Job title:
Building Manager
**Reports to:**
Premises Clerk
Location:
Ealing Quaker Meeting House, 17 Woodville Road, W5 2SE
Contract:
Fixed term of 18 months with the possibility of becoming permanent
Hours:
15 hours per week onsite
Salary:
£14,110 (reviewed annually)
Closing Date
August 7th, 2026
Interview Date
August 17th, 2026
Purpose of the Role
The Building Manager is responsible for ensuring the Quaker Meeting House is safe, welcoming, well-maintained, and effectively managed as both a place of worship and a community venue.
The role oversees the day-to-day operation of the building, including maintenance coordination, room hire and lettings, contractor management, administration, and support for health and safety compliance, in line with Quaker values and Meeting policies.
Key Responsibilities
The Buildings Manager will:
· Support increased and appropriate use of the Meeting House through lettings aligned with Quaker values and Meeting policies.
· Manage relationships with hirers and building users.
· Oversee the day-to-day running of the building and associated administration.
· Supervise cleaning staff and coordinate contractors and maintenance services.
· Support safeguarding and health and safety compliance by ensuring required checks, records, and procedures are maintained.
· Help maintain the Meeting House as both an attractive community venue and a place of worship.
Location and flexible working
· The post holder will be employed by London West Area Meeting.
· The role is site-based.
· Flexible and family-friendly working arrangements will be considered where operationally possible.
· Occasional evening and weekend work may be required.
Principal Tasks
Hirings and Income Development
· Promote room hire and develop lettings opportunities consistent with Quaker values.
· Market the Meeting House through appropriate digital and local channels.
· Manage enquiries, bookings, hire agreements, and invoicing.
· Coordinate bookings and balance the needs of hirers and Meeting activities.
· Monitor local venue hire rates and gather feedback to improve uptake.
· Build relationships with local Meeting Houses and community organisations where appropriate.
Building Operations
· Oversee the smooth day-to-day operation of the Meeting House.
· Liaise with contractors, utilities, and relevant property organisations regarding maintenance and repairs.
· Coordinate maintenance works and monitor contractor performance.
· Prepare rooms and move light furniture as required for worship and hirings.
· Conduct routine building and security checks, including supporting testing of fire alarms and access systems.
· Maintain accurate records relating to maintenance, compliance, and building use.
· Act as a keyholder and undertake lone working where required, following agreed procedures.
Reporting and Administration
· Work with the Treasurer to maintain records relating to hirings and building use.
· Prepare reports for the Premises Committee and contribute to monitoring income and building use.
· Provide quarterly updates to the Premises Committee against agreed objectives.
· Support basic financial administration.
Person Specification
Essential
· Sympathy with Quaker values and commitment to an inclusive and respectful environment.
· Excellent written and spoken English.
· Strong organisational and communication skills.
· Ability to manage competing priorities and work independently.
· Experience in building, facilities, venue, or operational management.
· Experience coordinating contractors or service providers.
· Ability to maintain accurate administrative and financial records.
· Ability to work appropriately with vulnerable users and follow safeguarding procedures.
· Competence in Microsoft Office and Google applications.
· Willingness to learn and use Hallmaster booking system (training provided).
· Ability to undertake lone working and keyholding responsibilities.
Desirable
· Experience in marketing, venue hire, or income generation.
· Experience working with volunteers, committees, or community organisations.
· Experience using social media, particularly Instagram and Facebook.
· Knowledge of the local area.
· Experience in a faith, charity, or community setting.
General
· Attend regular supervision and appraisal meetings.
· Build effective relationships with Ealing Quakers, relevant committees, London Quaker Property Trust (LQPT), and London West Area Meeting (LWAM).
· Comply with Meeting policies, including safeguarding, equality, data protection, and health and safety.
· Support trustees in maintaining health and safety compliance; overall responsibility remains with Trustees.
· London West Area Meeting is committed to safeguarding children and vulnerable adults. The successful applicant will be required to comply with safeguarding policies and complete a standard DBS check.
Benefits
Pension Contribution: 8% employer, 3% employee
Annual leave: 33 days (pro-rata 99 hours annual leave per annum) including public holidays over a 12- month period.
Application Process
To apply please send a CV and a cover letter of not more than two A4 pages, demonstrating how your skills experience and aptitudes fit this role enquiries
Interviews will be held in person in Ealing within two weeks of the closing date.
Shortlisted applicants will be offered the opportunity for a visit to the Meeting House.
A DBS check is required for this job.
Quaker Meeting, part of London West Area Meeting (charity number 1134215)
- Experience
- Required
- Languages
- English – Advanced
- Employment
- Part-time
- Salary
- £14,110 yearly
Woodville Road, W5 2SE, London
Charity / Non profit • 1-10 Employees
Hiring on JOB TODAY since October, 2022
LQPT is a London-based charity of the Religious Society of Friends (Quakers). The purpose of the charity is to enable and support Quaker worship in London.
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