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Job Description Position Summary: We are seeking a proactive, resourceful and detail-oriented Administrative Assistant to support the smooth operation of our office and general services functions. This role plays a key role in managing smock inventory, maintaining a clean and professional work environment, coordinating events and delivering high-quality administrative support. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative and can manage multiple priorities with minimal supervision. This person is highly organized, anticipates needs, communicates effectively and takes full ownership of their responsibilities. This role will also be cross trained to support the Office Coordinator, stepping in when needed to ensure seamless daily operations. This is a full-time, contractor position with the possibilities of converting to full-time employee after 6-month. Primary Responsibilities (Core Focus): Administrative Support: * Provide comprehensive administrative support to management, including: * Sourcing and reserving appropriate venues for business dinners or meetings * Preparing reports and processing data * Assisting with travel application and expense reimbursement inquiries * Provide backup support for non-confidential HR administrative tasks as needed Smock Management: * Issue smocks to new hires, ensuring they have the necessary uniform for work * Collect smocks from departing employees and temporary workers * Maintain and track visitor smock inventory; distribute and collect as required * Manage vendor relationships related to smocks and coordinate invoice processing Facilities and Office Environment Management: * Maintain a clean, organized and professional office environment by: * Setting up and taking down seasonal or event-specific décor * Arranging furniture and preparing spaces for special events * Proactively removing misplaced items (e.g. trash, discarded uniforms, supplies) from meeting rooms, unused cubicles and shared spaces * Manage cubicle assignments and space planning in coordination with relevant stakeholders Meeting and Event Coordination: * Organize and coordinate company events, offsites, internal celebrations and team meetings * Liaise with vendors and internal teams to plan event logistics, catering and communication * Ensure smooth event execution with attention to detail and timely follow-up Secondary Responsibilities (As Backup to Office Coordinator): The Administrative Assistant will be trained and expected to perform the following duties when the Office Coordinator is absent or requires additional support: * Oversee day-to-day office operations and general administrative processes * Coordinate with vendors for facilities, utilities and equipment servicing * Track and process office-related expenses, vendor invoices and purchase requests * Order and manage inventory for pantry, janitorial and office supplies * Ensure functionality and upkeep of office equipment (e.g., printers, copiers, shredders) * Manage incoming/outgoing mail, courier services and general correspondence * Welcome visitors, manage check-in/out protocols, and support badge and access control * Reserve and prepare meeting rooms, including refreshments when needed Qualifications: * Associate degree or equivalent in Business or a related field required; additional education or certifications are a plus * 1–2 years of experience in administrative, office coordination or general services roles * Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) * Highly organized and detail-oriented, with the ability to prioritize and manage multiple tasks * Proactive and resourceful; able to anticipate needs, take initiative and solve problems independently * Strong verbal and written communication skills * Quick to learn and adaptable to new systems and technologies * A dependable team player with a strong customer service mindset * Comfortable working in a fast-paced, deadline-driven environment, and able to navigate ambiguity with confidence * Demonstrated ability to follow through, think critically and adapt to evolving needs Pay rate: $23/h - $25/h Status: Non-exempt Shift: Day shift: 9AM - 6PM (M-F) Report to: Operations Manager Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I- 9 information to confirm that you are authorized to work in the U.S. Powered by JazzHR lBtg4CIniz

Job Description Schedule: Hybrid 3x week on site The Divison of Hospital Medicine in the Department of Medicine is seeking a highly motivated and talented Administrative Team Lead (Administrative Associate 4). Under the general direction of the Assistant Division Manager, the Administrative Team Lead will supervise a team of three Administrative Associate 2s who support the day-to-day administrative and operational needs of the Division, in addition to providing complex administrative support to the Senior Leadership team, which consists of two Division Co-Chiefs, the Associate Chief, and the Administrative Division Director. The Administrative Team Lead will spearhead Division communications, event planning, and space allocation, direct the activities of an administrative team, independently manage Senior Leadership calendars, proactively identify and mitigate administrative issues, and create process improvements. The candidate must be highly organized, detail oriented, able to multi-task, and work independently under limited supervision. This exciting opportunity will require excellent judgement, communication, organization, time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. Our Division is comprised of 130 faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area ( Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Desired Qualifications: 2 or more years of prior supervisory experience. Exceptional organizational skills and attention to detail and accuracy. Demonstrated ability to prioritize own work, multitask, and respect deadlines. Excellent written, oral, and interpersonal communication skills. Personal effectiveness and credibility. Bachelors Degree Requirements: Top 3 requirements to hire Prior experience supervising administrative associates (ideally 2+ years) A bachelors degree Preferably prior work experience at or Health Care (SHC), though we are willing to compromise on this requirement if the candidate has particularly strong supervisory experience. Knowledge, Skills, And Abilities (Required): Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Physical Requirements: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

A leading provider of autism services in San Jose, California, is seeking an Autism Spectrum Disorder Program Coordinator (BCBA) to join their team.

