Assistant Controller
hace 15 horas
Jersey City
Position Summary The Assistant Controller owns the company’s day-to-day accounting operations end to end, from Accounts Payable and Accounts Receivable through a timely, audit-ready, multi-entity close. Reporting to the Controller, this role runs the close calendar, serves as first-level reviewer of journal entries, reconciliations, and financial statements, and leads the AP and AR team. The Assistant Controller executes internal controls, coordinates the external audit, and builds scalable, well-documented processes that support the company’s growth across wholesale, D2C e-commerce, and newly acquired entities. Responsibilities Month-End Close & Financial Reporting • Lead and coordinate the monthly, quarterly, and annual close process, including task assignments, reconciliations, journal entry reviews, and preparation of consolidated financial reporting packages for Controller review and approval., • Prepare the consolidated financial statements and monthly close package, including flux analysis, reconciliation status, and open items, for Controller review., • Manage intercompany accounting, reconciliations, and eliminations across all entities, including foreign currency remeasurement and translation for international subsidiaries., • Review key accruals, including duty and tariff, freight, royalties, marketing, and trade spend., • Research technical accounting matters and draft accounting memos for Controller review., • Verify the completeness and accuracy of month-end postings, including journal entries, accruals, reconciliations, and adjustments; monitor close deadlines, resolve exceptions, and report accounting KPIs to drive accountability and process improvement. Accounts Payable • Oversee daily AP operations and the work of in-house and outsourced personnel, including invoice processing, PO matching, vendor deposits, prepayments, and employee expenses., • Review weekly payment runs for accuracy, completeness, and compliance with the company’s delegation of authority before submission for approval., • Oversee vendor master data controls and payment-related processes, including vendor setup and verification of bank detail changes., • Oversee annual 1099 reporting and filing, including hands-on preparation as needed, to ensure accuracy, completeness, and timely submission., • Review AP subledger reconciliations and aging reports monthly, ensuring discrepancies are investigated and resolved. Accounts Receivable & Revenue • Oversee AR operations, including customer invoicing, cash application, collections, and customer account reconciliations., • Oversee reconciliations of wholesale and D2C e-commerce sales, marketplace settlements, merchant fees, and customer deposits to ensure accurate revenue recognition and cash reporting., • Monitor AR aging, customer deductions, chargebacks, credit balances, and allowance for doubtful accounts, ensuring timely investigation and resolution of discrepancies., • Partner with Sales and Customer Operations to resolve billing and collection issues and improve AR processes. Inventory & Cost Accounting • Partner with Supply Chain and Operations to ensure inventory accuracy, including 3PL reconciliations, cycle counts, and physical inventory observations., • Oversee landed cost accounting, including capitalization of freight, duty, and tariffs into inventory., • Review cost of goods sold, gross margin, and inventory reserves for excess, obsolete, and slow-moving inventory. Internal Controls, Audit & Compliance • Oversee execution and monitor internal controls over the close, AP, AR, and inventory, and recommend improvements to the Controller., • Oversee journal entry approval workflows, NetSuite user access, and segregation of duties in line with company policy., • Serve as day-to-day lead for the annual external audit, including the PBC list, supporting schedules, and auditor inquiries., • Maintain accounting policies and desk procedures (SOPs) for all close, AP, and AR processes. Tax Compliance & Reporting • Own day-to-day tax compliance for all entities, including the tax compliance calendar, estimated payments, extensions, and timely filing of all income, franchise, and sales and use tax returns., • Prepare tax workpapers, provision support, and supporting schedules for outside tax advisors, and serve as their day-to-day contact for information requests., • Review sales and use tax filings prepared by the Senior Accountant, maintain state registrations, and track nexus exposure for wholesale and D2C e-commerce sales., • Reconcile tax accounts and record tax accruals as part of the close, ensuring tax balances are supported and audit-ready., • Respond to routine tax notices and inquiries, and escalate non-routine matters, planning questions, and