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Employer City of Kirkland Salary $34.30 - $40.35 Hourly Location Kirkland, WA Job Type Seasonal Job Number 202100721 Location Parks & Community Services - Events Coordinator Opening Date 01/30/2026 Closing Date Continuous FLSA Non-Exempt Bargaining Unit N/A Note: This is an On-Call position that is not eligible for benefits. Being an on-call employee means that your work schedule is not guaranteed, hours worked could range from 0 - 40 hours a week, depending on office needs. All hours worked are subject to Department of Retirement Services and Affordable Care Act reporting requirements. More information will be shared during the interview, and we encourage questions about the program. Exciting Part-Time Job at the City of Kirkland Looking for a part-time job that allows you to serve the community, meet a lot of great people, get outside in the summer, and uses your broad range of administrative and relationship skills? Check out this ongoing Program Assistant job that administers Kirkland's annual Juanita Friday Market! Position Summary The Program Assistant position covers a broad range of skilled administrative tasks. This position also provides backup and support for various department projects and events. Essential Job Functions This position is responsible for planning, staffing and coordinating all aspects of the Juanita Friday Market under supervision of the Parks Special Projects Coordinator. Responsibilities include weekly farmers market operations, compliance with market rules and regulations, vendor recruitment, volunteer management, special event and program development which provide educational activities for the community, marketing campaign development and budget administration. Hours of Work Incumbent will work approximately 20 hours per week, March - September, then on call as needed. Schedule is flexible within regular business hours 8:00 a.m. to 5:00 p.m., Monday - Friday. During market season Fridays are required for on-site operations 11am - 8pm, June - September. • Must have strong oral and written communication skills, the ability to work effectively with the staff, volunteers, and the public, and manage multiple tasks., • Ability to communicate clearly both verbally and in writing, in person and on the telephone., • Computer skills, e.g. Microsoft Office, fax, copy machine, calculator, and multi-line telephone system., • Knowledge of registration software preferred., • Knowledge of basic office procedures., • Skilled in Microsoft Word, Excel and Publisher software., • Knowledge of basic mathematics and bookkeeping principles., • Skilled in receiving and receipting payments., • Knowledge of customer service practices., • Experience working with volunteers and the public, • Flexibility; gets along with people of all ages and abilities, adapts to changing work assignments. Minimum Qualifications • High School Graduate or G.E.D., • Six months experience in the planning and production of special events, • One-year experience in administrative support, • Two years customer service experience working with the public, • Two years cashiering or bookkeeping experience, • Ability to clearly communicate in writing and verbally with a diverse group of stakeholders, • Must have or be able to obtain a Food Worker Card and First Aid/CPR certification within 30 days of hire, • Must possess and maintain a valid Washington state driver's license in order to drive a vehicle for City job duties. Working Conditions & Physical Activities Work is performed in a combination of indoor office environment and outdoors in all types of weather conditions. Must be able to walk, bend, stoop and have ability to lift and carry 50 lbs. Selection Process Position requires a cover letter (letter of interest) and resume for consideration of application submitted on-line. In your letter, please describe how you meet the minimum qualifications and your interest in market operations. Applicants who are invited to interview will be notified by phone or email. NOTE: February 17, 2026 is First Review Date for this "Until Filled" recruitment. All applications received by this date will be considered in our first review of applications. The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf at 711.

