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Right Now Group are currently recruiting for an experienced Office Administrator on behalf of a well-established and growing business based in the local area. \n This is an excellent opportunity to join a professional and supportive working environment, providing essential administrative support across a range of business functions. The successful candidate will play an important role in ensuring the smooth day-to-day running of the office, while providing a high level of service to both internal and external customers. \n Working within a busy office environment, you will be responsible for a variety of administrative duties, including supporting recruitment, maintaining personnel and training records, processing customer applications and ID passes, preparing documentation and assisting with purchasing and payment procedures. \n This role would suit an organised and detail-focused individual with previous administrative experience who is confident managing multiple priorities, communicating with a range of people and working both independently and as part of a team. \n Key Responsibilities of an Office Administrator: \n\n • Answer telephone calls and provide exceptional customer service to internal and external customers.\n, • Draft reports, correspondence and other administrative documents.\n, • Order office supplies and equipment as required.\n, • Attend meetings and take accurate meeting notes and minutes.\n, • Prepare purchase orders and purchase requisitions.\n, • Ensure appropriate procedures are followed when arranging payments to service providers, consultants and contractors.\n, • Support recruitment activities and associated administrative processes.\n, • Maintain and update employee training records.\n, • Maintain and manage personnel files in accordance with company procedures.\n, • Vet customer application packs for new customers, ensuring all required documentation is complete and accurate.\n, • Book customers in for ID passes and process ID pass applications.\n, • Provide general administrative and office support across the business.\n, • Maintain confidentiality when handling customer, employee and company information.\n, • Prioritise daily workloads and ensure administrative tasks are completed within agreed timescales.\n, • Support the wider team with additional administrative duties as required.\n\n Skills & Experience Required for an Office Administrator \n\n • Previous experience within an administrative, office administration or similar role.\n, • Experience using office management tools and Microsoft Office software.\n, • Excellent organisational and time-management skills.\n, • Strong written and verbal communication skills.\n, • A positive problem-solving attitude with excellent attention to detail.\n, • The ability to prioritise workloads and meet deadlines.\n, • The ability to work effectively both independently and as part of a team.\n, • Professional and confident telephone and customer service skills.\n, • A proactive and reliable approach to work.\n, • Excellent attention to detail when handling documentation and records.\n, • A 5-year checkable UK background.\n\n Salary & Benefits for an Office Administrator \n\n • Salary from £30,000 per annum.\n, • Monday to Friday, 9:00am - 5:00pm.\n, • Paid annual leave.\n, • Paid sickness days.\n, • Company pension scheme.\n, • Free parking.\n, • On-site parking.\n, • Paycare health benefits.\n, • Life insurance.\n, • Career development opportunities.\n, • Ongoing training and development opportunities.\n, • Opportunity to join a well-established and growing business.\n\n Why Apply for this Office Administrator Position? \n This is a fantastic opportunity to join a well-established and growing organisation where you will play an important role in supporting the smooth running of the business. \n The successful candidate will have the opportunity to gain broad exposure across office administration, recruitment support, personnel administration, customer applications, purchasing and general business operations. \n You'll be joining a professional and supportive working environment that offers ongoing training, career development and the opportunity to build a long-term career within the organisation. \n This role would suit an experienced Office Administrator, Administrator, Administrative Assistant, Office Coordinator, Business Administrator or Office Support Administrator looking to join a growing and professional business. \n Please note: The successful candidate will be required to complete a full 5-year referenceable UK employment history check prior to commencing employment.

This job is with EBRD, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Requisition ID37186Office CountryUnited KingdomOffice CityLondonDivisionBanking SectorsFull TimeContract TypeShort TermContract Length12 monthsPosting End Date30/10/2026 Purpose of Job The Assistant is responsible for administrative support to allocated professionals from the team and ad-hoc support to others during busy times and absences. This is a busy role, requiring a proactive, independent and capable approach. The Assistant needs to take full ownership of tasks to ensure the smooth running of the managers’ business activities including but not limited to travel planning and expenses, diary management, proof-reading, co-ordination of various types of meetings and team events. Each Assistant is also allocated various additional tasks, which are usually ad-hoc/weekly. For this role to be successful they need to interact across the whole of the EBRD up to and including Managing Directors and where applicable external clients & service providers. Accountabilities & Responsibilities • Manage and coordinate hotel/travel arrangements, itineraries and arranging visas, renewing passports as required to ensure travel arrangements run smoothly., • Process consultancy contracts/legal documentation and liaising with consultants, and outside lawyers as directed by manager., • Carry out all secretarial and administrative duties for Director/Manager to enable smooth running of the office., • Managing diaries, arranging internal and external meetings and VC calls, receiving visitors ensuring that each meeting is seamlessly executed., • Correspondence – drafting, checking and/or proofreading as needed. Additionally, all documents being submitted to various approval boards within the Bank are proof-read by Assistants, • Obtain the appropriate sign off on documents when required ensuring that they are signed or coordinated in a timely manner., • Take minutes at meetings ensuring all key points are captured, summarised and effectively presented to the manager., • Prepare material for meetings / committees., • Draft routine business correspondence for Director’s signature. Prepare, draft and check team documentation ensuring quality management control., • Responsible for arranging all elements of travel according to EBRD policy and claiming expenses in a timely manner to ensure the Director/Manager does not incur any unnecessary delays in receiving payment., • Maintain comprehensive filing in various hard copy and electronic systems and archiving for Managers’/team to ensure instant retrieval of documents., • Organise and coordinate filing in various electronic systems i.e. Live link including all aspects of safekeeping if applicable. Overall coordination and responsibility for the information added, ensuring quality management and control of the information., • May manage and coordinate conferences and events by being well organised, paying the utmost attention to detail and trouble shooting on the day to ensure that all runs smoothly and to time., • May act as departmental co-ordinator, IT co-ordinator, HR co-ordinator, IM co-ordinator., • Organise and coordinate internal departmental events ensuring they are professionally managed to a high standard., • Conduct ad-hoc or specific tasks assigned by Line Manager which may be related amongst others to pipeline or reporting., • Maintain Team shared calendar, Weekly Whereabouts, & Contact Database., • Provide secretarial cover during absences and provide handover notes to ensure a smooth transition. Knowledge, Skills, Experience & Qualifications Academic Qualifications • High School Education., • A recognised secretarial qualification would be useful, but is not essential., • Fluent English, with excellent written and oral communication skills., • Knowledge of another language (e.g. Russian, German, French, or Arabic) both written and spoken would be useful. Experience/Knowledge • Secretarial and administrative experience essential., • Good organisational skills, proactive and flexible attitude to work essential., • Ability to use initiative to undertake tasks and projects without guidance., • Good communications skills, including pleasant and efficient telephone manner., • Attention to detail and eye for accuracy., • Good knowledge of the Department’s procedures and the EBRD., • Ability to cope well under pressure., • Ability to build effective working relationships with clients and colleagues in a multicultural environment., • Conscientious, reliable and flexible with a professional and helpful attitude., • Strong team player, with the ability to work efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts., • Ability to multi-task while remaining calm and professional and a capacity for hard work., • Excellent interpersonal manner, including tact and diplomacy., • Ability to exercise judgment on and deal discretely with confidential/sensitive information and data., • Confidence to put self forward for various projects and responsibilities and quickly understand what is required of the task in hand. Technical Skills • Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint., • Knowledge of SAP desirable but not essential., • At least 55 wpm typing. What is it like to work at the EBRD? / About EBRD Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in. At EBRD, our Values – Inclusiveness, Innovation, Trust, and Responsibility – are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment. The EBRD environment provides you with: • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in., • A working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively., • A hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility and connectedness., • An environment that places sustainability, equality and digital transformation at the heart of what we do., • A workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits. Diversity is one of the Bank’s core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability. Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).

ABOUT ONEX: Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our clients and shareholders. Onex became a public company in 1987 and is listed on the Toronto Stock Exchange under the symbol ONEX. Onex’ two primary businesses are Private Equity and Credit. In Private Equity, we raise funds from third-party investors and invest them, along with Onex’ own investing capital, through the funds of our private equity platforms: Onex Partners and ONCAP. Similarly, in Credit, we raise and invest capital across several private credit, liquid credit and public equity strategies. Our investors include a broad range of global clients, including public and private pension plans, sovereign wealth funds, insurance companies, family offices and high net worth individuals. Onex has $53.1 billion in assets under management, of which $8.3 billion is Onex’ own investing capital. We generate value for our shareholders through two segments: Investing and Asset Management. The Opportunity: We are looking for an Executive Assistant to support the Onex team and assist the Facilities team with day-to-day operations in London. The expectation is that 75% of the successful hire’s time will be spent on executive administration work and the balance on facilities support; this may change depending on business needs and requirements. The ideal candidate will be a collaborative individual looking to grow within a small but high performing team of Executive Assistants. Key Responsibilities: Executive Administration Support: • Maintenance and management of calendars for several team members utilizing Microsoft Outlook., • Scheduling of meetings and travel coordination., • General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations., • Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation. This will the management and coordination of interviews as it relates to team recruitment., • Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services as required., • Process expense reports in compliance with firm policies., • Handle incoming communications and respond or redirect as appropriate., • Other administrative and reception duties as required., • Meet guests and make any required beverages. Facilities Support: • Support the daily operations of the London office. This will include but not limited to managing kitchen spaces and related deliveries., • Assist with desk moves, space planning, and meeting room setups., • Help track and report facilities issues and follow up on resolutions in a timely manner., • Act as point of contact in the absence of the Facilities Manager. Candidate Profile: Qualifications & Attributes: • 2+ years of related administrative/executive assistant experience or 5+ years in a customer-facing role., • Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)., • Excellent verbal and written communication skills. Additional languages are beneficial but not required., • A high degree of professionalism, initiative and independence; excellent and collaborative professional demeanor with the ability to work with a wide range of levels and management., • Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize., • Excellent time management, organizational and interpersonal skills, • Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented., • Must be able to handle confidential information with the appropriate level of discretion; prudent and able to exercise proper discretion when dealing with confidential matters., • Prior experience within private equity or financial services is preferred but not required Other: Hybrid Schedule: 4 days in office. Schedule to be decided as part of team rota, flexibility in this regard is critical. Onex is led by the firm’s CEO, Bobby Le Blanc, as well as experienced leaders at each of our businesses. We have approximately 120 investment professionals across all platforms, supported by approximately 165 professionals dedicated to our corporate functions and investment platforms. Our culture is guided by accountability, intellectual honesty and respect for all our partners and stakeholders. Our team is united in recognizing the value of collaboration, diversity of perspective and background, and an inclusive environment. Our team is a critical factor in our success, and attracting and retaining the best people and strongest investors are an important competitive advantage. Also crucial to our long-term success is the alignment of interests between the Onex management team, the Onex Board of Directors, shareholders and our limited partners. Members of our management team and Board of Directors have a significant long-term ownership in Onex shares and invest meaningfully in our funds. We believe this alignment creates stronger relationships with both our limited partners and shareholders. Sustainability: As a public company, we are committed to delivering value for all of our stakeholders – our shareholders, investors, employees, operating companies and the communities in which we operate. Responsible governance throughout Onex and across our platforms is fundamental to the success of our organization. We hold ourselves to the highest standards of good governance, which builds trust and confidence in our stewardship of capital. Consistent with our long-held belief that responsible investing is both the right approach to investing, as well as a driver of meaningful stakeholder value, we continue to make enhancements to our sustainability program. Recent initiatives include the addition of resources to our sustainability team and the measurement and management of carbon emissions across Onex and our investment platforms. To remain aligned with emerging best practices, we participate in several industry initiatives, including the ESG Data Convergence Initiative (EDCI), Initiative Climat International (iCI), the Principles for Responsible Investment (PRI), and the IFRS Sustainability Alliance, among others. We expect our program to continue to expand in line with this rapidly evolving area, while remaining rooted in our founding principle of responsible investing. Further information on Onex’ Sustainability Policy and Climate Strategy can be found on our website, www.onex.com. Onex is committed to fostering an inclusive and accessible workplace. If you require accommodations at any stage of the recruitment process, please contact . Seniority level • Associate Employment type • Contract Job function • Administrative, • Investment Management Referrals increase your chances of interviewing at Onex by 2x City Of London, England, United Kingdom £50,000 - £60,000 1 day ago London, England, United Kingdom 3 days ago Executive Assistant to Senior Partner & CIO - 927679 London, England, United Kingdom 15 hours ago Office Manager - Faith Based Organisation London, England, United Kingdom 1 week ago London, England, United Kingdom 1 month ago Executive Assistant, Global Deal Strategy and Programs London, England, United Kingdom 2 days ago Executive Assistant, Real Assets - 12 month Fixed Term Contract London, England, United Kingdom 1 week ago London, England, United Kingdom 3 months ago London, England, United Kingdom 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting-edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm. Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting-edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm. The Legal Operations team form part of the Legal Support Services department and provides high value administrative support for fee earners with a focus on matter management, diary management, travel and business development. The Senior Legal PA is a member of the Legal Operations team situated within the Legal Support Services department. This role is primarily a Partner focussed role, based day to day within one of the Firm's fee earning departments. The Senior Legal PA will work with specified Partners and/or other senior fee earners to provide proactive, timely and high quality administrative/co-ordination support, flexing to provide support to the fee earners in the manner which best suits our clients. The Senior Legal PA will be an engaged, self-motivated and organised individual, able to manage a busy workload and take responsibility for following tasks through to completion, delivering excellence in client service to both internal and external clients. The Senior Legal PA will need to demonstrate technical excellence with superb attention to detail. • Acting as a first point of contact on behalf of the fee earners; fielding calls, emails, correspondence, and meeting requests (internal and external), and responding on behalf of the fee earner, if appropriate., • Full proactive and advanced international calendar management in multiple time zones for assigned fee earners, including scheduling calls/meetings. Collating necessary information to ensure the fee earners are fully prepared for all client meetings; preparing background information and notes as needed, supporting the follow through of action points., • Supporting fee earners with expense claims., • Supporting fee earners in their ancillary supervisory roles and with other business related requirements., • Supporting fee earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems., • Supporting the fee earners and supervising Legal PAs to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD and KYC., • Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols., • Ensuring all inactive matters are closed, client funds are returned, and matters are archived in a timely fashion., • Developing a strong working knowledge of the Firm's billing systems, including processes and systems, to support the fee earners and supervising the Legal PAs and Business Administrators in producing accurate bills and financial information for their clients., • Ensuring files are set up with correct rates, discounts and billing information, and that Money on Account is collected, or files are on the exempt list., • Co-ordinating WIP lists and billing on behalf of Partners, including liaison with the billing team. Supporting fee earners with proactive monitoring of time and bills against the estimate., • Supporting fee earners with monitoring and addressing unpaid bills, liaising with Credit Control as required., • Supporting fee earners with ensuring disbursements, invoices and payments are issued correctly and promptly., • Full management of travel for assigned fee earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements., • Ensuring that fee earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy., • Assisting fee earners with building a business case for travel., • Supporting fee earners in preparing content and presentations for clients and prospective clients., • Organising business breakfasts, lunches, dinners or smaller events and assisting fee earners with expenses., • Logging referrals and contacts to the CRM system (InterAction) and management of CRM lists., • Collaborating with the Legal PAs to ensure the smooth running of the matter lifecycle and appropriate delegation to ensure that all matters are compliant., • Collaborating with the Business Administrators to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on InterAction and arranging couriers etc., • Working closely with Document Production Unit to delegate all formatting, production, typing, amends, manipulation and house styling work to the unit and, where required, documents that require proofreading., • Liaising with Legal Support Services teams, the Global Capability Centre and other internal departments to delegate work where appropriate or to obtain specialist input as needed, taking ownership of issues, and following up where appropriate., • Promoting a cohesive working environment within the team and supporting other team members and colleagues., • Recognising when processes or systems can be improved and working with the Division Assistants to implement new ideas and change., • Approachable, flexible and adaptable to respond positively to changes in requirements and/or providing support for other colleagues as needed., • Stepping up when required to cover the Division Assistant or other members of the Legal Operations team., • Working flexibly across other Legal Operations Teams where needed., • Take full responsibility and ownership for their workload., • Be clear and transparent around their working arrangements, and follow through on their commitments to the team (e.g. attending the office when they say they will)., • Demonstrate a commitment to the Firm's core values., • Recognise the importance of Equity, Diversity and Inclusion (EDI) in the workplace, and take responsibility for learning about the EDI strategy, and looking for appropriate ways to support it., • Selecting a Focus Area or Specialism to learn new skills and support the firm's business operations strategy to drive service, innovation and engagement across Legal Support Services., • Previous experience gained in a senior legal administrative role supporting a team in a legal environment, having an understanding of industry standards for compliance and matter management., • Strong time management skills: can juggle several tasks at any given time, plan ahead, and respond positively and willingly to re-prioritise and adapt to changes in requirements., • Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time, and that any potential diary clashes are proactively identified and addressed., • Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized., • Organised and methodical, and able to operate effectively and efficiently within structured work processes, in particular with the compliance/quality control frameworks., • Excellent IT skills across a broad range of MS Office and other business management applications, with a willingness to learn new software and adapt to change., • Well-developed interpersonal skills, with the ability to work effectively with a range of people and working styles., • A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business., • Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence., • High levels of discretion, with the ability to deal effectively with sensitive or confidential information., • Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.). Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested. Mishcon de Reya is an independent law firm, which now employs over 1400 people with more than 650 lawyers offering a wide range of legal services to companies and individuals. The firm has grown rapidly in recent years, showing more than 40% revenue growth in the past five years alone. With presence in London, Oxford, Cambridge, Singapore, Hong Kong and UAE, the firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution. We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working. #J-18808-Ljbffr

