Assistant event coordinator jobs in Dallas, TexasCreate job alerts

SRS Real Estate Partners is seeking a highly organized, proactive, and detail-oriented Office Assistant / Event Coordinator to support daily office operations while planning and executing internal and client-facing events. If you're detail-oriented, driven, and excited to play a key role in both off

Job DescriptionSalary: $22 Hourly + Travel Stipend Assistant Day of Wedding Event Coordinator SUMMARY:The Assistant Day of Event Coordinator works directly with the Lead Coordinators. Candidates must assist the Lead Coordinators, executing exceptional events on day of event, all while providing extraordinary customer service. Successful events will largely depend on the personable character, skilled communication, organizational acumen and dependability of the Assistant Day of Event Coordinator. The ideal candidate will have exceptional customer service skills along with coordination or hospitality experience. LOCATION: DFW and greater DFW areas eligible. SCHEDULE: Weekend hours and evenings are required. Employment Type: Part-time ESSENTIAL DUTIES AND RESPONSIBILITIES:(Including, but not limited to) • Assist and participate in scheduled Planning Meetings as needed., • Assist in creation of necessary Day of details., • Assist Lead Coordinator with on-site, Venue Walk Thru, • Assist Lead Coordinator with confirmation of event details, prior to the day of the event, • Assist Lead Coordinator with execution of timeline and itinerary throughout event day, • Assist Lead Coordinator with guiding Clients/Wedding party throughout the event day, • Assist and guide the client, closing out the end of the event., • Assist Lead Coordinator with on-site rehearsals EDUCATION AND/OR EXPERIENCE: Minimum of 2+ years of Customer Service. Event planning/coordination and hospitality is a plus, but not a must. REPORTS TO: Lead Coordinators and Regional Coordination Manager

