Administrative assistant part time jobs in AlloaCreate job alerts

We are looking for an enthusiastic, skilled administrative assistant to join our team to support the smooth and efficient running of the nursery. The post holder will have experience of working in an office and have a clear understanding of office practice, budget monitoring, financial/cash handling and meeting deadlines. You will be responsible for general administration of nursery records, financial record keeping and office services, including maintenance of the nursery filing systems. We are looking for someone who has good organisational skills, understands the importance of confidentiality and is able to use their initiative and discretion where appropriate. The successful candidate will be interested in working with children and their families and have good communication and interpersonal skills. You will be keen to pursue your own career development This post is temporary for 1 year. Interviews will be held on Thursday 30th July 2026 If you’ve got the right skills for the job we want to hear from you. We encourage applications from the right candidates regardless of age (restrictions apply to Modern Apprenticeships), disability, gender identity, sexual orientation, religion, belief or race. Job Description Additional Salary Information Stirling Information The Benefits • 30 days annual leave plus 7 public holidays (rising to 35 after 5 years continuous service) Pro-rated for part time roles., • Flexible working including hybrid office/work from home arrangements where the role allows. We have a good balance across our teams, retaining the benefits to work/life balance of working from home part of the week, with the collaborative and social benefits of working from the office 2-3 days per week, • Biennial incremental progression until top of your payscale is reached, • Membership of the Local Government Pension Scheme. For further details visit https://www.scotlgpsmember.org/about-the-lgps/, • Up to 6 months full sick pay and 6 months half pay dependent on length of service, • Carers Leave, • Up to 4 weeks paid Paternity Leave, • Access to Health & Wellbeing support, • Ongoing opportunities for Learning & Development, • Cycle to Work Scheme, • Lift share Scheme, • Car Lease Scheme, • Technology Benefit Scheme

Applicants are invited to apply for a permanent administrative assistant post based at Corbiewood Primary School. The post-holder will report directly to the Head Teacher. Interviews will be scheduled for Monday 27th July. Corbiewood Primary School is situated in the South Stirling Gateway development, a new residential area. As the school building is currently due to be completed in September 2026, pupils enrolled in Corbiewood Primary School in August will be temporarily accommodated within Bannockburn High School until the school building is complete. They will be Corbiewood Primary School pupils, with their own uniform, classroom and teaching staff who will all transfer with pupils once the school building is complete. The current hours for this post is 10 hours per week (mornings), with the opportunity of increasing these hours depending on the school roll changing. Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff; telephone, reception and photocopying duties; dealing with enquiries and attending to welfare needs of pupils. You must have experience of working within an office environment and good IT skills are essential. Experience of using Seemis Click & Go and the ability to use Word and Excel to an advanced level are desirable. You should be able to work with flexibility as part of a team. The successful candidate will be required to be a member of the Protecting Vulnerable Groups Scheme (PVG) for Children. If your application is progressed after the interview, you will be asked to complete the form and have your details verified. If you’ve got the right skills for the job we want to hear from you. We encourage applications from the right candidates regardless of age (restrictions apply to Modern Apprenticeships), disability, gender identity, sexual orientation, religion, belief or race. Job Description Additional Salary Information Stirling Information The Benefits • 30 days annual leave plus 7 public holidays (rising to 35 after 5 years continuous service) Pro-rated for part time roles., • Flexible working including hybrid office/work from home arrangements where the role allows. We have a good balance across our teams, retaining the benefits to work/life balance of working from home part of the week, with the collaborative and social benefits of working from the office 2-3 days per week, • Biennial incremental progression until top of your payscale is reached, • Membership of the Local Government Pension Scheme. For further details visit https://www.scotlgpsmember.org/about-the-lgps/, • Up to 6 months full sick pay and 6 months half pay dependent on length of service, • Carers Leave, • Up to 4 weeks paid Paternity Leave, • Access to Health & Wellbeing support, • Ongoing opportunities for Learning & Development, • Cycle to Work Scheme, • Lift share Scheme, • Car Lease Scheme, • Technology Benefit Scheme

