Buscar empleo: 168 ofertas de trabajo de registration en New Brunswick, New Jersey (septiembre 2026)

Senior Event Manger

hace 4 días

Dayton

Job Description:\n\n Experience Without Limits\n Come shape the future of brand experience.\n At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients unlock the full value of experiences by turning bold ideas into meaningful connections.\n That takes a team that's bold, curious, and acts as one. We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life.\n This is a place where curiosity drives what's next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it.\n Experience without limits—in your work, your growth, and your impact.\n\nSUMMARY\n \nThe Senior Event Manager, Healthcare and Pharma plans and executes meetings and special events associated with congresses and conventions for Impact XM clients in the Healthcare and Pharmaceutical industries. The following duties will be performed or through subordinate supervisors and planners.\n \nEssential Duties and Responsibilities include but are not limited to the following. Other duties may be assigned. The duties and responsibilities as outlined in this Job Description may be changed from time to time by the Corporation, as it deems necessary, without further notice to the Employee.\n \nServes as liaison between suppliers and organization staff in arranging meetings, events, training sessions, and conference and trade show hospitality suites.\n \nResearch, evaluates, negotiates with, establishes, and maintains relationships with preferred vendors.\n \nDevelops proposals, estimated cost models, budgets, tracks budget statistics, and prepares management reports for individual events, as well as monthly tracking of annual program spend.\n \nMaintains budget and budget changes throughout pre-planning, meeting execution and post-show reconciliation.\n \nLeads selection of meeting/event site process.\n \nNegotiates hotel, lodging and meeting space rental contracts to meet approved budget.\n \nOversees meeting schedules, materials and services for multiple meetings/convention needs for recurring client.\n \nCoordinates registration and payment procedures, promotional advertising and mailings, invitations, and corporate sponsorship activities.\n \nConsults with representatives of client group or organization, as well as Impact XM Convention and Meeting Planners to plan meeting and/or convention details such as number of persons expected, housing requirements, meeting space desired, food service schedule and payment arrangements.\n \nCommunicates with Convention Management, Housing Bureaus, Hotels and other entities to secure and manage multi-room "housing blocks" of sleeping rooms and registration/badge needs, as well as meeting spaces and support services (Food & Beverage, AV, etc.) during convention activities.\n \nPlans the scope of the individual conference activities, including time(s), location(s), and cost(s) tasks including:\n \n\n Research compliant venue options and negotiates/secures contracts\n Prepare SOW, request Purchase Orders for approved items\n Prepare formal estimates\n Coordinates and Secures Audio Visual\n Create and send event marketing communications via email, Cvent\n Send and track correspondence with attendees, speakers, sponsors, exhibitors\n Coordinate of event publications and syllabus materials\n Prepare BEO information with event venues\n Coordinate travel, lodging, and expenses for participants\n Create and manage budgets\n Work directly with registrants on problems and inquires\n Staff events and manage onsite event registration; includes travel to selected meetings\n Data entry and daily administrative functions\n Track invoices and receipts as requested; track expenses for event budget reconciliation\n Ensures client guidelines and business rules are followed\n Ability to coordinate multiple meetings simultaneously\n Ability to meet established deadlines\n Coordination of High-profile congress meetings\n\n \nPharma Know-How:\n\n Experienced in delivering Congresses, Investigator Meetings & Advisory Boards.\n Strong knowledge of industry codes of conduct, such as the PhRMA Code in the United States or EFPIA Code in Europe\n Understand the implications of anti-bribery laws when interacting with healthcare professionals, vendors, and third-party intermediaries.\n Strong knowledge of internal healthcare compliance programs and policies.\n A commitment to staying informed about changes and updates in pharmaceutical regulations, codes of conduct, and industry best practices.\n Strong knowledge of the meal and hospitality limits set by local regulatory bodies in different countries.\n Strong knowledge of regulations and guidelines outlining acceptable hotel accommodation expenses for healthcare professionals in different countries.\n\n \nNotifies Client representatives, as well as internal department personnel of arrangements made, and of upcoming key dates.\n \nReports on attendee and housing status to client on regular basis.\n \nManages changes to client requests, requesting changes in plan as needed.\n \nOversees communications to attendees, in the form of electronic (email) communications, as well as Convention Information documents (for attendees) and Final Housing and Registration Reports (for clients.)