This range is provided by LRA Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Direct message the job poster from LRA Search Location: London (Hybrid – 2 days in office, 3 days remote) We are working with a leading global professional services firm, seeking a highly capable Executive Assistant to provide critical support within their fast-paced Executive Search practice. This role goes far beyond traditional EA duties – it blends classic executive support with project management, stakeholder engagement, and client-facing responsibilities. You’ll play a pivotal part in delivering high-quality search assignments and supporting senior leaders at the forefront of the industry. Key Responsibilities • Provide 1:2 EA support, including complex diary management and travel coordination, • Lead project coordination for search assignments, ensuring timelines, deliverables, and documentation are met to the highest standard, • Build strong relationships with internal and external stakeholders, acting as a trusted first point of contact, • Prepare polished written materials including candidate reports, presentations, pitch decks, and research packs, • Support business development activity: scheduling meetings, organising client events, and managing new business enquiries, • General administrative support including expenses, invoicing, and office coordination About You The ideal candidate will have 2–5+ years’ EA experience, ideally within professional services, executive search, or a client-facing corporate environment. You will bring: • Exceptional organisational skills and the ability to manage conflicting priorities, • A proactive, solutions-focused approach with strong judgement and discretion, • Excellent written and verbal communication skills, • High levels of energy, resilience, and attention to detail What’s on Offer • Competitive base salary + bonus, • 25 days annual leave + bank holidays + Christmas closure, • Private medical insurance, wellbeing programmes, and employee assistance scheme, • Cycle to Work & season ticket loan schemes, • Ongoing professional development and training, • A collaborative, inclusive, and supportive working culture This is an exciting opportunity to join a respected global firm where you’ll be at the heart of high-level client work and executive search projects. Apply now to take the next step in your career as an Executive Assistant in this prestigious environment. • Mid-Senior level, • Full-time, • Administrative, • Staffing and Recruiting and Business Consulting and Services Referrals increase your chances of interviewing at LRA Search by 2x Get notified about new Executive Assistant jobs in London Area, United Kingdom. City Of London, England, United Kingdom £50,000.00-£60,000.00 3 weeks ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom £20,000.00-£30,000.00 1 month ago London, England, United Kingdom 6 days ago London, England, United Kingdom 3 hours ago London, England, United Kingdom 6 days ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom 2 weeks ago City Of London, England, United Kingdom £80,000.00-£85,000.00 3 weeks ago London, England, United Kingdom 1 month ago City Of London, England, United Kingdom £50,000.00-£55,000.00 1 day ago City Of London, England, United Kingdom 2 weeks ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom 5 days ago London, England, United Kingdom 6 days ago London, England, United Kingdom 2 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines. Helix - A Hines Company Helix is a specialist property management company established in 1996. We are focused on building long-lasting and transparent client and occupier relationships. We manage a nationwide portfolio of over 200 properties totalling around 7.5 million sq.ft. and comprising all commercial asset classes. Our whole business, including the accounts team, is under one roof with all staff based in the same Central London office. For further information, please visit Helix’s website: www.helixproperty.co.uk. In February 2022, Helix was acquired by Hines marking an exciting new chapter to further propel our property management offering and customer centric approach in the UK. Helix has had a long-standing relationship with Hines over the past 10 years, providing property management services across the majority of properties in the Hines UK portfolio. The Assistant Building Manager will help with all aspects of the day-to-day management and will assist in providing first class service delivery of cleaning, security, reception, postal services, service desk, IT services, telephone and administration. This individual will also support the Facilities/Building Manager and Property Director/Surveyors whenever necessary. Responsibilities include, but are not limited to: • Maintain and manage the client’s property in a cost efficient manner., • Protect the interests of the client / Helix Property Advisors as their representative, and conduct any facilities/building related business in a professional and business-like manner at all times., • Total familiarisation with all layouts and systems for the building., • Liaise with the Facilities/Building Manager to ensure compliance with all H&S regulations and legal requirements at the building., • Administration to adhere to Helix, Safety, Health & Environmental (SHE) policies and any operational procedures., • Act within the authority delegated by Helix Property., • As requested, any other duties necessary in the interest of the smooth and efficient running of the building., • Ensure all duties and responsibilities are executed to the industry’s ‘Best Practice Standards’ and best practice at all times. Minimum Requirements include: • Proven Facilities / administrative experience, • Experience of liaising with clients, tenants, consultants and local authorities, • Knowledge of current Health & Safety legislation, • IOSH, • Similar experience within a competitor company, • Basic understanding of commercial leases / service charges, • Strong communication skills, both verbal and written, • Good numerical skills including computer literacy (Excel, Word, MS Outlook), • Ability to work alone or as part of a team, • Able to use initiative and take responsibility, • Ability to work under pressure At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive. Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. Includes both the global Hines organization and RIA AUM as of December 31, 2023. We are an equal opportunity employer and support workforce diversity. No calls or emails from third parties at this time please. #J-18808-Ljbffr

This job is with Travers Smith, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Travers Smith is a leading full-service law firm, with a wealth of experience in its areas of specialisation. The firm has a market-leading reputation for its international expertise in Asset Management, M&A and Dispute Resolution & Investigations. Clients include asset managers across the alternative asset classes (private equity, venture, credit, infrastructure and real estate), publicly listed and private companies, financial institutions, and other business enterprises involved in large and complex UK and cross-border matters, transactions and disputes. Our purpose is to provide the highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment. The Role As a Practice Support Assistant, you provide essential administrative and file management support across the team. This role is crucial in supporting legal teams effectively, facilitating smooth operations and client interactions. Practice Support Assistants demonstrate the core competencies of Proactivity, Teamwork, Effective Communication, and Inspiring Confidence. These are essential for supporting the broader Practice Support function, ensuring seamless administrative operations. • Proactivity: Practice Support Assistants report to the Service Lead, anticipating the needs of the support team and lawyers. They take initiative to complete tasks and ensure transparency and collaboration., • Teamwork: You operate as part of a seamless Practice Support unit, leveraging colleagues' capacity, offering support, and covering absences to meet deadlines and deliver quality results. You collaborate to improve processes, streamline workflows, and contribute to team initiatives, providing essential support to the team in managing the team's administrative tasks and resources., • Effective Communication: Clear, consistent communication with legal and support teams is essential for managing expectations and maintaining effective relationships. Demonstrate constructive working relationships through effective communication, providing clear updates on task progress. Recognise when colleagues need support and communicate your own needs effectively, fostering trust and teamwork., • Inspiring Confidence: Deliver accurate, professionally presented work promptly to meet task-specific deadlines, scenarios, and client demands, reinforcing the Firm's reputation for high-quality legal support. Proactively seek guidance from more experienced team members to ensure the work produced adheres to best practices. Key Responsibilities • Client Service Delivery: Support the Service Lead, Practice Assistants, Executive Assistants and Lawyers by organising your time and tasks to ensure effective management of workload priorities. Seek clarification as needed to perform these tasks effectively and ensure smooth operations., • Diary Support: Upon request, assist with room and taxi bookings, and diary updates. The expectation is that the person delegating these tasks has overall ownership so will provide hands-on guidance to ensure accuracy. Proactively seek further guidance from the Service Leader, Executive Assistants and Practice Assistants as needed., • Client Engagement: Liaise with the Service Leader, Executive Assistants, and Practice Assistants to provide support for client and marketing tasks including updating the CRM system., • Document Management: Responsible for creating electronic documents, digital documents with appropriate structure and formatting, and checking client and internal data for accuracy., • File Management: Open and close files, maintain records appropriately, ensuring electronic records are correctly named and filed, and undertake file archiving procedures., • Support Event Organisation: Assist in the organisation of internal and external events, seminars, and conferences by handling registrations, booking taxi, rail or air tickets, printing and sending materials. The expectation is that the person delegating these tasks has overall ownership so will provide hands-on guidance to ensure accuracy. Proactively seek further guidance from the Service Leader, Executive Assistants and Practice Assistants as needed., • Administrative Support: Handle tasks including printing, copying, and scanning documents. Maintain accurate expense records, organise hand deliveries, and courier requests., • Financial Administration: Support required finance and billing-related tasks, process expenses, and manage priorities to meet deadlines., • Efficiency Optimisation:Streamline workflows and manage time to enhance productivity. Other Responsibilities • Attend relevant training to keep up to date with firmwide procedures., • Commitment to continuous learning and performance improvement. Personal Specification - Experience, Knowledge & Skills • Relevant office-based administration experience., • Good communication skills with the ability to liaise professionally with internal clients., • High level of attention to detail and accuracy in all communications and deliverables., • Ability to operate independently with a hands-on, practical approach., • A proactive attitude with the capability to adapt to change., • Basic to intermediate knowledge of Microsoft Office., • Proven aptitude for technology., • An aptitude for administration management and processes, with experience of working with document management/case management systems., • An effective communicator with the ability to liaise with internal clients in a professional manner, striving to always provide excellent service., • Customer/client service focused and proactive in offering assistance. We are excited to have moved from our London headquarters in Snow Hill, to a brand-new building in the City - Stonecutter Court. Diversity & Inclusion statement: We value and celebrate the unique backgrounds, perspectives, and experiences of every individual including differences in gender, ethnicity, disability, faith, and more. We're committed to building an inclusive workplace that reflects the diversity of our clients and communities, where everyone feels empowered, respected, and heard. We actively partner with organisations and networks that champion equality and fairness, ensuring our policies and practices uphold these values. Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in your preferred format, such as large print, audio, or braille. Support and Adjustments for candidates: We are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website: _