Autism Spectrum Disorder Program Coordinators (BCBAs).

Create tailored RFPs for specific wedding events. Collaborate with team members to plan and execute successful events. Be prepared to travel and work outside of regular hours to attend events and client meetings, including weekends as necessary.

Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. Set up, break down, and clean before and after each event. Must have experience working with children and children's events.

Identify the client’s requirements and expectations for each event. Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order. Manage all event set-up, tear down and follow-up processes.

The ideal candidate for this position is a project and program manager at the core, comfortable working in a dynamic environment and remaining flexible to the changing needs of the team and organization; someone who's passionate about the events space and is capable of establishing and maintaining r

Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. Set up, break down, and clean before and after each event. Must have experience working with children and children's events.

Allied Universal - JobID: 1459952 [Security Officer] As a Security Guard at Allied Universal, you'll: Be responsible for the Security and Safety of the client's property and personnel; Know all site-specific policies and procedures, and implement emergency response activities as appropriate; Handle

We’re looking for a creative and detail-oriented Marketing & Events Coordinator to help us grow brand awareness and generate new opportunities in the real estate market. Strong project management and organizational skills; able to juggle multiple events and campaigns. Track event attendance, leads

Under the supervision of the Associate Director and in coordination with the Events Coordinator, the incumbent is responsible for coordinating all necessary aspects of assigned events, which includes setting and keeping budgets for events, logistical planning, publication management and other duties

Review and understand event documents to forecast staffing and equipment needs for all Convention events by coordinating event logistics and changeovers as assigned. Prepares reports of routine or preventative maintenance. Assist Operation/Hygiene Manager, Director of Events, and General Manager wit

MaintainX is seeking a dynamic Event Marketing Coordinator to play a critical role in lead and pipeline generation through innovative marketing strategies and meticulous event execution. Manage end-to-end event planning and coordination, from ideation to execution, for trade shows, field events, and

The role of the Moves & Events Coordinator is to assist with the planning, coordination and implementation of inter office relocations, logistics moves, IT equipment setup, Events setup, and various furniture, fixtures and equipment (FF&E) configuration requests. Provide support to Concierge program

Virtual Event Coordinator Job Duties: Overall event management for a suite of globally focused virtual events. Pre-program planning and process management Risk assessment and management Concept/Idea generation Intern

Allied Universal - JobID: 1456505 [Security Officer] As a Security Guard at Allied Universal, you'll: Be responsible for the Security and Safety of the client's property and personnel; Know all site-specific policies and procedures, and implement emergency response activities as appropriate; Handle

Coordinator, you will assist events team in tasks as needed for a successful events experience. Create a hospitable environment for attendees, event owners, and vendors on the day of the event. Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, f

Conference Room Coordinator/Events Coordinator.

Scheduling Coordinator – Bring Your Warmth & Organization to 450 Aesthetics!. As our Scheduling Coordinator, you will be the first point of contact, setting the tone for a positive patient experience.

Marriott Hotels - JobID: A677E844E2623B42504D9AA48B96DE10 [Front Desk Agent / Concierge] As an Events Specialist at Marriott Hotels, you'll: Plan and coordinate all aspects of events; Collaborate with clients to understand their needs and preferences; Create detailed event proposals and budgets; Coo

Serve as the primary point of contact for employee inquiries an Coordinator, Operations, Hospitality, Communications, Customer Experience, Property Management, Business Services, Vendor.

Kick off your exciting career in Event Security with Allied Universal Event Services, the go-to leader in crowd management and event staffing. WANT TO SPEND TIME WORKING MAJOR SPORTING EVENTS, CONCERTS AND OTHER FUN EVENTS AT LEVI'S STADIUM. Allied Universal Event Services is looking to hire Event S

Marketing Coordinator (Temp) - Events, Social Media, & Brand. Are you a creative, scrappy self-starter who loves food and wants to dive into the world of DTC marketing? We're looking for a Marketing Coordinator (temp) to join our growing team and support initiatives across events, social media, bran

Fooda is currently recruiting for a full time Event Coordinator in our San Jose market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaur

Are you passionate about delivering unparalleled luxury experiences in the world of jewelry and luxury Swiss timepieces? Kerns Fine Jewelry is looking to build upon its' bespoke customer service team by seeking a Boutique Coordinator to join our esteemed team at our new locations for Patek Philippe

Title: Lead Outreach Coordinator. The Lead Outreach Coordinator will be responsible for overseeing and implementing the Medi-Cal outreach and enrollment project. The Coordinator will lead all training to the Promotora team to educate the immigrant community in East San Jose about Medi-Cal and enroll

The Coordinator will assist in planning and executing internal and external events such as symposiums, VIP briefings, fundraising galas, and milestone ceremonies, including the White Coat Ceremony and Commencement. The full salary range for Events and External Relations Coordinator is $53,100 - $89,

Coordinate calendars for store events in sync with feature launches, promotional activities, and seasonal updates. Track development schedules and roadmap timelines for assets such as screenshots, app preview videos, In-App Events, and metadata.

