Contracts & Compliance Manager
8 days ago
Dallas
Job Description Purpose The Contracts & Compliance Manager is responsible for administering Citadel Aviation Group’s contract lifecycle and managing the company’s administrative compliance obligations. This role serves as the primary owner of third-party contracting activities, ensuring agreements are reviewed, negotiated, executed, and maintained in alignment with company standards and risk tolerance. The position also oversees ongoing compliance programs, including vendor credentialing, OFAC/FCPA screening, D&B monitoring, and vendor management activities, supporting sound business practices across all company locations. Essential Job Functions • Manage the full contract lifecycle for vendor, customer, and partner agreements, including NDAs, MSAs, SOWs, purchase orders, and service agreements., • Conduct contract reviews, redlines, and negotiations while coordinating with outside counsel on complex or high-risk matters., • Maintain and administer the company’s contract repository, ensuring documents are organized, accessible, and properly tracked., • Monitor contract expiration dates, renewals, deliverables, and contractual obligations; proactively communicate required actions to stakeholders., • Develop, maintain, and improve standard contract templates, clause libraries, and negotiation playbooks., • Advise internal teams regarding contractual obligations, risks, and business implications in practical business terms., • Manage the company’s active vendor list, including onboarding, periodic reviews, and vendor deactivation processes., • Administer third-party compliance screening activities, including OFAC, FCPA, and vendor due diligence reviews., • Maintain and oversee D&B vendor credentialing programs and associated compliance documentation., • Develop and maintain compliance procedures, tracking systems, and standard operating procedures for administrative compliance activities., • Ensure audit readiness by maintaining complete and accurate compliance records and supporting documentation., • Monitor regulatory developments related to OFAC, EAR, ITAR, and other applicable compliance requirements impacting aviation operations., • Partner with Finance, Operations, Supply Chain, and IT to integrate compliance requirements into business processes and ERP systems., • Support business development, operations, and procurement teams with contract interpretation and third-party risk assessments., • Assist with acquisitions and integration activities, including contract reviews, assignments, and compliance program onboarding., • Support corporate governance initiatives, policy development, and process improvement efforts. Minimum Qualifications or Experience • Bachelor’s degree in Business Administration, Legal Studies, Paralegal Studies, or a related field., • Minimum of 3 years of experience in contract administration, legal operations, compliance, or related functions., • Experience reviewing, negotiating, and managing commercial contracts and agreements., • Familiarity with vendor credentialing, OFAC screening, third-party risk management, and compliance programs., • Strong proficiency with Microsoft Office applications and business systems., • Exceptional organizational skills with the ability to manage multiple priorities and deadlines., • Strong written and verbal communication skills. Preferred Qualifications or Experience • Paralegal certification or Juris Doctor (non-practicing) preferred., • Experience in aviation, aerospace, MRO, aircraft completions, manufacturing, or industrial services environments., • Familiarity with export control regulations including ITAR and EAR., • Experience supporting multi-site operations or post-acquisition integrations., • Experience with ERP systems, contract lifecycle management tools, and Dun & Bradstreet platforms., • Knowledge of FAA-regulated business environments. Supervisory Responsibilities This position does not have direct supervisory responsibilities but may lead cross-functional initiatives and coordinate activities across multiple departments. Knowledge, Skills, and Other Attributes • Strong contract review, negotiation, and administration skills., • Excellent analytical and problem-solving capabilities., • Ability to identify and mitigate contractual and compliance risks., • Strong attention to detail and commitment to accuracy., • Ability to interpret legal and regulatory requirements and communicate them effectively to business stakeholders., • Excellent organizational and project management skills., • Strong interpersonal skills with the ability to build relationships across all levels of the organization., • High level of professionalism, discretion, and confidentiality., • Self-starter with the ability to work independently and drive results., • Commitment to continuous improvement and operational excellence. Travel Occasional travel may be required between company facilities, vendor locations, or for compliance and audit-related activities. Other Duties Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this position. Duties and responsibilities may change at any time with or without notice to support business needs. Working Conditions • Work is primarily performed in a professional office environment., • Frequent use of ERP systems, contract management tools, compliance screening platforms, and Microsoft Office applications., • Regular interaction with executive leadership, legal advisors, vendors, customers, and cross-functional business teams., • May require flexibility to meet contract deadlines, audit requirements, or business-critical compliance matters., • High level of confidentiality and professional judgment required when handling sensitive company, legal, and vendor information.