro Aire Design Consultants is seeking a motivated Sales/Purchasing Agent to manage client inquiries, support sales activities, and handle purchasing tasks for HVAC-related products and services. The ideal candidate is organized, proactive, and experienced in coordinating with vendors, contractors, and clients.

Key Responsibilities
Sales Support
Handle incoming inquiries from clients regarding HVAC products, services, and project requirements.
Prepare and send quotations, proposals, and sales documents.
Follow up on leads to convert inquiries into sales opportunities.
Maintain accurate records of client interactions, sales activities, and pipeline updates.
Assist in preparing presentations and sales kits when needed.
Purchasing & Procurement
Source materials, parts, and equipment from approved suppliers.
Request and negotiate price quotations with vendors to obtain the best value.
Process purchase orders, monitor deliveries, and ensure timely arrival of materials.
Maintain an updated database of suppliers, price lists, and inventory items.
Coordinate with the warehouse or project team to ensure materials meet specifications.
Coordination & Administrative Tasks
Work closely with the engineering and project teams to understand material specifications needed for HVAC projects.
Track purchase orders, delivery schedules, and incoming shipments.
Resolve issues related to delayed deliveries, product availability, or pricing discrepancies.
Maintain organized records of sales and purchasing transactions.

Qualifications
Previous experience in sales, procurement, purchasing, or supply chain preferred.
Knowledge of HVAC products, construction materials, or engineering supplies is a strong advantage.
Strong negotiation and communication skills.
Detail-oriented with excellent organizational and multitasking abilities.
Proficient in MS Office (Excel, Word, Outlook).
Ability to work independently and in a team environment.

Work Hours & Environment
Full-time position
Fast-paced environment working with clients, suppliers, and internal teams
May require occasional field visits or supplier coordination

Preferred Skills
Strong customer service skills
Ability to handle pressure and meet deadlines
Basic understanding of technical specifications for HVAC systems
Reliable, proactive, and resourceful attitude