Trabajos finance compliance en Elizabeth, New Jersey - Page 3Crear alertas

Work closely with finance teams to ensure accurate and timely financial data and maintain proactive tax reporting and compliance. Support in additional ad hoc finance tasks. Bachelor's degree in Business Administration, Accounting, Finance, or related field.

Opportunities for professional growth, cross-functional work, and shaping the future of finance. Senior Director of Compliance (crypto). This senior leadership role sits at the heart of crypto, capital markets, and financial regulation.

Job Description Job Title: Chief Operating Officer Employee Type: Exempt/Full Time Purpose: Prevention Links’ mission is to foster healthy, sustainable communities by empowering people through education, collaboration, and by serving as a linkage to resources. Reporting to the Chief Executive Officer (CEO), the Chief Operating Officer (COO) is responsible for leading and managing a comprehensive array of services and programs to advance this mission. The COO will lead a team of division directors implementing a variety of program models delivered across 12 sites with a program staff of 125. The COO will review on an ongoing basis services being offered and develop new programs as needs emerge and will be responsible for all activities pertaining to compliance, quality assurance, personnel, program budgets, and stakeholder relations. The COO will inform the CEO of all program issues and accomplishments. The COO will partner with their peers—the Chief Financial Officer (CFO), Chief People Officer (CAO), Chief Compliance Officer (CCO), and Chief Development Officer (CDO)—while also being responsible for all program planning, organizing, operating, and staffing. They are responsible for developing, implementing, and managing the program aspects of the annual budget in conjunction with the CFO and CEO. The COO is responsible for ensuring that Prevention Links’ services are in compliance with all federal, state, funding, and city regulations, certifications, and licensing requirements.[MS1] Finally, the COO will assist the CEO in planning, organizing, and implementing public and private fundraising initiatives. Responsibilities • Provide effective and inspiring leadership, as well as stewardship, of Prevention Links by being actively involved in all programs and services. Advance a continuous quality improvement process throughout the program and service areas, focusing on systems/process improvement. Promote regular and ongoing opportunities for all staff to give feedback on program operations., • Lead a high performing team of division directors, managers, and program staff to the next level by further developing and implementing recruitment, training, and retention strategies., • Partner with the CEO to represent Prevention Links with external constituency groups, including community, governmental, and private organizations., • Ensure that all program activities operate consistently and ethically within the mission and values of Prevention Links., • Prepare and submit an annual operational budget to the CEO and CFO for review and approval, manage effectively within this budget, and report accurately on progress made and challenges encountered., • Ensure the continued financial viability of Prevention Links’ program/service units through sound fiscal management. Provide programmatic leadership and input for all strategic planning processes with the CEO and staff., • Lead the enhancement, operationalizing, and implementation of the organizational vision as established in Prevention Links Strategic Plan., • Ensure ongoing programmatic excellence through the development and monitoring of key performance indicators, objectives, and key results at the agency, service line, division, program, team, and staff levels., • Demonstrate consistent quality of finance and administration, fundraising, communications and systems; recommend timelines and resources needed to achieve the program goals., • Attract, develop, coach, and retain high-performance team members, empowering them to elevate their level of responsibility, span of control, and performance., • Create a supportive environment of continuous learning and development., • Work with staff to develop systems to ensure consistent, high-quality project management., • Translate desired behaviors associated with each goal into meaningful performance measures., • Expand revenue generating and fundraising activities to ensure sustainability of existing programs and the growth of Prevention Links; cultivate existing relationships and develop new funder relationships.[MS2], • Manage relationships with partner organizations., • Establish, maintain, and empower community advisory boards to co-design, deliver, and evaluate programs and services in a shared power model., • Continuously cultivate opportunities to increase Prevention Links’ brand awareness through community engagement with diverse sectors and stakeholders., • Develop, market, and implement trainings, workshops, and presentations to educate, inform, and engage individuals with Prevention Links mission and program., • Secure membership and represent Prevention Links on relevant boards, committees, and working groups at the local, state, and national levels., • Understand, articulate, and advance the interconnected nature of Prevention Links programs and services across divisions by nurturing relationships between individual, departmental, and agency goals., • Maintain deep and current subject matter expertise in the areas of substance use disorder prevention, treatment, recovery support, harm reduction, public health, family strengthening, youth development, and related issues., • Develop the necessary systems, processes, and tools to better support the facilitation, collection, and sharing of knowledge that is generated by the programs., • Develop dissemination system to share organizational learning with a broad range of communities and stakeholders.