Job Description About GXA GXA is a growing IT services and cybersecurity company based in Richardson, Texas. We help Texas-based small and mid-sized businesses operate securely, efficiently, and with confidence through strategic IT leadership and proactive support. We’re a collaborative, growth-focused team that values ownership, reliability, follow-through, and continuous improvement. We specialize in AI-powered IT solutions, cybersecurity, and strategic technology consulting for organizations typically ranging from 30 to 250 employees across verticals like education, commercial real estate, manufacturing, and nonprofits. Location: Richardson, TX (Onsite) Schedule: Monday–Friday, standard business hours (with occasional event-based hours) About This Role We’re hiring an Events & Program Coordinator who is highly organized, dependable, and great at logistics. This role is less about marketing and more about administrative coordination + execution. You will take plans mapped out by the company and make them happen—coordinating venues, vendors, invitations/RSVPs, run-of-show, materials, and follow-up. You’ll also support the operational coordination behind our podcast program (guest scheduling, recording logistics, and keeping the production calendar on track), plus webinars The goal is to remove the marketing and leadership team from operational coordination so they can focus on being present and delivering great content. You’ll work closely with GXA’s leadership, fractional CMO (strategy/content direction) and internal marketing operations lead (HubSpot, dashboards, digital campaigns) to keep programs moving smoothly and consistently. This is a great fit for someone with an administrative assistant background and strong event planning experience—especially candidates from nonprofits, associations, hospitality, education, or corporate environments Core Responsibilities 1. Event Coordination & Execution (Primary) • Coordinate logistics for in-person and virtual events (executive luncheons, happy hours, panels, lunch & learns, client events, webinars, client 1-1 meetings), • Execute event plans created by the marketing team: timelines, checklists, run-of-show, and day-of coordination, • Source and coordinate venues, catering, A/V, signage, name badges, parking details, and attendee communications, • Manage vendors and partners: quotes, scheduling, confirmations, and ensuring deliverables are met, • Manage registration/RSVP tracking and attendee communications (reminders, confirmations, directions), • Ensure post-event follow-up tasks are completed (thank-you emails, surveys, internal handoff to sales/marketing) 2. Podcast Coordination & Logistics (Primary/Secondary) • Coordinate the operational logistics for GXA’s podcast program so leadership can focus on the conversation—not the details, • Support guest outreach, scheduling, confirmations, and calendar management, • Prepare recording-day logistics: run-of-show, guest instructions, release forms (if used), arrival details, and equipment checklists, • Coordinate recording space/studio booking as needed and ensure all participants have what they need ahead of time (mic/camera/lighting readiness), • Track the podcast production calendar to ensure recordings and publishing handoffs stay on schedule, • Coordinate with internal team and/or external editors for post-production handoff (files, naming, deadlines) 3. Administrative & Program Support • Support email marketing campaigns, contact list management, outreach, and basic campaign coordination, • Maintain the event/podcast/webinar calendar and keep stakeholders aligned on dates, deadlines, and next steps, • Coordinate production and delivery of program materials (print items, swag, handouts, signage, etc.), • Keep documentation organized (templates, vendor lists, checklists, standard operating procedures), • Support basic reporting after events/programs (attendance, notes, outcomes), • Assist with digital marketing initiatives tied to events, lead generation, and follow-up, • Help coordinate production of marketing materials and sales collateral 4. Webinar Logistics Support • Support webinar logistics (scheduling, reminders, tech checks, Q&A staffing coordination), • Ensure presenters are prepped and logistics are confirmed prior to go-live 5. Community Engagement & Outreach Support • Identify and pursue speaking, panel, and sponsorship opportunities for GXA leadership in DFW, • Support co-marketing activities with strategic partners (e.g., cyber insurance brokers, CPA firms, HR tech firms), • Support LinkedIn/community engagement programs through partner coordination and cross-promotion Must Have • 2+ years of experience in event coordination, program coordination, or administrative support with significant event planning responsibilities, • Strong organizational skills and attention to detail (you love checklists and timelines), • Ability to manage multiple tasks and deadlines without dropping details, • Excellent written and verbal communication (vendors, guests, internal teams), • Comfortable learning tools and technology (calendar tools, registration tools, Zoom/Teams; CRM exposure helpful), • Able to work onsite and occasionally support early morning/evening events Preferred • Experience coordinating fundraisers, galas, community events, or association events, • Experience coordinating podcast logistics (guest scheduling, studio coordination, production calendars), • Familiarity with HubSpot (or any CRM/event registration tool), • Comfort with light day-of A/V coordination with venue support (mic check, slides, Zoom setup), • Experience supporting executive-level events or VIP guests Marketing experience is not required. We’re looking for someone who can execute logistics exceptionally well. What Success Looks Like 30 Days • Learns GXA event types, audience, and internal workflow, • Builds templates: run-of-show, vendor checklist, RSVP comms, day-of kit list, • Owns an event end-to-end with minimal oversight, • Registration and follow-up process is clean and repeatable, • Consistent event execution cadence, • Marketing leadership spends near-zero time on logistics, • Clear reporting snapshot after each event (attendance, notes, outcomes) What Overall Success Looks Like • Events run smoothly, professionally, and on time—with minimal leadership involvement in logistics, • The podcast runs on a predictable cadence (guests confirmed ahead, recording days organized, handoffs clean), • Communication with vendors and guests is clear, timely, and professional, • Ground-floor opportunity to build events and content programs from scratch, • Direct access to leadership and visible impact on growth, • Collaborative team environment with room to grow, • Exposure to marketing strategy, demand gen, events, and B2B content execution, • Stable, growing company in the technology sector, • Professional development opportunities

All compensation is based upon event execution using allocation below:. If you are ready to immerse yourself in the dynamic world of baseball event coordination and contribute to the success of Perfect Game USA, we encourage you to apply. Perfect Game USA, the premier provider of amateur baseball ev

