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C-Suite Executive Assistant Magic Circle law firm is seeking to hire an exceptional C-Suite Executive Assistant to work for the firm’s Global Senior Partner. \n • Very generous salary, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am to 5:30pm, • Tremendous employee health, wellness, and family friendly benefits, • Subsidised gym membership, • Provide extensive and complex diary and travel management across multiple time zones, • Prioritise tasks, flag important items and ensure the Management Office is well-prepared for all interactions, from routine updates to meeting briefs, • Plan, schedule and manage meetings effectively including proactive preparation and consolidation of agendas, materials, minutes and follow up actions, • Draft high-quality correspondence and communicate with integrity on behalf of the Senior Partner, • Monitor support needed during the Senior Partner’s travel across the world and ensure timely support related to itinerary changes, meeting schedule updates and all relevant local logistics. Ensure adequate support on the ground, • Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc., • Previous C-Suite / HNWI level of experience gained from a law firm or professional services environment, • Experience supporting very senior executives, in an Executive Assistant role, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion, • A high level of discretion in handling confidential information, • Strong problem-solving skills and attention to detail, • Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels, • Flexibility to adapt to changing priorities and work under pressure, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

Legal Recruitment Assistant An exciting opportunity has arisen for a driven and detailed-orientated Legal Recruitment Assistant to join our prestigious US law firm client, housed in stunning offices in the City. \n • Salary to £36,000, • 09:30-17:30 working hours, • Hybrid working – 4 days in the office / 1 day remote, • Free lunch every Wednesday, • Working closely with recruitment agencies, partners, and legal secretaries to coordinate candidate interviews, • Collating interview feedback and preparing approval to offer paperwork, • Assisting in maintaining filing for candidate documentation in line with the Firm’s GDPR guidelines, • Tracking the life cycle of candidates for reporting purposes, • Assisting the Manager of Legal Recruitment with all stages of the trainee life cycle; induction, seat moves, mid and end of seat reviews and qualification process, • Previous administrative experience within a law firm, • Ability to easily shift priorities in a fast-paced, high-pressure environment, • Ability to maintain confidentiality at all times, • Proficiency in MS Word, Outlook; basic knowledge of PowerPoint and Excel

HR Assistant Our US law firm client is seeking a motivated and enthusiastic HR Assistant to join their London Human Resources team. This role is ideal for someone at an early stage in their HR or professional services career who is keen to develop practical HR experience within a structured, supportive team. You will receive exposure to a broad range of HR activities across the employee lifecycle, working closely with the London HR team and liaising with central HR colleagues in New York. \n • £100 monthly employee contribution that can be used for lunch or other expenses, • Free lunch every Wednesday, discretionary bonuses, and more!, • 09:30-17:30 (Monday-Friday), • Coordinate end-to-end onboarding for all new hires, including background and conflict checks, • Preparation of new-joiner documentation for New York HR, and organising induction programmes and welcome materials, • Manage offboarding processes, including drafting departure communications, calculating holiday entitlement, coordinating exit interviews, monitoring IT reports, and handling personal email requests where required, • Track probation periods, prepare mid and end probation documentation, and liaise with Benefits as appropriate, • Conduct right-to-work checks and maintain accurate immigration records and tracking spreadsheets, • Maintain electronic HR files and employee records in compliance with GDPR and Firm policies, • Respond to day-to-day HR queries and liaise with central HR teams in New York, including Payroll and Benefits, • Support the processing of employee changes such as hires, departures, leaves of absence, compensation updates, and secondments, • Process HR-related invoices and maintain accurate payment records, • Update and monitor training trackers to ensure compliance with mandatory training, • requirements, escalating issues to the London COLP where necessary, • Coordinate employment verification requests with New York HR, • Previous administrative or HR experience within a law firm or professional services environment preferred, • Highly organised with strong attention to detail and accuracy, • Ability to prioritise effectively and adapt quickly in a high-pressure, fast-moving environment, • Excellent written and verbal communication skills, with confidence interacting at all levels of the firm, • Strong sense of discretion and confidentiality, • Proactive, dependable, and able to work both independently and collaboratively, • Proficiency in Microsoft Word and Outlook; working knowledge of Excel and PowerPoint

