Trabajos Office & Admin en The Bronx, New York, New YorkCrear alertasJornada completa

Job Summary We are seeking a detail-oriented and knowledgeable Escrow Officer/Paralegal to join our team. The ideal candidate will be responsible for managing the escrow process for real estate transactions (commercial and residential), ensuring compliance with all applicable regulations, and facilitating smooth transactions between buyers, sellers, and lenders. This role requires a strong understanding of loan processing, contracts, and regulatory requirements. Duties • Oversee the entire escrow process from initiation to closing, ensuring all documents are accurate and complete., • Review and prepare closing documents, including settlement statements and title policies., • Coordinate with lenders, real estate agents, and clients to gather necessary information for transactions., • Ensure compliance with Fair Housing regulations and TILA requirements throughout the escrow process., • Conduct thorough reviews of loan files to verify accuracy in loan processing and underwriting., • Maintain organized records of all transactions and communications related to escrow accounts., • Provide exceptional customer service by addressing inquiries and resolving issues promptly., • Utilize 10 key typing skills for data entry tasks related to escrow documentation. Skills • Proficient in loan processing, with a solid understanding of FNMA guidelines., • Strong mathematical skills for accurate calculations related to escrow transactions., • Knowledge of underwriting processes and requirements in the real estate industry., • Familiarity with escrow procedures and contract management is essential., • Excellent organizational skills with attention to detail to manage multiple transactions simultaneously., • Strong communication skills for effective interaction with clients and team members., • Ability to work independently as well as collaboratively within a team environment. If you are passionate about facilitating real estate transactions and possess the required skills, we invite you to apply for this rewarding opportunity as an Escrow Officer. Job Type: Full-time Benefits: • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Work Location: In person

We are seeking for a full time front desk. In Brooklyn Heights.

WHY WORK AT JOE & THE JUICE JOE & THE JUICE is a people-centric food and beverage company built around culture, not just juice, sandwiches, coffee, and much more. When joining us, you step into a high-energy community where the music is loud, the bar is your stage, and your personality matters as much as your skills. We believe in four simple virtues that shape everything we do: • Positive Attitude, • Inclusion, • Social Ties, • Growth For us, this means that when you choose a cup-half-full mindset, welcome people from every background, build real friendships across the bar by creating great guest experiences, and use every shift as a chance to learn something new — you become more than just a Juicer; like us, you continue to search and find purpose and meaning in what you do. From your first day, you'll be part of an international network of Juicers who support each other, celebrate wins together, and push each other to grow. You will learn by doing, move through a clear Moneyball career path, and be part of a company where most leaders have earned their stripes behind the bar (fun fact: over 75% of our employees started as Juicers!). If you love fast-paced service, music, people, and the idea of turning a job into a lifestyle, JOE can become a place to build skills, friendships, and a career that can take you across cities, countries, and roles. Our vision is to become the first truly global people-centric food & beverage brand by offering a healthy, convenient, and ambient experience when entering our universe. To achieve this, we strive to create a culture based on our company virtues and operational excellence within our four company focus areas: Ensuring Operational Requirements are upheld, a high degree of Employee Engagement , leading to delivering great Guest Experiences, and hereby ensuring a strong Financial Performance . Our unique company culture is the backbone of our company's success, which relies on our employees to adhere to and promote our company virtues: Positive Attitude , Inclusion , Social Ties , and Growth. The Human Resource Manager is responsible for HR compliance and process improvement across HQ, store, and new store openings. This role ensures adherence to federal, state, and local employment laws, maintains HR policies and handbooks, and supports wage and hour compliance, audits, and other risk mitigation activities in partnership with leadership and legal. The position also drives policy and process improvements by developing scalable HR programs, standardizing workflows, managing companywide policy rollouts, and partnering cross functionally to improve efficiency and consistency across corporate and field teams. The role also supports onboarding and corporate immersion for new HQ hires, helping ensure a consistent and effective introduction to the company's culture, systems, and ways of working. HR Compliance • Ensure compliance with federal, state, and local labor laws and employment regulations for new and existing markets, • Maintain and update HR policies, procedures, handbooks, and required postings., • Support wage and hour compliance, including meal/rest breaks, overtime, scheduling, and recordkeeping practices for hourly employees., • Partner with legal counsel and leadership on risk mitigation and compliance initiatives., • Assist with audits, unemployment claims, workers' compensation coordination, and documentation management., • Draft, maintain, and update employee handbooks, HR policies, SOPs, and workplace guidelines to ensure compliance with federal, state, and local employment laws. Policy & Process Improvement • Develop, implement, and continuously improve scalable HR processes, programs, and standard operating procedures to support organizational growth and operational efficiency., • Recommend and implement process improvements that enhance employee experience, improve manager effectiveness, and ensure consistency across field and corporate teams., • Manage companywide policy rollouts and employee acknowledgments, ensuring proper communication and documentation., • Partner cross-functionally with Operations, Payroll, Recruiting, Training, Legal, and IT teams to streamline HR workflows and improve service delivery., • Support change management efforts related to new HR programs, policies, technologies, organizational restructures, and operational initiatives., • Monitor HR metrics, employee feedback, audit findings, and operational trends to identify opportunities for continuous improvement., • Drive consistency and standardization of HR practices across corporate offices, field operations, and new store openings Employee Onboarding & Immersion Experience • Support corporate onboarding and corporate immersion programs for new HQ hires to ensure a consistent, engaging, and effective introduction to the organization., • Coordinate structured onboarding and immersion experiences that introduce company culture, values, systems, and key business functions., • Partner with cross-functional teams to deliver a seamless onboarding and immersion journey that reinforces organizational expectations and ways of working., • Continuously evaluate and improve onboarding and immersion processes to enhance consistency, engagement, and early employee success. Requirements & Qualifications • Bachelor's degree in Human Resources, Business Administration, or a related field preferred., • 3–4 years of progressive Human Resources experience, with a strong focus on HR compliance, and policy administration., • Experience supporting both hourly and corporate employee populations in a multi-location environment preferred., • Strong knowledge of federal, state, and local employment laws, including wage and hour regulations, leave laws, harassment prevention, and workplace compliance requirements., • Demonstrated ability to identify process improvement opportunities and implement scalable HR solutions., • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment., • Excellent written and verbal communication skills with strong attention to detail., • Compensation-$100,000 - $130,000 Joe & the Juice is proud to be an equal opportunity employer. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome all qualified applicants — no matter your race, gender, age, religion, sexual orientation, or background. NOTICE OF NON-DISCRIMINATION POLICY ] ABOUT JOE & THE JUICE JOE & THE JUICE is a healthy fast-casual concept founded in Copenhagen in 2002; since then, we have grown to more than 500 locations across 20 countries and now employ more than 4,500 people worldwide. From day one, our ambition has been to prove that there should be no trade-off between taste and health. We serve high-quality, freshly prepared juices, shakes, coffee, and sandwiches in relaxed, contemporary concept cafés that combine convenience with distinct urban atmospheres. JOE & THE JUICE goes beyond products toward the full experience around the bar, creating a consistent universe for guests and Juicers in all our locations. We invest heavily in internal development through our Moneyball career system and a culture where most leaders, including C-suite, VPs, and directors, have started behind the bar. We continue to evolve our people-centric and sustainability agenda that is part of our Nordic heritage and our commitment to a better future.

