Office & Admin jobs in West Islip, NY - Page 3Create job alerts

Job Description • Greeting patients professionally both in person and on the phone, • Quickly answering or properly referring questions and issues, • Optimizing provider schedules and patient satisfaction with efficient scheduling, • Notifying providers of patient arrivals, • Comforting patients by anticipating anxieties and effectively answering questions, • Ensuring availability of treatment information by retrieving and updating patient records, • Verifying financial records and collecting patient charges while filing and expediting third-party claims, • Maintaining office inventory and equipment by anticipating supply needs and expediting supply orders

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, freight and logistics, AR/AP, and taking in customer orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required, • Previous experience as an Office Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bilingual preferred

ShopRite - ShopRite of Massapequa [Retail Clerk / Team Member] As a Non-Foods Clerk at ShopRite, you'll: Greet all Customers and provide them with prompt and courteous service; Follow approved procedures for receiving product, storing and restocking; Assist in ordering and maintaining inventory leve

Continuous learning: Continually learn and adapt to new strategies and techniques in the field of marketing.

Up to $18 per hour + bonuses / Health, Dental, and Vision / 401k / PTO - As a Member Enrollment Specialist you'll: Be the first point of contact for prospective members; Contact prospects via phone to introduce and explain the Wellth program and assist them with enrollment by showing them how to dow

Recruitment Incentive: Applicants may be eligible for a $40,000 recruitment incentive in accordance with regulatory requirements. Click apply for complete details on the recruitment incentive details and eligibility.

We pride ourselves on our positive culture, dedication to being the BEST, and desire for expansion.We're looking for a motivated and dynamic individual to join our team as a B.Representative, commonly referred to as a CSR and Dispatcher.Full-Time, Year-Round Position.Supplemental Health, Vision, and

The Assistant House/Operations Manager is responsible to assist in supervising the delivery of care coordination services to an adolescent population with history of substance abuse, some of whom have specialized needs (chronic medical conditions, mental health). Demonstrate flexibility and adaptabi

Job DescriptionDescription: JOB TITLE: Inventory Clerk Job Summary: The candidate will be responsible for maintaining accurate inventory records and ensuring that stock levels are appropriately managed. This role involves tracking and managing inventory levels, conducting regular physical counts, and coordinating with various departments to ensure the availability of products and materials. The inventory Clerk plays a critical role in maintaining the efficiency of the supply chain and supporting overall operations. Key responsibilities: · Maintain accurate records of all inventory items, including quantities, locations, and condition. · Conduct regular physical inventory counts ad reconcile discrepancies with recorded data. · Update inventory databases and systems to reflect changes in stock levels. · Monitor and manage inventory levels to ensure that stock is available to meet demand without overstocking. · Coordinate with Purchasing, Production and other departments to ensure timely replenishment of inventory items. · Prepare ad generate inventory reports for management review. · Identify and report any issues related to inventory management, such as shortages, overstock, or damaged goods. · Assist with the organization and arrangement of stock in the warehouse or storage area. · Implement and follow inventory control procedures to ensure accuracy and efficiency. · Support the implementation of inventory management systems and software. Required Qualifications: · High school diploma or equivalent required; Associate’s or Bachelor’s degree in business, logistics, or a related field preferred. · Previous experience in inventory management, warehousing, or related role is preferred. · Strong attention to detail and organization skills. · Proficiency in inventory management software and Microsoft office suite. · Ability to perform physical tasks, including lifting and moving inventory items. · Strong communication and teamwork skills. · Ability to work independently and prioritize tasks effectively. · Knowledge of inventory control procedures and best practices. · Ability to lift and carry packages up to 50 pounds. · Ability to stand, walk and perform repetitive tasks for extended periods. Why Join U.S Dynamics Corporation? At U.S Dynamics Corporation, you will be a part of a supportive and innovative environment that fosters growth and values your professional development. We offer competitive compensation, comprehensive benefits, and opportunities for advancement. Join us in shaping the future with your talent and expertise. Requirements:

ShopRite - ShopRite of Deer Park [Retail Clerk / Team Member] As a Night Crew Clerk at ShopRite, you'll: Follow approved procedures for receiving, code dating, preparing; Unload and secure received product in appropriate storage areas using power or hand jack; Block and face all products in accordan

