Executive Assistant

The Family Worker is responsible for maintaining high quality, effective parent engagement practices that contribute to the healthy development of families. The Family Worker will maintain a caseload of or about 15 providers and their associated families. Responsible for addressing individual family needs Providing referrals and resources, and designing monthly parent engagement activities in collaboration with the educational staff Provide network provider support, make initial and ongoing assessment of family needs, and create work plans for families which involve goal setting, home visits, provider site visits, parent education, and family support services. The Family Worker is expected to adhere to the regulations and standards set forth by the NYC Department of Education, Universal Pre-Kindergarten, 3K , New York City Department of Health regulation. Assistance in main office Job Type: Full-time Pay: $32,000.00 - $36,000.00 per year Benefits: 401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Professional development assistance Tuition reimbursement Vision insurance Schedule: 8 hour shift Day shift Monday to Friday No nights No weekends Work Location: In person

The Interfaith Center of New York (ICNY) works to overcome prejudice, violence, and misunderstanding by activating the power of the city’s grassroots religious and civic leaders and their communities. Our goal is to create understanding and respect among the city’s immigrant and grassroots religious leaders and their communities, as well as to encourage civic participation. Together, we address the city’s shared social concerns. Skills and Experience: The Office Manager/Executive Assistant should have experience in office management/administration. He/she/they should have the ability to manage multiple assignments under deadlines, take direction from supervisor and senior colleagues alike, take independent action/initiative when appropriate, and be comfortable working in a small office environment. The ideal candidate should have strong organizational and editing skills, a strong working knowledge of Microsoft Office (Word, Outlook, SharePoint, and Excel), familiarity with Salsa or similar CRM database solutions, familiarity with social media platforms and other online systems/platforms – design platforms like Adobe/Canva would be a plus, familiarity with managing and troubleshooting software and computer
equipment and experience interacting with technology providers, experience assisting departments such as finance and HR, as well as experience with sending large mailings and dealing with vendors. Reliability, attention to detail, ability to work effectively under deadline pressure, and a deep respect for religious/cultural diversity are all a must. This position reports to the Director of Development. (i) Reception Duties including answering the phone, updating staff calendar, sending, retrieving, opening, routing, mail etc. (ii) Maintain vendor relationships, oversee office supply inventories, keep the office stocked, etc. (iii) Maintain insurance policies (e.g. Board) and stay up to date with NY State Laws (iv) Create outgoing payments/reimbursements, liaise with off-site accountant, manage annual audit (v) Update website (e.g. remove posted events) and compile events for a monthly newsletter (using Salsa HQ) (vi) Monitor social media channels, replying, posting, and reposting when appropriate (vii) Record and monitor incoming donations (in Salsa CRM), create and file acknowledgement letters (viii) Monitor and maintain the Executive Director’s calendar and tech-related needs, take minutes at staff meetings and send follow up reminders (ix) Reserve meeting rooms, organize catering, and oversee the printing of materials for meetings/events including board meetings 4x a year (x) Onboard interns and employees, arranging server/office access, health insurance enrollment, off-boarding etc.) (xi) Assist with 3,000 piece mailings 2x a year for an Annual Appeal and Annual Gala (xii) Take one-off projects on occasion (past examples include overseeing the website’s redesign with outside consultants, helping with a database update, and moving items out of a storage unit) Start Date: November 1st, 2024

We are seeking a motivated Personal Assistant to the CEO to enhance our operational efficiency. Responsibilities: - Manage the CEO's schedule and coordinate meetings - Handle communications and correspondence - Prepare reports and presentations - Assist with project management and task prioritization - Maintain a well-organized office environment Qualifications: - Strong organizational and multitasking skills - Proficient in office software and technology - Excellent written and verbal communication skills - Ability to work in a fast-paced environment Work in NYC and Connecticut. Some remote and some in person.

Join Our Team at Secure Cash, LLC! We are an established armored trucking company seeking a motivated and detail-oriented dual-role Bookkeeper and Office Assistant to support our financial and administrative operations. If you have a passion for numbers and enjoy working in a fast-paced environment, we want to hear from you! Key Responsibilities: Bookkeeping Duties: Maintain accurate financial records, including accounts payable and receivable. Prepare and process invoices, payments, and expense reports. Reconcile bank statements and ensure accurate cash flow management. Assist with payroll processing and ensure compliance with relevant regulations. Prepare monthly financial statements and reports for management review. Assist with budgeting and forecasting activities. Ensure all financial transactions are recorded in compliance with company policies and applicable regulations. Manage vendor and customer accounts and maintain positive relationships. Office Assistant Duties: Answer phones and greet visitors in a professional manner. Provide administrative support to management and staff, including scheduling meetings and maintaining calendars. Organize and maintain office filing systems, both electronic and paper-based. Assist with the preparation of reports, presentations, and correspondence. Order office supplies and manage inventory levels. Support the onboarding process for new employees, including preparation of paperwork and orientation. Help maintain a clean and organized office environment. Perform other duties as assigned by management. Qualifications: High school diploma or equivalent; associate degree in accounting or related field preferred. Proven experience in bookkeeping or accounting, preferably in a similar industry. Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and accuracy. Excellent organizational and multitasking skills. Ability to communicate effectively, both verbally and in writing. Strong problem-solving skills and the ability to work independently. Knowledge of compliance regulations in the armored transportation industry is a plus. Working Conditions: · Office environment within an armored trucking company. · May require occasional overtime or flexibility in hours. What We Offer: Competitive salary [$64,350 to $70,000] Comprehensive benefits package A supportive and dynamic work environment Opportunities for professional growth and development Secure Cash, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are seeking an experienced Real Estate Office Admin Assistant to join our dynamic team at CENTURY 21 Awaye Realty. The ideal candidate will assist the manager, sales agents, and administrator with daily tasks to ensure smooth operations within the office. We are looking for someone who can work five days a week, with the possibility of including weekends. Key Responsibilities but not limited to: Assist the office manager in daily operations. Provide administrative support to sales agents. Coordinate and manage schedules and appointments. Handle incoming calls and correspondence. Maintain office supplies and ensure the office is organized. Assist with preparing and distributing documents. Manage client databases and update records. Support in organizing events and meetings. Perform other administrative tasks as needed. Create and post content to social media. Qualifications: Proven experience as an administrative assistant, office assistant, or in a similar role within a real estate environment. Proficiency in MS Office (Word, Excel, PowerPoint), Adobe Suite, and Canva. Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Ability to work independently and as part of a team. High school diploma; additional qualifications in Office Administration are a plus.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.