Job Description: Medical Receptionist Job Title: Medical Receptionist Location: [Clinic/Hospital Name] Employment Type: Full-time / Part-time Job Summary The Medical Receptionist is responsible for providing excellent customer service to patients while ensuring the efficient operation of the front desk. This role includes managing appointments, handling patient inquiries, maintaining accurate records, processing payments, and supporting healthcare providers with administrative tasks. Key Responsibilities Welcome and assist patients, visitors, and healthcare professionals in a courteous and professional manner. Schedule, confirm, and reschedule patient appointments. Answer and direct incoming phone calls and respond to patient inquiries. Register new patients and update existing patient information. Verify insurance information and collect required documents. Maintain accurate patient records while ensuring confidentiality. Process patient payments and issue receipts. Coordinate with doctors, nurses, and other staff regarding patient schedules. Manage incoming and outgoing correspondence, including emails and mail. Maintain a clean, organized, and welcoming reception area. Handle administrative tasks such as filing, scanning, and data entry. Ensure compliance with clinic policies and patient privacy regulations. Qualifications High school diploma or equivalent; additional administrative or healthcare-related training is an advantage. Previous experience as a receptionist, customer service representative, or medical receptionist preferred. Proficiency in Microsoft Office and electronic medical record (EMR/EHR) systems is an advantage. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information. Strong attention to detail and accuracy. Skills Customer service orientation Excellent interpersonal and communication skills Time management and multitasking Computer literacy Problem-solving abilities Attention to detail Ability to work independently and as part of a team Working Conditions Work is primarily performed in a clinic, hospital, or medical office environment. May require occasional evening, weekend, or holiday shifts depending on operational needs. Prolonged periods of sitting, standing, and computer use. Preferred Qualifications Experience working in a healthcare or clinical setting. Familiarity with medical terminology. Experience with appointment scheduling and medical billing systems.

WHY WORK AT JOE & THE JUICE JOE & THE JUICE is a people-centric food and beverage company built around culture, not just juice, sandwiches, coffee, and much more. When joining us, you step into a high-energy community where the music is loud, the bar is your stage, and your personality matters as much as your skills. We believe in four simple virtues that shape everything we do: • Positive Attitude, • Inclusion, • Social Ties, • Growth For us, this means that when you choose a cup-half-full mindset, welcome people from every background, build real friendships across the bar by creating great guest experiences, and use every shift as a chance to learn something new — you become more than just a Juicer; like us, you continue to search and find purpose and meaning in what you do. From your first day, you'll be part of an international network of Juicers who support each other, celebrate wins together, and push each other to grow. You will learn by doing, move through a clear Moneyball career path, and be part of a company where most leaders have earned their stripes behind the bar (fun fact: over 75% of our employees started as Juicers!). If you love fast-paced service, music, people, and the idea of turning a job into a lifestyle, JOE can become a place to build skills, friendships, and a career that can take you across cities, countries, and roles. As a Senior Recruiter you have extensive experience with high-volume, full cycle recruitment in a fast-paced environment. You will serve as a lead member of the Talent Acquisition team, providing mentorship, guidance, and operational support to the Talent Acquisition Team. The Senior Recruiter will develop sourcing strategies, optimize pipelines, and implement best practices to meet aggressive hiring goals KEY RESPONSIBILITIES • Manage full-cycle recruitment for Store and Corporate positions, ensuring a consistent, high-quality candidate experience, • Consistently meet and exceed weekly and monthly recruitment goals, • Identify and test new sourcing channels, tools and partnerships to improve speed and quality of hire, • Own a large requisition load while consistently meeting time to fill, quality and volume targets, • Serves as the Talent Acquisition team lead for employer branding, partnering with marketing and leadership to strengthen the employment brand, support and new store hiring initiatives, • Establish and manage strategic partnerships with schools, colleges and local community, • Contribute to the development and execution of talent acquisition strategy, • Identify opportunities to improve recruiting processes, tool and workflows to support growth and efficiency Identify and attract top talent through diverse sourcing strategies, including local market networking, colleges, universities, and innovative digital platforms, • Serve as go to resource for complex or high priority hiring needs, • Play a key role in developing and executing new store hiring strategies, • Lead local hiring events and community partnerships, • Assist with hiring reports, and insights to assess recruitment performance and guide strategic decisions, • Build and maintain evergreen pipelines for reoccurring and hard to fill roles, • Partner with TA leadership and cross functional stakeholders to prioritize and execute TA initiatives, • Lead special projects led by the Senior Talent Acquisition Manager to drive innovation QUALFICATIONS • At least 5 years of recruitment experience, ideally within a high-volume multi-unit environment, • Bachelor's degree in a related field strongly preferred, • Self-motivated professional with a results-driven mindset and a passion for innovative ideas, • Demonstrated ability to deliver results in fast-paced, high-growth environments, • Excellent written and verbal communication and interpersonal skills, • Strong organizational and time-management capabilities, • Ability to effectively manage multiple priorities simultaneously, • Comfortable working under pressure and meeting tight deadlines, • Proactive problem solver with a strategic, solution-oriented approach, • Compensation- $115,000 -$130,000 By joining Joe & The Juice, you are contributing to a healthier world, one juice at a time. We welcome individuals from all backgrounds and encourage diversity in our workplace. Together, we can create memorable guest experiences and build a vibrant, successful community. ++[NOTICE OF NON-DISCRIMINATION POLICY](https://tinyurl.com/joejuicenotice)++ ABOUT JOE & THE JUICE JOE & THE JUICE is a healthy fast-casual concept founded in Copenhagen in 2002; since then, we have grown to more than 500 locations across 20 countries and now employ more than 4,500 people worldwide. From day one, our ambition has been to prove that there should be no trade-off between taste and health. We serve high-quality, freshly prepared juices, shakes, coffee, and sandwiches in relaxed, contemporary concept cafés that combine convenience with distinct urban atmospheres. JOE & THE JUICE goes beyond products toward the full experience around the bar, creating a consistent universe for guests and Juicers in all our locations. We invest heavily in internal development through our Moneyball career system and a culture where most leaders, including C-suite, VPs, and directors, have started behind the bar. We continue to evolve our people-centric and sustainability agenda that is part of our Nordic heritage and our commitment to a better future.

Join our dynamic team as a Front Desk Receptionist. We are seeking a responsible and hard-working individual to become a part of our great team. This is an entry-level position, perfect for those starting their career. While experience is preferred, it is not required. Candidates must know English to effectively communicate with a diverse range of clients and staff. Key Responsibilities: • Greet and welcome visitors in a friendly and professional manner., • Answer and direct phone calls efficiently., • Manage appointment scheduling and maintain accurate records. Requirements: • Attention to detail., • Excellent communication skills in English., • Ability to handle multiple tasks simultaneously in a fast-paced environment. Being part of our team means being committed to offering excellent service and contributing to a positive work environment. If you are enthusiastic about working in a collaborative setting and eager to develop your skills, we encourage you to apply.

Monopoly Collision is looking for a friendly, professional, and reliable Receptionist/Customer Service Representative to join our team in the Bronx, New York. As the first point of contact for our customers, you will play a key role in delivering outstanding customer service and ensuring the smooth day-to-day operations of our collision repair shop. Job Details Location: 2102 Webster Ave, Bronx, NY 10457 Job Type: Full-time Pay: $17.00–$30.00 per hour (based on experience) Expected Hours: 40 hours per week Schedule Monday to Friday: 8:00 AM – 6:00 PM Saturday: 8:00 AM – 4:00 PM About Monopoly Collision Monopoly Collision is a trusted auto body and collision repair shop located in the Bronx, New York. We are committed to delivering high-quality repairs, exceptional customer service, and a seamless experience throughout the repair process. Our team works closely with customers and insurance companies to ensure vehicles are restored safely and efficiently. We take pride in our craftsmanship, professionalism, and dedication to customer satisfaction while fostering a positive and collaborative work environment. Responsibilities Greet customers in person and provide exceptional customer service. Answer incoming phone calls and direct them appropriately. Schedule customer appointments and manage calendars. Assist customers with insurance claims and related paperwork. Provide customers with updates on the status of their vehicle repairs. Maintain accurate customer records and perform data entry. Coordinate with technicians, insurance adjusters, and management. Perform general receptionist and administrative duties. Requirements Bilingual in English and Spanish (required). Valid driver's license (required). Excellent communication and customer service skills. Basic computer and data entry skills. Ability to multitask in a fast-paced environment. Strong organizational and time management skills. Previous experience in customer service, the automotive industry, or collision repair is preferred but not required. Benefits Competitive pay Paid training Opportunities for career growth and professional development Friendly and supportive work environment Experience Customer service: 1 year (Preferred) License/Certification Valid driver's license (Required) Language English (Required) Spanish (Required) Work Location In person Pay: $17.00–$30.00 per hour Applicants with criminal records are encouraged to apply.