Lincoln | Conveyancing Assistant | Supportive, Collaborative Environment & Development Opportunities Are you looking to advance your career within a highly regarded regional law firm that values its people and fosters a supportive culture? We are partnering with this forward-thinking organisation to find a dedicated Conveyancing Assistant to join their thriving Residential Conveyancing Department based in Lincoln. About the firm The firm combines a robust local and national reputation with a commitment to creating a positive and inclusive working environment. Known for recognising talent and promoting professional growth, they offer a workplace where colleagues support one another and strive for excellence in legal services. About the role Full-time position within the firms Residential Conveyancing department Supporting the team through tasks such as correspondence typing, file management, and appointment scheduling Progressing files to completion, including exchanging contracts and liaising with clients and third parties Utilising systems such as Land Registry, LMS, and Lender Exchange to update case progress Administrative responsibilities, including document preparation, data entry, and general departmental support The ideal candidate Minimum 2 years' experience within a law firm or similar environment, particularly in conveyancing or legal administrative roles High level of confidentiality and professionalism Excellent organisational and communication skills Proficiency in handling multiple priorities under pressure and meeting deadlines Strong team player with the ability to influence and coordinate workload effectively Good educational background and attention to detail What's In It For You A supportive and friendly working environment that encourages development and progression Opportunity to gain exposure to comprehensive conveyancing processes Competitive salary and benefits package Work-life balance with flexible working arrangements possible Chance to become part of a reputable firm committed to your success If you're ready to take the next step in your conveyancing career with a firm that values its staff and fosters professional growth, please contact us today. TPBN1_UKTJ

Join to apply for the Assistant Contracts Negotiator role at Imperial College London. This range is provided by Imperial College London. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. As an Assistant Contracts Negotiator, you will play a vital role in supporting world-class academic research by managing low-complexity, high-volume contracts. These include Confidentiality Agreements (CDAs/NDAs), Material Transfer Agreements (MTAs), and Amendment/Variation Agreements. You’ll be part of a dynamic team that ensures timely and accurate processing of essential research-related agreements. • Review and process standardised contract templates and low-risk agreements., • Liaise with internal stakeholders to gather necessary information and ensure alignment with institutional policies., • Support the Contracts Negotiator in managing urgent requests and maintaining service continuity., • Maintain accurate records and contribute to the team’s contract portfolio clean-up and archiving initiatives. You will be working with a wide range of internal teams and external partners, helping to facilitate collaborations while safeguarding the university’s interests. We are looking for someone who: • Has a basic understanding of contractual principles and ideally some experience in handling agreements, either in a university, legal, or administrative setting., • Demonstrates strong attention to detail, organisational skills, and the ability to manage multiple tasks efficiently., • Communicates clearly and professionally, both in writing and verbally., • Is proactive, reliable, and comfortable working in a fast-paced environment., • Works well independently and as part of a team, with a commitment to excellent service delivery. This role is ideal for someone looking to develop a career in research contracts or legal administration, with opportunities to learn and grow within a supportive team. • The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity., • Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes)., • Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme., • Interest-free season ticket loan schemes for travel., • Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing. This is a full-time and open-ended post. If you require any further details about the role, please contact: Dimitris Batsalas (at ). Not Applicable Full-time Higher Education #J-18808-Ljbffr

Student Records and Returns Officer Job description Full-time (1.0 FTE), Open-Ended Loughborough University is committed to allowing its employees to work dynamically with a combination of working on campus and remotely, where possible. Here's more about the role and what we're looking for: We are seeking an enthusiastic and highly organised individual to join the Academic Registry as a Student Records and Returns Officer. Key responsibilities include: Maintaining the accuracy and integrity of student records. Monitoring and improving data quality. Administering student record systems. Coordinating monthly Individualised Learner Record (ILR) submissions. Working collaboratively with colleagues across the University to deliver an efficient service. Universities are one of this country's greatest assets. We're educators, employers, innovators and pioneers. We shape culture and society. At Loughborough, we strive for better, think differently, challenge convention and take action. We are passionate about finding solutions to the major problems faced by society and the planet, and we create opportunities for those with the drive, the ambition, and the determination to apply themselves in the pursuit of better. The Academic Registry plays a vital role in supporting the University's academic mission and student experience. This is an excellent opportunity for someone who enjoys working with data, solving problems and delivering excellent service. This role offers the opportunity to develop expertise in student data management, statutory returns and higher education administration while contributing to key institutional priorities. You will join a supportive and experienced team committed to collaboration, continuous improvement and delivering excellent service. We are looking for a proactive and organised individual with experience of working in a busy administrative environment. You will have: Experience of working with databases or information systems. Strong analytical and problem-solving skills. The ability to manage competing priorities and meet deadlines. Excellent communication and interpersonal skills. A collaborative approach, including the ability to support and guide colleagues. Previous experience of ILR returns or higher education administration is desirable but not essential, as training and support will be provided. Why should you Apply? With huge amount of variety in the role, there is an opportunity for you to develop and continually grow. If this sounds like the right place, team and role for you please do get in touch. We'd love to hear from you. Informal enquiries should be directed to Hannah Ryan, Assistant Registrar (Student Data & Returns) at For more information refer to the Job Description and Person Specification . For further support with your application, please refer to our application guidance , which includes some top tips to help you when completing your application. Candidates invited to interview can expect: A 30-minute assessment focused on Microsoft Excel and data-handling skills. A 30-45 minute panel interview with three members of staff. Two interview questions shared at least two days in advance. A printed copy of all pre-planned interview questions during the interview. Staff from under-represented groups in higher education, including those from racialised minorities, who have a physical or invisible disability, or are neurodivergent, are particularly encouraged to apply. We are happy to consider any reasonable adjustments that candidates may need during the recruitment process. If there are additional adjustments, you'd like to request please contact Hannah Ryan, Assistant Registrar (Student Data & Returns) at We can also offer reasonable adjustments on the job. Interview Date: Thursday 19th November and/or Friday 20th November. Our Benefits At Loughborough, our benefits are designed to support your life inside and outside of work, helping you to thrive and feel valued as part of our community. Examples of our benefits include: Time off • generous holiday allowance, including 14 university closure days and bank holidays, with the option to buy extra through our holiday purchase scheme. Where you work • access to a range of fantastic facilities with plenty of green space across our 523-acre East Midlands campus, plus an exciting community at our London campus on the Queen Elizabeth Olympic Park Financial Wellbeing - competitive pay, two excellent pension schemes, and everyday savings opportunities. Support for you and those close to you - through our range of life event leave policies as well as access to an on-site nursery at our East Midlands campus, flexible and hybrid working options. Health and Wellbeing • discounted gym memberships and access to world-class sporting facilities, including physiotherapy, plus healthcare offers such as eyesight testing and wellbeing support. Travel and sustainability • access to our electric vehicle and cycle-to-work schemes, as well as a variety of travel offers to support sustainable commuting. Discover more about the full range of rewards and benefits at Loughborough University. #TJ TPBN1_UKTJ

We are looking for an experienced Head of Finance who will be responsible for overseeing the financial and administrative functions of Leiths Education and be the business partner to the Senior Leadership Team. This role plays a pivotal role in managing day-to-day financial operations, ensuring compliance with statutory requirements, and providing financial guidance to the CEO and Senior Leadership Team. This role demands strong technical accounting skills, analytical skills, excellent attention to detail and the ability to contribute to strategic decision-making processes. If you would like to apply for this role, please send a covering email explaining your interest in the role, your CV and anapplication form . We look forward to hearing from you! Leiths is committed to safeguarding and promoting the welfare of young people and expect all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post including online checks, checks with past employers and the Disclosure and Barring Service. Hours of work: Full Time (9am – 5pm, Monday to Friday) Location: Hybrid (Remote/London) The Head of Finance is responsible for overseeing the financial and administrative functions of Leiths and be the business partner to the senior leadership team. They will manage day-to-day financial operations, ensure compliance with statutory requirements, and provide financial guidance to the CEO and Senior Leadership Team. This role demands strong technical accounting skills, excellent attention to detail, and the ability to contribute to strategic decision-making processes. Reporting to: Commercial Director primary and a secondary line to the CEO • Oversee all financial transactions, ensuring accuracy and compliance with internal controls., • Prepare monthly management accounts and associated variance analysis with a written report., • Conduct analysis of business unit Profit & Loss (P&L) accounts and provide insights to support decision-making., • Manage and review the purchase ledger, ensuring timely posting of invoices and supplier payments., • Prepare and review annual accounts for audits when required and liaise with external accountants., • Manage cash flow forecasting., • Manage and review cash book transactions with bank statements., • Manage and review course revenue, reconciling bookings and payments., • Manage and review credit control procedures, including managing Aged Debtors and outstanding debts., • Manage and review Aged Creditors and suppliers’ suggested payments biweekly., • Complete and review monthly balance sheet reconciliations., • Management of payroll and pensions on a monthly basis., • Ensure a sound overall control environment. Financial Planning & Business Support: • Prepare business plans, budgets, and financial forecasts in line with the company’s strategic objectives., • Provide financial planning, analysis, and advice to CEO and Senior Leadership Team to drive growth and profitability., • Conduct financial modelling and cost analysis to support pricing strategies, profitability improvement, and waste reduction initiatives., • Work closely with the Commercial Director to track spending across the business. Regulatory Compliance & Reporting: • Ensure compliance with statutory requirements regarding the company’s financial affairs., • Prepare and submit VAT returns, ensuring compliance with HMRC regulations., • Manage payroll processing, including pension administration, ensuring compliance with PAYE regulations., • Support Head of Procurement and Facilities with insurance and risk management, liaising with insurers to ensure adequate coverage., • Prepare and present regular financial reports and updates for the board and senior management, including reviewing and updating KPIs. Systems Administration & Controls: • Oversee the administration of financial systems such as Sage 50 Professional, ensuring data integrity and liaising with IT consultants as needed., • Oversee the management and upgrade of financial systems (e.g. Xero, Sage), • Oversee the administration of Pleo for managing business expenses and travel mileage as well as Trainline, Uber and Premier Inn corporate accounts., • Maintain and reconcile the fixed asset register, ensuring accuracy in asset management., • Review and enhance financial systems, processes, and internal controls to ensure efficiency and compliance. Cost & Contract Management: • Manage and review course costings, food costings, and standard costs, and updating as necessary to reflect changes in market conditions., • Oversee the management of leases, contracts, and other financial commitments., • Provide support to the Head of Procurement & Facilities in negotiating supplier terms and managing procurement processes. Team & Stakeholder Management: • Manage the Assistant Management Accountant, overseeing their professional development and ensuring efficient support for financial operations., • Producing high‑level reports for the CEO and Senior Leadership Team that clearly communicate the organisation’s financial position and support informed, strategic decision‑making, • Foster a collaborative environment, partnering with non-financial stakeholders to provide clear financial insights and guidance. Ad Hoc Responsibilities: • Undertake ad hoc projects and initiatives as assigned by management., • Maintain up-to-date training and DBS checks, Certifications (including Health & Safety, Food Hygiene, Allergies, PREVENT, First Aid, Child Protection and other relevant areas as required by H.R.), • Update Leiths policies and procedures according to the organisation directory and regulatory requirements., • Attend and contribute to monthly management meetings as part of the management team Business Advocacy: • Act in the best interests of Leiths, identifying opportunities for improvement, waste reduction, and cost savings, • Adhere to all relevant company policies and legal regulations, particularly regarding health and safety in the workplace General: • Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner, • Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students, and visitors, • Comply with all relevant School policies and procedures including Health and Safety and Child Protection, • In-depth knowledge of accounting principles and practices., • Understanding of financial regulations, including VAT, PAYE, and pension requirements., • Proficiency in financial software systems such as Sage., • Understanding of cost management principles and pricing strategies., • Awareness of current trends and developments in accounting and finance., • Strong analytical and problem‑solving skills., • Excellent attention to detail and accuracy in financial records., • Advanced Excel skills for financial analysis and reporting., • Effective communication skills, both written and verbal., • Ability to prioritise tasks and manage time effectively., • Proven experience in accounting and financial management roles., • Experience with payroll processing and pensions administration., • Exposure to cost management and pricing strategies., • Experience with regulatory compliance and audits., • Experience using Sage 50, • Bachelor’s degree in Accounting, Finance, or related field., • Integrity and ethical conduct in financial matters., • Proactive approach to problem‑solving and decision‑making., • Adaptability and willingness to learn new skills., • Commitment to teamwork and collaboration., • Knowledge of the education or hospitality industry., • Negotiation skills for supplier and vendor management., • Experience in the education or hospitality industry., • Additional certifications or training in relevant areas such as taxation or financial analysis., • Continuing professional development in accounting and finance., • Innovation and creativity in process improvement initiatives., • Resilience and ability to handle pressure in a fast‑paced setting. This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths’ overriding obligation to protect the students in its charge and the safety of Leiths’ staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School’s Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. Applicants are required to submit these two forms when applying for a post with us. All candidates must read the school’s policies before applying for a position within the school. #J-18808-Ljbffr