Employer City of Kirkland Salary $34.30 - $40.35 Hourly Location Kirkland, WA Job Type Seasonal Job Number 202100704 Location Parks & Community Services - Rec. Services Supervisor Opening Date 12/29/2025 Closing Date Continuous FLSA Non-Exempt Bargaining Unit N/A Note: This is an On-Call position that is not eligible for benefits. Being an on-call employee means that your work schedule is not guaranteed, hours worked could range from 0 - 40 hours a week, depending on office needs. All hours worked are subject to Department of Retirement Services and Affordable Care Act reporting requirements. More information will be shared during the interview, and we encourage questions about the program. Job Summary The program assistant supports and assists with programs, facilities, services, and events within Parks and Community Services (PCS) and serves as a primary customer service agent. This assignment is for a seasonal, ongoing, non-benefited on-call program assistant, to support year-round community building events including Lunar New Year, Dia de Los Muertos, Outdoor Summer Movie Series, Celebrate Kirkland July 4th Parade, Harvest Festival, and many other events hosted by PCS, plus the LED screen rental program. This position is anticipated to begin in February and be ongoing with hours varying, usually 15- 40 hours per week depending on need and is not to exceed 1040 hours per year. Most work will be done Monday-Friday at Kirkland City Hall, with occasional weekend or evening shifts primarily for events. The on-call program assistant must be available to work July 4 and the days immediately preceding and following the holiday. The ideal candidate possesses a strong work ethic, the capacity to prioritize tasks and work on a variety of projects with competing deadlines. Candidates should have the ability to be adaptable to new situations, ideas, and challenges and must be able to take initiative and work proactively. Must be self-motivated and work well as part of a supportive team. This position will work closely with the Community Building Events team to help plan and carry out multiple events. Primary tasks include purchasing, vendor and parade entry support, volunteer recruitment and record keeping, marketing and outreach support, LED screen operation and other administrative functions. The on-call program assistant is the primary contact for vendors, contractors, and volunteers to ensure logistical needs as well as contract terms and conditions are met. The program assistant also serves as the on-site liaison for several events, facilitating the delivery and set-up of event equipment such as tables, chairs, pop-up canopies, marketing materials, audio-visual equipment and other supplies. Job open until filled. Priority consideration will be given to candidates who apply before Friday, January 23 Distinguishing Characteristics: This is the entry-level classification in the Parks and Community Services (PCS) program series. The incumbent follows routine procedures and guidelines in the application of prescribed duties and works under close supervision with work frequently reviewed by a superior. This classification is distinguished from the Program Coordinator in that the latter performs more complex technical duties and responsible program coordination requiring a higher level of knowledge and skill. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Provides information and responds to inquiries. Staffs front office and provides customer service to participants, staff, and the general public., • Performs registration procedures to include: enrolling in classes, accepting and receipting payments, maintaining wait lists, performing transfers, issuing class adjustments, program scholarships, compiling daily system totals and reconciliation for daily receipts of cash, check and credit card payments., • Maintains and organizes supplies and equipment, purchases, and inventory materials, reconciles payments, p-card statements, contracts and billing., • Responsible for facility rentals, including calculating and processing payments, deposits, refunds, scheduling and overseeing rental staff., • Assists with data collection, reports, recordkeeping, expense, and revenue tracking, evaluating programs, new participant outreach, and quality assurance., • Provides administrative support for Munis, TRIM, AdobeSign, Lucity, and similar programs including creating, entering, and processing contracts and agreements., • Coordinates training and scheduling of staff, volunteers, and interns; provides emergency backup staffing as needed., • Creates and maintains instructor contracts and enters into the City's record management software. Coordinates the processing of contracts., • Assists with the organization and production of department events (i.e. Green Kirkland Program, community building events, etc.)., • Assists with publicizing and promoting programs, program brochure preparation, and maintaining City webpages., • Performs functions as assigned in the City's emergency response plan in the event of an emergency., • Must have strong oral and written communication skills, the ability to work effectively with the staff, volunteers, and the public, and manage multiple tasks., • Ability to communicate clearly both verbally and in writing, in person and on the telephone., • Computer skills, e.g. Microsoft Office, fax, copy machine, calculator, and multi-line telephone system., • Knowledge of registration software preferred., • Knowledge of basic office procedures., • Skilled in Microsoft Word, Excel and Publisher software., • Knowledge of basic mathematics and bookkeeping principles., • Skilled in receiving and receipting payments., • Knowledge of customer service practices., • Experience working with volunteers and the public, • Flexibility; gets along with people of all ages and abilities, adapts to changing work assignments. Minimum Qualifications: • Education: High School Graduate or G.E.D., • Experience: 2 years of customer service. 1 year administrative support experience working in recreation, environmental, social, leisure, or education services. 6 months of experience working with volunteers, youth, or older adults., • Must possess a valid Washington State driver's license., • Must possess or obtain CPR/First Aid certification within 6 months of hire., • 2 years of cashiering or bookkeeping experience preferred. Physical Demands and Working Environment: Work is performed primarily in an office or community center setting and outdoors. Must be able to sit or stand for long periods of time. At times work will be a combination of indoor office environment and outdoors in all types of weather conditions. May be required to work nights, weekends, and holidays. Must be able to lift and carry 50 pounds. Selection Process Candidates are encouraged to apply as soon as possible. To be considered as a candidate for this position, you must submit with your application: • Cover letter (letter of interest), • Resume Applicants who are selected for next steps in the hiring process will be invited by phone or email. Job open until filled with a first review date by 15th day of original post. The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf 425-587-3111. Benefits This position is not eligible for benefits.