WHY WORK AT JOE & THE JUICE JOE & THE JUICE is a people-centric food and beverage company built around culture, not just juice, sandwiches, coffee, and much more. When joining us, you step into a high-energy community where the music is loud, the bar is your stage, and your personality matters as much as your skills. We believe in four simple virtues that shape everything we do: • Positive Attitude, • Inclusion, • Social Ties, • Growth For us, this means that when you choose a cup-half-full mindset, welcome people from every background, build real friendships across the bar by creating great guest experiences, and use every shift as a chance to learn something new — you become more than just a Juicer; like us, you continue to search and find purpose and meaning in what you do. From your first day, you'll be part of an international network of Juicers who support each other, celebrate wins together, and push each other to grow. You will learn by doing, move through a clear Moneyball career path, and be part of a company where most leaders have earned their stripes behind the bar (fun fact: over 75% of our employees started as Juicers!). If you love fast-paced service, music, people, and the idea of turning a job into a lifestyle, JOE can become a place to build skills, friendships, and a career that can take you across cities, countries, and roles. Head Legal Counsel / Senior Manager US Position Overview As Joe & the Juice continues its rapid expansion across the United States, we are seeking a senior legal leader to serve as the primary legal partner for the U.S. business. This role will provide strategic and practical legal guidance across a broad range of commercial, operational, employment, real estate, compliance, and corporate matters while helping build the legal infrastructure necessary to support long-term growth. The candidate will be reporting to the CLO, Group General Counsel based in Europe and on a day-to-day have a seat on the US leadership team, partnering closely with cross-functional stakeholders, this individual will play a critical role in balancing legal risk with business objectives, enabling growth, and strengthening governance across the U.S. organization. This position is based at our U.S. Headquarters in New York City and will serve as the lead legal resource supporting all U.S. operations and future expansion initiatives. This role represents an opportunity to build and shape the legal function for a rapidly growing U.S. business. The successful candidate will not only provide day-to-day legal counsel but will also help establish the governance, processes, and legal infrastructure necessary to support significant future expansion. The ideal candidate is equally comfortable sitting at the executive table helping shape business strategy as they are rolling up their sleeves to solve complex legal and operational challenges. Key Responsibilities Strategic Business Partnership • Serve as a trusted legal advisor to the U.S. Executive Leadership Team. Partner with senior leaders across Operations, People, Finance, Procurement, Development, Marketing, and Technology to support business objectives. Provide practical, commercially focused legal guidance that enables growth while appropriately managing risk. * Advise strategic initiatives, market expansion, organizational changes, and business transformation efforts. Commercial & Corporate Legal • Lead the drafting, review, negotiation, and execution of complex commercial agreements. Support vendor, supplier, procurement, technology, licensing, marketing, and service agreements. Advise stakeholders on contractual obligations, risk exposure, and negotiation strategy. Support corporate governance, entity management, board-related matters, and internal governance frameworks. Establish scalable contract management and legal review processes. Real Estate & Development • Serve as the legal partner for all U.S. real estate, development, and store growth activities. Lead and support the U.S. legal agenda, partnering closely with the business to align legal priorities with growth plans. Review and negotiate leases, amendments, renewals, landlord disputes, and occupancy-related matters. Partner closely with Development, Operations, and Retail leadership to support the store pipeline, new store openings, and market expansion. Provide legal guidance on real estate transactions, obligations, and risk mitigation strategies. * Support the continued scaling of the U.S. business by helping build the right legal processes, structure, and team support as the market grows. Employment, Labor & Regulatory Compliance • Advise leadership on employment-related legal matters and workplace risk. Partner closely with the People Team and external counsel on employee relations, investigations, claims, and litigation matters. Support policy development, handbook updates, compliance initiatives, and workplace governance. * Monitor and advise on evolving federal, state, and local employment regulations impacting the U.S. business. Risk Management, Compliance & Governance • Develop and strengthen legal, compliance, and governance frameworks across the U.S. organization. Identify emerging legal and business risks and implement proactive mitigation strategies. Create scalable legal processes, controls, and documentation standards to support future growth. Oversee relationships with external counsel and manage legal spend effectively. Support enterprise risk management initiatives and regulatory compliance efforts. Desired Candidate Profile • Juris Doctor (JD) from an accredited law school. Licensed attorney in good standing. 8–12+ years of legal experience. Combination of top law firm and in-house counsel experience strongly preferred. Experience supporting multi-unit retail, hospitality, restaurant, consumer, franchise, or other high-growth organizations preferred. Strong background in commercial contracting, corporate law, and business transactions. Experience supporting real estate, employment, compliance, and operational matters. Proven ability to influence and advise senior executives. Strategic thinker with a practical, solutions-oriented approach. * Comfortable operating independently in a fast-paced, entrepreneurial environment. Success Measures • Effective legal support across all U.S. operations and growth initiatives. Timely and strategic review of commercial agreements and business transactions. Reduced legal, regulatory, and compliance risk. Strong governance frameworks and scalable legal processes. Trusted partnership with executive leadership and cross-functional teams. Successful support of new market expansion and development initiatives. Establishment of a legal function capable of scaling alongside the continued growth of the U.S. business. Compensation - $200,000- $225,000 Joe & the Juice is proud to be an equal opportunity employer. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome all qualified applicants — no matter your race, gender, age, religion, sexual orientation, or background. NOTICE OF NON-DISCRIMINATION POLICY [https://tinyurl.com/joejuicenotice](https://www.linkedin.com/redir/redirect/?url=https%3A%2F%2Ftinyurl%2Ecom%2Fjoejuicenotice&urlhash=QeP9&isSdui=true)] ABOUT JOE & THE JUICE JOE & THE JUICE is a healthy fast-casual concept founded in Copenhagen in 2002; since then, we have grown to more than 500 locations across 20 countries and now employ more than 4,500 people worldwide. From day one, our ambition has been to prove that there should be no trade-off between taste and health. We serve high-quality, freshly prepared juices, shakes, coffee, and sandwiches in relaxed, contemporary concept cafés that combine convenience with distinct urban atmospheres. JOE & THE JUICE goes beyond products toward the full experience around the bar, creating a consistent universe for guests and Juicers in all our locations. We invest heavily in internal development through our Moneyball career system and a culture where most leaders, including C-suite, VPs, and directors, have started behind the bar. We continue to evolve our people-centric and sustainability agenda that is part of our Nordic heritage and our commitment to a better future.

Spa Blue is looking for a friendly, reliable, and detail-oriented Front Desk Receptionist to join our team. We are looking for someone with a positive attitude who enjoys providing exceptional customer service and takes pride in keeping the spa organized and welcoming. Responsibilities: • Greet clients warmly and provide outstanding customer service, • Answer phone calls, schedule appointments, and respond to client inquiries, • Process payments and manage the front desk efficiently, • Perform laundry throughout the day (washing, drying, folding, and organizing towels and linens), • Keep the spa clean, organized, and presentable at all times, • Empty trash bins daily and maintain cleanliness in all common areas, • Restock supplies and ensure treatment rooms and the reception area are well maintained, • Assist the team with daily operations as needed Requirements: • Previous front desk, receptionist, or customer service experience preferred, • Excellent communication and organizational skills, • Professional appearance and positive attitude, • Ability to multitask in a fast-paced environment, • Reliable, punctual, and a team player We are looking to hire immediately. If you’re dependable, hardworking, and passionate about creating a great experience for clients, we’d love to hear from you!