This job is based in Cardiac Investigations and is a key support for the delivery of the cardiology follow-up service. The post-holder will provide a wide range of secretarial, clerical, and administrative support services and will be expected to be able to act on their own initiative in many areas. The post-holder will work as part of the multi-disciplinary team and have responsibility for providing a high quality administrative and clerical service. A significant part of this role is to be able to communicate effectively with both hospital personnel and patients. • To provide excellent customer care, to be polite, courteous and provide timely, relevant advice and assistance to patients., • Responsible for the registering of referrals, ensuring their triage, booking of appropriate new and follow up appointments, building additional clinics if needed., • To be responsible for the timely cancellation of clinics and where required co-ordinating the arrangements for replacement and ad hoc clinics., • To problem solve and serve as a team leader providing support to the rest of the team., • To act in such a manner as to maintain and protect patient confidentiality at all times., • To proactively deal with potential situations of conflict, to diffuse and prevent patient complaints., • To ensure that the Trust's iclip/ Soliton data is correct and up to date, in accordance with the Trust's Data Quality Procedures., • To identify urgent queries and elevate to the Management team as appropriate, Base: St George's Hospital / St. George's University of London as appropriate (but the post holder may be required to work at any of the Trust's sites). Accountable to: Service Manager Reports to: Assistant Service Manager Key working relationships: Cardiac Investigations admin team Cardiac Investigations physiologists' team Consultants and other medical staff Outpatient staff team (admin and nursing) Patients and the public Health Records Service staff Role of the department: This job is based in Cardiac Investigations and is a key support for the delivery of the cardiology follow‑up service. The post-holder will provide a wide range of secretarial, clerical, and administrative support services and will be expected to be able to act on their own initiative in many areas. A significant part of this role is to be able to communicate effectively with both hospital personnel and patients. The cardiac investigations administrative role is essential to the smooth running of the Cardiac Investigations service. The post-holder will work as part of the multi-disciplinary team and have responsibility for providing a high quality administrative and clerical service. The post-holder will be responsible for the registering of referrals, ensuring their triage, booking of appropriate new and follow up appointments, answering our busy phone line. The post-holder will also be responsible to work alongside the Assistant service manager to ensure staff are being supported with work an The post-holder will be ensuring that all cardiac investigations tests/DNAs are monitored and dealt with according to the Trust Policy on DNAs. The post-holder will also be responsible for the timely cancellation of clinics and where required co-ordinating the arrangements for replacement and ad hoc clinics. The post‑holder will also be responsible for the maintenance of the Cardiac investigations' rooms (reporting IT issues or estate faults/ repairs). • To provide excellent customer care, to be polite, courteous and provide timely, relevant advice and assistance to patients., • To answer telephones in accordance with departmental standards and that all enquiries are dealt with in an efficient and courteous manner, including referrals to other departments as appropriate., • To record any messages clearly and accurately and deliver them promptly., • To provide telephone advice and assistance to patients regarding general administrative matters concerning their visit to hospital or their cardiac device., • To ensure the telephone is covered during normal working hours to deal with patient queries., • To act in such a manner as to maintain and protect patient confidentiality at all times., • To proactively deal with potential situations of conflict, to diffuse and prevent patient complaints., • To receive calls from and make appointments for new and follow up patients who have not attended for their cardiac device appointments., • To ensure the reception desk is covered at appropriate times., • To communicate well with the rest of the administrative team and work together to resolve staffing or urgent issues., • To monitor and respond to email queries from patients and wider hospital staff on the generic email inbox., • To communicate with external hospitals to receive and send cardiac device information., • To adhere to national and Trust waiting time targets, ensuring that patients are appointed within the correct timescales (as directed)., • To complete missing data reports and relevant statistical information returns within the given timescale., • To ensure that all referrals are processed appropriately. This will include, date stamping on opening, scanning and uploading, registering all letters., • To register new patients and update patient's data as required to ensure all databases are maintained as accurate information sources., • To elevate any patients outstanding to the Management Team in line with Trust policy., • To track relevant case note movements on the Case Note Tracking (CNT) system if needed adhoc., • To ensure that the Trust's iclip/ Soliton data is correct and up to date, in accordance with the Trust's Data Quality Procedures., • To ensure the day to day management of the team., • To register patients and scan documents on Soliton., • To identify urgent queries and elevate to the Management team as appropriate., • To record patient's attendance, outcome., • To book follow-up appointments as requested, negotiating a suitable date with the patient and physiology team. Inform the patient of the need to inform the Department as soon as possible if they are unable to attend and elevate cancellations to physiology team., • For patients who did not attend (DNA) follow up with line manager for their decision on future care/arrangements, in accordance service's DNA policy., • To answer and respond to all telephone queries from the public regarding appointment cancellations and redirect them as necessary., • To retrieve messages from answer phone and emails from patients advising of a cancelled/confirmed appointment., • To monitor cardiac investigations appointment capacity on a daily basis and appoint patients in available slots, ensuring clinic efficiency., • Implement appointment changes and cancellations at the patient's request, adhering to physiology request, local clinic procedures and follow up this action with a confirmation letter., • To arrange and advise patients of rescheduled appointment times if requested., • To fill vacated appointment slots by reviewing clinic wait lists and contacting patients to arrange appointments at short notice, liaising with medical staff and clinic co‑ordinators as necessary., • To amend existing clinics and set up new clinics in line with physiology management team and Directorate Policy., • To be responsible for cancelling and reducing clinics as and when directed by Line Manager and physiology management team in line with Directorate Policy., • To take the initiative to problem solve and exhaust all possible avenues before approaching the line., • Where appointments are made at short notice to ensure that clinic staff informed, and any results required are available., • To arrange interpreting services for patients as and when required by Line Manager., • To organise support services, e.g., interpreters, transport, portering as and when required by Line Manager or when appropriate., • To ensure all clinics are managed effectively, to ensure vacant slots are filled. When cancellations/changes of appointments are made - to ensure that interpreters, transport are changed accordingly, as appropriate., • To ensure all relevant patient data, using IT and manual systems is recorded in accordance with Trust policy., • To be responsible for creation of hospital numbers and patient encounters., • To ensure daily that all equipment including PCs and printers are in a working order. In the event when something is not working, it must be raised with the appropriate parties., • To participate in the orientation and training of new and temporary staff as required., • To undertake training relevant to the effective performance of the role, including refresher/update training as required., • To cover in times of absence, colleagues and other Cardiac Investigations Departments as directed by the Line Manager, including department specific duties., • To participate in projects, reviews and work schemes as directed by the Line Manager., • To participate in and comply with the Trust's Performance Review System., • To photocopy documents for the department as required., • To undertake any other duties, appropriate to the grade as requested by senior staff in the department and adapt to any changes that are implemented to improve the service we provide., • To contribute to achieving the NHS Plan & Trust and departmental objectives., • To wear a clearly visible Trust Identity Badge in the workplace at all times., • To work at all times as part of the service delivery team., • To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments., • To promote at all times equality of opportunities for staff and patients in accordance with St George's Healthcare policies, to ensure that no person receives less favourable St George's University Hospitals NHS Foundation Trust provide services from two main hospitals, St George's Hospital and Queen Mary's Hospital, and two health centres, St Johns Therapy Centre, and The Nelson Centre. With over 9,000 dedicated staff caring for patients around the clock, we are the largest healthcare provider in southwest London. Our main site, St George's Hospital in Tooting - one of the country's principal teaching hospitals - is shared with St George's, University of London, which trains medical students and carries out advanced medical research. St George's Hospital also hosts the St George's, University of London and Kingston University Faculty of Health and Social Care Sciences, which is responsible for training a wide range of healthcare professionals from across the region. As well as acute hospital services, we provide a wide variety of specialist care and a full range of community services to patients of all ages following integration with Community Services Wandsworth in 2010. St George's University Hospitals NHS Foundation Trust serves a population of 1.3 million across southwest London. A large number of services, such as cardiothoracic medicine and surgery, neurosciences and renal transplantation, also cover significant populations from Surrey and Sussex, totalling around 3.5 million people. The trust also provides care for patients from a larger catchment area in southeast England, for specialties such as complex pelvic trauma. #J-18808-Ljbffr

