Administrative Assistant

Company Description Bestmark National is a premier design-build firm specializing in commercial, retail, and hospitality environments. The company values passionate leadership and delivers high-quality results tailored to each client's needs. With a state-of-art facility and a versatile team, Bestmark National ensures safe, well-executed, and timely project delivery across America. Role Description This is a full-time on-site role located in Irvington, NJ for an Accounts Receivable Specialist. The Accounts Receivable Specialist will be responsible for tasks related to finance, communication, debt collection, and invoicing to ensure accurate and timely payments. Essential Duties and Responsibilities: Create and send accurate invoices to customers based on signed contracts including detailed itemization of products, quantities, and pricing in compliance with state, country or city taxation, using but not limited to standardized AIA billing. Record incoming payments from customers across various channels like checks, ACH transfers, and credit cards, and applying them to the correct accounts. Monitor and follow up with customers regarding outstanding invoices, payment due dates, and resolving any billing inquiries or disputes. Conduct thorough reviews of all customer accounts to identify discrepancies, investigate issues, and ensure accurate balances. Generate reports on accounts receivable aging, sales trends, and other key metrics to monitor financial performance and identify potential issues. Facilitate and support month-end and year-end closing; including preparation, review and approval of general ledge entries and balance sheet. Update customer information, including contact details and shipping addresses, within the accounting system. Ensure compliance with all relevant accounting standards and billing regulations. Perform special projects and other functions as assigned by management. Qualifications 5 years' experience in the construction industry. Bachelor's Degree in Accounting Analytical Skills and Finance knowledge Strong Communication skills Experience in Debt Collection Invoicing proficiency Attention to detail and organizational skills Knowledge of accounting principles and practices Ability to work effectively in a team environment ** Benefits:** 401(k) Dental insurance Health insurance Paid time off Vision insurance

We need help with our inventory management, daily orders, customer service and other administrative tasks.