Company Description Head of AI is a fast-growing UK-based company providing A-Player Chief AI Officers to mid-size and large businesses (£10m+ revenue) on a fractional (part-time) basis. Year one growth has been strong. We have raised investment and are now building a small, high-calibre team to support the Founders and senior leadership as the business scales. We operate at pace, hold a very high bar, and work closely with CEOs, investors, and senior leaders. This is a hands-on role in a founder-led, high-growth business. Role Description This is a full-time, fully remote role for a Senior Executive Assistant to the Co-Founder. You will act as a trusted extension of the Co-Founder — protecting time, maintaining momentum, and ensuring nothing important slips. You may also support a small number of senior Chief AI Officers where required. This is not a purely administrative role. You will be involved in operations, sales follow-up, light marketing support, and ad-hoc problem solving. Confidence on the phone and strong written communication skills are essential. You will be expected to work independently, think ahead, and take ownership. What Success Looks Like • The Co-Founder’s inbox is calm, prioritised, and actioned daily, • Calendar is tightly managed with well-prepared meetings and clear follow-ups, • Sales and proposal follow-ups happen consistently, • CRM and pipeline are accurate and up to date, • LinkedIn activity and light marketing support are handled proactively, • Systems and processes reduce reliance on memory, • The Co-Founder feels organised, supported, and able to focus on growth Core Skills & Experience Candidates should demonstrate experience in all of the following areas: • Advanced inbox and calendar management, • Scheduling across multiple time zones, • Confident phone manner, including client and prospect follow-up, • Inside sales support via email and calling, • Strong PowerPoint and presentation skills, • CRM and pipeline management experience (GoHighLevel ideal but not essential), • Automation experience using Zapier or similar tools, • Strong LinkedIn proficiency, • Ability to handle ad-hoc operational projects, • Excellent written and spoken English, • Highly adaptable, proactive, and resilient, • Positive, solutions-focused attitude This Role Is Best Suited To Someone Who • Enjoys figuring things out rather than waiting for detailed instructions, • Is comfortable with phone work and sales follow-up, • Works well with minimal supervision, • Thrives in a fast-changing environment, • Is looking for a broad, impactful EA role rather than purely administrative work Working Pattern • Full-time, • Fully remote, • Candidates must be comfortable working UK business hours, with occasional flexibility when required Compensation • ZAR 400,000 per annum, full-time, • This role is open to candidates based in South Africa, • There is a strong scope for growth in responsibility and compensation over time for the right person Application Process Please apply via the link below: Shortlisted candidates may be asked to complete a short video introduction as part of the next stage of the process. Head of AI Senior Executive Assistant to Co-Founder Estimated time to read: 2 minutes

Company Description Publicis Media harnesses the power of modern media through leading agency brands Dysrupt, Infinite Roar, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith, as well as global accelerator PMX; immersive experience group PMCI and access to integrated platform-based technologies and offerings from CJ, Epsilon and Influential. A key business solution of Publicis Groupe, Publicis Media’s digital-first, data-driven global solutions deliver client value and drive growth in a platform-powered world. It is present in over 100 countries with over 23,000 employees worldwide. The role We are seeking a highly organized and proactive Personal Assistant to provide dedicated support to four senior executives within our Global Business Development team. This is an opportunity to work closely with approachable and collaborative leaders who value your contribution and will integrate you into the team, giving you insight into our business and operations. The role offers variety and responsibility, from managing complex diaries and travel arrangements to supporting high-profile meetings and presentations. You will play a key part in ensuring the smooth running of the team, anticipating needs, and delivering exceptional administrative support with discretion and professionalism. What you'll do: • Manage diaries and coordinate meetings for four senior executives, ensuring priorities are met and schedules run smoothly., • Prepare agendas, meeting notes, and follow-up actions; draft emails and assist with correspondence., • Organize business travel, including booking arrangements and contingency planning., • Submit and manage expenses and timesheets; review approvals for accuracy., • Support pitch preparation and client meetings, including room bookings, catering, and on-the-day coordination., • Assist with creating PowerPoint presentations and compiling reports for leadership meetings., • Maintain confidential files and records, and manage department vacation calendars., • Coordinate internal events such as team workshops and seasonal gatherings., • Identify opportunities to improve processes and contribute to team efficiency. What we're looking for: • Previous experience as a Personal Assistant supporting senior executives., • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)., • Excellent organizational skills with the ability to prioritize and manage multiple tasks., • High attention to detail and accuracy., • Ability to work under pressure and use initiative to solve problems., • Discretion and integrity when handling confidential information., • Proactive and resourceful with a strong sense of urgency., • Resilient and adaptable, with excellent judgment and decision-making ability., • Familiarity with project management tracking systems, CRM platforms, and AI tools such as ChatGPT., • Experience in media, advertising, marketing, or creative sectors. Publicis Groupe has fantastic benefits on offer to all of our employees. In the UK, in addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plan, we also offer; • WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year., • REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care., • HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching., • FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave., • FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment. Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