About Us: Central Plaza offers a 24-hour residential treatment program designed to maximize independence and support reintegration into the community. Our Recovery-oriented services utilize evidence-based practices to promote and foster mental health and wellness. Job Summary The Remote Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the residential treatment home's daily activities. This role supports management and clinical staff by coordinating schedules, maintaining confidential records, handling communications, and assisting with general office operations while working remotely. Key Responsibilities Manage incoming emails, phone calls, and correspondence professionally. Schedule meetings, appointments, and staff calendars. Maintain accurate electronic client and administrative records while ensuring confidentiality. Prepare reports, letters, spreadsheets, and other documents. Assist with data entry, document filing, and record management. Coordinate virtual meetings and take meeting minutes when required. Monitor office supplies and assist with purchasing requests. Support onboarding and administrative tasks for new employees. Communicate with staff, vendors, and external partners in a professional manner. Perform other administrative duties assigned by management. Qualifications High school diploma or equivalent; associate's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to work independently and maintain confidentiality. Experience in healthcare, behavioral health, or residential treatment settings is an asset. Skills Administrative support Calendar management Data entry Document preparation Customer service Time management Attention to detail Confidential records management Team collaboration Problem-solving Work Environment Fully remote with reliable high-speed internet. May require occasional virtual meetings during standard business hours. Must maintain confidentiality and comply with organizational policies regarding client information.

We are seeking a professional, organized, and dependable Office Secretary / Administrative Assistant to join our team. Responsibilities: • Answer incoming phone calls and provide exceptional customer service., • Schedule appointments and organize daily work for the office and field staff., • Coordinate estimates, jobs, and client appointments., • Assign and distribute incoming leads to the appropriate sales representatives., • Maintain accurate customer records and assist with general office administration., • Keep the office organized, clean, and operating efficiently., • Communicate professionally with customers, vendors, and team members at all times. Qualifications: • Previous experience as a secretary, administrative assistant, receptionist, or in a similar office role is required., • Excellent communication and customer service skills., • Strong organizational and multitasking abilities., • Professional appearance and demeanor., • Ability to work in a fast-paced environment and manage multiple responsibilities., • Reliable, punctual, and detail-oriented. If you are a motivated professional with strong organizational skills and enjoy working with customers, we would love to hear from you.

no experience needed ft can speak both english and spanish

Moukdad Medical Job Summary Moukdad Medical is looking for a dependable and motivated Medical Assistant / Medical Receptionist to join our small, patient-focused practice. This is a great opportunity for someone who enjoys working closely with a team in a friendly, supportive office environment. We are willing to train the right candidate who is eager to learn and grow. SPANISH SPEAKING REQUIRED Responsibilities Clinical Duties: Take and record vital signs Assist providers during patient exams and procedures Prepare exam rooms and maintain cleanliness and safety standards Update patient records in the EHR system Phlebotomy preferred Front Desk Duties: Greet and check in patients with a welcoming attitude Schedule appointments and manage daily workflow Answer phones and assist with patient questions Verify insurance and collect co-pays Maintain organized and accurate records Qualifications Requirement: Spanish speaking Prior medical office experience is a plus, but willing to train the right candidate Strong communication and interpersonal skills Ability to multitask and stay organized Team player with a positive attitude Comfortable working in a small office setting where flexibility is important What We Offer Competitive pay (based on experience) Supportive, close-knit team environment On-the-job training and growth opportunities Stable position in a well-established practice How to Apply Please submit your resume and contact information. We look forward to adding a dedicated team member to our office! Pay: $17.00 - $22.00 per hour Work Location: In person

Building owner / manager seeks full time front desk receptionist and package handler. Job includes but is not limited to greeting and announcing visitors, keeping record logs, intake and distribution of packages.

We are currently seeking a bilingual (English/Mandarin) experienced office assistant for a full-time position at our office in Brooklyn, NY, close to Queens, NY. Salary is negotiable based on experience. About The Role: We are looking for multiple mature, detail-oriented, and responsible Administrative Assistants, preferably bilingual (English/Mandarin). Candidates should be able to work in a fast-paced environment and perform well under pressure. Duties and responsibilities include providing administrative support to management and assisting with daily office tasks. Some previous experience working in an engineering or construction office, or a construction-related field, is preferred. Applicants must be able to speak and understand English at a skilled level for daily communication and document comprehension, and Mandarin at an intermediate level. Job Details: • Reports to the Owner & Office Manager, • This is a position of coordination requiring attention to project details and communicating clearly with project managers, engineers, suppliers, and other parties involved, • Performs various technical and administrative assignments often under time schedule pressure, requiring attention to small details, • Analyzes and executes complex information requests with the utmost confidentiality and professionalism, • Interfaces with all levels of the organization and external parties in a professional and effective manner, • Maintains physical and digital project files, • Assists with compiling and maintaining project documents, • Maintains and updates various logs, • Provides other administrative support, including ordering supplies and materials, scheduling meetings, and other ad-hoc projects Skills: • Proficient in Excel, Microsoft Office, Outlook, and Quick Books preferred, • Strong time management, organizational, and prioritization skills, • Detail-oriented individual, • Excellent written and verbal communication skills Education: • Degree in construction/engineering related field (Preferred) Experience: • Microsoft Excel: 2 years (Required), • Email: 2 years (Required), • Standard Computer Application: 1 year (Required), • Office: 1 year (preferred), • Computer application: 1 year (Required) Work Location: In person (Brooklyn, NY) Compensation: $17.00 per hour and up, depending on experience and qualifications. If interested, please respond to this post and include a copy of your resume. Job Type: Full-time Schedule: • 8-hour shift, • Monday to Friday

Overview We are seeking a dedicated and detail-oriented MEDICAL TECHNICIAN to join our team. This pivotal role serves as the first point of contact for patients and visitors, ensuring a welcoming environment while managing various administrative tasks. The ideal candidate will possess strong communication skills, a solid understanding of medical terminology, and experience with electronic health record (EHR) systems. NO EXPERIENCE IS NECESSARY: WE WILL PROVIDE ON THE JOB PAID TRAINING. DUTIES THE POTENTIAL CANDIDATE WILL KNOW HOW TO OPERATE THE SCREENING EQUIPMENT IN THE EYE DOCTOR'S OFFICE. FULL TIME OR PART TIME IS AVAILABLE Skills Bilingual abilities are a plus to enhance patient communication. because the office has majority of patients who speak Russian, we need someone who will speak both Russian and English. Excellent phone etiquette and customer service skills to effectively interact with patients. Ability to perform intake procedures efficiently while maintaining attention to detail. Job Types: Full-time, Part-time Pay: $17.00 - $18.00 per hour Work Location: In person

We’re looking for an exceptional individual to join our team as an Executive Assistant. The ideal candidate is: • Highly trustworthy with unquestionable integrity., • Loyal, dependable, and committed to building a long-term career., • Exceptionally organized with strong attention to detail., • Professional, well-spoken, and personable., • Able to multitask in a fast-paced environment while maintaining accuracy., • Proficient with email, scheduling, and basic office software., • A strong communicator who represents our company with warmth and professionalism., • Self-motivated, proactive, and always willing to go the extra mile. At Imperial Diamonds, we value character just as much as experience. We’re looking for someone who takes pride in their work, values confidentiality, and wants to grow with our company. If you believe you’re the right fit, we’d love to hear from you.

We are seeking a compassionate, organized, and results-driven Intake Coordinator to serve as the primary face and voice of our Social Adult Daycare community. In this role, you will guide seniors and their families through the enrollment process from their very first inquiry. You will be responsible for managing leads, conducting assessments, navigating Managed Long-Term Care (MLTC) insurance or Medicaid eligibility, and ensuring a warm, seamless transition for new participants into our daily programming. Key Responsibilities Lead Management & Enrollment: Serve as the initial point of contact for all inquiries (phone, walk-ins, web leads, and community referrals). Conduct tours of the facility and present our program's value to prospective participants and their families. Intake & Assessment: Complete comprehensive initial intake paperwork, gathering essential social, medical, and functional histories to ensure the program is a safe and enriching fit for the applicant. Insurance & Compliance Navigation: Coordinate closely with Managed Long-Term Care (MLTC) plans, Medicaid representatives, and local social services to verify eligibility, obtain authorizations, and facilitate enrollment approvals. Community Outreach: Build and maintain strong referral relationships with local senior centers, medical offices, hospitals, and community organizations to drive steady enrollment growth. Data & Documentation: Maintain meticulous, HIPAA-compliant electronic records of all prospects, pending enrollments, and active client data. Track conversion metrics and pipeline updates for management review. Onboarding Support: Collaborate with the activities and nursing/care staff to smoothly transition new participants into active daily attendance, ensuring their specific dietary, language, or social preferences are communicated. Qualifications & Skills Experience: 1–3 years of experience in healthcare intake. Experience specifically within an adult daycare, home care agency, or MLTC network is highly preferred. Language Skills: Bi-lingual capabilities in Spanish and English. Communication: Exceptional interpersonal skills. You must be able to discuss sensitive care needs with families experiencing high stress, offering both deep empathy and clear administrative guidance. Administrative Tech: Proficiency with electronic health records (EHR) software and standard office suites (Microsoft Office / Google Workspace). Knowledge Base: Familiarity with local Department of Health regulations, Medicaid eligibility rules, and long-term care insurance navigation. We offer Opportunities for professional growth within a fast-growing care network.