Employer City of Kirkland Salary $34.30 - $40.35 Hourly Location Kirkland, WA Job Type Seasonal Job Number 202100707 Location Parks & Community Services - Rec. Services Supervisor Opening Date 01/07/2026 Closing Date Continuous FLSA Non-Exempt Bargaining Unit N/A Note: This is an On-Call position that is not eligible for benefits. Being an on-call employee means that your work schedule is not guaranteed, hours worked could range from 0 - 40 hours a week, depending on office needs. All hours worked are subject to Department of Retirement Services and Affordable Care Act reporting requirements. More information will be shared during the interview, and we encourage questions about the program. SUMMARY: The program assistant supports and assists with programs, facilities, services, and events within Parks and Community Services (PCS) and serves as a primary customer service agent. This assignment is for a seasonal, temporary, non-benefited on-call program assistant, to support Kirkland's 4th of July Parade Celebrate Kirkland, hosted by PCS. This seasonal position is anticipated to begin in April and last through July or August, with up to 40 hours of work per week during that time. Most work will be done Monday-Friday at Kirkland City Hall, with occasional weekend or evening shifts. The on-call program assistant must be available to work July 4 and the days immediately preceding and following the holiday. The ideal candidate possesses a strong work ethic, the capacity to prioritize tasks and work on a variety of projects with competing deadlines. Candidates should have the ability to be adaptable to new situations, ideas, and challenges and must be able to take initiative and work proactively. Must be self-motivated and work well as part of a supportive team. This position will work closely with the Celebrate Kirkland team to help plan and carry out the event. Primary tasks include purchasing, vendor and parade entry support, volunteer recruitment and record keeping, marketing and outreach support, and other administrative functions. The on-call program assistant is the primary contact for vendors, contractors, and volunteers to ensure logistical needs as well as contract terms and conditions are met. The program assistant also serves as the on-site liaison for several events, facilitating the delivery and set-up of event equipment such as tables, chairs, pop-up canopies, marketing materials, audio-visual equipment and other supplies. Job open until filled. Priority consideration will be given to candidates who apply before Monday, March 2. Distinguishing Characteristics: This is the entry-level classification in the Parks and Community Services (PCS) Program series. The incumbent follows routine procedures and guidelines in the application of prescribed duties and works under close supervision with work frequently reviewed by a superior. This classification is distinguished from the Program Coordinator in that the latter performs more complex technical duties and responsible program coordination requiring a higher level of knowledge and skill. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Provides information and responds to inquiries. Staffs front office and provides customer service to participants, staff, and the general public., • Performs registration procedures to include: enrolling in classes, accepting and receipting payments, maintaining wait lists, performing transfers, issuing class adjustments, program scholarships, compiling daily system totals and reconciliation for daily receipts of cash, check and credit card payments., • Maintains and organizes supplies and equipment, purchases, and inventory materials, reconciles payments, p-card statements, contracts and billing., • Responsible for facility rentals, including calculating and processing payments, deposits, refunds, scheduling and overseeing rental staff., • Assists with data collection, reports, recordkeeping, expense, and revenue tracking, evaluating programs, new participant outreach, and quality assurance., • Provides administrative support for Munis, TRIM, AdobeSign, Lucity, and similar programs including creating, entering, and processing contracts and agreements., • Coordinates training and scheduling of staff, volunteers, and interns; provides emergency backup staffing as needed., • Creates and maintains instructor contracts and enters into the City's record management software. Coordinates the processing of contracts., • Assists with the organization and production of department events (i.e. Green Kirkland Program, community building events, etc.)., • Assists with publicizing and promoting programs, program brochure preparation, and maintaining City webpages., • Performs functions as assigned in the City's emergency response plan in the event of an emergency. Knowledge, Skills, and Abilities: • Must have strong oral and written communication skills, the ability to work effectively with the staff, volunteers, and the public, and manage multiple tasks., • Ability to communicate clearly both verbally and in writing, in person and on the telephone., • Computer skills, e.g. Microsoft Office, fax, copy machine, calculator, and multi-line telephone system., • Knowledge of registration software preferred., • Knowledge of basic office procedures., • Skilled in Microsoft Word, Excel and Publisher software., • Knowledge of basic mathematics and bookkeeping principles., • Skilled in receiving and receipting payments., • Knowledge of customer service practices., • Experience working with volunteers and the public, • Flexibility; gets along with people of all ages and abilities, adapts to changing work assignments. Minimum Qualifications: • Education: High School Graduate or G.E.D., • Bachelor's Degree in