Community Virtual Assistant

JOB ADVERT Job Title Finance & Business Operations Manager Location: London, W1 Hours: Permanent, Full Time (Office based) Reporting to: Finance and Business Operations Director Salary: £40,000 – £45,000 per annum (depending on experience) Benefits: 25 days holiday plus bank and public holidays, life assurance, pension, medical insurance, cycle to work scheme ABOUT US Podium Analytics (Podium) is a charity with a clear and ambitious vision to create a world with more sport and less injury. Committed to significantly reducing the incidence and impact of injury in sport, the charity was founded with the belief that, to see the full benefit of sports participation, more needs to be done to address the issue of youth and grassroots sports injury, which is an under-researched, under-resourced and often overlooked issue. Podium advocates a science-led, data-driven approach, inspired by the experience of its Founder and Chairman, Sir Ron Dennis CBE, as well as a collaborative one, and works closely with world-leading Research organisations, Global and National Governing Bodies of Sport, Professional Sports Leagues, UK Government, Technology partners, and Sports Clubs and Schools across the UK. Podium is currently headquartered in Grosvenor Street, Mayfair, London, and has established the Podium Institute for Sports Medicine and Technology at the University of Oxford. Podium embraces equality, diversity and inclusion and positively encourages applications from suitably qualified candidates regardless of age, ethnicity, gender, gender identity, sexuality, religion or belief, disability, parenting, caring or marital status. THE ROLE This is an exciting opportunity to join the team at Podium Analytics, a charity that is delivering tangible impact in the world of sport. You will be joining at a critical time, during the next stage of its development, when you will play an important role in shaping the organisation as well as develop your skills and experience. Reporting to the Finance & Business Operations Director, the Business Operations Manager will have a varied role and will be responsible for the management of the Podium Analytics office and Business Administration. The role will report directly to the Finance and Business Operations Director and will work closely and collaboratively with the CEO and wider team, key external stakeholders, partners and suppliers. The role requires a professional with similar experience within a commercial or not-for-profit organisation. The role is very hand-on and requires a strong ‘can-do’ attitude, flexibility and proactivity. RESPONSIBILITIES This role will be responsible for: Office Management - Ensuring the office environment is maintained to the highest standard, liaising with Mayfair Estates (Landlord) and managing appointed suppliers - Ensuring that an excellent level of service is provided to external clients, internal staff and the Board - Ensuring all statutory operational requirements e.g. health & safety, fire safety and other related procedures are up to date and communicated to staff - Managing the maintenance of office supplies and equipment - Manage incoming and outgoing deliveries - Meeting planning and communication with senior stakeholders and board members - Travel, logistics planning and itinerary management Business Operations - Overseeing all business operations activities and providing efficient administration support to the Podium Analytics team - Maintenance of the company intranet, including policy maintenance - Organisation, scheduling and communication of team events, briefings and meeting room management - Act as the secretariat in support of the Director of Research for the Podium Expert Advisory Board. - Organisation, scheduling and communication of key board committee and advisory group meetings - Manage office subscriptions (journals, research, etc) Human Resources Operations - Provide operational HR support to the Finance & Business Operations Director - Support and liaise with the external HR consultant - Co-ordination and support of recruitment processes and maintenance of recruitment records - Management of the onboarding process for new staff and maintenance of associated documentation - Process all new starter and leaver administration - Preparation and maintenance of HR policies, processes and guidelines - Support the implementation and delivery of the equality, diversity and inclusion strategy - Management of the company performance management system and quarterly review processes - Management of the company learning management system, including the scheduling of training and development Finance - Assist Finance and Business Operations Director with the preparation of monthly management accounts - Process invoices, payments and expenses accurately and on time - Support the year-end close - Assist with budgeting and forecasting activities THE CANDIDATE The role is very hands-on and the right candidate will thrive off working in an entrepreneurial, growing team and will be excited by the opportunity to pave the way and do things differently. The role will require a can-do, creative attitude to getting work done, the ability to multi-task, prioritise and time plan effectively, and the intuitive understanding of what it takes to deliver against a broad programme of activity. As an important interface with both internal and external stakeholders, the ability to build effective relationships will be key. Excellent planning, high attention to detail and a focus on high standards of delivery are all essential. You must be able to react quickly to changing circumstances, both using your initiative and taking direction as required. What we are looking for - Proven experience in business operations, project management, or a similar role (3–5 years minimum) - Experience as a finance assistant is desirable. - Excellent verbal and written communication skills to effectively collaborate with team members and stakeholders. - Strong numerical and analytical skills - Ability to work independently and as part of a team. - Excellent time management skills and an ability to work under pressure and meet deadlines. - Meticulous attention to detail and problem-solving skills with a well-organised approach to working. - Computer literate, including Microsoft Office suite. To apply please send your CV and cover letter detailing why you are suited to the above role. Any applications without a cover letter will not be considered.