Have you ever dreamed of joining a team that is reinventing professional skincare? Have you ever wanted to support a business from the ground up? Is it your goal in life to make a difference in people's lives, every single day? Meet Glowbar. About us: Glowbar is a skincare company with a people-centric mentality. Our singular mission is to help people feel confident in their skin, so we created the first-to-market, custom, 30-minute facial experience to make skincare more accessible, efficient, and effective. Each studio is equipped with expert estheticians who provide professional-grade results at an affordable price-point. After launching in New York City in 2019, Glowbar has quickly scaled with locations across the northeast with national expansion on the horizon. As we continue to grow, we aim to maintain the special glow that sets us apart from traditional spas. Culture: We are a team of hardworking and passionate individuals who are dedicated to helping people take care of their skin. Our team embodies our shared core values, and we aim to create a safe and supportive environment for everyone at Glowbar. We integrate these values into our everyday practices, and are culture carriers that pride ourselves on being: Driven: We are goal-oriented and results focused Outgoing : We are passionate about our team and clients in everything we do Problem Solving: We are scrappy problem solvers considering every option Enthusiastic : We are warm and lead with positivity Self-Aware: We understand our impact on others Trustworthy: We are dependable and depended upon. We are strongest when we work together Role: Glowbar is seeking a Studio Guide Responsibilities include (but are not limited to): Care for clients: Create a safe space for clients to navigate through our modern experience Guide clients through check-in and retail check-out Provide a friendly, compassionate environment, ensuring that each client receives an extraordinary, memorable experience as they navigate through the space and our retail assortment Provide clients with product knowledge and at-home routine suggestions Email/text clients to assist in appointment booking/rebooking, follow up, and offering to answer any last-minute questions Care for our team: Provide feedback to management on progress and challenges, paired with suggestions Collaborate with estheticians on opportunities to improve the experience to better support and inform clients Assist Management in daily studio tasks and projects Maintain front of studio retail inventory & operating supplies on regular intervals Enhance and uphold standards, policies & procedures through various means of communication Assist with social media on an as-needed basis Participate in events onsite/offsite As a Studio Guide, you excel at and embody the below qualities: Dedication to helping people Exemplary team player An entrepreneurial and positive spirit Value honesty and integrity in the workplace Commitment to improving personal performance Professionalism and pride in your place of work Excellent communication skills Knowledge of how to market and bring existing and new clients coming back Qualifications : 1+ years of hospitality experience (i.e. restaurant, retail, hotel, salon/spa, etc.) with a proven track record of superior customer service Must have the flexibility to work a non-traditional schedule - must have weekend, holiday, and some early morning/midday/late evening weekday availability Must love hospitality and interacting with customers Must have the ability to prioritize and multi-task within a fast-paced environment Must be a forward-thinking problem solver with a strong work ethic who has compassion for employees and clients Passion for beauty, skincare, learning and trying new things every day! Perks we are really proud to offer: Physical and mental health, personal development and work-life balance are key to growth and well-being. In addition to our generous pay rates, our comprehensive benefits extend well beyond the average and are valued at close to $10k annually. We want you to be your best self both in and outside of our studios and we are proud to offer a variety of generous benefits to support this, which can include… Medical, dental and vision insurance largely paid for by Glowbar Paid Time Off Paid Sick Leave Paid Holidays Short and Long Term Disability Insurance Life Insurance Commuter benefits Accident and Critical Illness Insurance Employee Assistance Program (EAP) Annual Glowbar Membership with 2 guest passes Employee discounts on retail product Reliable schedules Community giveback Friends and family discounts Team member referral bonuses Career advancement and continuing education opportunities Discounts at a vast array of lifestyle brands, services restaurants, theme parks and more Comp: $16-17 per hour

We are seeking a dedicated and organized Assistance Office Manager to join our dynamic team. The ideal candidate will be fluent in English and Spanish, possess strong organizational and communication skills, and have at least 3 years of experience in office management. Responsibilities: Provide administrative support to the office manager, including scheduling appointments, managing calendars, and handling correspondence. Assist with hotel guest relations, ensuring a positive and memorable experience. Coordinate with management and employees to ensure smooth operations and efficient workflow. Handle data entry of orders and customer information. Proficiently use Microsoft Excel and QuickBooks for data entry, reporting, and financial management. Manage office supplies and equipment, ensuring they are adequately stocked and maintained. Qualifications: Fluency in English and Spanish At least 3 years of experience in office management Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Excel and QuickBooks   Ability to accurately input data and maintain organized records Ability to work independently and as part of a team Benefits: Competitive salary and benefits package Opportunities for professional growth and development A dynamic and supportive work environment