Exec. Personal Assistant - Design Elevated

To accurately monitor my business on my behalf

We are seeking a proactive, detail-oriented Virtual Assistant to provide remote administrative, communication, and organizational support. The ideal candidate is a self-starter with excellent time management and communication skills, capable of handling a variety of tasks to help the business run smoothly. Key Responsibilities: Manage email inboxes, respond to messages, and flag priority items Schedule and coordinate meetings, appointments, and travel arrangements Handle data entry, file management, and document preparation Create, format, and proofread reports, presentations, or spreadsheets Conduct online research as requested Maintain and update databases, CRM systems, or content management tools Manage social media posts and basic content scheduling (if applicable) Support customer service by responding to inquiries or forwarding messages Assist with invoicing, billing, and light bookkeeping (as needed) Perform other administrative tasks as assigned

Handle day-to-day office management tasks in a small, supportive environment. Manage property records, digital files and documentation Strong knowledge of bookkeeping and QuickBooks Perform accurate bank reconciliations and financial record-keeping Solid computer skills and comfort working with digital systems. Direct involvement in property management operations.

About Us: We are a fast-growing, Chinese-owned bus company that operates intercity and charter bus services across major U.S. routes. Our team is dedicated, hardworking, and committed to delivering efficient, high-quality service to our passengers. We are currently looking for a reliable and bilingual Office Assistant who can thrive in a fast-paced environment and is willing to grow with the company. Job Responsibilities (not limited to): -Provide administrative support to operations and management -Support driver scheduling, log tracking, and other day-to-day tasks -Communicate with drivers, vendors, and partners in both Mandarin and English -Handle multiple responsibilities efficiently under time pressure -Take initiative and be resourceful in problem-solving Requirements: -Fluent in Mandarin and English -Comfortable with office tech (email, Excel, scanning/faxing, etc.) -Able to work well under pressure and manage time independently -Strong organizational and multitasking skills We’re looking for someone who works hard, doesn’t sweat the small stuff, and is focused on long-term growth. Loyalty and a strong work ethic are highly valued in our team. While we do recognize and reward hard work, we appreciate those who prioritize what’s best for the company and team first.

Job Title: Administrative/Executive Assistant Company: Bigman Brothers Location: [Insert Location] Employment Type: [Full-time/Part-time] About Bigman Brothers: Bigman Brothers is a dynamic and fast-growing company known for delivering exceptional [insert industry/services — e.g., logistics solutions, real estate management, entertainment services, etc.]. We pride ourselves on professionalism, reliability, and innovation, driven by a strong leadership team and dedicated staff. Job Summary: We are seeking a highly organized, proactive, and detail-oriented Administrative/Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be responsible for managing schedules, handling correspondence, coordinating meetings, and ensuring the smooth day-to-day operations of the executive office. Key Responsibilities: Manage and maintain executive schedules, appointments, and travel arrangements. Organize and coordinate meetings, conferences, and special events. Prepare reports, presentations, memos, and other documents as needed. Serve as the primary point of contact between executives and internal/external stakeholders. Handle confidential information with integrity and discretion. Screen and manage phone calls, emails, and other communications. Maintain organized filing systems (digital and physical). Perform general administrative duties such as ordering supplies, managing office inventory, and processing expenses. Provide project management assistance on special assignments as directed by executives. Assist with personal errands and ad-hoc tasks as required. Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication abilities. High level of discretion and confidentiality. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems. Ability to work independently and take initiative. [Bachelor’s degree or equivalent experience preferred.] What We Offer: Competitive salary package Supportive and collaborative work environment Opportunities for career growth and development Exposure to dynamic and exciting projects

We’re looking for a sharp, fast-moving Executive Assistant to join a growing team building exciting venture in healthcare, mental health, and wellness. This is a high-energy, fast-paced role supporting a hands-on founder with scheduling, inbox management, project follow-up, and helping keep everything organized and running smoothly. Ideal Candidate: Organized, proactive, and solution-oriented Comfortable juggling multiple tasks across different projects Fun personality, positive attitude, and strong communication skills Experience in healthcare or startups is a big plus If you love moving fast, staying ahead of the curve, and being the go-to person who gets things done—this role is for you.

Join our team in the office of our construction company! Growing construction company seeks a talented and organized professional to join our team in the role of Secretary. We are a concrete construction company based in Queens, NY, looking for a detail-oriented Bilingual (Spanish/English) Office Administrator to handle estimates, invoicing, and vendor payments. Key Responsibilities -Prepare estimates and quotes for concrete projects. -Create and manage invoices (billing) and track client payments. -Process and schedule payments to vendors/suppliers. -Maintain organized records of expenses, receipts, and financial transactions. -Assist with basic inventory tracking (construction materials). Communicate with clients, contractors, and team members (phone/email). Requirements: -Fluent in English & Spanish (written and spoken – MUST). -Experience in construction admin (preferably concrete, contracting, or related field). -Strong skills in Excel/Word and billing software (QuickBooks, Procore). -Reliable, organized, and comfortable with numbers. -Able to work full-time (Monday–Friday) in Queens office. Preferred (But Not Required): -Knowledge of construction terminology (concrete, masonry, etc.). -Experience with payroll or basic bookkeeping. What We Offer: Competitive hourly wage ($19–$26/hr). Consistent schedule (8:00 AM – 4:30 PM). Opportunity to grow with a local construction business.

Core Responsibilities: 1. Oversee and manage all scheduling and calendar management for Chief Executive Officer, Deputy Plant Manager and Executive Team. 2. Draft, review and send communications on behalf of Chief Executive Officer and Deputy Plant Manager. 3. Coordinate with global partners to organize international travel. 4. Coordinate on and offsite meetings for both internal and external customers. 5. Process expense reporting for the Chief Executive Officer. 6. Provide administrative assistance to all departments within the company. 7. Special projects assigned by Chief Executive Officer, Deputy Plant Manager or other Executive Team members.