Bookkeeper and Office Assistant

Driver Guard / Armed Messenger Wanted in the NYC Area. Compensation: between $18.00 and $21.00 per hour depending on the locations. Our growing Armored Trucking Company is always seeking qualified individuals to join our Company. Our job requirements are among the highest in the industry; We provide good working conditions, flexible hours, additional, and ongoing training. The Company offers an excellent Employee Benefit package for employees including: Medical, Dental, Vision, Disability and 401(k) Plan, over time after 40 hours, Direct Deposit, Paid Time Off (PTO) including sick days. Please review the job summary below. Driver Guard / Armed Messenger Driving and/or assisting armed messengers. Servicing our customers by safely delivering and picking up shipments on a scheduled route, competitive salary and other incentives.

The Interfaith Center of New York (ICNY) works to overcome prejudice, violence, and misunderstanding by activating the power of the city’s grassroots religious and civic leaders and their communities. Our goal is to create understanding and respect among the city’s immigrant and grassroots religious leaders and their communities, as well as to encourage civic participation. Together, we address the city’s shared social concerns. Skills and Experience: The Office Manager/Executive Assistant should have experience in office management/administration. He/she/they should have the ability to manage multiple assignments under deadlines, take direction from supervisor and senior colleagues alike, take independent action/initiative when appropriate, and be comfortable working in a small office environment. The ideal candidate should have strong organizational and editing skills, a strong working knowledge of Microsoft Office (Word, Outlook, SharePoint, and Excel), familiarity with Salsa or similar CRM database solutions, familiarity with social media platforms and other online systems/platforms – design platforms like Adobe/Canva would be a plus, familiarity with managing and troubleshooting software and computer
equipment and experience interacting with technology providers, experience assisting departments such as finance and HR, as well as experience with sending large mailings and dealing with vendors. Reliability, attention to detail, ability to work effectively under deadline pressure, and a deep respect for religious/cultural diversity are all a must. This position reports to the Director of Development. (i) Reception Duties including answering the phone, updating staff calendar, sending, retrieving, opening, routing, mail etc. (ii) Maintain vendor relationships, oversee office supply inventories, keep the office stocked, etc. (iii) Maintain insurance policies (e.g. Board) and stay up to date with NY State Laws (iv) Create outgoing payments/reimbursements, liaise with off-site accountant, manage annual audit (v) Update website (e.g. remove posted events) and compile events for a monthly newsletter (using Salsa HQ) (vi) Monitor social media channels, replying, posting, and reposting when appropriate (vii) Record and monitor incoming donations (in Salsa CRM), create and file acknowledgement letters (viii) Monitor and maintain the Executive Director’s calendar and tech-related needs, take minutes at staff meetings and send follow up reminders (ix) Reserve meeting rooms, organize catering, and oversee the printing of materials for meetings/events including board meetings 4x a year (x) Onboard interns and employees, arranging server/office access, health insurance enrollment, off-boarding etc.) (xi) Assist with 3,000 piece mailings 2x a year for an Annual Appeal and Annual Gala (xii) Take one-off projects on occasion (past examples include overseeing the website’s redesign with outside consultants, helping with a database update, and moving items out of a storage unit) Start Date: November 1st, 2024

Opal is a well funded, Silicon Valley-back cybersecurity technology start-up. We're redefining identity security for modern enterprises. We've all felt the pain of not getting the access we need to do our job - and security teams feel the pain of either being a bottleneck by limiting access or authorizing everyone at the expense of risk. At Opal, we’re removing the tension by making least privilege not only possible but practical. Our product prioritizes consumer-grade simplicity with enterprise scale, reliability, and security. Our customers love our product, and we’re proud to work with amazing companies like ScaleAI, Grammarly, Databricks, and Figma. We’re looking for a high-energy and high output Executive Assistant to support our Founder and CEO, Umaimah Khan. In this role, you’ll manage her calendar, daily schedule, travel, expenses, and priorities. You’ll also act as the Office Manager for our small Headquarters, ensuring our space is well cared for and suited to meet the needs of our team. Our ideal candidate is excited to join a growing Silicon Valley-backed start-up and play a key role in our growth. The Executive Assistant role is a high-impact role at Opal Security. You’ll be a confidant, boundary enforcer, and problem solver. Our goal is to hire someone who embodies our culture — bold, trustworthy, respectful, and smart — and can enforce those cultural norms across the company. We’re eager to hire a candidate who will grow with the business. You'll join an experienced team with direct experience building and scaling teams through massive growth at companies like Slack, Meta, Airtable, Plaid and Samsara. On the back of this experience and our success to date, we’ve raised over $32M from leading investors, including Greylock and Battery Ventures. Please note that this role requires you to be in our New York City office, sitting side-by-side with Umaimah, most days. Our office is near Union Square in Manhattan. Your responsibilities - Calendar ownership : Full ownership of scheduling and multiple calendars for our leadership team. While you’ll primarily support Umaimah, you’ll also support calendar and travel management for our sales leader. Understanding and executing on preferences is key, including meeting cadence, travel logistics, and conference room preparation. - Meeting management: Ensure meetings are well spent. Activities include preparing agendas, taking notes, distributing action items, etc. Manage logistics for special events such as team all-hands, board meetings, and external events. - Travel coordination : Coordinate and oversee complex domestic and international travel arrangements, including all necessary documentation, for Umaimah and her leadership team. - Office management : Keep our Headquarters comfortable and well stocked. Oversee all daily office functions the team have an enjoyable and professional work environment. Serve as the first point of contact for office visitors, delivery personnel, vendors and our coworking space’s management team. - Event coordination : Collaborate closely with our People team to budget, plan, and implement cross-team and cross-country events, including our twice annual company offsite. - Expense management : Own timely and accurate categorization of Umaimah’s expenses. - A second pair of eyes : Draft, proofread, and edit documents, presentations, and reports as needed.

Commercial Insurance Office administrative Assistant will train also as Customer service.

Metal Art is a premier steel company committed to delivering high-quality steel products and solutions. With years of expertise in the industry, we pride ourselves on our innovation, sustainability, and customer satisfaction. Our team of dedicated professionals works tirelessly to meet the evolving needs of our clients. We are currently seeking a highly motivated and organized Personal Assistant to support our executives and enhance operational efficiency.

We are seeking a motivated Personal Assistant to the CEO to enhance our operational efficiency. Responsibilities: - Manage the CEO's schedule and coordinate meetings - Handle communications and correspondence - Prepare reports and presentations - Assist with project management and task prioritization - Maintain a well-organized office environment Qualifications: - Strong organizational and multitasking skills - Proficient in office software and technology - Excellent written and verbal communication skills - Ability to work in a fast-paced environment Work in NYC and Connecticut. Some remote and some in person.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.

We are seeking a dedicated and organized Assistance Office Manager to join our dynamic team. The ideal candidate will be fluent in English and Spanish, possess strong organizational and communication skills, and have at least 3 years of experience in office management. Responsibilities: Provide administrative support to the office manager, including scheduling appointments, managing calendars, and handling correspondence. Assist with hotel guest relations, ensuring a positive and memorable experience. Coordinate with management and employees to ensure smooth operations and efficient workflow. Handle data entry of orders and customer information. Proficiently use Microsoft Excel and QuickBooks for data entry, reporting, and financial management. Manage office supplies and equipment, ensuring they are adequately stocked and maintained. Qualifications: Fluency in English and Spanish At least 3 years of experience in office management Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Excel and QuickBooks   Ability to accurately input data and maintain organized records Ability to work independently and as part of a team Benefits: Competitive salary and benefits package Opportunities for professional growth and development A dynamic and supportive work environment

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.