HR Assistant Our US law firm client is seeking a motivated and enthusiastic HR Assistant to join their London Human Resources team. This role is ideal for someone at an early stage in their HR or professional services career who is keen to develop practical HR experience within a structured, supportive team. You will receive exposure to a broad range of HR activities across the employee lifecycle, working closely with the London HR team and liaising with central HR colleagues in New York. • Salary to £36,000, • £100 monthly employee contribution that can be used for lunch or other expenses, • Free lunch every Wednesday, discretionary bonuses, and more!, • 09:30-17:30 (Monday-Friday), • Hybrid working (4 days in the office / 1 day remote working) Key Responsibilities of the HR Assistant: • Coordinate end-to-end onboarding for all new hires, including background and conflict checks, • Preparation of new-joiner documentation for New York HR, and organising induction programmes and welcome materials, • Manage offboarding processes, including drafting departure communications, calculating holiday entitlement, coordinating exit interviews, monitoring IT reports, and handling personal email requests where required, • Track probation periods, prepare mid and end probation documentation, and liaise with Benefits as appropriate, • Conduct right-to-work checks and maintain accurate immigration records and tracking spreadsheets, • Maintain electronic HR files and employee records in compliance with GDPR and Firm policies, • Respond to day-to-day HR queries and liaise with central HR teams in New York, including Payroll and Benefits, • Support the processing of employee changes such as hires, departures, leaves of absence, compensation updates, and secondments, • Process HR-related invoices and maintain accurate payment records, • Update and monitor training trackers to ensure compliance with mandatory training, • requirements, escalating issues to the London COLP where necessary, • Coordinate employment verification requests with New York HR, • Provide general administrative support on HR projects and initiatives as required Skills & Requirements of the HR Assistant: • Previous administrative or HR experience within a law firm or professional services environment preferred, • Highly organised with strong attention to detail and accuracy, • Ability to prioritise effectively and adapt quickly in a high-pressure, fast-moving environment, • Excellent written and verbal communication skills, with confidence interacting at all levels of the firm, • Strong sense of discretion and confidentiality, • Proactive, dependable, and able to work both independently and collaboratively, • Proficiency in Microsoft Word and Outlook; working knowledge of Excel and PowerPoint