The OnBase consultant/Systems analyst- North New Hyde Park Remote role 3 months + Long term contract This is only w-2-$65-$75 an hour Job id 83283 The OnBase consultant/Systems analyst will serve as principal point of contact for all hardware, database software and application software that interacts with or supports the OnBase solution. The Consultant/Systems Analyst must work effectively with other members of the organizations IT staff to troubleshoot and diagnose issues associated with these components of the overall solution if they arise. The position calls for participating in a project to deploy OnBase throughout the organization. Responsibilities: • Ability to work independently and communicate with clients and management confidently and articulately, • Presenting and participating in conference calls with clients and coworkers, • Work under the direction of the Manager to provide technical application solutions for assigned business areas, • Work with the vendor and the project team to build and maintain all modules of the ECM system, • Work in collaboration with Business and Testing Team analysts for system and integration test execution for all required workflows and supporting functions., • Work with Integration team to help maintain integration points to ancillary applications., • Determine the appropriate rights and privileges for OnBase-specific roles, • Work with Security team on necessary maintenance of application security related items., • Manage/work administrative work queues for daily OnBase processes (i.e. Document Corrections), • Maintain and update OnBase Administration Guide, • Setting up OnBase on New Workstations, • Running Configuration and Audit Reports, • Generate and review OnBase logs to identify error events that may have occurred, • Analyzing Disk Groups and storage requirements, • Create an issue resolution guide for the most common user help desk calls, • Communicate issue status and support activities to others in the organization, • Identify new functionality in OnBase that can be applied to new and existing OnBase solutions, • Support demonstrations of prospective new solutions within the organization, • Create and maintain a testing/training environment that mirrors the production environment, • Develop training materials for defined user roles, • Provide continuing education for users on modified, new, and upgraded solutions Qualifications: • BS degree in Information Technology or similar is highly preferred or other relevant combination of training and experience., • Strong background in healthcare applications build and maintenance including HL7 understanding and experience, • Competence accessing and monitoring servers, querying SQL databases and creating reports, and some scripting/programming experience, • Proven track record of completing projects independently, • Strong verbal, communications, and project management skills, • OnBase ECM experience in a Healthcare setting required, • Experience with configuring and supporting OnBase SaaS implementations is highly desirable Experience: • 2-5 years experience supporting OnBase ECM solution, • 3-5 years healthcare IT applications and EMR Integration experience, • Experience deploying and troubleshooting application software, • Experience conducting end user training and customer service, • Experience with defect and change management processes preferred, • Experience with security group implementation with OnBase or another healthcare IT application preferred, • Experience documenting business and technical requirements and user manuals. Travel Requirements: • Will require go-live and after hours on-call support Working Arrangements: • Participate in 24x7 after hours on-call support rotation - including 12-hours on / 12-hours off kind of support schedules during go-live events, • Work is performed in a standard office environment with minimal exposure to health or safety hazards Position Summary: The Application Analyst participates in the design, development, and implementation of assigned healthcare applications. Further, the Applications Analyst defines and implements user-driven system enhancements/modifications. Duties and Responsibilities: - Uses standard project planning methodologies. Uses knowledge of present and planned applications installed or to be installed, has expertise in healthcare applications? Applies technical expertise in file/screen building, report writing and maintaining master files, profiles and forms? Develops specifications to support the design of new or modified applications. Serves as a liaison with user departments in design, implementation, and modification of applications Analyzes the current environment system policies in order to meet Information Services and user expectations. Participates in troubleshooting application problems. Uses standard problem management methodologies Reviews software problems, analyzes issues and develops potential solutions. Documents all software problems, solutions and outcomes for future reference. Prepares user defined custom reports Reviews and evaluates user requests/needs and implements necessary/ appropriates changes? Documents all programming requests and follows established programming standards Implements vendor system enhancements and custom programs Follows established program change control methodologies for all clinical systems modification and maintenance projects. Participates in interface mapping and design, tests interface transactions, and troubleshoots interface issues Tests updated systems to ensure quality assurance standards have been met? Administers support programs for all facility/function-wide applications? Ensures the proper tools are in place for departmental areas to function properly. Participates in the administration of training programs for health system on the use of applications for specific departmental needs. May develop training materials and conduct training sessions for assigned system applications, as necessary Qualifications Bachelor’s degree in business administration, Information Technology or related field, required AND a minimum of three (3) years related clinical computer experience in a hospital or practice setting, required or High School Diploma or equivalent and a minimum of ten (10) years related clinical computer experience in a hospital or practice setting, required? Knowledge of CPT and ICD coding, required? Knowledge of federal, state and third-party rules and regulations, required? Proficient in Microsoft Office applications, required