[MS3], • Ensure that key grant and project outcomes are evaluated and leveraged for maximum community and organizational impact. The COO will be thoroughly committed to Prevention Links strategy and mission. All candidates should have demonstrated leadership, coaching, and relationship management experience and strong demonstrated success establishing and managing funder relationships. Specific requirements include: • Program Leadership and Management: This individual will have taken a hands-on approach in leading a variety of programs and initiatives. The ideal candidate will have a track record of effectively leading a performance-based and outcome-based program and staff. They will have developed and operationalized strategies that have taken a program or organization to the next stage of growth., • Team Building and Development: The successful candidate will have recruited, managed, and developed a strong team of staff, program/project managers, and development professionals., • Exceptional Communication and Influencing Skills: As a voice/advocate of Prevention Links, the COO will have strong written and verbal communication skills. They will be a persuasive, credible, and polished communicator with excellent interpersonal and multidisciplinary project skills. This individual must work collaboratively with internal as well as external partners and other organizations, providing exposure for program impact in a variety settings., • Minimum of 5 years’ executive leadership experience, • Advance degree preferred, • Experience developing and implementing organizational strategic plans that include program services, general operations, finance, marketing and human resources, • Experience working and communicating with state and federal government officials, • Experience managing, overseeing, and reporting program and operational budgets, • Unwavering commitment to quality programs and excellence in organizational and project management with the ability to achieve strategic objectives, and manage a budget, • Strong demonstrated coalition building experience with the ability to engage a wide range of stakeholders, • Ability to work effectively in collaboration with diverse groups of people, • Integrity, positive attitude, mission-driven, and self-directed with demonstrated passion for Prevention Links’ mission and commitment to working collaboratively with a management team of senior professionals, • Ability to think strategically, manage multiple priorities, and problem solve, • Solid judgment and apparent leadership skills, • A team player, who can interrelate and operate effectively with peers and other associates within a collegial, yet demanding, work environment, • An individual who is able to handle a variety of constituencies, manage multiple tasks simultaneously and thrive in a complex environment with multiple priorities, • Impeccable integrity, • Strong analytical skills; basic business intuition, and common sense, • Excellent customer service skills and a customer-service orientation, • Establish connections with others to build trust, share ideas and accomplish work., • Help others become more effective through strengths development, clear expectations, encouragement and coaching., • Be proactive about making others feel safe and welcomed., • Be clear in communication and communicate the same information in multiple formats (verbal, written, one on one, group, etc.), • Identify the consequences of actions and hold yourself and others responsible for performance., • Take responsibility and ownership of yours and your teams actions and results., • Be solution-focused., • Voice your concerns and reservations in real time., • Be generous with positive feedback., • Be 10 minutes early for meetings with funders, partners, and stakeholders., • Must be able to perform work responsibilities in various locations., • Must possess excellent oral and written communication skills., • Must be sensitive, flexible and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation or any other special needs as reflected in the ability to communicate with staff and/or clients., • Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and possess basic computer skills., • Must be available to attend weekend and evening meetings and events as required. *EF, • Must be able to work both independently and in a team environment., • Must possess the time management skills necessary to organize and manage multiple priorities and tasks., • Must be authorized to work in the U.S and New Jersey., • Must possess the ability to serve as a representative of Prevention Links, upholding agency’s expectation of excellence and collaboration., • Must maintain an understanding of all programs, grants, and projects offered by Prevention Links., • Must adhere to Prevention Links administrative, reporting and recordkeeping guidelines to support accurate documentation of activities. *EF, • Must participate in all agency required training., • Must be able to speak and write English proficiently., • Must be able to walk, stand and sit for long periods of time., • Must be able to sit for long periods of time at computer., • Must be able to lift 25 pounds., • Must possess a valid New Jersey Driver’s License and an independent mode of transportation. *EF, • Must complete all other duties and tasks as requested by the CEO. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Job descriptions can be revised and updated periodically to meet the needs of the organization. SUPERVISORY RELATIONSHIP: Reports directly to CEO TRAVEL: Domestic travel is required for this full-time position. Local, independent travel is required. Must possess a valid driver’s license and method of transportation. Position requires frequent travel within and outside of Union, Middlesex, Hudson Counties. All travel mileage will be reimbursed. EVENING AND WEEKEND AVAILABILITY: Must be available evenings and weekends for meetings, outreach, & program coverage. HOURS PER WEEK: 35 Hours/ Week, Salary, Exempt Prevention Links provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Prevention Links complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Prevention Links expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Prevention Links’ employees to perform their job duties may result in discipline up to and including discharge.