Import Operation Job description Duties & Responsibilities: • Coordinate Import shipments from origin, shipper, truckers, and steamship lines, • Open operation files for ocean and air shipments, • Arrange pickup and delivery for inland transportation, • Track the shipment to ensure it has reached the final destination, • Verifies shipment weight and volumes, • Calculates rates with the ability to convert pricing and rates, • Obtain and create quotes for shipments and source best method of transportation, • Ensure SOP and tariff compliance along with best practices and efficiencies, • Supports local sales efforts with timely responses to emails and rate requests, • Maintain communications with the customers, carries and vendors, • Responsible for filing Pre-alerts and ISF's, • Ensure accurate customer billing and agent invoicing, • Handles the full process from A-Z, • Handling and resolving Import troubleshooting, • Perform other duties as assigned

Front Desk

Join our growing, patient-focused practice where exceptional care, customer service, and teamwork are at the heart of everything we do. We are looking for a friendly, organized, and professional Front Desk Receptionist who enjoys helping others and creating a positive experience for every patient who walks through our doors. If you are a people person with excellent communication skills, a positive attitude, and a desire to grow with a supportive team, we would love to meet you. Pay: $18.00 – $21.00 per hour (based on experience) Responsibilities: Greet and assist patients and visitors with professionalism and a positive attitude Answer and direct phone calls Schedule and confirm appointments Verify and update patient information Maintain organized records and documentation Assist with general office duties and administrative tasks Qualifications: Excellent interpersonal and communication skills Strong organizational skills and attention to detail Bilingual (English & Spanish) preferred Ability to multitask in a fast-paced environment Positive attitude and willingness to learn Reliable and professional No medical office experience required. We are happy to train the right candidate who is motivated, organized, and enjoys working with people. Position Details: Full-Time Competitive pay based on experience Supportive team environment Opportunity for growth If you are friendly, detail-oriented, and enjoy helping others, we would love to hear from you! Please send your resume to apply. Pay: $18.00 - $21.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Work Location: In person

Help Wanted: Administrative Assistant in Long Island City, NY! We are seeking a dedicated and organized Administrative Assistant to join our small office team. Previous experience in an administrative role is a must What You'll Do Administrative Support • Organize and maintain digital files, records, and documentation, • Prepare, format, and proofread documents, reports, and correspondence, • Manage calendars, schedule meetings, and coordinate appointments, • Handle data entry and keep internal systems and trackers up to date Communication & Coordination • Serve as a point of contact for internal and external inquiries, • Draft and send professional emails and follow-ups, • Coordinate between team members, vendors, and clients as needed, • Relay messages and ensure timely follow-through on requests Billing & Documentation Support • Assist with organizing invoices, receipts, and job documentation, • Ensure paperwork is complete, accurate, and properly filed, • Support recordkeeping for billing and operations Office & Operations Support • Track and order office or job-related supplies as needed, • Maintain organized records and filing systems, • Provide general support to the operations and management team What We're Looking For • Strong organizational skills and attention to detail, • Ability to multitask and manage competing priorities, • Clear and professional written and verbal communication, • Proficiency with spreadsheets, email, and office software, • Tech-savvy with an interest in using tools (including AI) to improve efficiency, • Dependable, proactive, and able to work with minimal supervision We look forward to hearing from you!

🦷 Now Hiring: Front Desk Receptionist 🦷 We are looking for an experienced, friendly, organized, and professional Front Desk Receptionist to join our growing dental team. The ideal candidate will be the first point of contact for our patients, providing exceptional customer service while ensuring smooth daily office operations. Preferred Qualifications: • Prior dental office experience preferred, • Experience with Dentrix dental software is a plus, • If you do not have Dentrix experience, we are happy to provide training for the right candidate, • Knowledge of dental insurance verification, billing, and treatment scheduling preferred, • Strong communication and interpersonal skills, • Excellent organizational and multitasking abilities, • Professional appearance and positive attitude, • Ability to work efficiently in a fast-paced environment Key Responsibilities: • Welcome and assist patients with a warm and friendly attitude, • Schedule appointments and maintain accurate patient records, • Verify patient insurance benefits and eligibility by contacting insurance companies, • Process insurance claims, patient billing, and payment collections, • Answer phones and respond to patient inquiries regarding appointments, treatment, and insurance coverage, • Coordinate with the clinical team to ensure a smooth patient experience, • Perform general administrative and front office duties ✨ Why Join Our Team? We offer a positive and supportive work environment where teamwork, professionalism, and patient care come first. Training and growth opportunities are available for motivated individuals looking to build a long-term career in dentistry. If you are dependable, detail-oriented, and enjoy helping people, we'd love to meet you! Apply today and become part of a team dedicated to creating healthy, confident smiles!

PLEASE MAKE SURE YOU SPEAK MANDARIN BEFORE YOU APPLY Flushing Medical Clinic looking for a Mandarin Speaking front desk receptionist. We offer very competitive salary Overview We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience from the moment they arrive. Your energetic attitude, exceptional organizational skills, and ability to handle multiple responsibilities with ease will contribute significantly to our smooth daily operations. This paid position offers an exciting opportunity to develop your office management and customer service skills in a fast-paced environment. Responsibilities Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed and attended to. Manage multi-line phone systems efficiently, directing calls accurately and professionally while maintaining a friendly demeanor. Handle all front desk duties including scheduling appointments, managing calendars, and coordinating meetings using tools like Google Workspace and Microsoft Office. Perform data entry, filing, and proofreading tasks to maintain accurate records and ensure document quality. Support office management tasks such as inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software. Assist with clerical duties including photocopying, faxing, mailing, and maintaining organized files for easy access. Provide administrative support to team members as needed, including personal assistant tasks such as calendar management and task prioritization. Qualifications Proven experience in office administration or clerical roles with strong organizational skills. Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools. Prior experience working with multi-line phone systems and phone etiquette is essential. Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members. Strong attention to detail for proofreading documents and managing records accurately. Customer service experience in a professional setting is required to ensure positive interactions at the front desk. Knowledge of office management software such as QuickBooks or bookkeeping tools is a plus. Ability to handle multiple tasks efficiently while demonstrating excellent time management skills. Join us as a Front Desk Receptionist where your enthusiasm meets professionalism! Bring your organizational prowess, communication skills, and positive attitude to create an inviting environment that supports our team’s success every day. Pay: $20.00 - $30.00 per hour Work Location: In person

Please respond with a short note indicating why you are a good fit for this position Mathnasium is an after school math learning center. We change people's lives. We're looking for someone to take care of things to keep us running: greet clients, schedule appointments, keep us organixed, order supplies, update student binders, screen potential new instructors. We're a team environment and our center is very community focused. Being civic minded and having Riverdale roots are a big plusses. This is a great opportunity to make a difference in people's lives. The schedule is flexible but consistent. Hours Flexible, Sunday to Thursday. Approximately 20 hours per week depending on your availability Please respond with a cover letter explaining why you are a good fit for this position. Job Type: Part-time Pay: From $20.00 per hour Application Question(s): Background Check and Confidentiality Agreement Required. Work Location: In person