Job DescriptionWith over 40 years of experience, this full-service law firm represents survivors of catastrophic and traumatic events, achieving successful resolutions in some of the industry's most challenging cases. Their nationally renowned attorneys are dedicated to delivering the best outcomes through persistence and zealous advocacy. Notable cases include 9/11 World Trade Center litigation, Child Victims Act cases, mass torts, pharmaceutical drug litigation, product liability, environmental litigation, employment and labor law, medical malpractice, and personal injury.We are seeking a Legal Assistant/Mail Clerk to perform various administrative and clerical tasks. Experience in an office or law firm environment preferred.Responsibilities: • Scanning documents, • Answering phones, • Processing mail, • Photocopying, • Filing, • Faxing, • Computer knowledge-- Microsoft Word, Excel, internet, • Experience with FedEx, UPS, and/or Certified Mail preferred, • Previous law firm experience highly preferred, • Must be detail-oriented and able to multi-task, • Healthcare, • Dental, • Vision, • Simple IRA with match, • Basic Life/AD&D Insurance, • FSA/Dependant Care, • Commuter Benefits, • Employee Referral Bonus, • Paid Time Off, • Paid Holidays#Promote

Job Description Litigation Paralegal Location: Melville, NY (On-site) Compensation: $75K–$80K base Reports to: Executive Management Type: Full-time | Direct Hire | High-Responsibility Role Sector: Legal Services About The Role An established legal team in Melville is seeking a Litigation Paralegal with strong commercial real estate and litigation experience to support a fast-paced legal practice. This is an on-site role ideal for someone who thrives in a detail-oriented environment, has a sharp eye for legal documentation, and can operate both independently and as part of a collaborative team. The Opportunity You'll play a key role in supporting attorneys across the full lifecycle of litigation and commercial real estate matters. From document preparation and e-filing to organizing case files and managing correspondence, this role requires a hands-on legal professional with the judgment and precision to keep critical processes running smoothly. What You'll Do Litigation Support * Draft and proofread pleadings, discovery, motions, and appeals * Manage e-filing in both New York State and federal courts * Maintain organized case files and assist attorneys through all phases of litigation Commercial Real Estate Support * Draft, edit, and proof legal documents and agreements * Assist in real estate closings and due diligence documentation * Coordinate administrative tasks for real estate matters Administrative & Legal Operations * Support estate planning document preparation and related correspondence * Organize digital and physical files, ensuring accessibility and compliance * Collaborate on occasional marketing or client service initiatives You'd Be a Great Fit If You Have: * 3–10 years of relevant experience, especially in commercial litigation and real estate law * Strong working knowledge of Microsoft Office Suite and Adobe Acrobat * Familiarity with e-discovery platforms and court e-filing systems * Excellent written and verbal communication skills * Ability to work independently, manage multiple tasks, and meet tight deadlines * A proactive, detail-focused mindset and strong organizational skills * Associate's degree or equivalent legal education Why Join Us This is a high-impact role where you'll work closely with experienced attorneys on meaningful, complex matters. If you're looking to grow in a supportive, professional environment and take full ownership of your work — this opportunity offers just that. MilSpec Talent is a boutique headhunting firm that helps our clients get connected with top talent in the industry. We work with mid-career, industry-experienced Veterans with 3-15 years of proven success in the private sector. For our contingency recruitment partners, we provide this value with minimal risk.