Job Specification Position Title: Front of House & Administrator Reporting To: Executive Assistant Location: London (5 days office-based – no remote working) Salary: £40k - £45k+ plus benefits and bonus Overview An established alternative investment manager specialising in discretionary global macro strategies is seeking a proactive and highly organised individual to join its growing team as a Front of House & Administrator. This role is responsible for the day-to-day management of front-of-house operations while also providing administrative, executive, and office support across the wider business. The position offers clear scope for professional growth and development over time. The ideal candidate will have a strong administrative background, a positive and professional approach, and a desire to build a long-term career within a dynamic environment. Experience within financial services is desirable but not essential. Front of House Responsibilities • Providing a warm, professional welcome to all investors and guests, • Ensuring meeting rooms are prepared, presentable, and stocked with refreshments, • Managing the meeting room booking system and acting as the primary point of contact for meeting coordination, • Organising AV set-up, catering (breakfasts, lunches), and other meeting requirements to ensure a seamless experience, • Maintaining the cleanliness and presentation of reception and meeting room areas, • Acting as the main point of contact for all incoming calls Administration Responsibilities • Providing support and cover for the Executive Assistant, • Delivering day-to-day administrative support across Legal, Compliance, Finance, IT, and HR functions as required, • Scheduling meetings, calls, and interviews, • Providing diary and travel support, including restaurant and taxi bookings, • Supporting the smooth running of office facilities, including:, • Kitchen and pantry management, • Tracking stock levels of stationery and supplies, • Maintaining coffee machines and shared office areas, • Sorting and distributing post and coordinating couriers, • Preparing and processing expenses, • Setting up and maintaining employee training records and attestations, • Completing ad-hoc administrative tasks such as scanning, printing, filing, document preparation, and note taking, • Supporting ad-hoc projects, including firm events, • Acting as the office First Aider Knowledge, Skills & Experience • 1–2 years’ experience as a receptionist and/or office administrator, • Highly organised, proactive, and efficient with strong diary management skills, • Excellent problem-solving abilities with strong attention to detail, • Willing to take initiative and think creatively, • Strong interpersonal skills with the ability to communicate effectively at all levels, • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Comfortable working independently, including being based at a reception desk away from the main office space, • Reliable, discreet, and trustworthy, • Gym on-site,, • Private healthcare and dental,, • 25 days’ holiday, • Discretionary bonus Feb/March,, • 25 days holiday, • Free fruit, cereals, toast, drinks all available in the kitchen

As a Virtual Personal Assistant, you’ll manage a range of administrative and lifestyle tasks for one or more clients. Virtual Personal Assistant | Remote (UK-based). Designated PA is expanding its team and seeking experienced Virtual Personal Assistants to support a diverse portfolio of clients ac

Job Title: Administrative Assistant Work From Home - Remote Panelists Part-Time Focus Group Participants - Remote Work From Home (Up To £700/Week) Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Administrative Assistant experience is not necessary, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home remotely., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • £55-£120 (per 1 hour session) This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.

Construction Administrative Assistant. The ideal candidate will be responsible for preparing professional quotes for various companies, maintaining administrative workflows, and providing light secretary support. Perform general administrative and secretarial duties (email management, scheduling, da

This hybrid role includes 3 days in the office and 2 days remote work, aimed at an organised and detail-focused individual. Ideal candidates will have recent administrative experience, strong typing skills, and a proficiency in Microsoft Office applications.

Centiel UK Ltd is seeking a detail-oriented and proactive Service Administrative Assistant to support its Service Team remotely. Service Administrative Assistant. As a Service Administrative Assistant, you’ll provide professional support to the Service and Compliance Manager, helping coordinate se

Team Admin Assistant | Hybrid | London | Full Time | From £35,189 pa | Charity Sector.

Wellbeing support with our Employee Assistant Programme.

Executive Assistant | Permanent | London - Multisite | Up to £41. A leading cultural institution dedicated to creativity and education is seeking an Executive Assistant to provide high-level support to a senior leader overseeing learning, engagement, and national programmes.

Portico is defined by our unique culture - One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging!.Our family is made up of many different people.We embrace diversity and believe in treating everyone equally to ensure that everyone ha

Working for a global licensing company that partners with leading fashion & sports brands who are looking for two candidates to join their team to support the online marketplace team with administrative tasks & daily operations.

Part of London + Regional Hotels, .Banks of the River Thames at Teddington and is home to an exclusive leisure club, a 155 bedroom hotel, meeting and events space, restaurant and bar, Spa and 25 acres of gardens and grounds.Food & Beverage and Spa offerings.Provide all members and guests of The Len

Receptionist (Enhanced DBS Required) – Tower Hamlets | Start ASAP | Short‑Term Contract.This post is subject to a DBS check at an enhanced level.Your role as receptionist is to be the first point of contact within the service, greeting all our visitors promptly in a friendly and courteous manner

Location: THE PIG-on the beach, Studland, BH19 3AU.Hours: 21 hours per week, over 3 days.We are currently looking for a customer focused Receptionist to join our front of house team.The front desk at THE PIG is essentially the hub of the hotel, being the first and last face our restaurant and hotel