Recreation or related field preferred, • Experience:, • 2 years of customer service., • 1 year experience in an administrative support position, • 6 months of experience working in education, recreation, environmental, social or leisure services, • Must possess a valid Washington State driver's license., • Must possess or obtain CPR/First Aid certification within 6 months of hire., • 2 years of cashiering or bookkeeping experience preferred. Work is performed primarily in an office or community center setting and outdoors. Must be able to sit or stand for long periods of time. At times work will be a combination of indoor office environment and outdoors in all types of weather conditions. May be required to work nights, weekends, and holidays. Must be able to lift and carry 50 pounds. Selection Process Candidates are encouraged to apply as soon as possible. To be considered as a candidate for this position, you must submit with your application: • Cover letter (letter of interest), • Resume Applicants who are selected for next steps in the hiring process will be invited by phone or email. Job open until filled with a first review date by the 15th day of initial post. The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf at 711. Benefits This position is not eligible for benefits.

Job Description Job title: Production Coordinator (Temporary) / Des Moines, Washington Our Company We’re more than just a workplace — we’re a community of people who care about doing meaningful work, supporting each other, and growing together. Whether you’re just starting out or looking to take the next step in your career, we believe in creating roles that energise, challenge, and inspire. We’re committed to designing jobs that are sustainable, flexible, and aligned with your strengths — because we know that when work works for people, people do their best work. Visit our Careers Portal to explore our culture, benefits, and current opportunities. You’ll find stories from our people and insights into how we work. A brief summary The Production Coordinator will report directly to the Production Lead and Service Delivery Manager, and work closely with Producers, Technicians or Engineers, Animators and GFX/Motion Designers to deliver engaging content created for social media platforms. The ideal candidate is a highly organized individual with excellent communication skills, who thrives in a high-pressure, fast-paced, collaborative environment but also has the ability to work independently, coordinating our production resources efficiently amongst multiple projects. Occasionally, this position may be required to attend a remote event and may be required to respond to critical situations after normal work hours. This is a temporary role and will start as soon as a qualified candidate is identified, and is expected to last until approximately September 2026. What you’ll be responsible for • Coordinate scheduling and resource allocation for video production requests., • Assist with onboarding projects and initiating project hand-off to Producers after triage, • Maintain master schedule, calendar, project documentation, and communicate with internal team, stakeholders and partners to ensure all production scheduling and resources allocation information is up to date. This includes updating the master schedule and calendars, coordinating meetings, creating project briefs, and organizing project documentation., • Take detailed notes on discovery calls; track and follow up on action items and next steps, • Maintain awareness of all stages of a project's lifecycle., • Assist in execution of action items for various internal projects., • Manage, maintain, and audit inventory of existing and incoming assets and resources., • Help balance production workload in region when necessary., • Seek quality vendor partnerships in within region., • Provide consultation to internal stakeholders for upcoming shoots., • Assist internal stakeholders in vendor sourcing, on-boarding and management., • Keep regional team members up to date with changes in project scope and timelines during triage., • Coordinate travel for offsite projects., • Develop and maintain departmental workflow procedures and standard operating procedures relating to production coordination., • Work with freelancers and vendor managers to meet production and stakeholder expectations and needs., • Flag high-priority studio requests and follow through to ensure the highest level of customer satisfaction., • Support on productions as PA, DIT, A2, 2nd AC, Prompter Operator, as needed., • Capture BTS content during productions as needed and manage BTS content archive., • Assist the team with production prep, strike, and studio reset, • 2-4 years of experience as a Production Coordinator, Production Assistant, or similar administrative production-based role at a production company, agency, studio, or in a similar environment., • Strong understanding of social media platforms and content trends, • Knowledge of video production (on-set etiquette, general production roles & responsibilities) and post production (IG Edits, CapCut, Premiere, Canva), • Strong ability to prioritize and manage multiple tasks, projects, and ever-changing priorities., • Strong problem-solving, critical thinking, and verbal / written communication skills., • Strong organizational, administrative, and project management skills, • Ability to work with minimal supervision., • Proficiency with GSuite, MS Word, MS Excel, Photoshop, Acrobat, scheduling, and budgeting., • Capable of working as part of a team and independently., • Must have a high level of initiative, flexibility, and confidentiality., • Degree in video production, communications, or a relevant field will be an advantage.