Allan’s Nursery is a welcoming and nurturing early years setting within Stirling Council, committed to providing high-quality care and learning experiences for children and families in our community. The Administrative Assistant will provide efficient and professional administrative support to ensure the smooth day-to-day operation of Allan’s Nursery. The post holder will be the first point of contact for parents, carers, visitors, and external agencies, maintaining confidentiality and delivering excellent customer service at all times. Key Responsibilities Administrative Support • Provide general clerical support including filing, photocopying, scanning, and document preparation, • Maintain accurate pupil records and nursery databases in line with GDPR requirements, • Support the management team with data entry, reports, and correspondence, • Process nursery admissions paperwork and maintain waiting lists Communication & Customer Service • Act as the first point of contact for telephone, email, and in-person enquiries, • Welcome visitors and ensure safeguarding procedures are followed, • Liaise with parents, carers, Stirling Council departments, and external agencies Finance & Resources • Assist with processing invoices, payments, and petty cash in line with council procedures, • Support ordering and stock control of office supplies Compliance & Confidentiality • Ensure all records are maintained in accordance with Stirling Council policies, • Handle sensitive information with discretion and confidentiality, • Support adherence to safeguarding, health and safety, and data protection regulations Person Specification Essential: • Previous administrative experience, • Strong organisational and time management skills, • Good working knowledge of Microsoft Office (Word, Excel, Outlook), • Excellent communication and interpersonal skills, • Ability to work independently and as part of a team, • Understanding of confidentiality and data protection Desirable: • Experience working in an education or early years setting, • Familiarity with Stirling Council systems and procedures, • Basic financial administration experience Personal Attributes • Friendly, approachable, and professional manner, • Reliable and punctual, • Flexible and adaptable, • Committed to supporting a positive nursery environment The successful candidate will be required to be a member of the Protecting Vulnerable Groups Scheme (PVG) for Children. If your application is progressed after the interview, you will be asked to complete the form and have your details verified. If you’ve got the right skills for the job we want to hear from you. We encourage applications from the right candidates regardless of age (restrictions apply to Modern Apprenticeships), disability, gender identity, sexual orientation, religion, belief or race. Job Description Additional Salary Information Stirling Information The Benefits • 30 days annual leave plus 7 public holidays (rising to 35 after 5 years continuous service) Pro-rated for part time roles., • Flexible working including hybrid office/work from home arrangements where the role allows. We have a good balance across our teams, retaining the benefits to work/life balance of working from home part of the week, with the collaborative and social benefits of working from the office 2-3 days per week, • Biennial incremental progression until top of your payscale is reached, • Membership of the Local Government Pension Scheme. For further details visit https://www.scotlgpsmember.org/about-the-lgps/, • Up to 6 months full sick pay and 6 months half pay dependent on length of service, • Carers Leave, • Up to 4 weeks paid Paternity Leave, • Access to Health & Wellbeing support, • Ongoing opportunities for Learning & Development, • Cycle to Work Scheme, • Lift share Scheme, • Car Lease Scheme, • Technology Benefit Scheme

About Nteractive At Nteractive, we bring experiences to life. Whether it’s global events, internal communications, or transformative campaigns, we help some of the world’s biggest brands connect with their people in extraordinary ways. And none of that happens without the right people, in the right place, at the right time. We are specialists in the technology sector. We create incredible live brand experiences – the sort that really make a difference. Experiential marketing campaigns, product launches, conferences, incentive programmes, exhibitions, VIP experiences, store launches, hospitality programmes, digital campaigns, brand films, internal communications programmes and much more. We’re looking for a highly organised, collaborative, and career-focused Finance Assistant to join our growing team. This hybrid role is perfect for someone who thrives in a fast-paced, varied finance environment, is eager to learn, and wants to develop new skills while supporting the smooth running of our finance operations. What you'll be doing As Finance Assistant, you’ll be an essential part of our Finance team, working closely with colleagues to manage reconciliations, expenses, invoices, and project administration. You’ll report to the Senior Finance Manager, gaining exposure to new finance projects and developing your career in a dynamic, supportive environment. Key responsibilities include: • Reconciling and processing all company credit cards., • Checking and processing staff expenses., • Monitoring the accounts payable inbox and managing invoice authorisations through Acumatica., • Managing project administration in the accounting and expenses systems., • Providing general administrative and finance support to the Senior Finance Manager and Finance Director., • Assisting on ad-hoc finance projects and tasks as required. What you will bring We’re looking for someone who is ambitious, a strong team player, and keen to grow their career in finance. • Ideally 1+ years’ experience in Accounts Payable or expense processing, with a good understanding of VAT., • Strong Excel skills (experience with Acumatica or Webexpenses is desirable but not essential)., • A proactive, “can-do” attitude, with the willingness to learn new finance systems and processes., • Strong collaboration and interpersonal skills, with the ability to build positive relationships with colleagues and stakeholders., • Highly organised with excellent attention to detail., • Comfortable working under pressure in a fast-paced environment., • Ability to work independently while being a supportive team player. Why you'll love working here • A genuinely supportive and collaborative culture where people come first., • Career development opportunities and exposure to varied finance projects., • A fast-paced environment where you can learn, grow, and make a real impact., • An inclusive, down-to-earth team passionate about quality and innovation.Benefits, • Annual leave – 33 days including Bank Holidays., • Summer Hours., • Pension (5% employee, 3% employer)., • Wellbeing & Inclusion Initiatives including access to an EAP., • Enhanced Maternity and Adoption Pay., • Rewards & Recognition incentives., • Volunteering Day., • Private Medical Insurance & Cash Plan., • Generous Talent Referral Scheme., • Life Insurance., • Birthday vouchers., • Eyecare vouchers.Other Requirements, • Hybrid working (Staines office & remote)., • Quiet home environment with minimum 25MB download / 2MB upload broadband speed (for remote working). If you’re detail-driven, thrive in a team environment, and want career development in a dynamic finance team, we’d love to hear from you. For further details contact _. About us We are Experience Architects with an ambition to cultivate client trust and brand value. We are a people first agency where our passion and boundless collaboration combine to deliver excellence for our clients. We are commercially aware and drive value for our clients and Nteractive by seeking efficiencies and cost effectiveness without compromising the creative vision. We are forward thinking and constantly pushing ahead for ourselves and our clients. We are specialists in the technology sector. We create incredible live brand experiences – the sort that really make a difference. Experiential marketing campaigns, product launches, conferences, incentive programmes, exhibitions, VIP experiences, store launches, hospitality programmes, digital campaigns, brand films, internal communications programmes and much more. Our Commitment We eagerly seek individuals who bring diversity of background, experience, and thought to create an engaging work environment, foster innovation and better understand and meet the needs of our users. We encourage people from underrepresented and/or marginalized backgrounds, including BIPOC, LatinX, LGBTQ+, women, and people with disabilities, to apply.