The Corporate Administrative Assistant provides high-level administrative support to the President, VP's and senior leaders. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Senior Admin will act as a key liaison, ensuring smooth day-to-day operations, while maintaining confidentiality and professionalism. Responsibilities • Prepares reports, correspondence, communications, presentations and other documents., • Manages special projects for the leadership teams., • Manages and maintains executive management calendars, appointments, travel and event arrangements., • Effectively manages daily administrative duties., • Travel coordinator for company travel for leadership, sales, service and branch., • Manages the completion of expense reports, credit cards reconciliation, mileage reports, other reports as requested., • Assists with the maintaining of and tracking of the following:, • Legal documents, • 100k forms, • Commission changes, • Mileage & Expense report approvals, • Invoices, • COI and W9 requests, • Vendor requests, • Branch Checklists, • Hydradyne forms file, • Update and maintain policies & procedures files, • Baseball team Ticket Management, • Liaison with internal staff at all levels., • Interact with external clients., • Assists with monthly anniversary cards., • Answers the corporate main lines and departments, • Ordering and maintaining breakroom supplies., • High School Diploma or equivalent is required; Bachelor's degree preferred, • A minimum of 5 years administrative experience providing support at a high level Applied Industrial Technologies is built on a philosophy that puts people first. We are an equal opportunity employer, and we are committed to a workforce in which we enforce fair treatment and provide growth opportunities for everyone. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.

Job Description About the Role Bottomless Promotion is seeking an organized and motivated Assistant Event Coordinator to join our team in Dallas, TX. This entry-level role is ideal for individuals looking to gain hands-on experience in planning, coordinating, and executing in-person events and promotions. Key Responsibilities • Assist with planning and coordinating in-person events and promotional activities., • Support event setup, breakdown, and organization of materials., • Coordinate schedules and tasks with event staff and team members., • Communicate with internal teams to ensure event requirements are met., • Monitor event operations to maintain organization and professionalism., • Assist with tracking materials, timelines, and event performance. Qualifications, • High school diploma or equivalent required; some college preferred., • Strong organizational and communication skills., • Detail-oriented with the ability to multitask., • Professional, reliable, and team-oriented., • Must be 18+ and authorized to work in the U.S. What We Offer, • Paid training and mentorship, • Competitive hourly pay with performance-based incentives, • Opportunities for growth into event coordination and management roles, • Supportive and collaborative team environment

Job DescriptionSalary: Base Hourly $30 / $20 hourly Training POSITION: Day of Event Coordinator SUMMARY: The Day of Event Coordinator is the face of The Springs Coordination Services. From meeting with the bride and confirming details, to executing exceptional events on the day of, all while providing extraordinary customer service. Successful events will largely depend on the personable character, skilled communication, and organizational acumen of the Day of Event Coordinator. Looking for someone with previous Wedding and Event Coordination experience who knows how to run a smooth event, handle any unexpected or difficult situations, all while maintaining a smile and cool-headed demeanor. LOCATION: Emphasis on applicants who can comfortably commute to our North Dallas or, East venue locations ESSENTIAL DUTIES AND RESPONSIBILITIES: (Including but not limited to) * Arrange and conduct scheduled Planning Meetings * Create necessary Day of details to include, Timelines, Vendor Contact Lists, Event Details and Floor Plans. * Schedule and conduct phone consultations and calls with booked parties. * Conduct on site Venue Walk Thru * Confirm all details, timing, and logistics prior to the day of event. * Create and distribute customized timelines for all vendors. * Clear and concise communication to client throughout planning timeframe * Conduct on site rehearsal the morning of, if requested * Greeting and directing vendors on-site * Coordinate signing of marriage license and final delivery to officiant. * Direct and coordinate timeline and itinerary throughout the day * Guide Client/Wedding party throughout the day keeping them informed throughout event. * Assist and guide client with end of event. SKILLS AND QUALIFICATIONS: * Organizational skills * Detail oriented. * Written and Verbal Communication Skills * Time Management * Punctual * Interpersonal Skills * Leadership skills * Customer Service experience EDUCATION AND/OR EXPERIENCE: Minimum of 2 years of planning / coordination work experience COMPENSATION: Base Hourly Pay $30 hourly / $20 hourly training and Assistant role. $50 Travel Stipend per event PHYSICAL DEMANDS: Must be able to work 10+ hours daily, mostly standing & walking, inside and outside, in all weather conditions REPORTS TO: Regional Coordination Manager