Ulta Beauty - 4948 Dublin Blvd [Front Desk Agent / Concierge] As a Guest Coordinator at Ulta Beauty, you'll: Acknowledge all customers within 30 seconds of entering the Salon pro-hair area; Inform customers of current promotions and provide knowledgeable, professional product recommendations to gues

The Membership Coordinator position offers a compensation range of $24. Under the direction of the Membership Director, the Membership Coordinator is responsible for creating a positive and meaningful YMCA member experience, from the first point of contact through ongoing engagement with current mem

GreyStar - 1177 Market [Front Desk Agent / Concierge] As a Resident Service Coordinator at GreyStar, you'll: Manage customer support to residents; Achieve the communitys resident satisfaction and retention goals; Ensure resident complaints and/or concerns are resolved in a timely manner, and answer

Service Coordinator (AV/Lighting/Shading/Automation). The Service Coordinator is the central point of communication between clients, field technicians, and our engineering team.

Kick off your exciting career in Event Security with Allied Universal Event Services, the go-to leader in crowd management and event staffing. Allied Universal Event Services is looking to hire Event Security. Assist in all aspects of event day preparation and execution.

This individual will contribute to project work by monitoring project plans, schedules, work hours, budgets, and expenditures.They will organizing and participate in stakeholder meetings, and ensure that project deadlines are met in a timely manner.Creates project management calendars for fulfilling

You will oversee and perform duties associated with organizing and operating complex events, including arranging vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. May work extended hours during deadlines, events

Kick off your exciting career in Event Security with Allied Universal Event Services, the go-to leader in crowd management and event staffing. Allied Universal Event Services is looking to hire Event Security. We offer job opportunities in event staff, security, and operations.

An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. Support coordination of meetings, events, and speaking engagements for the practice.

Aerotek - JobID: JP-005626328 [Administrative Assistant / Receptionist] As a Coordinator at Aerotek, you'll: Be responsible for contacting customers about orders; Answer inquiries from customers via phone, email, or fax; Provide order status and updates to customers, pricing and negotiation, and doc

Executive Assistant & OEM Coordinator. The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coordinator offers a dynamic opportunity to have a direct impact on the company's efficiency and success, providing comprehensive support across various facets of business operations at

The Sports Coordinator is responsible for enhancing the i9 Sports Experience for players and coaches. The Sports Coordinator will need to build relationships with players, parents, and coaches while making sure that the instructional aspects of the i9 Sports Experience are delivered.

We are seeking a passionate and experienced Program Coordinator to lead our food justice initiatives, El Mercadito and Arcoiris. Supervise the setup and operation of food lines during community events, ensuring smooth service and adherence to health and safety standards. Develop and implement strate

Join UPS as a Seasonal Operations Coordinator and take the next step in your career with a Fortune Global 500 organization. As an Operations Coordinator, you will be responsible for supervising, training, and developing workgroups while maintaining high standards for safety, production, and attendan

Track event changes, updates, and revisions in real time; maintain version control of all event documents. Support billing processes: review checks, reconcile event charges, and prepare post-event billing packets. Manage Banquet Event Orders (BEOs), event contracts, and function sheets; ensure all F

Kick off your exciting career in event security with Allied Universal Event Services, the go-to leader in crowd management and event staffing. Allied Universal Event Services is looking to hire event security. Demonstrate an understanding of the policies, procedures and regulations of different venu

The Intake Coordinator plays a vital role in assisting new patients to establish care with a LifeStance provider. The Intake Coordinator facilitates the initial stages of client engagement and must possess excellent interpersonal skills.

The Onsite Event Coordinator is the day-of onsite primary client point of contact for assigned programs and events. This role is responsible for the onsite execution of all program and event logistics, ensuring exceptional client/guest experiences by providing superior customer service for Maritz Bu

Build and maintain relationships with journalists, media contacts, and event organizers. Work closely with the Rcoz team to align PR efforts with ongoing campaigns and events. Hybrid role - occasional in-person meetings/events in the Bay Area.