Job Description Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States - we are looking for planners in Washington. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay ranges from $20 - $35/hour and is paid per project. We're looking for individuals to join for our 2026 season and beyond. This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. It's a great opportunity for someone looking for work in the wedding industry. You will work alongside our assistant coordinators and provide the following to execute weddings. • Create wedding timelines for couples, • Be an advocate for the couple, keeping them calm under pressure and assisting with any issues that arise throughout the day, • Oversee ceremony & reception set up, • Execute all day-of operations for the wedding, which includes being at the venue from the very beginning of the morning through tear down at the end of the night, • Greet and direct all vendors, • Communicate with all vendors regarding set ups, • Set up of seating cards, menu cards, table numbers, favors, guest book and other decor, • Assist the wedding party and family with any needs, questions or concerns, • Ability to work weekends is essential, • Must have 2 years experience as a wedding planner or event planner, • Must have strong communication skills and be detail oriented, • Must have reliable transportation, • Must be able to carry and lift 30 lbs.

Job Description 828 Venue Management Company is the nation’s fastest growing network of inspiring event venues with unique concepts that attract events of all types. THE 101 launched in 2018 in Seattle, Washington. 828 has eight locations in seven different states nationwide. As a company we enjoy a dynamic and exciting work environment, continued learning and development, along with the confidence that comes from working for a company with a reputation for exceptional service. We embody a culture that celebrates community and stands for equality and inclusivity day in and day out. If you are motivated, with a passion to celebrate and help others, 828 may be your perfect match. Playing a vital role in the customer experience, the Assistant Client Concierge is responsible for working directly with clients to ensure a positive brand image and seamless event experience. The position is also responsible for client and event management on the day of through event completion. These responsibilities can include, but are not limited to, front-of-house assistance and venue representation for vendors and guests, wedding ceremony rehearsals, décor installs and tear down, and timeline execution. This role will act as the liaison between all parties onsite and the Client Concierge to ensure venue packages and service workflows are executed appropriately. This position is fast-paced and provides tremendous opportunity for learning and development within the events industry. The Assistant Client Concierge will be an integral part of an ambitious team balanced with the freedom to work independently. Effectively communicating in both written and verbal form will be essential in this position. Being detail oriented while having a strong organizational background and comfortability with technology will ensure success in prioritizing and meeting deadlines. ESSENTIAL DUTIES & RESPONSIBILITIES VENUE & EVENT MANAGEMENT: • Set-up and/or execute venue services such as event coordination, scissor lift, photo booth and any other additional venue features; manage and set up appropriate services on event day, • Venue representative on event day for clients, vendors and their guests, • Work directly with clients, vendors and guests on event day to address venue related questions or concerns to ensure customer satisfaction and prompt problem resolution, • Knowledgeable in venue services, operations, and contract terms to ensure event success, • Onsite for events from load in until scheduled time of departure, • Host rehearsals with clients, • Review and complete detailed event specific BEOs for Event Manager, • Ensure venue cleanliness prior to and post events, • Create and compile digital media and document on social media outlets, • Complete ad hoc requests from Venue Manager surrounding administrative, marketing and property needs, • Review detailed timelines of applicable client events (rehearsal, event day, load out), • Review event diagrams, including off-site ceremonies, • On-site representing client and venue from rental start time, until load out completion, • Remain knowledgeable of industry trends, local laws, and competition, • Check-in, manage, and check-out vendors onsite, • Host and run ceremonies, both on and off property, • Receive client rental orders on day of, • Lead planner for day-of and month-of packages on event days, • Complete final meetings and deliverables for day-of and month-of clients, • Event venue or event coordination experience preferred, • Ability to crowd control, and regularly mediate stressful situations, often involving intoxicated guests, • Must be at least 21 years of age, • Availability on