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Job Description Assistant Project Manager Farmingdale, NY Salary: $65,000 - $75,000 per year Industry: HVAC / Construction Job Overview A growing HVAC and construction organization is seeking a detail-oriented and motivated Assistant Project Manager to support both project operations and financial management functions. This position is ideal for someone with experience in project coordination, job costing, and construction accounting who thrives in a fast-paced environment. The successful candidate will work closely with project managers and accounting teams to help ensure projects are completed on schedule, within budget, and with accurate financial reporting. Responsibilities Project Management Support • Assist Project Managers with daily project coordination and administrative tasks, • Track project schedules, budgets, change orders, and project documentation, • Coordinate with vendors, subcontractors, suppliers, and internal departments, • Manage submittals, RFIs, permits, and closeout documentation, • Support material procurement and delivery schedules, • Maintain accurate project records and reporting Job Costing & Accounting • Set up and maintain project budgets and job cost codes, • Monitor and reconcile project expenses, labor costs, purchase orders, and subcontractor invoices, • Assist with monthly job cost reporting and project forecasting, • Support AIA billing, progress billings, and invoicing activities, • Partner with accounting teams to ensure accurate revenue recognition and project profitability tracking, • Review financial data and assist with budget management Qualifications • 2-5 years of experience in HVAC, mechanical contracting, or construction environments, • Experience with project coordination and job cost accounting, • Strong understanding of construction budgets, job costing, and financial reporting, • Proficiency in Microsoft Excel and construction management software, • Experience with Procore, Sage 300 CRE, Foundation, or similar systems is preferred, • Excellent organizational, communication, and problem-solving skills, • Ability to manage multiple priorities and deadlines, • Bachelor's degree in Construction Management, Accounting, Business, or a related field preferred Requirements Must have prior experience working in the HVAC or construction industry. Benefits • Competitive salary, • Professional growth opportunities, • Collaborative team environment, • Stable and growing organization, • Comprehensive benefits package available Apply today to join a successful team and contribute to the delivery of high-quality construction projects while advancing your career in project management and construction accounting.

Job Description HVAC Assistant Project Manager Location: Farmingdale, NY Industry: HVAC / Construction Salary Range: $75,000 – $90,000 Job Type: Full-time/Permanent About the Company We are a well-established HVAC contractor based in Farmingdale, NY, serving commercial and industrial clients throughout the region. Our team is known for delivering high-quality mechanical solutions with a focus on integrity, efficiency, and safety. As we continue to grow, we’re seeking a motivated and detail-oriented Assistant Project Manager / Job Accountant to join our operations team. Position Summary The Assistant Project Manager / Job Accountant will support project execution and financial tracking for multiple HVAC construction projects. This hybrid role blends operational support with accounting responsibilities, making it ideal for someone with a strong grasp of both project coordination and job costing within the construction industry. Key Responsibilities Project Management Support • Assist Project Managers with daily project coordination and documentation, • Track project schedules, budgets, and change orders, • Communicate with vendors, subcontractors, and internal teams to ensure smooth project execution, • Manage submittals, RFIs, and closeout documentation, • Help coordinate material deliveries and field operations Job Costing & Accounting • Set up and maintain job cost codes and budgets in the accounting system, • Track and reconcile costs, labor hours, purchase orders, and subcontractor invoices, • Assist in the preparation of monthly job cost reports and forecasts, • Monitor billing schedules and support the preparation of AIA billings and progress billings, • Work closely with the accounting department to ensure accurate revenue recognition and project profitability Qualifications • 2–5 years of experience in HVAC, mechanical contracting, or general construction, • Experience in both project coordination and job cost accounting, • Familiarity with construction management software (e.g., Procore, Sage 300 CRE, Foundation, or similar), • Strong proficiency in Microsoft Excel and project tracking tools, • Excellent organizational and communication skills, • Ability to manage multiple projects and priorities in a fast-paced environment, • Bachelor’s degree in Construction Management, Accounting, Business, or a related field preferred

Job Description Gregor Industries, Inc is a General Contractor specializing in commercial construction. Requirements: • Minimum 3 years relevant experience in Construction Industry., • Working Knowledge of Microsoft Excel, PowerPoint, Word, • Experience with Outlook, • Must have working knowledge of Procore or similar Construction management software program. We are currently looking to hire an Assistant Project Manager with Construction Experience, ideally in Commercial Construction to undertake the following tasks: Assistant Project Manager Responsibilities: • Work closely with Construction Manager to develop a project plan, quality assurance plan, and health and safety plan., • Assist Project Manager in planning and executing building construction projects., • Order materials for a project in a timely manner in conjunction with the schedule and ensure quantities are correct., • Plan and coordinate construction activities on daily basis., • Provide administrative assistance to the Project Manager when needed., • Collaborate with employees and ensure employee satisfaction for all construction processes and monitor all business results., • Analyze construction problems and develop immediate resolutions with the Project Manager., • Respond to customer inquiries and concerns promptly., • Identify slippages or delays in constructions and relay to the supervisor., • Identify milestones and problem areas and accordingly recommend preventive actions., • Attend educational workshops, training, and conferences for professional growth., • Analyze RFI responses and monitor and process change orders., • Generate construction progress and expense reports for management., • Establish budget and schedule for construction project with Project Manager., • Monitor and control expenses within the established budget., • Recommend cost reduction initiatives while maintaining quality and productivity., • Complete Daily Reports on Procore, our project management system., • Willing and able to travel to job sites as the needed. Job Details: • Full Time, • In-office, with travel as necessary to job sites, • Hours: 9:00Am - 5:30PM, Monday - Friday, • Benefits: Medical/Dental/Vision/Pet Insurance: Eligible after 60 days.