Job Description Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States - we are looking for planners in Texas. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay ranges from $20 - $35/hour and is paid per project. We're looking for individuals to join for our 2026 season and beyond. This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. It's a great opportunity for someone looking for work in the wedding industry. You will work alongside our assistant coordinators and provide the following to execute weddings. • Create wedding timelines for couples, • Be an advocate for the couple, keeping them calm under pressure and assisting with any issues that arise throughout the day, • Oversee ceremony & reception set up, • Execute all day-of operations for the wedding, which includes being at the venue from the very beginning of the morning through tear down at the end of the night, • Greet and direct all vendors, • Communicate with all vendors regarding set ups, • Set up of seating cards, menu cards, table numbers, favors, guest book and other decor, • Assist the wedding party and family with any needs, questions or concerns, • Ability to work weekends is essential, • Must have 2 years experience as a wedding planner or event planner, • Must have strong communication skills and be detail oriented, • Must have reliable transportation, • Must be able to carry and lift 30 lbs.

Job DescriptionCompany Description About KIPP Texas Public Schools KIPP Texas Public Schools is a network of 54 public charter, open-enrollment, pre-k-12 schools educating nearly 32,000 students across Austin, Dallas, Houston, and San Antonio. Together with families and communities, our mission is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose - college, career, and beyond - so they can lead fulfilling lives and build a more fair world. Founded in Houston in 1994 and operating as KIPP Texas since 2018, we are looking to hire a diverse team of dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join a Team and Family with an unwavering commitment to creating classrooms, offices, and communities rooted in belongingness, academic success and joy. If you are passionate about joining a mission and values-driven community who wants every child to want to run to school, the KIPP Texas Team and Family is for you! KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools with nearly 16,500 educators and 190,000 students and alumni. Job Description The Opportunity The School Operations Manager is a school based position that assists with all finance and operations functions necessary to run a high-performing school. This includes coding invoices, purchasing, facilities, food services, transportation, technology, student recruitment, student data, regulatory compliance, and academic operations support. The School Operations Manager serves as a key member of the school’s Front Office Team, ensures that the school’s operations meet high standards of operational excellence, families are offered outstanding customer service, and enables instructional leaders and staff to focus on driving strong student achievement outcomes. This is a pooled opportunity. We will be hiring on an ongoing basis and/or when a role becomes available. By applying to this position, you are expressing interest in being considered for current and future openings for this role at various campuses within Houston. As positions become available over the next few months, our team will review applications and reach out to candidates whose skills and experience align with the needs of our campuses. We encourage you to apply if you are interested in joining our team, even if you do not see an immediate opening at your preferred campus. Key Responsibilities • Supervises School Operations Associate, • Purchases items & services for the school; knows the procurement process, is trained in KIPPeMart, • Codes invoices, collects money (e.g. EOY trips, club fees), prepares deposits, • Implements the arrival and dismissal procedure (car flow, bus line up, walkers), • Manages the day to day busing operations for their school; rosters, parent requests/ issues, student line-up process, parent and student ID tags, student behavior; works closely w/ their Bus Coordinator Lead for needs and changes, • Manages Child Nutrition day to day logistics (meal card replacement, supper rosters); works closely with the Child Nutrition Field Supervisor, • Manages school event coordination (i.e. meet the teacher night, parent engagement sessions, enrollment and recruitment activities – working with Regional Student Recruitment), • Manages copier and teacher workroom supplies, troubleshoots copiers, trained on the copiers, • Manages any student technology program the school runs (i.e. Chromebooks), • Updates any school based calendar for the School Leader, • Supports field lesson logistics (booking buses, ordering sack lunches, hotel rooms, travel, etc.), • Manages any school based social media communications/ postings, • Gives parent tours for potential student prospects, • Schedules shared space, • Performs other duties as assigned by the Assistant Principal of OperationsQualifications Skills and Qualifications • Bilingual: English & Spanish required, • Bachelor’s degree preferred, • 3 to 5 years of work experience, preferably in education and/or business or operations management, • Demonstrated leadership skills (e.g. at least 1 year managing a team or large projects), • Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results, • Strong strategic and analytical skills with an aptitude for shifting from fire-fighting to systems-building, • Sense of humility, customer service mindset, and shows urgency and the ability to proactively solve problems and make decisions quickly, • Team player with strong interpersonal and stakeholder management and relationship building skills, • Ability to lead, influence, and hold others accountable to upholding high standards of operational excellence, • Ability to be calm under pressure, especially in difficult conversations with parents and staff, • Excellent organizational, verbal, and written communication skills, • Excellent computer skills, including Microsoft Word, Microsoft PowerPoint, Microsoft Excel; Google Drive, Google Docs, and Google Sheets, • Desire to continuously learn and increase effectiveness as a professional, • Unwavering commitment to the KIPP Texas mission, core values and willingness to go above and beyond to meet the needs of KIPP Texas students, families, and staff Additional Information Compensation and Benefits Salary is based on years of experience, degree of education, and level of expertise. As a full-time KIPP Texas employee you are eligible to participate in all KIPP Texas’ benefit plans. KIPP Texas offers a robust variety of benefits choices with competitive rates, including medical, dental, and vision options, life insurance, and disability plans. KIPP provides equal employment opportunities for all applicants and employees. As an equal opportunity employer, we hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

