Payroll Supervisor
10 days ago
Highland Park
Job Description TPG Staffing is seeking an experienced Payroll Supervisor for a successful and growing Central New Jersey company. This is an excellent opportunity for an accomplished payroll professional who is ready to combine strong hands-on payroll expertise with leadership and oversight responsibilities. The Payroll Supervisor will help manage day-to-day payroll operations, support and guide payroll team members, and ensure accurate and timely payroll processing for a diverse portfolio of client companies. The position offers a hybrid work schedule and is based in Highland Park, New Jersey office. This role is ideal for someone who enjoys a collaborative, fast-paced environment, takes pride in delivering exceptional client service, and can successfully balance supervisory responsibilities with hands-on payroll processing. The successful candidate will have significant payroll experience, a strong understanding of federal, state, and local payroll requirements, and experience working across multiple payroll platforms and client environments. Primary Responsibilities • Oversee the accurate and timely processing of payroll for multiple client companies and business entities at weekly, biweekly, semi-monthly, and other payroll frequencies., • Remain hands-on in payroll processing and provide coverage when necessary to ensure client payrolls are completed on time., • Perform and oversee payroll data entry, including time and attendance, earnings, deductions, employee maintenance, and other payroll-related information., • Work with multiple payroll applications, including ADP, Paychex, Paylocity, UKG, and similar payroll systems., • Review payrolls before final processing to verify accuracy and identify potential discrepancies., • Ensure payroll transactions comply with applicable federal, state, and local payroll, wage and hour, and tax requirements., • Review and ensure proper federal, state, and local payroll taxation., • Calculate and review gross-ups, retroactive payments, bonuses, adjustments, and manual checks., • Oversee the processing of garnishments, levies, child support orders, and other required deductions., • Ensure accurate and timely processing of new hires, terminations, compensation changes, deductions, and other employee changes., • Review time and attendance information and ensure accurate integration with payroll systems., • Assist with quarter-end and year-end payroll processing, reconciliations, reporting, and related activities. Team Supervision & Leadership • Provide day-to-day direction and support to Payroll Specialists and other payroll team members., • Assign and coordinate payroll responsibilities to ensure appropriate workload distribution and timely completion., • Monitor payroll calendars, client deadlines, and team workflow., • Review team members' payroll work for accuracy, completeness, and compliance., • Serve as a resource for payroll staff when questions or complex payroll situations arise., • Provide coaching, training, and ongoing feedback to payroll team members., • Assist with onboarding and training new payroll employees., • Help establish consistent payroll procedures and best practices across the department., • Escalate significant payroll, client, compliance, or operational concerns to management as appropriate., • Promote accountability, teamwork, responsiveness, and a high level of client service throughout the payroll department. Client Service • Develop strong working relationships with assigned client companies., • Serve as an escalation point for more complex client payroll questions and concerns., • Respond to client requests quickly, professionally, and accurately., • Research and resolve payroll discrepancies and client inquiries., • Communicate proactively with clients regarding payroll deadlines, missing information, compliance matters, and other issues that could impact timely processing., • Ensure payroll team members provide consistent, responsive, and professional client service., • Help identify opportunities to improve the overall client payroll experience. Compliance, Reporting & Controls • Maintain a strong working knowledge of federal, state, and local payroll requirements., • Ensure payroll practices and procedures remain consistent with applicable wage, hour, tax, withholding, and garnishment requirements., • Prepare, review, analyze, and reconcile detailed payroll reports., • Assist with workers' compensation and state disability insurance reporting, payments, audits, and reconciliations., • Maintain accurate payroll documentation and appropriate internal controls., • Ensure confidential payroll and client information is maintained securely., • Maintain organized electronic payroll and client files., • Assist with payroll audits and requests for supporting payroll documentation., • Identify payroll discrepancies, trends, or potential compliance concerns and take appropriate corrective action. Process Improvement • Identify opportunities to improve payroll accuracy, efficiency, workflow, controls, and client service., • Help develop and maintain payroll procedures and documentation., • Work with management to streamline payroll operations and improve consistency across client accounts., • Assist with payroll system implementations, conversions, upgrades, and other special projects as needed., • Encourage effective use of payroll technology, reporting tools, and automation. Qualifications • 7+ years of hands-on payroll processing experience required., • Prior experience providing succesful leadership, supervision, training, or oversight to payroll staff, • Experience processing payroll for multiple companies, business units, or client entities strongly preferred., • Experience with major payroll platforms such as ADP, Paychex, Paylocity, and/or UKG., • Strong working knowledge of payroll calculations, taxation, deductions, garnishments, payroll reporting, and payroll compliance., • Experience reviewing payrolls prepared by others and identifying discrepancies before final processing., • Ability to create, analyze, and reconcile detailed payroll reports., • Excellent Microsoft Excel skills required., • Bachelor's degree, • Payroll certification such as CPP or FPC is a plus., • Strong leadership and interpersonal skills., • Excellent organizational and time-management abilities., • Exceptional attention to detail and commitment to accuracy., • Ability to successfully manage multiple payrolls, clients, priorities, and deadlines., • Strong analytical and problem-solving skills., • Excellent written and verbal communication skills., • Strong client-service orientation and ability to develop positive professional relationships., • Ability to maintain strict confidentiality and exercise sound judgment and discretion when handling sensitive employee, payroll, and client information., • Ability to work independently while also effectively supervising and collaborating with a team. Why This Opportunity? This position provides an excellent next step for an experienced payroll professional who is ready to take on greater responsibility while remaining involved in the payroll work itself. Unlike a traditional single-company payroll position, the Payroll Supervisor will gain exposure to multiple client companies, different payroll environments, varied business needs, multiple jurisdictions, and leading payroll technology platforms. You will have the opportunity to help shape payroll operations, mentor payroll professionals, solve challenging payroll issues, and directly contribute to the quality of service provided to clients. If you are an experienced payroll professional who enjoys leading others, solving problems, working directly with clients, and ensuring that every payroll is completed accurately and on time, we encourage you to apply. The responsibilities and qualifications listed above are intended to describe the general nature and level of work performed and are not intended to represent an exhaustive list of all duties, responsibilities, or qualifications required. Only candidates under consideration will be contacted. TPG Staffing and our client are Equal Opportunity Employers. Employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law.
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