Assisting with scanning and copying documents during client meetings and supporting assistants, trainees, and paralegals as required. Confidence managing phones, visitors, refreshments, and administrative tasks simultaneously. A varied role combining front‑of‑house, client service, and administr

LRS - Receptionist - City of London.Lexington is an award-winning contract caterer that focus on providing great food and service to customers.To do this we need fabulous people and we work hard to create an environment where our team members feel engaged, inspired, valued and enjoy what they do.Gre

Club operations, the first point of contact for members and guests, setting the tone for an exceptional and welcoming experience from the moment they arrive.With a strong focus on discretion, efficiency, and elegance.Team meal whilst on shift prepared by our chefs.Team discount on Food & Drink, 7 da

We've partnered with a leading organisation within the.Supporting senior executives in a regulated environment, you'll manage complex diaries, prepare Board-level briefings, coordinate governance activity and act as a trusted gatekeeper at the heart of the business.We're seeking a polished, proactiv

Firmdale Hotels is a collection of award-winning luxury hotels located in the heart of London and New York.Renowned for our unique design, exceptional service, and warm hospitality, we pride ourselves on creating memorable experiences for our guests.Each of our properties, including the vibrant Soho

This is a fantastic opportunity for someone with strong administrative skills, excellent communication, and a passion for supporting a busy school environment. Supporting senior leadership and administrative teams with general office tasks.

Join our team as Emirates cabin crew and see the world as you work.This is your opportunity to be part of the world’s largest international airline.Look forward to a tax-free salary, free accommodation and great travel perks for you and your family.Make Dubai your home and enjoy all the benefits o

Perform various administrative duties as required to support academy operations.

Undertaking administrative tasks such as filing, archiving and photocopying.

Bread Street Kitchen & Bar at 22 Bishopsgate.Launching in Spring 2026, this iconic Gordon Ramsay restaurant is set to reach extraordinary new heights.Situated on Level 59 of 22 Bishopsgate, Bread Street Kitchen & Bar will boast breathtaking, panoramic views across London, creating a truly unforgetta

Working Hours: Monday: 08:30 - 16:30 Tuesday: 09:30 - 17:30 Wednesday: 09:30 - 17:30 Thursday: 08:30 - 16:30 Friday: 09:30 - 17:30 This is an excellent opportunity for someone with previous reception or administrative experience who is organised, friendly, and confident dealing with visitors a

Fitzrovia, London|Full-Time, On-Site|Salary: circa £30,000 per annum.Our client is a specialist healthcare facility providing integrative ancillary oncology services to patients.Their approach is centred on supporting those undergoing cancer treatment through a range of complementary therapies, inc

Supporting with company paperwork and basic administrative duties when required.

You must have excellent administrative skills in order to undertake a wide variety of administrative tasks, and the confidence and ability to work independently and unsupervised. Receptionist & Administration Assistant. We are seeking to appoint a Receptionist and Administration Assistant to pro

Rapport team, based in London Victoria.Responsible for the ground floor reception, you will be the first point of contact for all guests entering the building, conducting visitor check-in, administration, and lobby hosting.You will be working alongside a supervisor in one of our largest receptions.H

Are you looking to use your skill set in a rewarding environment with our welcoming and specialised.Come and join the Agincare family as an Bank Administrator/Receptionist.Click here to view the care home Quality Commission rating - an Agincare employee you'll enjoy.R

Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment. We are l

Being pro-active in the learning and development of administrative tasks, procedures, processes and standards and ensure correct practice.

Dedicated Network Receptionist.Rapport Network Team working within one of our prestigious Client sites near Bank Station.Our client is a leading services and solutions provider in the global insurance market, and we are seeking a dedicated individual to ensure our clients and guests receive exceptio

Complete essential administrative forms (absence logs, key records, etc.

Balthazar, found in the heart of Covent Gardens theatre district, is an iconic brasserie known for its timeless elegance, exceptional cuisine, and unwavering commitment to providing an outstanding dining experience.Based on the original concept in New York, Balthazar offers a seamless blend of Frenc

We have a vacancy for a casual Receptionist with our prestigious banking client.This role is perfect for individuals who thrive in a corporate environment and are passionate about delivering exceptional customer service.As the first point of contact, you will play a crucial role in creating a welcom