Job description Responsibilities • Manage recruiting and hiring processes for front desk, operations, salesperson, golf instructors, food & beverage, maintenance, and management positions, • Post job listings and coordinate interviews, • Conduct onboarding and collect employee documentation ID verification Work authorization Payroll/banking information Tax forms and onboarding paperwork • Maintain employee records and HR files in an organized and compliant manner, • Assist with payroll coordination, timesheet tracking, and employee scheduling support, • Help implement HR policies, operational procedures, and employee guidelines, • Support employee communication and internal notices, • Coordinate staff training and onboarding processes, • Assist management with employee relations and workplace issues, • Monitor attendance, punctuality, and staffing needs, • Help build scalable HR systems and operational workflows as the company grows Preferred Qualifications • 2+ years of HR, recruiting, office administration, or operations experience, • Experience with onboarding, payroll coordination, and employee documentation, • Strong organizational and communication skills, • Ability to multitask in a fast-paced environment, • Familiarity with HR systems, scheduling systems, or payroll platforms preferred, • Professional and approachable attitude, • Bilingual English/Chinese or English/Korean is a plus Preferred Traits • Highly organized and detail-oriented, • Reliable and proactive, • Comfortable working in both office and operational environments, • Strong problem-solving and interpersonal skills, • Able to adapt quickly during a growing operational phase Company DescriptionAlley Pond is redefining what a golf experience looks like in New York. We’re building more than a venue — we’re creating a social hub where golf, design, and lifestyle come together. From curated retail to elevated food & beverage, every detail is intentional. This is a rare opportunity to be part of an opening team shaping the future of urban golf. If you enjoy fast-paced environments, take pride in execution, and want to grow with a brand from day one — you’ll fit right in.

We are seeking a highly organized and proactive Office Manager to join our dynamic team in the insurance sales sector. This pivotal role ensures the efficient operation of our office and provides essential administrative support to our sales professionals, contributing directly to our mission of delivering exceptional service and protection to clients. Key Responsibilities: • Manage daily office operations, ensuring a smooth and productive work environment., • Provide comprehensive administrative support to insurance sales agents, including scheduling appointments, preparing presentations, and maintaining client records., • Act as the first point of contact for clients, offering professional and courteous assistance with inquiries and service needs., • Oversee office supplies, equipment maintenance, and facility management., • Assist with financial record-keeping, billing, and other clerical duties., • Implement and maintain efficient filing systems, both digital and physical., • Contribute to a positive team atmosphere and support overall company goals. Qualifications: • Proven experience in an office management or senior administrative role, ideally within the insurance or financial services industry., • Exceptional organizational skills and the ability to manage multiple priorities effectively., • Strong communication skills, both written and verbal, with a professional demeanor., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software., • A strong commitment to accuracy and attention to detail., • Ability to work independently and collaboratively within a team-oriented environment.

Front Desk Staff Needed. We are looking for a friendly, reliable person to greet customers, answer phones, help with basic front-desk tasks, and keep the front area organized. Customer service experience preferred. Must be punctual, professional, and comfortable working in person.”

The Administrative Assistant provides reliable, bilingual operational support to the Executive Administrator / Office Manager, Deputy Regional Executive Officer, and Regional Executive Officer of the Northeast Region. This role is the execution backbone of a multi-site, multi-mission nonprofit — handling day-to-day coordination, documentation, communication, and logistics so that leadership can focus on strategy and mission. The ideal candidate is highly organized, bilingual in Traditional Chinese and English, comfortable working across multiple platforms and teams, and aligned with Tzu Chi’s values of compassion, humility, and service. Key Responsibilities 1. Office Administration & Leadership Support Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts) Maintain organizational directories, officer contact lists, and shared reference materials Coordinate IT setup and maintenance for regional admin email accounts and digital tools Identify and flag branding, publications, or communications issues for leadership review Support production and distribution of organizational materials including org charts, responsibility maps, and publications 1. Human Resources & Workforce Administration Assist with drafting and formatting job descriptions, offer letters, and contractor agreements Manage job postings on hiring platforms (Indeed, LinkedIn, university boards); track spend and process reimbursements Coordinate interview scheduling and candidate communications throughout the hiring process Maintain onboarding and offboarding checklists; manage documentation, file transitions, and access coordination Assist with HR compliance documentation including Workers’ Compensation certificates and governance memos 1. Grant & Program Administration Support Coordinate logistics across program teams — scheduling, supply procurement, reporting, and partner communications Prepare program summary materials and presentations for leadership and external audiences 1. Facilities, IT & Operational Systems Evaluate and compare operational platforms and tools; produce summary analyses for leadership 1. Volunteer, Intern & Community Engagement Support Assist with scheduling and logistics for partner meetings with government agencies, CBOs, and healthcare networks Route partnership opportunities, network updates, and external resources to appropriate staff 1. Bilingual Communications & Organizational Culture Serve as a communications bridge between Mandarin-speaking leadership and English-language partners and programs Coordinate digital communications and marketing initiatives across internal teams Required & Preferred Qualifications Required Qualifications Bilingual proficiency in Traditional Chinese and English — written and verbal; non-negotiable for this role Bachelor’s degree required; degree in nonprofit management, public administration, communications, or a related field preferred 2+ years of administrative, operations, or program coordination experience in a nonprofit, community, or professional setting Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar) and common productivity tools Strong written communication skills in both languages — able to draft clear, professional correspondence independently Highly organized with demonstrated ability to manage multiple concurrent tasks and deadlines Alignment with Tzu Chi’s values of compassion, humility, and service Preferred Qualifications Experience with nonprofit HR processes, grant administration, or program coordination Awareness of AI concepts and tools (e.g., ChatGPT, Claude, Gemini); genuine willingness to learn and apply emerging technologies to administrative and program workflows Knowledge of Tzu Chi organizational structure, mission, and volunteer culture Experience working across generational, cultural, and language lines in a community setting Working Conditions & Expectations Primary work location: Flushing, NY — Northeast Region Headquarters May require occasional evening or weekend availability for organizational events, trainings, or programs Works within a values-driven, multilingual organizational culture — patience, adaptability, and cultural sensitivity are essential Reports directly to the Executive Administrator / Office Manager and Deputy Regional Executive Officer; supports the Regional Executive Officer; works in close coordination with program, finance, HR, and volunteer teams Pay: $23.00 - $26.00 per hour Education: Bachelor's (Preferred) Language: Mandarin (Required) Ability to Commute: Flushing, NY 11354 (Preferred) Work Location: In person

Since 2020, dWELL has been an affirming recovery housing program on a mission to support young adults in their transition to independence through residences and a community-based approach that supports growth and healing. We provide a personalized, foundational, skills-based model that helps young adults pursue their individual life goals. We are looking for a passionate, detail-oriented, and innovative HR Generalist to join our New York City team and contribute to our goal of making a difference. We are seeking a hands-on, detail driven HR Generalist who will provide daily support to the dWELL Recovery Program Director and assist with all aspects of HR. The role will support all human resources activities including recruiting, performance management, employee termination tasks, employee engagement, and the year-end processes, and all other HR duties as assigned. What You Will Do: • Partner with staff and leadership to build an inclusive, supportive, and high-engagement workplace culture., • Manage the full employee lifecycle by leading recruiting, onboarding, and offboarding processes with a focus on candidate and employee experience., • Ensure HR operations run seamlessly by maintaining compliance, handling sensitive employee matters with discretion, and safeguarding all HR data., • Serve as the first point of contact for employee questions related to policies, benefits, time off, and HR processes., • Support performance management, progressive discipline, and year-end review processes, ensuring documentation and communication are clear and consistent., • Maintain accurate and up-to-date employee records, personnel files, and HRIS data., • Assist with benefits administration and leaves of absence, ensuring employees are supported through every stage., • Collaborate with the HR Director on employee relations, conflict resolution, and investigations as needed., • Contribute to HR initiatives and projects that strengthen systems, improve processes, and enhance organizational effectiveness. What You Need to Qualify: • 5 or more years of related HR experience preferred., • Recruiting experience is required., • Ability to build and develop relationships and collaborate effectively., • Business acumen and proficient Human Resources knowledge., • Strong communication skills (verbal and written) and interpersonal skills (approachable and engaging)., • Exceptional intuition, sensitivity, listening and problem-solving skills., • Strong organizational and time management skills. Work effectively with limited supervision., • Detail-oriented, • Knowledge of HRIS systems and ADP is preferred, • SHRM certification preferred, • Ability to be on-site in NYC location 5 days per week Physical Requirements: • Ability to lift 20–40 lbs occasionally, • Ability to stand, walk, or respond quickly during emergencies, • Ability to walk multiple levels of stairs multiple times daily, • Must be able to complete facility rounds and inspections What We Offer: • Full benefits including comprehensive medical, dental, vision and a 401K with up to 3% company match, fully vested after 3 years, • Flexible PTO - for a team that’s rested, recharged and feeling their best, • Hands-on, creative, team-based work environment in the heart of New York City, • We are family-owned and operated, offering a close-knit culture that emphasizes teamwork, trust, and a personal connection with every member of our team, • 12 weeks Paid Parental Leave following a full year of service - providing support and flexibility during life’s most important moments Compensation: $85,000-$95,000 (commensurate on experience)