Responsibilities Assist with planning and organizing event logistics and timelines Coordinate event materials, vendors, and on-site setup Support communication between team members and event partners Help manage event schedules and task assignments Assist with event setup, execution, and breakdown T

The Dallas Animal Urgent Care Client Experience Specialist is primarily responsible for care of our human clients.A successful candidate has the ability to direct, prioritize, and manage multiple patients simultaneously.Soft skills include working with clients, patients, veterinarians, animal care s

An award-winning, international luxury residential interior design firm in Dallas is seeking a super-organized and proactive Project Manager to join their fun team of creative professionals to help deliver amazing projects! The firm is known for having exceptional clients with even more exceptional

The Admin Assistant supports individuals, large teams or department directors.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Performs a variety of receptionist, secretarial and clerical duties in support of staff.High School Diploma or GED, Prefer one to two years experience and at type 30 wpm.Bilingual (English/Spanish) capabilities a plus.Paid Vacation after 1 year employment, Paid Sick Leave, 2 weeks paid Winter Break,

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.Commercial Con

Commercial Construction Assistant Project Manager Job Description: An Assistant Project Manager (APM) obtains, evaluates, coordinates and distributes the information and authorizations necessary to construct projects on time, within budget and to the quality specified.

Strong hand graphic skills in addition to AutoCAD and the ability to communicate design through hand drawings.Project Management, client relations and project team collaboration experience.Experienced, proficient designer with expertise in outdoor designs, urban design, entitlement and permitting pr

Executive & Operations Support (Not Your Typical EA!) Location : Dallas, TX - Dallas | Full-Time, In-Office Are you motivated, detail-oriented, and ready to take on a role that goes beyond a traditional EA position? Do you thrive in a fast-paced environment and want to make a real impact in a growin

A great company located in Dallas, Texas, Preston area is looking for an excellent Executive Assistant/Office Manager. Maintain inventory of office supplies and ensure equipment is functional • Coordinate travel, team meetings, and internal events • High Level Administering and troubleshooting O

The company is a recognized leader in the commercial faade industry, specializing in innovative glazing and curtain wall systems across North America.Known for executing complex, high-value projects with precision and professionalism, they are expanding their national project management team to keep