Join to apply for the CEO Personal Assistant / Global Services Manager role at ABBYY Continue with Google Continue with Google Join to apply for the CEO Personal Assistant / Global Services Manager role at ABBYY Join ABBYY and be part of a team that celebrates your unique work style. With flexible work options, a supportive team, and rewards that reflect your value, you can focus on what matters most – driving your growth, while fueling ours. Our commitment to respect, transparency, and simplicity means you can trust us to always choose to do the right thing. As a trusted partner for purpose-built AI and intelligent automation, we solve highly complex problems for our enterprise customers and put their information to work to transform the way they do business. Over 10,000 customers trust ABBYY, including many Fortune 500 ones. You will work on further developing a portfolio already containing client names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK. CEO Personal Assistant /Global Services Manager – UK will provide comprehensive administrative support to the CEO, and other C-Suite members, ensuring efficient coordination of daily activities, managing communications, and enabling the smooth operation of all executive functions. This role is pivotal in supporting the CEO’s effectiveness and ensuring the smooth execution of strategic initiatives. As part of Global Services this role includes higher-level strategic responsibilities, such as operational excellence, facilities and infrastructure management, governance and compliance, employee wellbeing. Key Responsibilities Executive Support: • Handle all correspondence for the CEO, including emails, calls, and other communications, filtering information and ensuring appropriate follow-up., • Manage the CEO’s calendar, ensuring effective time management and prioritization of appointments, meetings, and travel arrangements., • Coordinate and prepare materials for executive meetings, presentations, and reports., • Assist in preparing agendas and taking minutes for meetings, following up on action items and deadlines, when required. Travel and Event Management: • Organize international and domestic travel arrangements, including flight bookings, accommodation, visas, and etc, for work and CEO’s personal requirements., • Plan and coordinate CEO-led events, conferences, and speaking engagements. Confidentiality and Discretion: • Handle sensitive information with the highest degree of confidentiality., • Maintain discretion in managing relationships with internal and external stakeholders. Relationship Management: • Act as the primary point of contact for the CEO with key stakeholders, partners, and team members., • Manage communications between the CEO and other senior executives, departments, or external partners. Project Coordination: • Support the CEO in special projects, research, and preparing executive summaries and reports., • Ensure timely completion of CEO's tasks, coordinating across different departments. Office Administrative Tasks: • Manage day-to-day office tasks including managing office facilities, organizing documents, managing files, and coordinating office needs., • Assist with personal tasks for the CEO as required, including managing personal appointments or errands when necessary., • Ensure corporate governance structures comply with all relevant local and international regulations., • Maintain up-to-date local legal documentation and regulatory policies., • Lead risk management, business continuity planning, and crisis management strategies within the location., • Foster a positive work environment by providing resources and facilities that support employee satisfaction and productivity., • Lead and manage local initiatives focused on workplace safety, health, and well-being., • Drive continuous improvement initiatives within the office, focusing on operational efficiency, service quality, and employee experience., • Proactively identify and implement cost optimization measures across office operations, in alignment with broader organizational goals. Qualifications And Experience • Experience: 5+ years of experience as a personal assistant or executive assistant, preferably supporting C-suite executives., • Education: Bachelor's degree or equivalent experience in business administration or a related field. Skills • Exceptional organizational and multitasking abilities., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite and digital communication tools., • Ability to prioritize and handle multiple tasks under pressure., • Strong attention to detail and problem-solving abilities. Attributes • Professionalism and a high degree of discretion., • Ability to anticipate needs and proactively manage tasks., • Adaptability to work in a dynamic and fast-paced environment. Key Performance Indicators (KPIs) • Efficiency in scheduling and time management., • Accuracy and timeliness in project coordination and communication., • Positive feedback from internal and external stakeholders., • Successful management of the CEO’s travel and events. Here Are Some Of Our Local Benefits • Work from home, remotely, or hybrid, • Private health insurance, • Private pension ( up to 5% EE and 4% ER ), • Volunteering Time Off (2 days/ year), • Flexible working hours Join ABBYY, and you will: Love How You Work • We provide remote and hybrid working options to fit all lifestyles., • We use flexible hours across most of our teams to allow you to find your own definition of balance., • Encouraging a culture of giving, we provide two paid volunteering days off every year so you can take time to contribute to the causes you care about., • To ensure your family is cared for, we offer paid parental leave in all our locations. Love Whom You Work With • We are a global team of 600+ colleagues, spread across 15 countries on four continents., • With colleagues representing 30+ nationalities, our workforce reflects the world., • Innovation and excellence run through our veins. Our teams gather the expertise which has garnered ABBYY more than 140 technology patents., • We are guided by the values of respect, transparency, and simplicity., • "Team Environment" is in the top three highest-scoring drivers of engagement across all of our departments. Love What You Work On • We are a company with more than 35 years of experience in the technology market;, • Over 10,000 customers trust ABBYY, including many Fortune 500 ones, with names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK;, • We have modernized the capture market by creating the first low-code/no-code IDP platform., • Our Machine Learning, Natural Language Processing, Computer Vision Technologies, and a marketplace built with AI, can transform any document in any process;, • Top Analyst firms recognize ABBYY's market leadership, including Gartner, Everest PEAK Matrix Assessment, ISG Intelligent Automation Lens, and NelsonHall, amongst others. ABBYY is an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace. To learn more about our commitment to Diversity and Inclusion, check out the careers section on our website. • Mid-Senior level, • Full-time, • Business Development and Sales, • Software Development, IT Services and IT Consulting, and Technology, Information and Internet Referrals increase your chances of interviewing at ABBYY by 2x Get notified about new Chief Executive Officer jobs in London, England, United Kingdom. London, England, United Kingdom 3 weeks ago London, England, United Kingdom 1 week ago Harrow, England, United Kingdom 4 days ago Harrow, England, United Kingdom 1 week ago London, England, United Kingdom 4 weeks ago London, England, United Kingdom 3 days ago London, England, United Kingdom 2 days ago Woking, England, United Kingdom 2 weeks ago London, England, United Kingdom 1 week ago Greater London, England, United Kingdom 4 days ago London, England, United Kingdom 2 weeks ago Harrow, England, United Kingdom 1 week ago London, England, United Kingdom 3 days ago London, England, United Kingdom 1 week ago Woking, England, United Kingdom 1 week ago London, England, United Kingdom $70,000.00 $100,000.00 1 month ago Greenwich, England, United Kingdom 3 days ago London, England, United Kingdom 3 days ago London, England, United Kingdom 2 weeks ago City Of London, England, United Kingdom 5 days ago City Of London, England, United Kingdom £100,000.00 £120,000.00 2 weeks ago London, England, United Kingdom 1 week ago London, England, United Kingdom 1 week ago London, England, United Kingdom 1 week ago London, England, United Kingdom 7 months ago London, England, United Kingdom 7 months ago London, England, United Kingdom 7 months ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom 7 months ago We’re unlocking community knowledge in a new way. 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This job is with Mizuho, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Profile Summary As an Executive Assistant ("EA") within Mizuho London CIB Banking Division, you will play a crucial role in supporting one or two senior Managing Directors (MDs) who are part of the Banking Leadership Team, as well as broader support for their teams. This role requires you to act as a central point of contact for your designated team(s), managing a wide range of responsibilities with professionalism, discretion, and efficiency. Excellent communication and organisational skills are essential, as is the ability to adapt and remain composed in a high-pressure environment. Additionally, you will provide administrative support to the broader Banking team, whilst being an integral part of the Banking EA Group reporting to the Banking Chief Operating Office. As a member of the Banking EA Group, you will be required to work closely with other Banking EAs to provide cover during periods of absence, as well as cross-coverage and shared support if required. An awareness of cultural sensitivity and the ability to build strong relationship across teams in a global environment are key to success in this role. Duties and Responsibilities Diary and Travel Management: • Provide high-level support to those within your remit, through effective diary management, extensive travel arrangements, and comprehensive administrative support., • Proactively manage executives' time, ensuring prioritisation of key commitments and arranging delegations where appropriate., • Handle travel arrangements and other necessary preparations for business trips, focusing on cost control and reduction. Expense Management • Promptly process and track expenses in accordance with the Bank's policies and procedures. Communication & Correspondence • Ensure all communications are clear, concise, and accurate., • Remind colleagues of key dates related to HR, mandatory training deadlines, etc Office Management • Ensure the office space within your remit is well-organised and equipped with necessary supplies., • Coordinate with Facilities and IT teams for any office-related issues, support office moves, and maintain a conducive office environment. Supporting Projects & Initiatives • Support various projects and activities as required, including Learning & Development initiatives., • Use initiative to implement changes and improve processes within the team and across the wider Banking community, to include knowledge sharing initiatives. Team Meetings & Events • Assist with coordinating, planning, organising and execution of events, meetings, and conferences. Ad Hoc Tasks • Provide prompt and efficient administrative support, including document preparation, printing and binding, general administration as well as the facilitation of the onboarding process for new team members to ensure a smooth transition and integration. Collaboration and Flexibility • Work collaboratively and harmoniously with key stakeholders, including other Banking EAs., • This role is based in London but may require flexibility to support early or late administrative duties across global time zones on occasion. Qualifications, Skills and Experience • Proven experience as an Executive Assistant supporting senior executives in a corporate environment, preferably within banking or financial services, with knowledge of the Banking industry, • Fluent Japanese and English language skills are essential, • Proven experience of building effective relationships and working collaboratively with senior stakeholders, • Flexible and adaptable approach, with the ability to respond effectively to changing priorities and business requirements, • Excellent organisational skills, with the ability to manage multiple priorities, coordinate complex schedules and work effectively in a fast paced environment, • Strong attention to detail and excellent written and verbal communication skills, including the ability to draft professional correspondence and other business documentation, • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), • Demonstrable ability to use initiative, anticipate needs, solve problems and manage competing demands with minimal supervision., • Strong team player, with a collaborative approach and willingness to contribute to the success of the wider EA pool, • High levels of discretion, professionalism and integrity, with experience handling highly confidential and sensitive information, • Proven ability to manage time effectively, meet deadlines and perform well under pressure, • Experience supporting senior executives within an international or multicultural environment would be advantageous What Mizuho Can Offer You Here at Mizuho, there are fantastic progression opportunities and clear paths to promotion. We will give you ample opportunity to affect change and to help grow our business. In addition to the great opportunity outlined above we are also currently able to offer: • Competitive starting salary, plus discretionary bonus, • Non-contributory pension, • 27 days' annual leave, • Core working hours*, • Hybrid working - office and home based*, • Virtual GP, • Wellbeing benefits, including Mental Health Allies and First Aiders *For applicable roles only At Mizuho, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs. We are committed to supporting equality and diversity, and seek to create a workplace that is fully inclusive. We welcome applications from all sections of the community that we operate in and from all ethnic backgrounds, sexual orientation, beliefs, gender identities and disabilities If you require more information about our equal opportunities policy or wish to discuss any accessibility requirements or reasonable adjustments please contact the recruitment team - _ and we will be happy to help.

Create Recruitment Specialists have partnered with a Luxury RTW brand renowned for their sensual and provocative collections. Based in East London, our client is seeking a Production Coordinator to work under the supervision of the Head of Production, assisting in the smooth running of the critical path to ensure on-time delivery of quality products. As a Production Coordinator, you will raise purchase orders on Zedonk, manage the critical path, liaise with overseas suppliers and the in-house teams on sample status, ensuring the product and merchandising team are kept informed. In addition, managing product information including swatches, lab dips, trims, and embroideries are part of the role. This role is suited to a second jobber or a Production Assistant looking for their next move. Experience of using Zedonk is essential. Our client requires this role to be office-based on a full-time basis. • Associate, • Full-time, • Administrative, • Supply Chain, • Production, • Retail Apparel and Fashion, • Wholesale Luxury Goods and Jewelry, • Fashion Accessories Manufacturing #J-18808-Ljbffr

• Every day our teams are integral to the success of our advisory practice. The Central Talent and Capacity team is a resourcing team incorporating Managers, Assistant Managers, and Advisers who work nationally across all Grant Thornton offices to support practice teams to mobilise teams of advisory professionals to deliver client work to the highest standard, • The Central Talent and Capacity team play a pivotal role in helping the firm to achieve operational excellence and its business objectives, by ensuring optimal utilisation of resources. The role involves working on a diverse set of activities throughout the day in a fast-paced environment that suits those who can challenge senior stakeholders and be future focused, • Our team is growing and going through an exciting period of change and an exciting opportunity exists for someone who wants to be part of a team focused on excellence with an opportunity to develop in resource management, • Be working in a professional service environment, to support practice colleagues who are client facing, with resourcing solutions, • Drive resource strategy for your business unit and manage a large pool of resources split across offices nationally and across different business operating units, • Forecast future resourcing needs based on the firm’s pipeline and business plan, so the right people are in the right place at the right time, • Have a proven ability to work with, collaborate with and challenge stakeholders at all levels of the business, from trainees to senior leadership, on a day-to-day basis, • Have the ability to engage with and work collaboratively with other customer service lead teams such as IS, Training and Development, Recruitment and Finance, • Have experience of using a resource management system to manage resourcing effectively across the business, • Provide MI insights (leveraging AI tools) and deliver meaningful data to our stakeholders to support them in making data driven decisions while supporting your strategic direction, • Build strong working relationships with engagement partners and directors to manage resourcing risk on key client accounts, • Have people management responsibility, coaching and developing junior team members and sharing knowledge of best resourcing practice and efficient ways of working, • Balance business utilisation needs with the development, wellbeing and career progression of the people you resource, • Demonstrate excellent analytical and communication skills, • Income protection, • Matched pension, • Life cover, • Private medical, including anytime access to Doctor@Hand and Stronger Minds, • Professional subscriptions Joining us as a Resource Planning Manager, the minimum criteria you’ll need is at least five years’ relevant experience in resource management, ideally within a professional services environment and Advisory or Consultancy Services in particular, with a proven ability to work with stakeholders at all levels, drive resource strategy for your business unit, manage both reactive and proactive resourcing, manage budgets, and lead and develop peopleResponsible for managing the deployment of specialists locally and across business streamsYou will have a positive attitude and able to use your own initiative to drive continuous improvements of processes and resourcing principlesYou will have a proven track record of working as a team and on your ownWorks effectively with a range of stakeholders across the business and work in an operational and strategic capacityStrives to maximise utilisation and optimise employment spend nationallyActs with integrity and in line with our organisational valuesYou will have excellent communication skills, developed through regular interaction with senior management and key business stakeholders with the ability to challenge and lead difficult conversationsTakes ownership and responsibility of data accuracyIt would be great if you had some of the following skills, but don’t worry if you don’t tick every box, we’ll help you develop along the wayYou’ll have the ability to work to deadlines, SLAs without compromising integrity and accuracy of dataManages the optimisation of supply and demand across geographies, reporting regularly to managementManages budgets for the business unit, balancing cost efficiency with service deliveryWorks as part of the Central Talent & Capacity Team to ensure effective resource deployment to meet quality and utilisation goals aligned to the firm’s business planCarries out a range of administrative and MI reporting tasks to support the teamExperience of working with AI tools to enhance data, user experience and insightManages and develops team members, providing coaching and feedback to build resourcing capabilityYou will have experience of managing multiple tasks and processes in a fast-paced, high-volume environmentYou will lead with a solution driven mindset and be proactive in your approachProvides clarity and challenge around resource allocation, escalating to senior leadership only where required #J-18808-Ljbffr

Help us keep every part of the business running smoothly - and find ways to make it run even better. Hey there - we're Kinship We're building the content management and project tracking platform for Revit that AEC firms actually want to use - because we've lived the pain ourselves. Our tools help architects, engineers, and BIM managers standardize libraries, track usage, and eliminate chaos. We're looking for a Junior Operations Specialist to join our team in London. Behind every good product is a business that has to run well too - and you'll be the person helping make that happen across finance, HR, security & compliance, sales and marketing. Reporting directly to our CEO, you'll get an inside view of how a tech company actually works. This isn't an office manager or administrative assistant role. Yes, there's hands‑on admin, but you'll also help maintain and improve the systems behind each of these areas, and research new projects and initiatives as we grow. This is a graduate role, designed for someone fresh out of university (or close to it). You don't need years of experience - you need curiosity, care, and the drive to learn fast. In return, you'll pick up skills across every part of a tech business and grow into a more focused and responsible role over time. • Provide day‑to‑day operational support across finance, HR, security & compliance, sales and marketing, • Handle the admin that keeps things moving - managing customer billing and renewals, maintaining HR files, supporting events, and keeping our CRM up to date, • Help maintain our security & compliance program - including our ISO 27001 certification, GDPR documentation, and security questionnaires from customers, • Help improve the systems and processes each of these areas runs on, • Research new projects and initiatives at the direction of our CEO, • Learn how all the parts of a tech business fit together, • A recently completed degree, or the equivalent in early work experience - this is a graduate role, so we're not expecting a long CV, • Some experience keeping things organized, whether for a job, a project, a team or an organization, • Experience communicating clearly in plain English, especially in writing, • Bonus points if you've used tools like Notion, Slack or a CRM before, • Spots the little things - a wrong number, a missing record, a step in a process that could be smoother, • Learns new tools and topics quickly, and enjoys doing it, • Manages your time well and can prioritize when several things need attention at once, • Enjoys variety and is curious about how businesses actually run - from billing to hiring to closing deals, • Takes pride in making things clearer, faster, and better for others, • Competitive salary, • A beautiful, plant‑filled office in central London (by Southwark tube station) and good coffee (obviously), • A no‑BS team of people who love building great software together, • A front‑row seat to every side of a growing tech company - and room to grow with it, • A company that believes in work‑life balance We believe the best people come from all backgrounds and walks of life. If this role excites you and you think you have what it takes - even if you don't tick every box - we'd love to hear from you. #J-18808-Ljbffr