Job Description General Summary The HVAC Inventory Clerk is responsible for managing and maintaining accurate inventory records for HVAC parts and equipment within the organization. Reporting to the Preventative Maintenance Supervisor, this role supports the HVAC department by overseeing the reception, storage, and distribution of HVAC-related materials. The HVAC Inventory Clerk ensures precise inventory management to facilitate timely access to parts while providing reports and data necessary for effective decision-making. Essential Duties and Responsibilities • Maintain and update accurate inventory records for HVAC parts in the inventory management system., • Conduct regular stock counts to reconcile physical HVAC inventory with database records., • Oversee the receipt and inspection of incoming HVAC shipments, ensuring accuracy in documentation and reporting discrepancies., • Organize, label, and store HVAC parts for efficient identification and retrieval, ensuring compliance with safety and storage protocols., • Generate and distribute inventory reports related to HVAC parts to management and other departments as required., • Provide training and support to team members and co-workers on inventory management procedures specific to HVAC parts., • Collaborate with HVAC service technicians and project managers to ensure timely availability of parts and materials needed for service calls and installations., • Perform other duties as assigned by the Inventory Supervisor or Management. Knowledge, Experience, and Skill Requirements • Must be able to pass a background check and any required security clearances., • High school diploma or equivalent; additional coursework in HVAC technology, logistics, or inventory management is preferred., • Previous experience managing inventory in HVAC or related fields preferred., • Proficient in using inventory management software such as CMMS or Maximo and Microsoft Office Suite (Excel, Word)., • Strong organizational skills and attention to detail are essential., • Ability to work independently and in a team environment., • Demonstrates problem-solving capabilities and effective decision-making skills., • Excellent written and oral communication skills., • Familiarity with HVAC parts nomenclature and specifications is a plus. Physical, Environmental, and Sensory Requirements • Work environment is primarily a warehouse and office setting with exposure to HVAC parts and equipment., • Physical demands include standing, sitting, walking, and lifting items weighing up to 50lbs., • Occasional bending and reaching may be required., • Limited exposure to elements such as heat, cold, and dust typical of HVAC warehouses, but not to an uncomfortable degree. This job description is subject to change by the employer as the needs of the employer and requirements of the job change. We maintain a drug-free workplace and perform pre-employment substance abuse testing. J&J Worldwide Services CBRE Government and Defense Business is thrilled at the opportunity for you to apply to one of our roles. The minimum pay rate for this position is $22.72. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits. Due to compliance requirements imposed by a federal contract, this position may be filled by U.S. Persons only. U.S. Persons includes: U.S. citizens, U.S. nationals, lawful permanent residents, individuals granted refugee status in the U.S., and individuals granted asylum in the U.S. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job DescriptionAre you an organized multitasker ready to support a vibrant legal team? Schwartz Ettenger, PLLC is seeking an outstanding part-time Legal Assistant / Receptionist to join our thriving boutique law firm, in a role requiring 30 hours a week. As the friendly face at our front desk, you'll be instrumental in ensuring seamless operations while supporting our attorneys. At Schwartz Ettenger, collaboration is more than a concept—it’s ingrained in our culture. Join our close-knit crew and enjoy a fantastic working environment built on camaraderie. What We Offer We want our people to feel valued, empowered, and recognized for their contribution. When you join us, you can expect an hourly rate between $20 and $25 based on your experience, plus access to our comprehensive benefits, including medical insurance, 1-week vacation, and eligibility to participate in our 401K plan after just 3 months. What You’ll Do • Handle attorneys’ calls, greet clients, and manage front desk operations, • Assist in legal tasks: proofreading correspondence, litigation documents and contracts, • Assist in marketing efforts, including managing LinkedIn posts, preparing and sending email blasts, managing updates to the firm’s website, preparing newsletters, making minor website edits, and designing event flyers, • Participate in Will signings and assist in preparation of estate planning documents, • Support office tasks like copying, scanning, bate-stamping, proofreading and mail sorting; maintain physical and electronic filing systemsWhat You Bring, • Proficiency in Microsoft Office Suite and Adobe Acrobat, • Strong organizational skills and attention to detail, • Ability to manage multiple tasks and prioritize effectively, • Previous legal office or administrative experience preferred, • Excellent written and verbal communication skills, • Marketing and LinkedIn/Constant Contact knowledge is an assetSchwartz Ettenger, PLLC, is a premier boutique law firm located in Melville NY, focusing in the areas of Business and Corporate matters, Commercial Litigation, Real Estate Transactions, Employment Law, and Wills, Trusts and Estates matters. This is accomplished through a thorough understanding of law, meticulous attention to detail and unparalleled personal service. Powered by JazzHR XIEHjmIsow

EisnerAmper is seeking a Senior Manager to join our National Tax Office. Get notified about new Senior Tax Manager jobs in. Banking & Capital Markets Tax Senior Manager.

Get hooked on our fresh seafood department at Uncle Giuseppe's! Our Melville Store is actively seeking a PT Seafood Clerk to join its seafood team! Uncle Giuseppe's gourmet Marketplace serves its customers freshly delivered seafood, with a vast array of seafood choices.

Physical Demands of the Overnight Front Desk Associate:. Planet Fitness Overnight Front Desk Associate. Characteristics that will make you a perfect match for our Overnight Front Desk Associate:.

We'll work with you to build the healthcare career of your dreams.Whether you want a job close to home or across the country, we've got you.

RF) components and RF microwave/microelectronic assemblies, and quick-turn and technologically advanced printed circuit boards (PCBs).TTM stands for time-to-market, representing how TTM's time-critical, one-stop manufacturing services enable customers to shorten the time required to develop new prod

We're looking for a proactive and detail-driven Administrative Assistant to join our team.