evenings, weekends, and Wednesdays (team office day) required, • Passion for building a great team and ensuring customer satisfaction, • Google Applications knowledge, • Embraces new technologies and softwares, • Strong knowledge of social media platforms, • Strong written communication skills, • Ability to troubleshoot problems with immediate resources, multi-task and delegate, • Must have reliable transportation, cell phone and working computer, • Must be able to stand for long periods of time, • Must wear black, or approved business casual, clothing during events, • Ability to regularly lift and/or move up to 50 pounds, • Hourly, paid bi-monthly, • Position is eligible for overtime, • The company cannot guarantee the number of hours or events scheduled

The Department of Ecology is hiring a Section Administrative Assistant (Administrative Assistant 3) within the Water Quality Program's Northwest Region. Location: Northwest Region Office in Shoreline, WA. The salary listed includes 5% premium pay due to the duty station being located in King County. Upon hire, you must live within a commutable distance from the duty station. This position is eligible for telework and flexible schedule options. During the first 6 months, this position is eligible for flexible schedule options and is required to work in the office. After successfully passing a 6 month probationary period, the position is eligible for routine telework with a minimum of three days per week required in the office. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by April 7, 2026. This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. Do you love to bring organization to chaos and check things off your "to-do" list while working to protect and restore the environment? Are you a resourceful self-starter who thrives on taking initiative to solve organizational problems? Are you an excellent communicator who expertly manages communication flows? The Northwest Region section of the Water Quality Program is seeking an organized and enthusiastic Administrative Assistant to support the Section Manager and broader team of 60+ employees. You will directly support our organizational mission and goals by ensuring the administrative functions of the office are conducted in a timely, transparent, organized, and accurate manner. You will serve as the section expert in purchasing, timekeeping, and equipment tracking. In collaboration with section leadership and the administrative assistant to the unit supervisors, you will organize and facilitate office environment teambuilding activities, shared-space usage, safety and disaster preparedness, document accessibility, and you will help new employees learn internal administrative procedures and tools. What you will do: • Provide confidential administrative support to the Section Manager and staff. Maintain confidentiality of information and records with personally identifiable information and/or legal issues., • Support the Section Manager with their schedule and electronic calendar. Track emergencies and/or time-sensitive projects, keeping the section manager informed of significant issues and status of projects., • Support the section as subject matter expert on timekeeping and leave in the Agency's electronic system, including training new employees and troubleshooting challenges, running reports, and sending reminders., • Perform complex word processing tasks such as formatting and editing letters, memos, technical reports, program publications, position descriptions, evaluations, program policies and procedures. Ensure final letters and memos meet Accessibility minimum standards and comply with ADA requirements as applicable., • Serve as the section's purchasing coordinator. Learn and maintain working knowledge of state purchasing requirements and protocols. Independently follow up on purchase request orders to ensure correct billing is applied, contacting fiscal office and vendors when corrections to billing statements are required, and maintaining records of incoming and outgoing orders. Evaluate costs and/or develops cost estimates for supplies, equipment, and event details (i.e., rental spaces and vehicles, catering, meeting host logistics)., • Assist the section with scheduling and organizing meetings, trainings, and public events. Effectively use electronic and personnel resources to identify availability and poll large groups for scheduling. Assist subject matter experts with meeting packets, brochures, and signage, and assists with sign-in/attendee lists., • Learn and maintain a working knowledge of building conferencing equipment, including but not limited to a range of screens, microphones, headphones, cameras, computer connections and applications. Troubleshoot media problems in-person and online in hybrid meeting settings. Desired Qualifications: Experience creating and implementing administrative office procedures. Experience training others on complex processes, software or equipment. Experience providing secretarial or office support to a large (20+) person team.