Confidential administrative support to the company owners, managing their schedules and communications and to support other members of the Board as needed. Adopt a strategic and forward-thinking mindset, taking a proactive approach to tasks to ensure the business runs smoothly. Provide general EA/secretarial assistance to the Board Directors, acting as the first point of contact – screening emails, escalating and responding where necessary. Direct message the job poster from Skilled Careers • Manage / co-ordinate diaries for Directors. Arrange meeting rooms and hospitality as required., • Manage the flow of correspondence under the Directors' responsibility and maintain accurate records of all documents received, arranging execution in a timely manner, liaising with site teams to return documents and ensure necessary copies are taken., • Interface with commercial departments on site regarding legal and contractual issues. Assist with signature processes on legal and executive documentation via DocuSign or as required for a wet signature., • Organise the production of various reports for the Board. Prompt / organise input from other sources for final review by Directors., • Ensure that company standards are met regarding documentation processes., • Type and proofread correspondence, credit papers and reports accurately and in a timely manner, using Microsoft Word and Excel., • Assist with special projects and business initiatives, including research, data analysis, and presentation preparation., • Minute-take and produce lists of action points from meetings when required., • Monitor, track and action tasks, escalating and delegating where appropriate., • Maintain confidential files for Directors., • Maintain ‘Contact’ lists in Outlook., • Processing invoices and expense management and facilitation for ensuring payment terms are met., • Arranging travel and hotel accommodation where required., • Liaise with BD team to help organise client and internal events., • Handle confidential information with the utmost discretion and professionalism., • Any other ad hoc duties as requested by line managers and/or Director(s)/Manager(s)., • Ensure the day runs smoothly and there are no issues or overlapping meetings. All external meetings should be confirmed the day before or morning of., • If necessary, call Director out of meeting where over running to ensure they’re on time for the next – must be aware of location at all times., • Proven experience as an executive assistant or similar role, within the construction or related industry is a must., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software., • Excellent communication skills, both written and verbal., • Attention to detail. Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines., • Discretion and confidentiality when handling sensitive information., • Ability to work effectively both independently and as part of a team., • Flexibility to adapt to changing priorities and work in a fast-paced environment., • Well-presented and mannered, particularly as dealing face to face with clients., • Experience working in the construction industry is desirable., • Mid-Senior level, • Full-time, • Administrative, • Industries: Construction Get notified about new Executive Assistant jobs in London Area, United Kingdom. #J-18808-Ljbffr

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Curtis Brown Group An exciting opportunity has arisen for an assistant to support the Branding team in our growing Commercial & Branding Division at Curtis Brown Group on a fixed-term contract. This role centres around delivering excellent client care and systems administration to maximise success for clients across the agency in their commercial endeavours. It will involve ensuring the smooth running of the office and support of the agents in their roles working across brand partnerships, endorsements and digital campaigns. For context, the division runs as a service department across the Curtis Brown Group’s agencies’ rosters, focusing on growing and building brand relationships to complement clients’ work. This assistant would focus on the clients in the Actors department. Duties: Client Care – all clients: • Building an in-depth and up to date knowledge of Curtis Brown Group talent and how they engage with the Branding team., • Ensuring all client information is accurately recorded in the talent database and regularly updated., • Fostering and maintaining strong, professional relationships with clients, advertising agencies, production companies, fashion houses, PR agencies and brand contacts to assist in seeking out opportunities for clients.. Maintaining professional relationships at all times., • Co-ordinating logistics for clients’ schedules. Ensuring travel/schedule information is clear and up to date, that the client has everything they need and that any issues are dealt with promptly. This includes brand shoots and fashion show/brand event attendances., • Establishing and maintaining good relationships with each primary talent agent and their assistants to ensure effective communication with Commercial & Branding division., • Assist in keeping teams regularly updated of potential work and communicating potential dates. Branding and Digital Support: • Helping to assess the suitability of potential new clients and assisting Agents in putting forward clients in a way which best highlights their strengths and suitability for brand campaigns and digital briefs., • Tracking incoming brand briefs and following up on all proposals made by Agents and chasing for feedback and updates from brands and agencies., • Being alert to and aware of the potential newsworthiness of clients’ work and updating on talent database., • Organising all elements of brand campaigns including any service days, event attendance, PR requirements and social media posting schedules. Support with Contracts and Finance: • Ensuring contracts are accurately administered, recorded and can be quickly accessed. Entering information to Company systems as directed., • Ensuring that contracts are signed by all parties as quickly as possible, tracking progress and chasing where necessary., • Chasing late invoices for payment when required., • Updating the Agents on any issues regarding clients’ finances e.g. late payments, tax issues., • Liaising with Agents, Client Accounts team and production companies for information required for Clients’ travel visas if needed. General Office and Department Administration: • Fielding telephone calls to the department and responding to routine enquiries to obtain all initial information., • Ensuring that the office admin runs smoothly including management of the Branding inbox, updating shared to-do lists and tracking outstanding tasks., • Managing queries and internal communications as required. Working closely with other members of the team, sharing information, ideas and networks., • Ensuring that all visitors to the department are registeredvia Reception and are given a warm welcome., • Arranging the Agents’ attendance at meetings or events as required e.g. transport, hotels, restaurant reservations etc. We’d love to hear from you if you have: • A passion and enthusiasm for upcoming talent across the entertainment industry., • A desire to work as part of the growing Commercial & Branding Division with interest in building meaningful brand partnerships with talent., • An awareness of advertising, branding, social media and popular culture., • A love and knowledge of TV, film and theatre., • Excellent communication skills – written and verbal., • Proficiency with Microsoft products (Outlook, Word, Excel)., • A high level of accuracy and attention to detail in your work., • Excellent organisational and time management skills with the capacity to manage a demanding workload, multi-task efficiently and prioritise competing demands and deadlines. You should be able (politely) to keep phone calls short!, • The ability to work in a fast-paced environment where priorities may shift and interruptions occur.., • Experience of using social media and website CMS, • Commercial knowledge and business acumen., • It would be beneficial if you have previous work experience within the creative industry, e.g. a talent or casting agency, an advertising agency, or in-brand., • Previous work experience in fashion PR or entertainment PR. And are: • A confident, warm personality – a person who inspires trust., • A team player who is able to contribute positively to the whole department., • Someone resilient and creative., • Someone who is highly motivated with a strong work ethic – and stamina, you’ll be expected to work some additional hours, e.g. theatre trips., • Someone with a flexible approach to problems – a person who can learn quickly., • Mid-Senior level, • Full-time, • Administrative and Production, • Media Production Referrals increase your chances of interviewing at Curtis Brown Group by 2x Get notified about new Administrative Assistant jobs in London Area, United Kingdom. London, England, United Kingdom $40,000.00-$60,000.00 1 day ago London, England, United Kingdom 1 week ago London, England, United Kingdom 1 week ago London, England, United Kingdom 1 week ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom 6 days ago City Of London, England, United Kingdom £33,000.00-£33,000.00 6 hours ago London, England, United Kingdom 1 hour ago London, England, United Kingdom 1 week ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom 2 weeks ago London, England, United Kingdom 1 week ago London, England, United Kingdom 4 days ago London, England, United Kingdom 2 days ago London, England, United Kingdom 1 month ago London, England, United Kingdom 3 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Editor, Children’s (Puffin) – Penguin Random House UK Penguin Random House UK is the UK’s largest publisher, with around 2,000 staff and more than 1,500 books published each year. This role sits in Puffin Non-Fiction and offers the opportunity to work with a broad range of brand authors and contemporary classics in children’s non-fiction. This exciting role encompasses editorial and administrative tasks. You’ll primarily be supporting the growth of the Puffin Non-Fiction team, working with a broad range of brand authors as well as contemporary classics of the future. You will be responsible for the editorial workflow and project-management of a wide range of titles through to publication. This is a great opportunity to join a creative and commercial team with collaborative support to develop your editorial skills in a non-commissioning role. • Proactively providing editorial support to senior members of the team throughout all stages of the book-making process, while taking responsibility for your own designated projects., • Collaboratively working on the in-house process for specific books, including scheduling and running costings., • Taking responsibility for managing the editorial workflow and project-managing a wide range of titles through to publication; developing and honing editorial skills across the list., • Providing Biblio support across Puffin Non-Fiction titles, compiling metadata, jacket and cover copy., • Working closely with authors and brand owners on existing projects at different stages of publication., • Providing excellent author care and acting as a point of contact for authors and agents, answering questions where possible and passing queries on to managers., • Attending new project meetings, reading proposals, and engaging in conversations about new book ideas., • Editing manuscripts for a select number of titles., • Liaising with in-house teams, authors and agents., • Presenting titles at internal meetings., • Contributing to the publishing vision by inputting ideas for format, binding, design, price and promotional campaigns. We’re looking for someone with demonstrable editorial experience and solid market knowledge in publishing. You might currently be an Assistant Editor or Project Editor looking for your next challenge, or an Editor wanting hands-on experience on a different type of list and exposure to household brands and names. You’ll be creative, reliable and unflappable with excellent desk-editing, copy-editing and project management experience, combined with outstanding organisation and time management skills. Personal initiative and the ability to work autonomously are also important in this role. • Proven skills in editing and working with authors and agents., • Understanding of managing multiple stakeholders of varying seniorities., • Initiative, creative motivation, and a proactive nature., • Proven skills in managing the Biblio data system., • Strong attention to detail., • Ability to prioritise, multitask and work under pressure., • Demonstrable understanding of project management and critical path requirements., • Proven editing and proofreading skills., • Engaged with popular culture, well-informed on current trends, and design awareness., • Team player with interpersonal sensitivity. Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Sunday 7 September 2025. Please note we have an extended deadline on this advert because of the summer holiday break. As part of your cover letter, please respond to the following questions (no more than 300 words in total): • We’re looking for someone with a real interest in Non-Fiction. Tell us about a children’s Non-Fiction book from the last two years that has impressed you. What stood out?, • This position will involve helping to manage exciting projects across the list. Please share an example of a project you have worked on and the role you played within the team. Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be between 1-2 pages. We are looking for someone to join the team as soon as possible, but we are happy to accommodate a reasonable notice period for the right candidate. Circa £33,000 dependent on how your skills and experience align to the role, plus bonus and benefits. There is scope to consider salary depending on experience. We expect you will work from the office 3 days a week; we are happy to discuss flexible working during the recruitment process. • Seniority level: Mid-Senior level, • Employment type: Full-time, • Job function: Writing/Editing, • Industries: Book and Periodical Publishing #J-18808-Ljbffr

Are you an organised and detail-driven individual with strong PC skills and a passion for keeping things running smoothly? We have a fantastic opportunity to join our team as Administrator Assistant on our SGN contract based in Orpington. ( BR5 3DA) This is a full-time, permanent position. You will be working 37.5 hours per week, Monday to Friday between the hours of 08:00 – 16:00. • Annual salary of £27,000, • 25 days holiday, • Workplace pension, • A 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme, • Access to our MyBenefits platform offering a variety of high street discounts, cashback cards, a saving scheme and much more!, • Access to GXO University – home to a wealth of online training courses, meaning your development never ends!, • To provide admin support, data input and preparation of reports, • Log and process queries in relation to purchase orders and invoices!, • Accurately process purchase orders using WMS, • Liaising with other departments and customers, • Maintaining inventory paperwork for checking and verification, • Ensure accurate and timely completion of all administrative tasksMaintain high standards of organisation and record-keeping, • Previous administrative experience in planning/ logistics environment, • Strong PC skills, including Microsoft Office, • WMS knowledge (desirable but not essential), • High attention to detail and accuracy, • Strong problem-solving abilities and initiative, • Excellent communication skills, both verbal and written, • Comfortable working independently as well as part of a team We engineer faster, smarter, leaner supply chains. GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here. #J-18808-Ljbffr