Job Description Join a growing commercial construction company where you'll gain hands-on experience supporting estimating and project management on a wide variety of commercial construction projects. Approximately 95% of our work is commercial construction, making this an excellent opportunity for someone looking to build a long-term career in commercial estimating and project management. Responsibilities • Assist with preparing accurate cost estimates for commercial construction projects, • Review construction drawings, specifications, and bid documents, • Perform quantity takeoffs and assist with project bidding, • Support Project Managers throughout the lifecycle of commercial construction projects, • Coordinate with subcontractors, vendors, and suppliers, • Request and compare subcontractor pricing, • Track project documentation, schedules, and budgets, • Assist with change orders, project administration, and closeout documentation, • Maintain organized project files and estimating records Qualifications • 1-3 years of estimating, project coordination, or construction experience preferred, • Commercial construction experience strongly preferred, • Ability to read construction plans and specifications, • Strong math, analytical, and organizational skills, • Proficiency with Microsoft Office (Excel, Word, Outlook), • Excellent communication and time management skills, • Detail-oriented with the ability to manage multiple priorities, • Eager to learn and grow within the commercial construction industry Why Join Us? • Work on exciting commercial construction projects, • Gain experience in both estimating and project management, • Career growth opportunities, • Collaborative, team-oriented environment, • Stable, full-time, in-office position If you're looking to grow your career in commercial construction estimating and project management, we'd love to hear from you. Apply today!

Job Description Major Tasks, Responsibilities and Key Accountabilities ● Work with a project manager to assist with developing project schedules. Ensure that the field staff is providing accurate 3-week look ahead schedules. ● Prepare start-up packages for the field superintendent. ● Assembling start-up packages for the site superintendent 1. Site books, 2. Green book, 3. Print drawings for the site, always ensuring that the latest set is with the site super. Keep the subcontractors up to date with the latest plans. 1. Coordinate porta-potty, dumpsters, 2. Review drawings, prepare take-offs and coordinate and schedule materials to the site ● Follow up with subcontractors to ensure their insurance forms have been provided prior to the start of their scope. ● Tracking and coordinating of project materials for example, restroom accessories, tile/Schluter, wallpaper, furniture, lighting package, specialty items...etc. ● Issue bid award emails to subs as provided by the PM. ● Collect all submittals and provide them to the client, track accordingly. ● Review all subcontractors provided change orders and submit to the client, review with the PM. ● Release approved change orders and track in the job folder and budget. ● Daily check-in with the site supervisor to ensure the project is running per schedule, and address any issues, accordingly, looping in the PM as needed. ● Coordinate and facilitate weekly calls with the client, AOR, EOR, and super. ● Assemble the documents to provide to the client weekly; weekly report, 3 week lookahead, RFI, submittal logs, site photos and project schedules. ● Ensure all third-party software tools are updated accordingly (Raken, PlanGrid, Timberline) ● Follow up on open change orders. ● Closeout documentation to be requested and collected, initial requests to subs needs to be coordinated per the project schedule. ● Ensure as-builts are being developed by the site superintendent. Qualifications ● Proficient in Microsoft Word, Excel, PowerPoint, Project and Procore. ● Strong knowledge of construction management and methods. ● The ability to read blueprints and develop take-offs and subcontractor scope documents. ● Strong written and verbal communication skills with the ability to communicate across the organization. ● Experience in remodeling open businesses, complete fit outs of new spaces is preferred, ground up construction is a plus \nCompany Description Corcon is a nationwide solutions-based general contracting company that has been a leader in the industry for more than 25 years. We have steadily grown by enhancing our services to adapt to the ever-changing building and project management challenges in today's world. Whether the project is a major interior renovation or ground up construction, Corcon has both the knowledge and the resources to see the project through to completion. Corcon is a nationwide solutions-based general contracting company that has been a leader in the industry for more than 25 years. We have steadily grown by enhancing our services to adapt to the ever-changing building and project management challenges in today's world. Whether the project is a major interior renovation or ground up construction, Corcon has both the knowledge and the resources to see the project through to completion.