The Administrative Assistant provides reliable, bilingual operational support to the Executive Administrator / Office Manager, Deputy Regional Executive Officer, and Regional Executive Officer of the Northeast Region. This role is the execution backbone of a multi-site, multi-mission nonprofit — handling day-to-day coordination, documentation, communication, and logistics so that leadership can focus on strategy and mission. The ideal candidate is highly organized, bilingual in Traditional Chinese and English, comfortable working across multiple platforms and teams, and aligned with Tzu Chi’s values of compassion, humility, and service. Key Responsibilities 1. Office Administration & Leadership Support Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts) Maintain organizational directories, officer contact lists, and shared reference materials Coordinate IT setup and maintenance for regional admin email accounts and digital tools Identify and flag branding, publications, or communications issues for leadership review Support production and distribution of organizational materials including org charts, responsibility maps, and publications 1. Human Resources & Workforce Administration Assist with drafting and formatting job descriptions, offer letters, and contractor agreements Manage job postings on hiring platforms (Indeed, LinkedIn, university boards); track spend and process reimbursements Coordinate interview scheduling and candidate communications throughout the hiring process Maintain onboarding and offboarding checklists; manage documentation, file transitions, and access coordination Assist with HR compliance documentation including Workers’ Compensation certificates and governance memos 1. Grant & Program Administration Support Coordinate logistics across program teams — scheduling, supply procurement, reporting, and partner communications Prepare program summary materials and presentations for leadership and external audiences 1. Facilities, IT & Operational Systems Evaluate and compare operational platforms and tools; produce summary analyses for leadership 1. Volunteer, Intern & Community Engagement Support Assist with scheduling and logistics for partner meetings with government agencies, CBOs, and healthcare networks Route partnership opportunities, network updates, and external resources to appropriate staff 1. Bilingual Communications & Organizational Culture Serve as a communications bridge between Mandarin-speaking leadership and English-language partners and programs Coordinate digital communications and marketing initiatives across internal teams Required & Preferred Qualifications Required Qualifications Bilingual proficiency in Traditional Chinese and English — written and verbal; non-negotiable for this role Bachelor’s degree required; degree in nonprofit management, public administration, communications, or a related field preferred 2+ years of administrative, operations, or program coordination experience in a nonprofit, community, or professional setting Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar) and common productivity tools Strong written communication skills in both languages — able to draft clear, professional correspondence independently Highly organized with demonstrated ability to manage multiple concurrent tasks and deadlines Alignment with Tzu Chi’s values of compassion, humility, and service Preferred Qualifications Experience with nonprofit HR processes, grant administration, or program coordination Awareness of AI concepts and tools (e.g., ChatGPT, Claude, Gemini); genuine willingness to learn and apply emerging technologies to administrative and program workflows Knowledge of Tzu Chi organizational structure, mission, and volunteer culture Experience working across generational, cultural, and language lines in a community setting Working Conditions & Expectations Primary work location: Flushing, NY — Northeast Region Headquarters May require occasional evening or weekend availability for organizational events, trainings, or programs Works within a values-driven, multilingual organizational culture — patience, adaptability, and cultural sensitivity are essential Reports directly to the Executive Administrator / Office Manager and Deputy Regional Executive Officer; supports the Regional Executive Officer; works in close coordination with program, finance, HR, and volunteer teams Pay: $23.00 - $26.00 per hour Education: Bachelor's (Preferred) Language: Mandarin (Required) Ability to Commute: Flushing, NY 11354 (Preferred) Work Location: In person

for a real estate office in brooklyn an office worker with experience and reliable candidate for a full time position in our management office . responsibilities. tenant relations and communication lease preparation HPD and DOB compliance matters .scheduling. required skills --microsoft word-microsoft excel-appfolio-quick books - management experience required only please contact us for more information

To apply please send a google drive or onedrive link to your resume via jobtoday Seeking a highly organized, proactive, and discreet Remote Personal Assistant to support officially. This position is fully remote, requiring exceptional communication skills, self-management, and the ability to handle administrative tasks efficiently to ensure smooth daily operations. Key Responsibilities 1. Calendar & Email Management: Manage complex calendars, schedule appointments, and prioritize incoming emails., 2. Travel Coordination: Book flights, accommodation, and transportation, and prepare detailed itineraries., 3. Administrative Support: Prepare documents, reports, and presentations; maintain digital filing systems., 4. Communication Liaison: Act as a primary point of contact, managing phone calls, and handling correspondence with professionalism., 5. Online Research & Tasks: Perform internet research, data entry, and special projects as requested., 6. Personal Assistance: Assist with personal tasks such as online shopping, booking services, or managing personal logistics.

NO RECRUITERS This is a full-time, on-site role located in Queens County, NY, for a Project Administrative Assistant. The role involves providing administrative support to project managers and team members, managing schedules, maintaining records, and ensuring efficient communication. Responsibilities include handling phone inquiries, maintaining project files, assisting in organizing meetings, and managing clerical tasks to ensure the smooth operation of the office and project processes Manage daily office operations, including front desk responsibilities and multi-line phone systems, ensuring a professional and welcoming environment Oversee schedule management for staff calendars, appointments, meetings, and events to optimize productivity. Strong knowledge of construction accounting cost-codes. Coordinate vendor management activities such as procurement, vendor compliance, cost coding vendor invoicing, and maintaining supplier relationships Handle bookkeeping tasks using Jonas Premier, Procore, tracking expenses, processing invoices, and reconciling multiple bank and credit card accounts. Assist with payroll processing by collecting timesheets and ensuring accurate data entry for employee compensation, knowledge of DFR's, reviewing timecards for accuracy using Connecteam Time Tracking management platform Organize filing systems—both digital and paper—to ensure easy access to documents and records related to medical office management or general administrative needs Requirements Stable work history and experience in project administration roles with strong clerical skills, preferably in a construction Hands-on experience with bookkeeping software such as Jonas Premier or comparable platforms Demonstrated ability to work independently and strong experience with construction teams Excellent communication skills—professional phone etiquette and clear interpersonal interactions are essential Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Familiarity with vendor management practices and budgeting principles Your expertise will empower our team to excel while ensuring our office runs seamlessly every day. Background and references checks needed. Pay: $75,000 - $85,000 per year Depending on Experience and Education Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

Leasing Operations assistant We are seeking a highly organized and proactive Leasing Operations assistance to serve as the backbone of our leasing team. This role is central to keeping our rental pipeline running smoothly. Key Responsibilities: • Manage and respond to all incoming rental inquiries and leads with speed and professionalism, • Qualify prospective tenants and maintain accurate records throughout the process, • Coordinate and schedule apartment showings, ensuring seamless communication between agents and prospects, • Own consistent follow-up with clients, prospects, and agents at every stage of the leasing cycle, • Track lead activity and pipeline status to ensure nothing falls through the cracks, • Provide hands-on operational support to the leasing team, removing friction and keeping deals moving What We’re Looking For: • Exceptionally organized with strong attention to detail, • A natural communicator who follows through — every time, • Comfortable working in a high-volume, fast-paced real estate environment, • Proactive problem-solver who takes ownership of their workflow, • Prior experience in leasing, property management, or real estate operations preferred This is a role for someone who thrives behind the scenes making everything work — and takes pride in it.

