Bookkeeper

Job Title: Accounts Payable Assistant Contract Type: Fixed-Term Contract (6 months) Team: Finance Reports to: Finance Director Location: Office-based About White Cube White Cube was set up by Jay Jopling in 1993 as a project room for contemporary art. The gallery has since grown into one of the most influential commercial galleries in the world, representing internationally renowned artists such as Georg Baselitz, Tracey Emin, Antony Gormley, Mona Hatoum, Anselm Kiefer, Liu Wei, Park Seo Bo, Doris Salcedo and Jeff Wall. White Cube’s exhibition programme extends across locations in London, Hong Kong, Paris, New York, Seoul and online. Since its inception in 1993, the gallery has exhibited the work of many of the world’s most highly acclaimed contemporary artists. Role Overview We are looking for an enthusiastic and skilled Accounts Payable Assistant to join the Finance team. The successful candidate will be responsible for supporting the day-to-day accounts payable processes, ensuring timely and accurate management of invoices, expenses, and supplier payments. The role requires someone who can manage a high-volume workload efficiently while maintaining accuracy and strong attention to detail. You will play a key role in the finance team ensuring that supplier relationships remain strong and that financial records are well-maintained for compliance and reporting across the gallery and company. Key Responsibilities - Utilise essential finance systems such as Concur, Compleat, and Sage to receive, review, and process supplier invoices and employee expenses within the gallery - Demonstrate effective time-keeping and organisational skills to ensure invoices are correctly coded, authorised, and entered into our accounting system. - Exhibit excellent attention to detail when matching invoices to purchase orders where applicable - Liaise with the sales team to verify inventory details for artwork related invoices, check for missing information (such as references) and ensure costs are accurately posted. - Prepare weekly payment runs and ensure all payments are made accurately and on time. - Implement problem solving skills to resolve discrepancies when reconciling supplier statements - Demonstrate excellent communication skills while maintaining positive relationships with suppliers and responding professionally to queries. - Approve and process invoices under set thresholds in a timely manner - Review and process employee expense claims, ensuring they align with company policies and travel guidelines, and ensure all receipts are itemised and correctly coded before final approval - Assist in maintaining and improving the expense management system (Concur). - Perform weekly reconciliations for bank accounts across multiple entities and currencies. - Cross-check that payments and receipts are correctly posted in the system. - Provide administrative management of data, including ensuring supplier and expense data is up to date, currency exchange rates for relevant accounts are up to date, adding suppliers and maintaining codes in financial systems, and maintaining complete records for audit and compliance purposes - Reconcile VAT statements with paid invoices and support international VAT reporting requirements. - Monitor the finance email inbox, ensuring all queries are addressed or allocated promptly. - Provide overall support to the wider Finance team as required, including opportunity to assist with training staff on processes. Skills and Experience - Previous experience in an Accounts Payable role is essential. - Proficiency with financial systems such as Concur, Compleat, and Sage. - Excellent attention to detail with a high level of accuracy. - Strong organisational skills, with the ability to prioritise workload and manage tight deadlines. - Demonstrated ability to process a high volume of transactions efficiently and effectively. - Strong communication skills, both written and verbal, for liaising with internal teams and external suppliers. - Proficiency in Microsoft Office, particularly Excel. - Ability to work both independently and collaboratively within a team. - Experience in handling international VAT and multi-currency accounts is a plus.

Part time, 8-20 hours per month, quickbooks experience essential virtual position. Hendon/barnet North London

Prysm Financial is a digitally-enhanced firm of Chartered Certified Accountants based in Farringdon, London providing bookkeeping, accountancy, payroll, tax and advisory services to fast-growth businesses in London and throughout the UK. We streamline clunky accounting processes and provide entrepreneurs with financial clarity and specialist advice to grow their business with confidence. As part of our continued growth, we are on the hunt for a results-oriented Semi-Senior Accountant to join our digitally-enhanced accountancy firm. This role offers a blend of client interaction and technical accounting work, providing a great opportunity to develop your skills and career. Day-to-day responsibilities:- - Working on a a portfolio of clients - including retail, hospitality, tech and property - Daily, weekly and monthly bookkeeping on Xero - Supplier reconciliation and setup of payment runs - Preparation preparation and analysis of management accounts on Excel or reporting software such as Fathom - Good understanding of double entry bookkeeping, prepayment and accruals - Preparation of VAT returns - Preparation of cash flow and financial forecast projects on Excel or reporting software such as Fathom - Month end process, including balance sheet reconciliations, including PAYE, Pension and VAT etc - Good knowledge of Excel, Xero and other accounting software such as Fathom, Dext etc - Review the work of junior team members Requirements - Professional accountancy qualification i.e. AAT, ICAEW, ACCA or working towards - Previous experience working with UK clients in a multi-client environment - Experience with financial techstack such as Xero, Fathom, Dext etc - Solid technical accounting knowledge - Highly organised, proactive and a self-starter - Able to prioritise workload and be self-sufficient - Have good written, spoken and communication skills Benefits - Competitive base salary - 28 days annual leave, including bank holidays - 5% Employer pension contribution - Season ticket loan - Hybrid working arrangement (50% working time in the office in our Farringdon Office) and flexible starting/finishing hours

About the Role: We are an established and growing dog walking business based in Hampstead, seeking a qualified freelance bookkeeper who can also provide administrative support during the working week. This is a flexible, part-time role suited to an experienced professional who is highly organised, proactive, and capable of working independently. Key Responsibilities: - Maintain accurate and up-to-date financial records - Raise, issue, and track client invoices - Manage payments, receipts, and reconciliations - Prepare basic financial reports and summaries - Handle day-to-day administrative tasks, including email management and document handling - Assist in streamlining and improving administrative processes - Required Qualifications and Experience A recognised UK bookkeeping qualification is essential, such as: - AAT Level 3 or higher (Association of Accounting Technicians) - ICB Membership (Institute of Certified Bookkeepers) - Or equivalent certification with demonstrable experience - Proven experience in bookkeeping for small businesses or sole traders - Proficiency in accounting software (e.g., Xero, QuickBooks, or similar) - Understanding of UK accounting practices, including VAT (if applicable) and payroll basics - Strong attention to detail and excellent communication skills Working Hours: - Initial commitment of 7 hours per week, ideally spread across 2–3 days - Flexibility to increase to up to 15 hours per week as the business continues to grow - Fully remote working Remuneration - £20 per hour - Freelance/contract basis (applicants must be registered to invoice for services in the UK)