Real Estate In-House Facility Manager
4 days ago
Bellmore
Job DescriptionBenefits: • Bonus based on performance, • Dental insurance, • Health insurance, • Paid time off, • Parental leave, • Training & development, • Vision insurance 1. Building Operations & Systems Management • Oversee daily operation and maintenance of building systems: HVAC, plumbing, electrical, boilers, elevators, life-safety/fire systems, building envelope, roofing, and lighting., • Ensure building systems are maintained per manufacturer and code standards., • Conduct regular inspections of mechanical rooms, roof/envelope, common areas, and exterior grounds/loading/service areas., • Maintain building logs, service records, and equipment histories., • Provide ongoing assessment of equipment condition and risk exposure.2) Preventive Maintenance Program (PM), • Build, maintain, and enforce PM schedules for major equipment systems and common area/residential/commercial infrastructure., • Implement seasonal readiness plans, • Reduce reactive work orders through high PM compliance., • Maintain asset inventory and replacement cycles.3) Leadership of In-House Maintenance Team, • Manage assignment of labor, service response, and workflow scheduling., • Train and coach staff on technical standards, customer service, safety, and documentation requirements., • Track performance, overtime, attendance, work quality, and response times., • Ensure work orders are completed accurately with proper notes and documentation., • Lead weekly operations meetings to review priorities and issues.4) Vendor and Contractor Management, • Source, bid, and manage vendors., • Ensure vendor compliance (licensing, COIs, W-9s) and safe work practices., • Monitor performance, enforce scope, and track service-level compliance., • Review invoices for scope accuracy and prevent unauthorized charges., • Maintain preferred vendor list and service contracts.5) Work Order Management & Service Standards, • Ensure prompt response and completion of resident and commercial service requests., • Define and enforce response standards (e.g., emergency within 1 hour; standard within 24 hours)., • Track recurring issues and drive root-cause corrections., • Reduce escalations through proactive communication and coordination with PM and tenants.6) Compliance, Safety & Risk Management, • Maintain compliance with local building codes, fire/life safety requirements, OSHA standards, and insurance loss-control recommendations., • Coordinate and manage inspections., • Track violations/citations and ensure closure within established timeframes., • Maintain and update emergency plans and safety protocols., • Document incidents and coordinate remediation and insurance follow-up.7) Budgeting, Cost Control & Purchasing, • Manage building repairs/maintenance budgets and spending targets., • Forecast quarterly and annual maintenance needs and capital replacements., • Approve/review purchase orders, invoices, and vendor costs., • Reduce emergency repairs through planning and PM execution., • Identify savings through vendor negotiation and program improvement.8) Reporting & Documentation, • Provide monthly reporting (work order stats, major repairs/equipment issues, compliance updates, vendor performance, budget performance, upcoming needs)., • Maintain documentation for audits, insurance, inspections, and compliance.