Job DescriptionAbout CTSI:Consulting and Testing Services, Inc. (CTSI) has provided Construction, Environmental, Health and Safety services to privately held companies, institutions and industries throughout the New York tristate area, as well as nationally, since 1992. We are a small company with a dedicated team located in mid-town Manhattan and Long Island, founded on one strong commitment: to provide efficient and expert services to our clients based on professionalism, innovation and cost-effective expert solutions. About the Job:CTSI is looking to fill part-time Administrative Assistant position to start with the company as soon as possible (Mon-Thur Hicksville office right by LIRR Station, Fri-Manhattan office block away from PENN) with possibility for full time position with time. Responsibilities:As an Administrative Assistant you will provide support to daily office operations within CTSI‘s Long Island office 4 days per week and Manhattan office once per week. Responsibilities include but are not limited to: • Draft project survey reports in accordance with company templates, proposal, letters, correspondence, and bid document for a variety of ongoing projects., • Assist in project coordination through submitting filings, documents and insurance certification request, collecting daily project data from field staff., • Serve as an intermediary between other office staff, clients, laboratories, sub-contractors and CTSI‘s field staff., • Perform other administrative tasks such as document processing, answering phones, scanning, follow-ups with field staff, and other ad-hoc administrative tasks as assigned., • Assist in scheduling projects, meetings, and/or conferences as well as provide assistance to Senior Project Executives if necessary., • Provide support in updating and maintaining records and data., • Assist Office Manager with office maintenance and organization. QUALIFICATIONS: • HS Diploma/GED (or less) and at least 1 year of experience or Associate Degree and at least 2 years of experience., • Proficiency in Microsoft Office/MS Office 365 (Word, Excel, Outlook, and PowerPoint) is a MUST., • Must be self-motivated and proactive., • Must be able to work independently and take initiative., • Must be able to work in diversified groups., • Proper phone etiquette and accuracy of message taking is a must., • High degree of accuracy, organized and attention to detail is a must., • Must be dependable and eager to learn new tasks/skills., • Basic familiarity in Adobe Acrobat., • Knowledge in IT and computers helpful., • Excellent communication skills (written, verbal and customer service)., • Demonstrates a sense of urgency and ability to meet deadlines., • Comfortable working in high-paced environments., • Able to succeed while working under pressure., • Punctual and professional. BENEFITS: • Paid sick leave., • 401(k) plan., • Professional development opportunities, including certifications, training. CTSI is proud to be an equal opportunity employer.

Job Description Position Summary The Assistant Facilities Manager supports the day-to-day administrative and operational functions of the Facilities Department. This role is primarily office-based and focuses on coordinating projects, managing work orders, maintaining documentation, and supporting internal teams to ensure smooth execution of facilities-related work. This is an ideal role for someone highly organized, detail-oriented, and interested in facilities or construction operations, with opportunities for growth within the company. Key Responsibilities Project & Facilities Coordination • Support Facilities Management in planning and organizing construction and maintenance projects, • Assist in developing project plans, schedules, and documentation, • Track project progress and flag delays or issues to leadership, • Coordinate communication between internal teams, clients, and subcontractors Work Order & Systems Management • Manage and respond to work orders through appropriate channels (Corrigo, 360, email requests), • Organize and track work orders to ensure timely completion, • Maintain accurate records in systems such as UpKeep and Procore Administrative Support • Provide administrative support including proposals, invoices, reports, and client correspondence, • Maintain organized filing systems (digital and hard copy) for project tracking, • Assist in managing calendars, including proposal deadlines and project timelines, • Support compliance with township and municipal requirements Insurance & Vendor Coordination • Maintain and track insurance documentation for subcontractors and company compliance, • Coordinate onboarding and vetting of subcontractors through insurance procedures, • Work with the Director of Insurance to ensure all documentation is complete Financial & Budget Tracking • Assist in monitoring project expenses and tracking budgets, • Support cost reporting and documentation for facilities projects General Operations Support • Provide day-to-day support to the Facilities Department, • Assist in maintaining key logs, status tracking, and internal reporting, • Help ensure compliance with company processes and procedures Qualifications Experience & Skills • 1–3 years of experience in an administrative, operations, or coordinator role (facilities or construction industry is a plus, not required), • Strong organizational and multitasking skills, • Excellent communication skills (written and verbal), • Comfortable working with multiple systems and tracking tools, • Proficiency in Microsoft Office (Excel, Outlook, Word), • Experience with platforms like Procore, UpKeep, or Corrigo is a plus Requirements • Ability to work full-time in an office setting, • Strong attention to detail and ability to manage multiple priorities, • Interest in facilities management or construction operations preferred Work Environment • Full-time, in-office position, • Fast-paced, team-oriented environment supporting multiple projects Compensation & Benefits • Medical, Dental, Vision, and Pet Insurance (eligible after 60 days), • Opportunities for advancement and growth within the company

Physical mobility will be required at the customers' job sites, which range from relatively simple remodeling jobs to large construction projects within a restaurant, retail store, hotel, school, hospital, institution, or sports venue. Support the Project Management team in coordination of installat

A leading commercial equipment and interior construction firm is seeking an Assistant Construction Project Manager to join their project management team in Melville, NY. Education: Degree in Construction Management, Architecture, Engineering, or equivalent hands-on industry experience preferred. Tec