Administrative Assistant

Executive Assistant at Life Itself Events - Executive Assistant to Co-Founders - Location: NYC-based (Hybrid/Remote OK) - Life Itself Events About Us: Life Itself Events is a New York–based, globally active creative events company producing immersive experiences under brands like Life Itself, Echelon, Playjacent, and Grit. From private celebrations and play parties to brand activations and luxury nightlife, we create spaces rooted in beauty, connection, and intention. Position Overview: We’re seeking a highly organized, proactive, and resourceful Executive Assistant to support our Co-Founders. This role is ideal for someone who thrives in fast-paced environments, loves systems, and wants to be deeply involved in the operations of a cutting-edge, culture-forward events company. Responsibilities: - Manage daily calendar, scheduling, for the Co-Founders - Coordinate internal and external meetings, calls, and event logistics - Maintain and organize digital files, documents, and task systems - Assist with email management, follow-ups, and professional correspondence - Support hiring, onboarding, and communications with collaborators and vendors - Help oversee ticketing, RSVP tracking, and partner outreach - Be a flexible go-to for last-minute needs in a high-energy, high-output work environment - Assist with personal tasks and errands when needed to support the Founder’s overall capacity You Are: - Detail-oriented and obsessively organized - Discreet, reliable, and professional - Tech-savvy (Google Workspace, Squarespace, Eventbrite, etc.) - A proactive communicator who thrives under pressure - Comfortable with the sex-positive, queer-inclusive, and nightlife-adjacent culture of our events Nice to Have: - Experience in events, hospitality, nightlife, or entertainment - Background in executive support, project coordination, or operations - A creative eye or interest in branding, social media, or design Hours & Compensation: - Part-time to start with potential to grow into full-time - Hourly or monthly retainer depending on experience

Job Title: Receptionist Location: Ridgewood, New York (in-person) Job Type: Part-Time (Flexible) Salary: $20/hour About Us Carrion Law specializes in making immigration law accessible to all, our office is diverse in backgrounds both professionally and culturally. A big part of our client base is from Latin America, so candidates MUST be fluent in Spanish. We're currently seeking a friendly, organized, and professional Receptionist to be the first point of contact for our office. This position has room for growth, if the candidate so desires. Most of our employees have started with little to no experience in immigration, and have become sound paralegals. Job Responsibilities - Greet and welcome visitors in a warm and professional manner (IN SPANISH) - Answer, and take messages for incoming phone calls - Receive, sort, and distribute daily mail/deliveries - Schedule appointments - Regularly message clients on WhatsApp - General upkeep in the office - Translate documents from Spanish into English Requirements MUST speak fluent Spanish (this position requires you to speak, write, and read FLUENTLY, often dealing with clients who only speak that language. You must be confident you can regularly handle having full conversations in Spanish) Preferred Qualifications - Have some sort of background in marketing or social media, or at least an affinity for social media - Be knowledgeable in Canva and video editing software (Premiere, CapCut, etc)

looking for a personal assistant, to schedule appointments, follow up with tenants, and more paper work. must know English and Spanish to qualify

WHO WE ARE We’re a modern creative studio operating at the intersection of fashion, media, branding, and entrepreneurship. We launch brands, design decks, produce video content, build pop-ups, and turn ideas into real-world experiences. Our space is a hybrid studio-office-playground where no two days look the same and that’s exactly how we like it. We’re not corporate. We’re not chaos. We’re curated creative energy and we need someone who can flow with it. WHO YOU ARE - You’re an organized, detail-obsessed problem solver with creative direction and calm energy. - You’re the first one your friends go to when they need a plan, a system, or a last-minute save. - You have experience (or natural talent) supporting founders, creatives, or small team leaders. - You’re just as comfortable scheduling meetings as you are proofreading a brand proposal or helping produce an on-the-fly event. - You’re flexible, resourceful, emotionally intelligent and you know when to follow up without being asked. WHAT YOU’LL DO - Be the right hand to the founder: calendar, travel, emails, priorities, and day to day tasks. - Manage projects, timelines, and creative workflows across internal and external collaborators. - Help prep and polish decks, docs, and digital files to make us look as sharp as we are. - Coordinate shoots, sessions, meetings, and events. - Keep operations flowing and creative chaos at bay with calm, thoughtful systems. - Bring structure without stripping the soul from the creative process. THIS ROLE IS FOR YOU IF… - You’re organized and intuitive, grounded and creative. - You want to grow inside a modern creative company, not just support one. - You’re curious about branding, fashion, media, or entrepreneurship and maybe even want to build something of your own one day. - You’ve got an eye for aesthetics, killer communication instincts, and an ability to stay five steps ahead. TO APPLY Send us a quick note that tells us: - Who you are and what you’re looking for in your next chapter. - Your favorite tool or system for keeping yourself (or someone else) organized. - A project or job where you had to juggle a million moving parts and nailed it. - A link that gives us a sense of your vibe IG, portfolio, Substack, ect). - Please have direct and or parallel experience in an executive assistant role.

OSI EXECUTIVE ADMINISTRATIVE EXPERT WITH YEARS OF EXPERIENCE osisearch corp new york, ny job description company description ny based boutique executive search firm focused on highly educated, sophisticated candidates needs a highly collaborative, friendly, and intuitive addition to their firm role description this is a full-time remote role for an executive administrative assistant. Much prefer candidates from boutique rather than large firms. The executive administrative assistant to the president will support both his business as well as a small team of recruiters, responding to emails, scheduling interviews, coordinating calendars, handling a wide array of responsibilities, including vendor management and tech issues along with maintaining efficient operations. Qualifications administrative assistant with a strong work ethic who is smart and creative excellent verbal and written communication skills conduct team meetings throughout the day strong organizational and multitasking abilities ability to work independently and remotely proficiency in microsoft office suite, databases, and the ability to resolve technical and relevant software issues experience in a similar role is a plus college degree preferred, but open if you are smart, intuitive, and hard working. Address osisearch corp new york, ny 10017 usa industry business

Hi, my name is Alex. I’m an actor based in NYC. Just need someone to run errands, and schedule for myself, wife, and kids

We need people good presence we hire people join our team

I need some help. I am always hiring for different roles across our company's functional areas: writing, design, web development, marketing, technology, and sales. However, I keep putting off hiring someone to assist me directly in running the company. We have a team of 17 and a robust client base. But now I need some help. I need an assistant, but not your "typical" assistant. Yes, the person would help manage my inbox, calendar, and task prioritization. However, they would also learn about the business and everything from digital marketing to capital markets to the latest technologies. I would describe it as an "apprenticeship" and a unique experience in the inner workings of a growing company in the fast-paced worlds of investment banking, capital markets, digital marketing, and technology. This is an ideal opportunity for someone just starting their career or looking to make a pivot and needs to upskill in these areas. A few required traits: - Smart. You can't teach intelligence. - Care about your work. Take pride in what you do and recognize that the output of your work reflects your own personal brand and reputation. - Tech-savvy. I will teach the business but not how to use a computer, a CRM, social media, online research tools, and other tasks that would be considered a "baseline" for anyone looking to work in today's high-tech world. - Obsessed with details and hyper-organized. "The devil is in the details," and you can't miss a task, an email reply, a meeting, etc. I know everyone puts on their resume the cliche "attention to detail," but I am a perfectionist and will catch the missing commas in an email. A bonus if you already have some experience in the capital markets and/or digital marketing industries. Other details: - 20 to 30 hours per week. More possible. - Hybrid role. Based on the Upper East Side, Manhattan. - $20 to $30 per hour, based on experience. - Must live and work during Eastern Time zone.