Hi, I've started a new company and just need an extra pair of hands to help out with both business and house-work. Task will involve everything from adding stickers and labels to product, packaging, running errands, laundry, housekeeping etc. Most of the work will take place from my apartment in Moorgate. There might be days with several hours of downtime, you'll of course still be paid for those hours. best, Rasmus

We are looking for fabulous Workplace Assistant who is: - Proactive and curious with a willingness to take ownership of the space - Creative and resourceful in finding answers - Can multi-task and juggle a few things at once - Is hands on with managing the space including setting up furniture for meetings and events - Is a natural communicator - Gets a buzz from making people smile - Has excellent attention to detail What's Involved? You will become part of a wonderful team in a fast paced and professional environment. This is an agile and active role. You will be moving around managing the physical space including managing post and stationery, moving furniture, and supporting our customers with ad-hoc requests to deliver five star service within a corporate office. You will be responsible for creating a fantastic experience for all staff. Agility and proactivity are cornerstones of the experience and you will be trained to wear many hats to support everything from couriers and post, to office maintenance and assistance. Your role will be: - Managing incoming and outgoing post and couriers - Overseeing the office space including it is clean, tidy and maintenance issues reported - Ownership of the stationery areas ensuring they are clean and fully stocked - Lead on changing the layouts of flexible meeting rooms for large meetings and events - To be warm and engaging with customers and colleagues creating a trusted partnership - Assist customers with ad-hoc requests - Comply and assist with our health and safety policies and best practices Finer Details: - £33, 140 - Monday to Friday, 40 hours between 8am and 6pm - 25 days holiday - Health and lifestyle benefits including private healthcare

Operations Assistant (12-Month Fixed Term) Join the Team at St Dionis Church, Parsons Green We are looking for someone who loves making things work—someone who finds joy in order, hospitality, and making people feel at home. Whether you’re running smooth Sunday gatherings or supporting the daily life of the church behind the scenes, your care and coordination will help others thrive. If you’re passionate about administration, creating welcoming spaces, and serving a vibrant church community, we’d love to hear from you. Why Join Us? St Dionis is a welcoming, diverse, and supportive church community in Parsons Green. You’ll play a vital role in helping our ministry flourish and in making our church a place where everyone feels at home. How to Apply Please check out our website and social media to find out more about us. To apply please send your CV and a short cover letter outlining your interest and suitability for the role to our Operations Manager. Closing Date: Sunday 27th July 2025

We are looking for someone to join us on a Saturday only basis (10am-3pm) to assist with office admin. Fully training will be given, no experience in estate agency/property is required, but previous office admin experience is preferred. Duties will include answering calls, being front of house, preparing tenancy agreements, taking messages and general office assistance. The role is permanent and is an immediate start.

Assistant Reception Manager 5 Hertford Street is the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking for an Assistant Reception Manager to join our Reception Team. The additional benefits are: - 33 days holiday per year (including bank holidays) - Birthday day off - Discounted gym membership with GymFlex - Monthly well-being days with our Masseuse, Reflexologist, and Chiropodist - Private medical insurance with Bupa - Private dental insurance with Bupa - Workplace nursery scheme - Cycle to Work Scheme - Employee Assistance Programme – Hospitality Action - Access to a company doctor - Eyecare & specs vouchers - In-house industry training - Sponsored social events - Recommend a friend bonus of £1,000 - Staff Accommodation (subject to availability) - Online retail discounts - Free English Classes - Freshly prepared meals whilst on duty The responsibilities of the role of Assistant Reception Manager are: - Ensuring the smooth and efficient running of the reception area at all times. - Supervising the team and ensuring the highest standard of customer service is upheld at all times. - To uphold the rules of the club while engaging with members in a friendly, professional manner. The Experience & Qualifications required of the Assistant Reception Manager are: - Significant experience in a similar position is essential - Experience of working in a luxury boutique hotel, restaurant or private member’s club. - Ability to demonstrate and instill exceptional customer service standards The working hours: - Please note the working hours for this role are on a rota basis 5 days out of 6 from Monday - Saturday. - The role requires flexibility to work any 9-hour shift across the operating hours of 7am and 3am. The club is closed on Sundays, Bank Holidays and throughout Christmas each year. If you feel that you have the experience and skills to join us as Assistant Reception Manager at 5 Hertford Street then apply by forwarding your up to date CV together with a covering letter to the link below.

Assistant in accountants office

APPLICANTS MUST SPEAK & WRITE FLUENT ENGLISH & SPANISH Looking for a PA for the director of 2 Restaurants, 3 Nightclubs and an events company. Office is in London Bridge Roles include but not limited to: - Answer clients e-mails - Taking venues Reservation’s - Keeping track of directors meetings - Organising Social Media Posts and answering customer queries - working closely with the director to achieve company goals/ projects - working closely with graphic designers to release new forms of advertising - talking to venues for events - small tasks that director may require like venue visits Fluent english & spanish is essential.