The Executive Administrative Assistant plays a central role in ensuring smooth daily operations and organizational efficiency across all departments. Standard business hours are Monday– Friday, with occasional flexibility required to support executive activities, travel schedules, and company even

We are hiring a receptionist for our award-winning community.This is an essential role within our community; you will often be the first person a resident or family member meets!.Greet and direct our residents, visitors/staff and handle questions and concerns efficiently.Receive emergency calls from

BODYROK offers high-intensity, low-impact Pilates workouts that tone, sculpt and redefine your body and mind in just 40-50 minutes! BODYROK is a rapidly growing company looking for like-minded fitness enthusiasts.At BODYROK we are committed to our mission of helping people--team members and members

Over the last 20 years, we have acquired, developed, and operated over 100 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants in the United States and the Caribbean.Over these years, we have developed a solid reputation by being dedicated to our cust

Title: Workflow Process Project Manager (Salesforce, Smartsheet).The Workflow Process Project Manager is responsible for identifying and improving business processes across multiple cross-functional teams, with a focus on reducing inefficiencies, mitigating risk, and supporting scalable growth.This

Founded in 2014 and headquartered in Indianapolis, GEMCO Constructors is a national mechanical, electrical, plumbing, building automation, and service contractor.Licensed in over 30 states, GEMCO delivers design-build solutions across diverse markets with a focus on safety, quality, and innovation.T

Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done.

Reporting to the Lead Executive Assistant and Office Manager, the Part-time Receptionist is responsible for providing a range of administrative and operational support at Tyree & D'Angelo Partners.

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us.For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country.With our historic growth, it is an exciting time

H&R Block Seasonal Client Service Professional/Receptionist.At H&R Block, we believe in the power of people helping people.Our defining purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere.We also believe in a high performing, connected culture, wh

This role involves managing projects within the Talent Technology portfolio, supporting initiatives that often involve AI, RPA, and automation.The company operates within the technology and HR solutions industry, focusing on enhancing talent management processes.Working within the Talent team, the

Under general direction of the Planning Vice President, the Planning Project Coordinator provides project coordination, planning support, and documentation management for the Planning Department.

We are currently seeking a highly organized and motivated Project Coordinator to join our dynamic US based team. As a Project Coordinator at ICS, you will play a pivotal role in managing and facilitating various project tasks.

Korean Bilingual Logistic Operation Project Coordinator.

Location: Dallas, TX (On-Site) | Type: Part-Time | Hourly: $17/hr | Schedule: Weekdays 3 p.Norm Reeves Dealerships is a nationally-recognized group of privately-owned retail automotive dealerships located in Southern California, Texas, and Florida.With a history dating back to 1963, our group has es

Join Our Team At Dallas Volkswagen.Every employee with Dallas Volkswagen is absolutely critical to its success.Our rapid growth and fast-paced environment make this an awesome place to work.Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated.

Selectek is looking for a (remote) Telecom Project Coordinator to support the Project Manager by maintaining document control and database management while tracking project activities and coordinating team communications to ensure project goals are accomplished within the time frame and budget param

Bilingual Front Desk/ Receptionist.The United Firm | La Liga Defensora, APC is looking to hire an experienced Bilingual Receptionist for our Dallas office.The ideal candidate is an individual who works well in a fast-paced environment.This position requires a true professional who is dedicated and p

Receptionist - Client Service Specialist.At CityVet, we believe healthy pets start with happy people.It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices.Star

We are looking for a reliable and professional Receptionist to join our team.As the first point of contact for our company, you will play a key role in creating a welcoming environment for visitors and providing excellent customer service.Greet and assist visitors in a friendly and professional mann

Support internal meetings, events, and firmwide initiatives including assisting with event planning and occasional after-hours support. Receptionist / Office Coordinator. We are seeking a professional and highly organized Receptionist / Office Coordinator to join our architecture and design firm in

Support event coordination and VIP client appointments, maintaining an elevated standard of service.