Previous experience in a medical receptionist or front desk role within a healthcare setting. Strong communication and interpersonal skills to interact effectively with patients and healthcare professionals. Herbert Pasternak (GCLI) serves as the vital first point of contact for patients seeking spe

We are looking for a dispatcher / customer service associate for our same day delivery courier and trucking business. Good typing, communication skills, and ability to pay close attention to detail necessary, as this position will closely interact with customers, drivers and other staff.

As a Membership Clerk at Costco, you'll: Process member sign-ups, renewals, and added cards; Instruct members and potential members about membership, warehouse, and credit programs; Assist members regarding item availability; Issue replacement and temporary cards, key credit applications and provide

To deliver a great customer experience while pricing, stocking and rotating merchandise in the Dairy Department; to maintain a neat, clean and visually appealing department, and to perform other tasks as required in an efficient and safe manner, with Dairy, Clerk, Merchandise, Dance, Customer Experi

Sorts, displays, removes, and replenishes fresh fruits and vegetables in the produce department. Provides assistance to Members in the produce department. Performs other duties as assigned, including working in other departments as needed.

We are hiring an organised and hands-on Executive Assistant / Personal Assistant to support the Managing Director (MD) of a client in the lighting industry. Executive Assistant / PA or senior admin supporting a senior leader (MD/CEO/Director).

ShopRite - ShopRite of Buonadonna LLC [Retail Clerk / Team Member] As a Night Crew Clerk at ShopRite, you'll: Follow approved procedures for receiving, code dating, preparing; Unload and secure received product in appropriate storage areas using power or hand jack; Block and face all products in acc

Always Compassionate Health is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Act as a point of contact and build influential candidate relationships during the recruitment cycle a

Minimum of 2 years of experience in an administrative or virtual assistant role, preferably in a healthcare or medical-related field. As a Virtual Assistant at Blue Chip Medical Reviews, you will play a key role in supporting administrative functions, streamlining processes, and assisting with clien

Office Assistant - NYU Langone Family Medicine - West Babylon.NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery.We are a major regional he

The Licensed Master Social Worker (LMSW) (Hourly) will serve as a member of a multidisciplinary treatment team. May provide clinical consultation and assistance to members of the professional staff and members of the treatment team, under the clinical supervision of a licensed clinical social worker

Benefits: This position is eligible for medical, dental, vision, and 401(k).The Receptionist will be the first point of contact for the company.This role involves front office reception and administrative duties including greeting guests, answering calls, handling inquiries, and managing mail.The id

College level reasoning, math, and language skills.Two years prior departmental management experience in front office or related disciplines.Time management and negotiation skills.Ability to manage and lead each discipline of the department independently.Ability to manage according to employment and

Category/Area of Expertise: Retail Operations Job Requisition: 335585 Address: USA-NY-Amityville-351 Merrick Rd Store Code: SS - Store Admin (2501584) At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

Category/Area of Expertise: Retail Operations Job Requisition: 441251 Address: USA-NY-Deer Park-421 Commack Road Store Code: SS - Store Admin (2501605) At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

Category/Area of Expertise: Retail Operations Job Requisition: 302935 Address: USA-NY-Farmingdale-55 Motor Ave Store Code: SS - Store Admin (2502150) At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

Category/Area of Expertise: Retail Operations Job Requisition: 411526 Address: USA-NY-West Islip-400 Union Blvd Store Code: SS - Store Admin (2502178) At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

Category/Area of Expertise: Retail Operations Job Requisition: 303275 Address: USA-NY-Amityville-351 Merrick Rd Store Code: SS - Store Admin (2502720) At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

Position Overview: The Benefits Administrator assists the Account Management team in the day-to-day operations of the business. Employees are eligible for benefits coverage the first of the month following 30 days of employment. Medical, Dental, and Vision Benefits.

Category/Area of Expertise: Retail Operations Job Requisition: 303981 Address: USA-NY-Amityville-351 Merrick Rd Store Code: SS - Store Admin (2502720) At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

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At Planet Fitness, our mission has always been to enhance people's lives by providing a high-quality fitness experience in a welcoming, judgement free environment. We are proud to be one of the largest and fastest-growing franchisors and operators of fitness centers in the United States with over 2,

May include collections activities.

Catholic Charities Of Long Island Social Worker Opportunity. CCLI is looking for a full time Social Worker with a generous heart and a desire to contribute to the well-being of others to carry out our mission on Long Island.

At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.

Category/Area of Expertise: Retail Operations Job Requisition: 391543 Address: USA-NY-West Islip-400 Union Blvd Store Code: SS - Store Admin (2502746) At Stop & Shop, we've been serving our customers and neighborhoods while taking care of each other for more than a century.