Clerical Assistant

Assistant

I WILL GRADUATE Youth Development Program is seeking a highly organized and responsible college graduate for our full-time Administrative Assistant to support full-time managers, other employees, and office visitors by handling various tasks to ensure that all interactions between the organization and others are positive and productive. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists. Duties and Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Make travel arrangements, such as booking flights and cars and hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Other responsibilities as assigned and required by the emerging needs of the department and company. Key Requirements: College student or recent College Graduate (minimum Associate Degree). Degree in Administration or Management. Prior administrative experience (1-2 years). Strong command of Microsoft Suite, e.g., Word, Excel, PowerPoint, etc. Google Suite; e.g. goggle docs, forms, etc. Excellent computer skills, especially typing. Attention to detail. Bilingual (Spanish/English preferred). Desire to be proactive and create a positive experience for others. Job Type: Full-time Pay: $40,000.00 - $45,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and enjoy working in a dynamic environment, we encourage you to apply. Responsibilities Answer and direct phone calls with professionalism and courtesy, ensuring excellent phone etiquette. Manage front desk operations, greeting visitors and providing them with necessary information. Perform clerical duties including filing, data entry, and maintaining organized records. Utilize computer literacy to manage office software and databases effectively. Assist in scheduling appointments and coordinating meetings for staff members. Provide customer support by addressing inquiries and resolving issues promptly. Support dental receptionist functions as needed, including patient check-ins and appointment confirmations. Collaborate with team members to streamline administrative processes and improve efficiency. Qualifications Proven experience in an administrative role or similar position is preferred. Strong clerical skills with attention to detail and accuracy in data entry tasks. Excellent verbal and written communication skills; bilingual candidates are a plus. Proficiency in computer applications such as Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism. Previous experience in a front desk or customer support role is advantageous. A positive attitude and the ability to work well both independently and as part of a team. If you are looking for an opportunity to contribute to a thriving organization while developing your skills in a supportive environment, we would love to hear from you. Job Type: Full-time Pay: $16.00 - $22.04 per hour Expected hours: 20 – 40 per week Benefits: 401(k) Dental insurance Flexible schedule Health insurance Paid time off Schedule: 4 hour shift 8 hour shift No nights No weekends Experience: Customer service: 3 years (Required) Ability to Commute: Brooklyn, NY 11229 (Required) Ability to Relocate: Brooklyn, NY 11229: Relocate before starting work (Required) Work Location: In person

Kings of Society seeks a dedicated and organized Administrative Assistant to join the team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will assist the CEO through a variety of tasks related to organization and communication, while also managing front desk. This role requires phone etiquette, proofreading , and working effectively in a fast-paced environment. Responsibilities Answer and direct phone calls using office phone systems with professionalism and courtesy. Greet visitors at the front desk, ensuring a welcoming atmosphere. Perform general clerical duties including data entry, filing, and maintaining office supplies. Proofread documents for accuracy and clarity before distribution. Assist in scheduling appointments and managing calendars for team members. Maintain organized records and files to support efficient office management. Provide support as a dental receptionist when needed, including patient check-in and appointment confirmations. Communicate effectively with team members and clients, utilizing multiple languages is a plus. Skills Proficient in office management practices and procedures. Strong phone etiquette with excellent verbal communication skills. Detail-oriented with strong proofreading abilities to ensure high-quality documentation. Experience in front desk operations or similar roles is preferred. Familiarity with various office software applications and phone systems. Ability to type efficiently and accurately for data entry tasks. Speaking world languages is a plus. Join our team as an Administrative Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive work environment! Job Type: Full-time Pay: $25.99 - $30.04 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 12 hour shift 8 hour shift Day shift Evening shift Morning shift Night shift

Responsibilities: 1. Data Management and Archiving: - Manage and archive large volumes of critical data from multiple business units. - Receive, categorize, archive, store, and back up data on a daily basis. - Ensure data integrity and maintain organized digital and physical records. 1A. Document Retrieval and Conversion: - Demonstrate proficiency in locating and retrieving files promptly. - Convert documents to the required file formats as needed. 2. Internet Research and Analysis: - Conduct in-depth online research and analysis to gather information on contractors, vendors, and other relevant parties. - Leverage internet resources to support business operations and decision-making. 3. Office Coordination and Administrative Support: - Manage emails, scan documents, organize archives, and conduct research as required. - Coordinate appointments, meetings, and other office-related tasks. - Provide administrative support to ensure smooth office operations. Qualifications: - College degree required. - Minimum of 3 years of experience as a secretary or in a similar administrative role. - Location: Brooklyn, Sheepshead Bay area. - Bilingual proficiency in English and Russian (both written and spoken). - Excellent communication skills, both verbal and written. - Strong organizational and multitasking abilities. - Proficient in using office software and applications. Please submit your resume and desired salary along with your application.