filing approvals to the Senior Controller. Systems & Process Improvement • Identify and lead automation and NetSuite enhancements that shorten the close and reduce manual work., • Support integration of acquired entities into the company’s chart of accounts, close process, and AP and AR workflows., • Provide AP and AR inputs to the weekly cash flow forecast. Team Leadership & Development • Manage, mentor, and develop the AP and AR team, setting clear goals and conducting regular performance reviews., • Assign and monitor workloads, review completion and quality of staff work, cross-train team members, and remove single points of failure., • Foster a collaborative, accountable, and growth-oriented team culture., • Build strong cross-functional relationships with Operations, Supply Chain, Sales, E-commerce, and FP&A. Qualifications • Bachelor’s degree in Accounting, Finance, or related field; CPA strongly preferred., • 7 to 10 years of progressive accounting experience, with increasing levels of responsibility., • Public accounting experience (Big 4 or a strong regional firm) a plus., • 2 to 3 years of experience directly managing accounting staff; experience leading AP and AR functions strongly preferred., • Demonstrated ownership of a multi-entity month-end close, including intercompany, consolidation, and account reconciliations., • Strong knowledge of US GAAP, particularly inventory, revenue, and accruals; experience drafting technical accounting memos., • Experience leading external audit processes., • Experience within consumer products, manufacturing, retail, or distribution environments strongly preferred., • Experience with inventory and COGS accounting, including landed cost, duty and tariffs, and inventory reserves., • Experience with retailer deductions, chargebacks, and trade spend accruals., • Experience reconciling D2C e-commerce platforms (e.g., Shopify, Amazon) a plus., • Multi-currency consolidation experience; exposure to international entities (Hong Kong, UK) a plus., • NetSuite OneWorld experience strongly preferred; exposure to system implementations and acquisition integration a plus., • Advanced Excel skills and a track record of process improvement and automation., • Strong analytical, organizational, and problem-solving skills., • Excellent leadership, communication, and cross-functional collaboration abilities., • Results-oriented and hands-on, with sound judgment and a proactive mindset. Why Join Us? 🌟 Bring Trends to Life – We don’t just follow what’s next—we create it. Innovation and creativity are at the core of everything we do. 🎉 Energized Culture – Fast-paced, dynamic, and fueled by fresh ideas. Your impact is seen, heard, and celebrated. 💡 Radical Transparency – No guesswork. We believe in open dialogue, direct feedback, and shared success. 💰 Beyond Benefits – Competitive pay, standout perks, and real investment in your growth. 🚀 Push Boundaries – If you want to shape the future and turn ideas into reality, you belong here. Benefits & Perks • Healthcare, Vision, & Dental: Competitive / Best in Class Plans, • FSA & HSA Options: Pick what suits you (can’t do both)., • 401K with 3% Match: Eligible after 90 days., • Financial Planning & Charity Match Time Off • PTO, Paid Holidays, Sick Days, Volunteer time, Summer Fridays Wellness & Growth • Classpass Membership, • Continuous Learning & Dedicated Learning Hours, • Remote & Hybrid Work Options Extras • Commuter Benefits, • Women In Toys Membership, • Parental Leave: After 1 year. The Legal Bits The salary range for this role is $120,000.00 - $137,000.00 annually, plus eligible for an annual target bonus prorated from the start date. This is the lowest to highest salary we in good faith, believe we would pay for this role at the time of this posting. An employee’s pay position within the wage range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, sales or revenue-based metrics, and business or organizational needs. This compensation range may also be modified in the future. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Position Descriptions may be subject to change as the needs of the organization change. As an EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, What Do You Meme does not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, sex, gender, sexual orientation, age religion, creed, marital status, veteran status, domestic violence victim status, familial status, or on any other basis prohibited by law. Furthermore, What Do You Meme will not discriminate against any applicant or employee because they is disabled, a disabled veteran, or a veteran of the Vietnam era, provided they are qualified and meets the requirements established by What Do You Meme for the job.
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