\nOversees on-site delivery of housing, registration, badging delivery for client group at a convention.\n \nOversees and manages payment process for housing blocks, including creation of Master Billing with hotels, payments using Impact credit cards and/or working with client for direct client payment.\n \nTravels on site as needed.\n \nActs as liaison between the meeting facility and the planners who work for associations, businesses, and governments.\n \nInspects rooms and displays for conformance to needs and desires of group.\n \nArranges publicity, special functions, adjusts complaints, and performs other duties to promote goodwill.\n \nRecords financial information in Impact XM systems in a clear and timely manner.\n \nReviews/reconciles event bills and credit card statements; approves payment, assists with final client invoice reconciliation\n \nSupervisory Responsibilities \n\n Input of timekeeper on a weekly basis\n Develop, mentor and coach all direct reports ensuring periodic meetings to discuss progress and review development plans.\n Provide consistent leadership, motivation and direction to all team members. This includes weekly F2F meetings and having a presence in the office.\n Conduct and execute weekly 1-1 meetings with line reports.\n Responsible for line reports personal development plans, providing measurable goals and objectives. This includes honest feedback and guidance on where improvements can be made.\n Manage and oversee the team's adherence to processes\n Work with the governance team to regularly improve and update processes\n Helping to manage line reports capacity and suggest solutions for resource requirements to Director for approval.\n Provisional approval for holidays and lieu days for all direct reports, seeking final approval via Director\n\n \nQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (Canadian Positions: Accommodations will be made, up to undue hardship, for employees that advise accommodation is required pursuant to the prohibited grounds of the human rights legislation.)\n \n \nEducation and/or Experience \n \nBachelor's degree (B.A. or B.S.) from four-year college or university; and 2+ years' similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.\n \nProficiency with registration software programs (i.e. Cvent)\n \nExperience with Trade Shows, Convention and/or Congress planning, as well as Housing Bureaus is highly desirable.\n \nLanguage Skills \n \nAbility to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.\n \n \nMathematical Skills \n \nAbility to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.\n \nReasoning Ability \n \nAbility to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.\n \nComputer Skills \n \nTo perform this job successfully, an individual should have knowledge of Excel Spreadsheet software and Microsoft Office Word Processing software, Microsoft PowerPoint and Outlook.\n \n \nOther Skills and Abilities \n \nMust be passionate about working with people and be customer-centric.\n \nMust show good attention to detail.\n \nEffective communication skills are required: including the ability to make effective presentations; prepare written documentation including proposals, quotations and letters; maintain accurate and complete client and project files.\n \nExhibit the ability to multi-task, sell, and operate under severe time constraints and immovable deadlines. Good organization, detail and follow-up skills are required.\n \nExperience in the event marketing or a creative solutions-based agency.\nThrives in an entrepreneurial and independent environment.\nEmbodies flexibility, open-mindedness and receptivity.\nActively works out solutions.\nIdentifies something valuable in being part of a team and ability to effectively collaborate.\n \nMust be able to develop excellent rapport with existing and prospective clients.\n \nMust have a good "business sense".\n \nProficient using Microsoft office programs.\n \n \nPhysical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n \n \nWhile performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.\n \n \nWork Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (Canadian Positions: Accommodations will be made, up to undue hardship, for employees that advise accommodation is required pursuant to a prohibited ground of the human rights legislation.)\n \n \nThe noise level in the work environment is usually moderate.\nBelow for recruiting team only:\nAs a(n) Job Title, include brief job summary (helps to insert industry/niche callouts here).\nWhat you'll be doing\nGreat work\n\n Insert responsibilities / deliverables\n\nIf you can do all that, you have what it takes. It might help if…\n\n Insert qualifications\n\nLast but not least, we believe in diversity, equity and inclusion.\nJack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. \n#LI-XXX \n\n We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.\n *JOB SCAM ALERT*\n We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address "@jackmorton.com" or "@jackmorton.co.uk" or "@impact-xm". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.\n If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.\n Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.\n We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.

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