Du Method is a boutique luxury skincare spa in Greenpoint, Brooklyn focused on elevated treatments, exceptional client care, and a highly curated experience. As we expand into our new flagship space, we are looking for a Spa Coordinator who is polished, reliable, organized, and excited to grow with a fast-growing luxury brand. This is not just a front desk position — we are looking for someone who genuinely loves hospitality, beauty/wellness, and creating a warm, elevated environment for every client who walks through our doors. What We’re Looking For Strong multitasking and organizational skills Bubbly, warm, and professional personality Positive energy and excellent communication skills Highly presentable with a polished appearance Reliable and punctual — reliability is extremely important to us Someone proactive who pays attention to details and takes initiative Strong culture fit with a team-oriented mindset Comfortable with technology, scheduling systems, and client communication Social media and email marketing experience is a must Responsibilities Greeting and checking clients in and out Answering phone calls, texts, and emails professionally Keeping the front desk and spa environment clean, tidy, and elevated at all times Assisting with appointment scheduling and optimizing the daily schedule Helping with social media content and engagement Assisting with email marketing and client communication Supporting overall spa operations and maintaining a seamless client experience Position Details Part-time with opportunity for growth into a larger role Competitive compensation Higher pay available for the right individual with strong experience and professionalism Opportunity to grow with a luxury spa brand during an exciting expansion phase If you are polished, dependable, proactive, and love making people feel taken care of, we would love to hear from you. Pay: $21.00 - $25.00 per hour Benefits: Employee discount Work Location: In person

Real Estate Operations Administrative Support. We’re quickly growing and we’re building a brand new, state-of-the-art office while we do it. We’re not a slow, outdated real estate company. We’re organized, ambitious, and building something long-term — and we’re looking for the right person to grow with us. If you love keeping things tight, organized, and running smoothly… keep reading. About The Role You will be the person making sure everything is followed up, documented, and done right. No loose ends. No chaos. You’ll be supporting: • Violations & compliance follow-ups, • Insurance coordination & claims, • Vendor & tenant communication, • Deadlines (and making sure we never miss one) This is not a boring desk job. This is a “you are the engine behind the scenes” job. Who This Is Perfect For You might be perfect if: • You LOVE organization., • You’re the type who makes lists… and actually completes them., • You follow up without being asked., • You catch small details other people miss., • You take pride in being reliable., • You want stability AND growth. Real estate or property management experience is a big plus. Strong communication skills are a must. Why You’ll Love It Here • We’re growing — which means opportunity., • We’re building a brand-new, modern office., • Your work will matter., • Competitive pay based on experience., • Long-term position — we’re building a team, not filling a seat. We want someone who’s looking for a home, not just a job. If you’re reading this thinking, “Finally… this sounds like my kind of role.” Apply.

We’re looking for a motivated and organized Leasing Coordinator to manage incoming rental leads and support the leasing team throughout the rental process. Responsibilities include: • Handling incoming rental inquiries and cash leads, • Qualifying prospective tenants, • Scheduling apartment showings, • Following up consistently with clients and prospects, • Supporting agents throughout the leasing process from inquiry to signed lease Must be professional, detail-oriented, responsive, and able to work in a fast-paced real estate environment.

Good morning, This is Roy with Fleetify Logistics. If you are looking for a reliable dispatching partner. As a new company, my partner and I work simultaneously to provide premium, dedicated service tailored to your preferences. To help grow our network, we are offering our first 10 clients a 1-week free trial with zero dispatch fees. After the trial, our rates are highly competitive: Big Trucks & Tractors: 3% per load Box Trucks (BT) & Hotshots (HS): 5% per load Cargo & Sprinter Vans: 6% per load We are confident we can exceed your expectations and keep your wheels rolling. Take your time to consider this opportunity, and feel free to reach back out to me whenever you are ready. Best regards, Roy Fleetify Logistics

Job Type: Full-time About Us One Stop Home Care Agency is seeking a detail-oriented Intake Coordinator to support our patient onboarding and care coordination process. Responsibilities • Manage new patient intake from start to finish, • Collect and organize required documentation, • Coordinate services and communicate with patients, families, and healthcare providers, • Verify patient eligibility and authorized services, • Maintain accurate records and ensure timely follow-up, • Support daily administrative and coordination tasks Qualifications • Strong organizational and multitasking skills, • Excellent communication skills, • Experience in home care, healthcare, or medical office settings preferred, • Ability to manage deadlines and prioritize tasks, • Mandarin and Cantonese speaking preferred, • Spanish speaking preferred, • Korean speaking is a plus Benefits • Competitive compensation, • Professional growth opportunities, • Friendly and supportive work environment

We are seeking a highly organized, detail-oriented Admin Assistant to support our day-to-day office operations, with a primary focus on Accounts Receivable. This person will be the connective tissue between our customers, sales team, and accounting function — making sure , payments come in on time, and the office runs smoothly. The ideal candidate is dependable, on time, proactive, comfortable juggling competing priorities, and able to communicate professionally with customers and Accounting Departments in both English and Spanish.

Front Desk / Receptionist (Hotel) We are looking for a friendly, highly communicative, and responsible Front Desk Receptionist to join our hospitality team in New York. Please do not apply if you are not comfortable actively communicating with guests every day. Hospitality is about people and we need someone who genuinely enjoys helping others. This role is perfect for someone who knows how to stay organized, multitask under pressure, and maintain a calm, positive attitude in a fast-paced environment. Responsibilities: • Welcoming guests and creating a warm, professional first impression, • Managing check-in and check-out procedures, • Communicating with guests in person, by phone, and via email on a daily basis, • Working with reservations and guest information, • Maintaining daily reports and basic documentation through our channel manager, • Using Excel for tracking, reporting, and internal records, • Coordinating with housekeeping and management, • Handling guest requests and resolving minor issues professionally, • Performing room inspections and cleanliness checks, • In emergency situations, helping clean and prepare rooms when necessary - nobody is perfect :), • Ability to lift up to 50 pounds We are looking for a responsible person who is not afraid to take ownership and responsibility. Requirements: • Excellent communication skills and a friendly personality, • Strong customer service mindset, • Excel knowledge is mandatory, • Punctuality and reliability, • Ability to multitask and stay organized, • Comfortable working in a fast-paced environment, • English and Spanish (additional languages are a big plus) 📍 Location: 125 Bowery, New York 🕒 Schedule: Shift-based (7AM–3PM; 3PM–10PM; 10PM–7AM) If you enjoy meeting new people, staying organized, and being the face of a hospitality brand — we’d love to hear from you.

Position Overview We are seeking a professional, organized, and customer-service-oriented Medical Front Desk Receptionist to join our busy outpatient medical facility in the Bronx. The ideal candidate is bilingual in Spanish and English, has excellent communication skills, and can thrive in a fast-paced healthcare environment while providing outstanding patient service. Key Responsibilities • Greet and check in patients in a courteous and professional manner, • Answer multi-line phones and direct calls appropriately, • Schedule, confirm, and manage patient appointments, • Verify insurance eligibility and obtain required authorizations when applicable, • Collect copays, balances, and patient demographic information, • Maintain accurate patient records within the EMR system, • Communicate effectively with patients, providers, and insurance companies in both Spanish and English, • Manage incoming faxes, referrals, and medical documentation, • Ensure front desk and waiting area remain organized and professional, • Assist with patient flow and overall clinic operations, • Handle sensitive patient information in compliance with HIPAA regulations Qualifications • High school diploma or equivalent required, • Bilingual Spanish/English required, • Previous medical receptionist or healthcare office experience preferred, • Strong computer and data entry skills, • Experience with EMR/EHR systems preferred, • Excellent phone etiquette and customer service skills, • Ability to multitask and work efficiently in a fast-paced environment, • Professional appearance and demeanor Preferred Skills • Experience with insurance verification and authorization processes, • Familiarity with outpatient medical or rehabilitation settings, • Strong organizational and problem-solving skills, • Ability to remain calm and professional under pressure