Who are we Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network. At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals. A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here. Knight Frank are seeking a highly motivated and results driven Operations Coordinator to join their Energy, Sustainability & Natural Resources Department (ESNR). This position is offered on a Part-Time basis (3 days per week) In this role, you will be responsible for providing an effective and efficient support service; coordinating the daily operations, process and efficiencies for the Energy, Sustainability & Natural Resources department whilst also working with the Head of the team. Provide proactive administrative support to the Department Head and Team Leads. Manage complex diaries, inboxes, meetings, conference calls and appointments. Coordinate Board meetings, strategy days and departmental events, including preparation of meeting packs. Support the creation and delivery of presentations, reports and client-facing documents. Arrange UK and international travel, including itineraries and travel packs. Prepare correspondence, minutes, reports and other business documentation to a high standard. Act as a key point of contact and ambassador for the department. Support business planning activities and departmental initiatives. Coordinate invoicing processes, WIP reconciliation and debtor reporting. Process expenses, supplier invoices, subscriptions and travel approvals. Support referral tracking and general financial administration. Organise team meetings and ensure actions are tracked and completed. Manage meeting logistics, room bookings and diary coordination. Support onboarding, inductions, leavers and work experience placements. Maintain training records and ensure mandatory training compliance. Coordinate appraisal cycles, 1:1 reviews and CPD records. Manage absence records, including annual leave and sickness. Provide support across the wider Business Support network when required. Maintain departmental processes and identify opportunities to improve efficiency. Ensure accurate client data and records are maintained across internal systems. Support risk, compliance and audit requirements, ensuring processes are followed. Act as an Information Security Champion within the department. Coordinate facilities-related activities, including visitor access, office equipment and business continuity planning. Maintain filing, document management and record-keeping systems. Coordinate marketing and business development activities for the team. Support pitch production, capability statements, research documents and client presentations. Work closely with Marketing and Business Development teams to deliver high‑quality collateral. Coordinate and support client, team and firm‑wide events from planning through to delivery. Assist with social media and internal communication activity where required. At least 3 years' experience in an operations, team coordination, executive assistant or administrative role. Highly organised with excellent attention to detail and the ability to manage multiple priorities. Strong communication and stakeholder management skills. Confident coordinating senior stakeholders and managing competing deadlines. Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint. Proactive, collaborative and comfortable working in a fast‑paced environment. Competitive salary Your trusted partners in property. We work responsibly in partnership to enhance people’s lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. #J-18808-Ljbffr

Required for: January 2027 or September 2027 Location:Deans Yard - Westminster School Contract: full-time, permanent Salary:Westminster School has its own salary scale, and new members of staff are placed at a point relevant to their qualifications and experience. Details of salary will be discussed at interview with those candidates who are shortlisted. There is also an associated responsibility allowance in relation to this role. Accommodation may be available, depending on duties undertaken The deadline for applications is 09:00 on Monday 2nd November. Longlist interviews will take place in-person w/c 9th November. The Deputy Head (Co-Curriculum and Planning) is a member of the Senior Management Committee (SMC) and is accountable to the Head Master for fulfilling the specific responsibilities of the role. The Deputy Head (Co-Curriculum and Planning)’s main responsibilities are: • to lead and manage the School’s extensive co-curricular programme, including its staffing and budget;, • to ensure the School’s smooth day-to-day running and to oversee longer-term planning of major school events and pupil-facing activities;, • to be the School’s Educational Visits Co-ordinator (EVC), supported by the Trips Manager. In common with other members of the SMC, the Deputy Head (Co-Curriculum and Planning) is required to take a whole-school perspective and to contribute to the strategic vision and planning of the School’s development. The Deputy Head (Co-Curriculum and Planning) will also undertake some teaching. Leadership of co-curricular activities • To support those who organise the co-curricular programme and to represent their views and interests to the SMC and Head Master, • To line manage the Directors of Sport (Station), Music and Drama, the Head of Water, the Head of Lower School Activities, the Heads of Upper and Lower School Expeditions, the Masters-in-Charge of the Duke of Edinburgh Award Scheme, • To line manage the Trips Manager, the Nenthead Housekeeper, the School’s Events and Planning administrator and the Sports Centre General Manager, • To oversee the management of pupil-led societies and the scheduling of meetings, in conjunction with the Director of Upper School, • To take overall responsibility for co-curricular budgets with the assistance of the Bursar & Chief Operating Officer and the Director of Finance, • To support the Directors of Sport (Station), Music and Drama by liaison with People Partners on matters relating to the employment of Sports Coaches, Visiting Music Teachers and Administrative and Support staff who assist in co-curricular activities, • To collaborate with the Assistant Master Extra Curricular at Westminster Under School over shared usage between the Schools of the Sports Centre, Pavillion and Vincent Square, • To create the termly co-curricular diary, • To collect and analyse data relating to pupils’ engagement in Co-curricular activities Leadership of whole-school events • To oversee arrangements for major whole-school events e.g. School Photographs, Co-Curricular and Academic Prize-Giving Ceremonies, Athletic Sports, Latin Prayers, the Induction of the King’s Scholars, and The Pancake Greaze, • To assist with the organisation of the School Carol Service, Commemorations and annual Election Dinner, • To approve and oversee matters relating to visiting speakers, • To oversee the ticketing of plays, concerts etc. via the e-ticketing system Year planning • To produce and maintain the Online Almanack up to two years in advance, • To liaise with the Chaplain around Abbey, School Communion and Abbey Eucharist, • To meet with the Directors of Music, Station (sport) and Drama to plan events, • To work with the School’s Commercial Director to advise on and enable commercial activities Term dates • To make recommendations to the SMC around term dates, two years in advance, • To produce and publish the arrangements for the beginnings and ends of terms and intervening Exeats (half-terms, etc.), • To oversee the organisation of associated school assemblies and school meetings Termly planning • To act as the SMC liaison with the School’s caterers on pupil related matters, • To produce the rota for and to oversee Latin Prayers up School, • To plan and oversee Abbey seating arrangements, liaising with the Abbey as needed, • To liaise with the Deputy Head (Academic) over the timings of internal and external examinations and enter these into the Online Almanack, • To liaise with all staff as necessary to resolve any potential conflicts in the Almanack Weekly planning • To chair the weekly co-ordination meeting with key members of the Administration and Support staff, • To visit the dining rooms regularly to ensure that things are running smoothly, • To create a comprehensive staff duty rota, • To supervise Abbey services, bringing the congregation to order prior to the formal procession, • To supervise Latin Prayers, including the co-ordination of Thought for the Day and the presentations of awards and prizes, • To oversee the management of requests for room use through the electronic booking system, • To assess requests for trips and authorise as appropriate Calendar and scheduling • To be responsible for the day-to-day maintenance of the Online Almanack, • To oversee and regularly update key policy documents, • To produce a termly co-curricular summary including relevant data for Governors and for the Head Master’s end-of-term communication to parents and guardians Expeditions, trips and transport • To act as the School’s Educational Visits Co-ordinator, • To maintain an overview of the safety and proper organisation of school trips, expeditions and exchanges, both overseas and within the UK, liaising with staff with special responsibilities in this area and reporting to the Head Master, • To manage the Expeditions Website and act as intermediary for the Head Master’s approval for Expeditions, • To administer the process of advertising, assessing and making Travel Awards, • To be responsible for the School’s house in Nenthead, Cumbria, including arranging Fifth Form visits, line managing the local support staff, liaising with the Director of Estates regarding maintenance of and improvements to the house, and promoting the house’s use for other trips and Expeditions, liaising with the Commercial Director to ensure priority is given to school and pupil use alongside commercial imperatives, • To take overall responsibility, in liaison with the Head of Facilities Management, for matters relating to the use of school minibuses and other (including hired) vehicles used for pupil transport, • To arrange for Emergency Contact cover from SMC members during the school holidays and while Expeditions are taking place Attendance at School committees and Governing Body meetings • The Senior Management Committee (SMC), • The Health and Safety Committee, as the School’s EVC, • The Housemasters’ Committee, • The Governing Body’s Education Committee (as required), • Monitors’ meeting Other duties as a member of the Senior Management Committee • To be involved with the appointment of teaching staff, in particular the process of interviewing candidates with particular but not exclusive reference to co-curricular contributions (having undergone Safer Recruitment training), • To be an authoritative presence around the School throughout the day, • To attend as wide a range of School functions as possible, to support pupils and staff in their activities and endeavours, • To present at School Open events and to support the admissions process, • To represent the School at external meetings as requested by the Head Master, • To investigate staff or pupil disciplinary issues, or parental complaints, • To liaise with the SMT of Westminster Under School as appropriate If you would like to discuss details of this post informally in the first instance, please contact the current post-holder, Dr Viv Horsfield () We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation. Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Westminster School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of around 750 pupils, 120 teaching staff and 108 support staff. Our staff are friendly and welcoming, and all newcomers quickly become part of the rhythm of life here. There is a real sense of community here as, being a boarding school many members of staff and pupils live on site and the School’s premises are very much treated as a home away from home. School life starts before breakfast and continues way beyond the working day; as a result, there is always a lively atmosphere in and around School and always someone to share a tea and biscuit with in the Common Room. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending an evening concert or a morning service in the Abbey. At Westminster we will always select the best candidate for every position. We do know, however, that we can only truly choose the best person on every occasion if a broad and diverse pool of candidates see the job advertised and are encouraged to apply. As such, we continue to work on how our job roles are encountered, and particularly welcome applications from groups who have traditionally been underrepresented here. Westminster School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply. Westminster School is an independent day and boarding school for boys aged 13-18 and girls aged 16-18, with a long history, a distinctive ethos, and a unique sense of place in the very heart of London. Pupils achieve exceptional examination results and entrance to some of the top universities in the world. It is a busy, passionate and purposeful place where independent and deep thinking is enjoyed, encouraged and respected by all, and where holistic excellence is nurtured and valued. While the School is one of the foremost centres of academic excellence in the country, its commitment to academic life does not make it a hothouse for passing examinations. Pupils’ success at examinations and entry to leading universities is instead a result of their enjoyment of academic enquiry, debate and search for explanation, well beyond published syllabuses. Pupils are intellectually, socially, ethically and politically engaged and our aim is to ensure that their enthusiasm for learning is developed further, allowing them to take full advantage of the opportunities presented to them in the future. At Westminster, pupils have the freedom to lead on projects outside of the classroom and embrace a whole range of extra-curricular activities and interests. A host of pupil-led societies take place every week at the School, often with expert guest speakers, and pupils can choose to study an additional language, play an instrument or two, volunteer in local primary schools, row along the Thames, take part in plays and musical, and many more. From September 2028, the School will welcome both girls and boys at 13+ entry, offering a Westminster education to all. By 2026, Westminster Under School will have opened its brand new pre-prep for girls and boys at 4+ and girls will have joined boys in Years 3 and 7, at the 7+ and 11+ entry points. By 2030, all year groups at Westminster School and Westminster Under School, from ages four to 18, will be fully co-educational, reflecting the School’s dedication to inclusivity and excellence. #J-18808-Ljbffr

Job Title: Assistant Branch Manager. Location : Croydon Hours : Full Time 40 hours As an Assistant Branch Manager, you play a pivotal role in ensuring the efficient and profitable functioning of our branch with a primary focus on delivering exceptional customer service. You will lead a dynamic team and collaborate closely with various departments to achieve organizational goals. Benefits : 30 days holiday (including bank holidays) Free onsite parking Company pension scheme Employee discount scheme Funded Summer and Christmas events Cycle to Work Scheme Discounted car hire rates Friendly and supportive working environment Main Duties: · Identify and convert sales opportunities, motivate the team in upselling incremental products and explore new business opportunities and partnerships through market research and competitor analysis · Ensure comprehensive training for yourself and colleagues in line with company guidelines · Manage all Switch processes and procedures in line with audit criteria · Work within Service Level Agreements, driving performance improvements to meet all branch KPI objectives · Safeguard the branch and its assets, promptly reporting any risks or security events to the Security Manager · Maintain effective communication with your Senior Location Manager and colleagues for collective success · Proactively manage your time to ensure branch performance meets targets. Key Responsibilities: · May be required to work at another location within a reasonable distance · Uphold GDPR rules and stay vigilant against potential cybersecurity threats · Act as an ambassador for the company, promoting company interests at all times · Ongoing completion of training on our platform · Ensure all accidents/incidents are reported following company guidelines · Regularly review and update risk and COSHH assessments, considering changes in processes, equipment or legislation. Skills, Experience, and/or Qualifications Required: · Ability to handle multiple tasks, prioritize effectively and work under pressure · Self-starter with a positive approach to team development and continuous improvement · Demonstrate excellent customer service and lead by example · Previous experience in the car rental industry or a related field · Excellent communication and administrative skills · Computer skills (email, spreadsheets, and the ability to learn/use in-house systems) · Full driving licence (held for 12 months at least) If you are ready to embark on a challenging yet rewarding career path, apply now to be part of our dynamic team! About us: Switch is the largest privately owned leasing company in the UK with 81 locations nationwide. Our Head Office is the heart of our operations, and we're on the lookout for an exceptional Reservations Manager to lead our team to new heights. We have become one of the leading rental companies in the UK thanks to our comprehensive fleet and excellence in customer service. With such growth come amazing opportunities to join our family business where our people continue to remain at the heart of everything we do! Join us and shape the future with us! APPLY NOW and join us! TPBN1_UKTJ

Applicants for the position of Assistant Professor should have the potential to publish innovative, rigorous, and relevant contributions in top academic journals and to develop into excellent teachers. Candidates for an Associate or Full Professor position should demonstrate considerable excellence in research, teaching and service. The appointed candidates will be encouraged to proactively engage in research grant applications; Imperial’s strategy “Science for Humanity” provides significant opportunities for interdisciplinary research. As with most business schools, most of the department’s teaching focuses on applied economics, management and analytics modules. The first students on our innovative undergraduate degree in Economics, Finance and Data Science finished their studies this summer; our MSc programmes include Economics and Strategy for Business and an interdisciplinary degree in Climate Change, Management and Finance. Our interdisciplinary MSc in AI, Economics and Policy, taught jointly with the Department of Computing, will admit its first students in September 2027. Applications from women, BAME and other groups who are currently underrepresented in the School are especially welcome. Reasonable adjustments will be made at each stage of the recruitment process for neurodiversity and disability associated needs. The initial interviews will be conducted virtually in December, and fly‑outs will be in January/February. You will contribute to Imperial’s mission as a leading research-intensive university, developing your own range of research and teaching on our degree programmes. You are encouraged to develop research collaborations within and outside Imperial, and we provide travel funding to facilitate this. You will share in the administrative tasks of running the department and the Business School, to an extent appropriate to your career stage. • You will have a PhD in Economics or a related field, or (for an assistant professor) expect to have one before taking up the post, • You will be able to demonstrate capability for high-quality innovative research in your area, with a strong research agenda and pipeline. Applicants for associate or full professor should be developing or established international reputation for their research (commensurate with career stage)., • You will have experience (appropriate to your level) in teaching economics to university students. Full information on duties, responsibilities and criteria can be found in the attached Job Description. • The opportunity to continue your career at a world‑leading institution and be part of our mission to use science for humanity., • Grow in your career with tailored training programmes for academic staff including dedicated support with navigating your career and managing research as well as a transparent promotion process., • Sector‑leading salary and remuneration package (including 43 days off a year including public holiday and generous pension schemes)., • Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources designed to support your personal and professional wellbeing . These are full‑time posts. Associate and Full Professors are offered permanent contracts. Assistant Professors will be offered a seven‑year fixed term contract and will be expected to apply for promotion to Associate Professor during their sixth year. Those who are promoted to Associate Professor will receive a permanent contract. If you require any further details on the role, please contact: Professor Richard Green – Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above. Attached documents are available under links. Clicking a document link will initialize its download. We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment. Welcome to Imperial, a global top‑ten university where scientific imagination leads to world‑changing impact. Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact. As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network. This is your chance to help shape the future. We hope you’ll join us at Imperial College London. We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages . Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community. Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation. #J-18808-Ljbffr

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We sort part time administrative assistant jobs with better pay, shorter commutes and sooner starts in mind.