Job DescriptionDescription: Position Overview The Assistant General Manager, Snack & Drink, will contribute to all facets of the Snack and Drink department, reporting to and providing support for the Operations Manager and/or Director concerning the Snack and Drink programs and operations. They will be responsible for the training and onsite supervision of all S&D team members, which includes providing shift coverage when necessary to ensure the smooth continuation of operations. In addition, they will be responsible for inventory and product replenishment requests for client sites with ability to uphold Just Fare standards by prioritizing delicious products that are organic, locally sourced, and procured from woman- and BIPOC-owned businesses. They will support the company's objective of decreasing waste by emphasizing bulk and in-house products over single-serve packaged products, where feasible. Although this position is based in Seattle, it may necessitate working at various locations as needed, including but not limited to the headquarters and warehouse in Oakland, travel to other client sites throughout the Bay Area, CA, as well as out-of-state locations such as New York, NY. About Just Fare Just Fare is building a just world where food is a force for social change. We make good food — for people who enjoy eating, and for those who want a more equitable and just food system. Based in Oakland, CA, we offer a variety of services for workplaces; such as, Office Catering, Snack & Drink programs, event catering, commercial kitchen design and operate a community kitchen. We ground everything we do in service of creating a more responsible and ethical world. 1% of our revenue supports donated meals made by our charitable arm, Just Fare Community Kitchen. So far, we have delivered over 494,250 meals to communities fighting food insecurity in the Bay Area. Tastes good. Does good. Requirements: Responsibilities • Complete order fulfillment in an efficient and safe manner, ensuring quality and efficiency standards are met., • Oversee all S&D team members within the assigned region (including attendants, drivers, and Leads). Ensure that all team members clearly understand their expectations and accurately fulfill their duties., • Review and monitor various Slack channels for questions, feedback and requests sent from the onsite attendants and drivers - respond to and escalate accordingly., • Exemplify a high level of customer focused and friendly approach to servicing onsite accounts on route delivery., • Assist with improving and enforcement of merchandising standards specific to each client site, including merchandising smallwares, • Receive and stock vendor and other package deliveries that come to both facility locations accurately and to quality standards., • Participate in inventory management including proper rotation, storage, and cycle counts in warehouse and onsite at client locations., • Adhere to and actively participate in proper inventory storage and transport., • Support as a driver routes as needed, by having working knowledge of all client account routes and programs to be able to cover as a relief driver and trainer for new drivers/routes., • Transport and stock inventory between stockrooms, warehouses and commissary as needed., • Complete daily and weekly cleaning of warehouse facility, all S&D equipment and vans, • Assist Snack & Drink Operations Manager with client event and activations, or other operational needs specific to snack and drink for client launches - including but not limited to preparation and setup of smallwares for the client site, snack and drink install and initial training for new hires on routes & locations., • Work alongside the Snack & Drink Operations manager in the further development of a fast-growing Snacks and Drink department., • 1+ years experience in client facing, account coordinator, events coordinator or similar role., • 3+ years experience in a warehousing or route delivery preferably in a food operation with a passion for food and people, • Experience training, managing in shift activities and tasks for self and others., • Positive attitude, strong work ethic, communication and patience, • Sense of urgency and ability to work in a fast paced and constantly changing environment, • Strong attention to detail and high level of customer focus, • Attendance and punctuality are required with schedule flexibility determined by needs, • Ability to be a self-sufficient problem solver and make sound decisions on-the-fly, • Basic Food Handler Certification, • Knowledge of safety and sanitation, • Basic understanding of workplace communication tools (such as Slack, Google Drive - Docs & Sheets, Asana, etc), • Basic understanding of online inventory systems (Fishbowl knowledge/experience a plus!), • Experience with stocking and merchandising is a plus, • Smartphone needed for daily communications, • Must be able to lift up to 80lbs repetitively, load and unload products from vans, pallets. Typical schedules are generally Monday through Friday with hours dependent on the service. However our Snack and Drink primary hours of operation are from 5am - 5pm. You are responsible for managing your schedule directly with your manager. Shift details: Exact schedule may fluctuate, S&D operations can be at any time (24/7). Compensation & Benefits • Competitive wages in an equitable tiered pay structure for all positions. Non-Negotiable., • Cell Phone Stipend, • Full time employees receive Health, dental, and vision insurance and Paid Time Off (PTO) Accruals, • All employees 401K (retirement account) - After 90 days, • Commuter (pre-tax) - After 30 days, • Meals provided daily onsite at Oakland Commissary Kitchen, • Opportunity to develop your skills, work with amazing people & be a part of a force for social change!

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No administrative assistant experience required.

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