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Freelance Procurement Systems Lead (Basware & Atamis) - RollaDome All Skate - London

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2 hours ago•72 views

Freelance Procurement Systems Lead (Basware & Atamis)

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Location: Hybrid (London-based )
Hours: Part-time, approx. 5–10 hours per week (flexible)
Contract: Initial 3 months, with potential for ongoing retainer

About Us
We are a charity committed to using our resources wisely and ethically. We recently adopted Atamis (eProcurement & contract management) and Basware (AP automation), but we need help to properly embed these systems so our team actually uses them – and uses them well.
We're not looking for a data entry clerk. We need a freelancer who can train, integrate, and optimise.
The Role
You will act as our Systems Lead for both platforms, with three core goals:
Make the systems work together – Atamis contract data should feed cleanly into Basware for automated invoice matching.
Make them usable – Create simple guides and run training sessions for non-technical charity staff.
Make them valuable – Track metrics (e.g., invoice processing time, contract compliance) and identify cost savings.
Key Responsibilities
Manage user access, supplier onboarding, and system updates in both platforms
Resolve blocked invoices and matching errors in Basware
Maintain Atamis contract register with renewal alerts
Produce monthly dashboard reports for charity leadership
Recommend ethical / sustainable suppliers aligned with our values
What We're Looking For
Must have:
Direct, hands-on experience with Atamis (public/charity sector preferred)
Direct, hands-on experience with Basware (AP module)
Ability to train non-expert users with patience and clarity
Understanding of Source-to-Pay (S2P) lifecycle
Nice to have:
Experience working with charities or third sector organisations
Salesforce knowledge (Atamis is Salesforce-based)