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We sort part-time administrative assistant jobs with better pay, shorter commutes and sooner starts in mind.

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Agricultural Land & Property Assistant Location: Otley, West Yorkshire Job Type: Full-time or Part-Time, Permanent Salary: Competitive, dependent on experience The Role We are looking for an organised, enthusiastic Agricultural Land & Property Assistant to support our Agricultural Solicitor. Based at our offices in Otley, this office-based position offers an excellent opportunity for someone interested in rural property, agriculture , and land matters to develop their career within a well-established and growing law firm. The successful candidate will assist with a varied caseload involving agricultural land, farms, rural estates and other property matters. This will be a transactional support role, with responsibility remaining with the solicitor in charge, who will delegate tasks as required. Duties will include: Opening and maintaining client files Ordering property searches Preparing and submitting HM Land Registry applications Assisting with agricultural land sales and purchases Supporting work involving farms, estates and agricultural tenancies Preparing correspondence and legal documentation Liaising with clients, landowners, farmers, agents and other professionals Assisting with pre-completion and post-completion work Providing general administrative support to the Agricultural Solicitor About You The ideal candidate will: Have previous experience in property, conveyancing, agriculture, rural estate management or a related area Possess excellent organisational and administrative skills Demonstrate a high level of attention to detail Be confident communicating with clients and other professionals Have strong IT skills, including experience of using case management systems Have a genuine interest in agricultural land and rural property work TPBN1_UKTJ

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Our growing client, who provide a range of services across the Gloucestershire area, are looking for a Scheduling Assistant to join their fun, friendly, and supportive team. This is a full-time, permanent role based in their brand-new offices in Stonehouse. This is a fantastic opportunity to become part of a small but rapidly growing business with ambitious plans for the future. As Scheduling Assistant, you will play a key role in keeping daily operations running smoothly — coordinating engineer schedules, communicating with customers, and ensuring appointments are organised efficiently. If you are highly organised, proactive, and enjoy working in a fast-paced environment, this could be the perfect role for you! They have a close-knit team and host a summer and Christmas party every year funded by the company. This is a really exciting time to join the business where they have plans in place for future growth and development! Responsibilities include: -Schedule and coordinate daily appointments for service engineers and operatives -Allocate jobs to engineers based on availability, location, and skillset -Update and maintain scheduling systems -Complete appointment reports, ensuring accuracy at all times -Adjust schedules in real-time to accommodate urgent jobs, delays, or cancellations -Monitor engineer workloads and optimise route planning where possible -Provide administrative support to the operations team -Ensure all job information is accurate and updated within the system Candidate Attributes: -Strong organisational and time management skills -Ability to multitask and prioritise workload effectively -Excellent communication and interpersonal skills, including phone-based communication -Proficient in Microsoft Office -Team player with a positive and proactive attitude Hours: Monday – Friday, 37.5 hours per week, flexible between 7:30am – 5pm Salary: Circa £25k per annum depending on experience + free parking, company-funded summer and Christmas social events & an opportunity to join a growing company with future development opportunities TPBN1_UKTJ

The following content displays a map of the jobs location - London Job Reference westminsch/TP/141/331 Number of Positions: Contract Type: Salary: Location: Closing Date: Job Category: Region / Division: Business Unit: Required for: January 2027 or September 2027Location:Deans Yard - Westminster SchoolContract: full-time, permanentSalary:Westminster School has its own salary scale, and new members of staff are placed at a point relevant to their qualifications and experience. Details of salary will be discussed at interview with those candidates who are shortlisted. There is also an associated responsibility allowance in relation to this role. Accommodation may be available, depending on duties undertaken The deadline for applications is 09:00 on Monday 2nd November. Longlist interviews will take place in-person w/c 9th November. The Deputy Head (Co-Curriculum and Planning) is a member of the Senior Management Committee (SMC) and is accountable to the Head Master for fulfilling the specific responsibilities of the role. The Deputy Head (Co-Curriculum and Planning)’s main responsibilities are: • to lead and manage the School’s extensive co-curricular programme, including its staffing and budget;, • to ensure the School’s smooth day-to-day running and to oversee longer-term planning of major school events and pupil-facing activities;, • to be the School’s Educational Visits Co-ordinator (EVC), supported by the Trips Manager. In common with other members of the SMC, the Deputy Head (Co-Curriculum and Planning) is required to take a whole-school perspective and to contribute to the strategic vision and planning of the School's development. The Deputy Head (Co-Curriculum and Planning) will also undertake some teaching. Specific responsibilities Leadership of co-curricular activities • To support those who organise the co-curricular programme and to represent their views and interests to the SMC and Head Master, • To line manage the Directors of Sport (Station), Music and Drama, the Head of Water, the Head of Lower School Activities, the Heads of Upper and Lower School Expeditions, the Masters-in-Charge of the Duke of Edinburgh Award Scheme, • To line manage the Trips Manager, the Nenthead Housekeeper, the School’s Events and Planning administrator and the Sports Centre General Manager, • To oversee the management of pupil-led societies and the scheduling of meetings, in conjunction with the Director of Upper School, • To take overall responsibility for co-curricular budgets with the assistance of the Bursar & Chief Operating Officer and the Director of Finance, • To support the Directors of Sport (Station), Music and Drama by liaison with People Partners on matters relating to the employment of Sports Coaches, Visiting Music Teachers and Administrative and Support staff who assist in co-curricular activities, • To collaborate with the Assistant Master Extra Curricular at Westminster Under School over shared usage between the Schools of the Sports Centre, Pavillion and Vincent Square, • To create the termly co-curricular diary, • To collect and analyse data relating to pupils’ engagement in Co-curricular activities Leadership of whole-school events • To oversee arrangements for major whole-school events e.g. School Photographs, Co-Curricular and Academic Prize-Giving Ceremonies, Athletic Sports, Latin Prayers, the Induction of the King’s Scholars, and The Pancake Greaze, • To assist with the organisation of the School Carol Service, Commemorations and annual Election Dinner, • To approve and oversee matters relating to visiting speakers, • To oversee the ticketing of plays, concerts etc. via the e-ticketing system Year planning • To produce and maintain the Online Almanack up to two years in advance, • To liaise with the Chaplain around Abbey, School Communion and Abbey Eucharist, • To meet with the Directors of Music, Station (sport) and Drama to plan events, • To work with the School’s Commercial Director to advise on and enable commercial activities Term dates • To make recommendations to the SMC around term dates, two years in advance, • To produce and publish the arrangements for the beginnings and ends of terms and intervening Exeats (half-terms, etc.), • To oversee the organisation of associated school assemblies and school meetings Termly planning • To act as the SMC liaison with the School’s caterers on pupil related matters, • To produce the rota for and to oversee Latin Prayers up School, • To plan and oversee Abbey seating arrangements, liaising with the Abbey as needed, • To liaise with the Deputy Head (Academic) over the timings of internal and external examinations and enter these into the Online Almanack, • To liaise with all staff as necessary to resolve any potential conflicts in the Almanack Weekly planning • To chair the weekly co-ordination meeting with key members of the Administration and Support staff, • To visit the dining rooms regularly to ensure that things are running smoothly, • To create a comprehensive staff duty rota, • To supervise Abbey services, bringing the congregation to order prior to the formal procession, • To supervise Latin Prayers, including the co-ordination of Thought for the Day and the presentations of awards and prizes, • To oversee the management of requests for room use through the electronic booking system, • To assess requests for trips and authorise as appropriate Calendar and scheduling • To be responsible for the day-to-day maintenance of the Online Almanack, • To oversee and regularly update key policy documents, • To produce a termly co-curricular summary including relevant data for Governors and for the Head Master's end-of-term communication to parents and guardians Expeditions, trips and transport • To act as the School’s Educational Visits Co-ordinator, • To maintain an overview of the safety and proper organisation of school trips, expeditions and exchanges, both overseas and within the UK, liaising with staff with special responsibilities in this area and reporting to the Head Master, • To manage the Expeditions Website and act as intermediary for the Head Master’s approval for Expeditions, • To administer the process of advertising, assessing and making Travel Awards, • To be responsible for the School’s house in Nenthead, Cumbria, including arranging Fifth Form visits, line managing the local support staff, liaising with the Director of Estates regarding maintenance of and improvements to the house, and promoting the house’s use for other trips and Expeditions, liaising with the Commercial Director to ensure priority is given to school and pupil use alongside commercial imperatives, • To take overall responsibility, in liaison with the Head of Facilities Management, for matters relating to the use of school minibuses and other (including hired) vehicles used for pupil transport, • To arrange for Emergency Contact cover from SMC members during the school holidays and while Expeditions are taking place Attendance at School committees and Governing Body meetings • The Senior Management Committee (SMC), • The Health and Safety Committee, as the School’s EVC, • The Housemasters’ Committee, • The Governing Body’s Education Committee (as required), • Monitors’ meeting Other duties as a member of the Senior Management Committee • To be involved with the appointment of teaching staff, in particular the process of interviewing candidates with particular but not exclusive reference to co-curricular contributions (having undergone Safer Recruitment training), • To be an authoritative presence around the School throughout the day, • To attend as wide a range of School functions as possible, to support pupils and staff in their activities and endeavours, • To present at School Open events and to support the admissions process, • To represent the School at external meetings as requested by the Head Master, • To investigate staff or pupil disciplinary issues, or parental complaints, • To liaise with the SMT of Westminster Under School as appropriate If you would like to discuss details of this post informally in the first instance, please contact the current post-holder, Dr Viv Horsfield () Equal Opportunities We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation. Safeguarding and Child Protection Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Working at Westminster Westminster School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of around 750 pupils, 120 teaching staff and 108 support staff. Our staff are friendly and welcoming, and all newcomers quickly become part of the rhythm of life here. There is a real sense of community here as, being a boarding school many members of staff and pupils live on site and the School’s premises are very much treated as a home away from home. School life starts before breakfast and continues way beyond the working day; as a result, there is always a lively atmosphere in and around School and always someone to share a tea and biscuit with in the Common Room. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending an evening concert or a morning service in the Abbey. At Westminster we will always select the best candidate for every position. We do know, however, that we can only truly choose the best person on every occasion if a broad and diverse pool of candidates see the job advertised and are encouraged to apply. As such, we continue to work on how our job roles are encountered, and particularly welcome applications from groups who have traditionally been underrepresented here. Westminster School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply. The School Westminster School is an independent day and boarding school for boys aged 13-18 and girls aged 16-18, with a long history, a distinctive ethos, and a unique sense of place in the very heart of London. Pupils achieve exceptional examination results and entrance to some of the top universities in the world. It is a busy, passionate and purposeful place where independent and deep thinking is enjoyed, encouraged and respected by all, and where holistic excellence is nurtured and valued. While the School is one of the foremost centres of academic excellence in the country, its commitment to academic life does not make it a hothouse for passing examinations. Pupils’ success at examinations and entry to leading universities is instead a result of their enjoyment of academic enquiry, debate and search for explanation, well beyond published syllabuses. Pupils are intellectually, socially, ethically and politically engaged and our aim is to ensure that their enthusiasm for learning is developed further, allowing them to take full advantage of the opportunities presented to them in the future. At Westminster, pupils have the freedom to lead on projects outside of the classroom and embrace a whole range of extra-curricular activities and interests. A host of pupil-led societies take place every week at the School, often #J-18808-Ljbffr