Job Description Position Summary: The Assistant Vice President leads core financial processes, including the annual operating budget and monthly projection updates with stakeholders and manages the overall administration of the Finance Department and directly supervises both payroll and financial analysis functions. Essential Duties and Responsibilities: • Oversees payroll functions:, • Reviews weekly and bi-weekly payroll inputs for appropriateness and accurry, • Reviews and approvesweekly and monthly payment requests for employee related expenses (i.e.: medical, 401k contribs, union dues, benefits, etc.), • Provides salary data to outside unions as requested., • Acts as Administrator for ADP security profiles & Time & Attendance portals, timeclocks, etc., • Liaison with People & Organization Department for key projects and compliance (ACA, benefits, exec comp, etc.), • Prepares required employee data as requested by government or state agencies, • Manages monthly financial forecast data and process, including but not limited to the following:, • Works across departments, reviews data to have a greater understanding of their outlook and if on budget, • Reviews monthly income and expense trends to determine risks, • Meets regularly with individual business areas to discuss changes or issues – keeping a pulse on financial impacts, • Manages the performance forecast progress of changes monthly by working closely with Financial Analyst and Programming team, with the ability to keenly monitor progress towards budget goals and risks, • Provides a monthly update to VP Finance and CAO to discuss progress against budget, • Determines Finance department’s monthly closing timelines and its coordination with projection deadlines, • Provides accurate internal P&L documents at year end, • Establishes the annual budget process. Responsibilities include, but not limited to:, • Issues budget timeline & worksheets with guidelines obtaining assistance from Financial Analyst, • Reviews & analyzes budgets submissions for reasonability, appropriateness and purpose, • Providse explanations for variances, • Work closely with CEO, Executive Producer and VP Finance to develop strategies to achieve a breakeven budget, • Ensures adherence to required deadlines, • Plan Administrator for NJPAC’s 401k and 457b plans, • Assumes full responsibility for managing the 401K plan, acting as the liaison between NJPAC, the 401K provider, ADP and the plan advisor., • Verifies that the retirement plans stay in compliance, • Prepares data for mid-year and end of year testing, • Prepares monthly match calculation, • Monitors plan operations (i.e., rollovers, loans, accuracy of contribution data, enrollment), • Prepares requested document and assist auditors with yearly 401k plan audit, • Verifies the 401k plan 5500 annual tax return for accuracy, • Arrange and conduct quarterly Retirement Committee meetings, • Support general accounting functions, which include the following:, • Supervisory experience in Accounting:, • Approves banking and wire transfers, reviews journal entries for accuracy before posting., • Assists in year-end closing functions, • Reviews staff account reconciliations, and provides guidance on adjustments needed, • Assists in Finance workflow improvements and SOP documentation., • Performs special projects and other duties that may be assigned by the VP, Finance. Qualifications and Special Requirements: • Bachelor’s degree in Finance/Financial Analysis, Accounting or related field., • Minimum of eight (8) years of general accounting experience with at least five (5) years in a supervisory or managerial capacity., • Strong knowledge of MS Excel and PowerPoint., • Strong knowledge of non-profit GAAP accounting and reporting., • Ability to lead a team to create synergy by clearly communicating priorities, • Ability to operate well in both high level and detailed realms; ability to plan ahead, • Strong attention to detail, submitting work of the highest quality Personal Attributes: • A self-starter with a results-oriented and productive workstyle, at ease in a fast-paced, highly visible, entrepreneurial and ever-changing environment, • Unimpeachable integrity and ethical behavior; strong ethical sense to handle confidential and sensitive information in a discreet manner, • Commitment to the mission and values of NJPAC, • Empathetic listener and communicator: Effective communication skills, ability to clearly articulate knowledge and lead an effective team, • Skilled in assessing employees' strengths and weaknesses, and helping them recognize and fulfil their potential, • Excellent organizational and management skills, with proven ability to collaborate and lead by example, • Strong project management experience

Job Description Maximum Quality Foods, Inc. Job Description Job Title: Accounts Receivable/Bookkeeping Clerk FLSA/Grade: Non-Exempt/Hourly Reports to: Finance Manager Department: Accounts Receivable Maximum Quality Foods, Inc. is an independent foodservice distributor located in Linden, NJ. Family-owned and operated for over 46 years, we are proud to serve all of New York, New Jersey, and Delaware, as well as parts of Connecticut, Rhode Island, Pennsylvania, and Maryland. Position Summary: The AR/ Bookkeeping Clerk is responsible for all accounts receivable activities in the office to include preparation, review and maintenance records. The position of AR/ Bookkeeping Clerk is exempt from the overtime provisions of the Federal Fair Labor Standards Act and shall not be entitled to overtime compensation for hours worked more than 40 in any one work week. The AR/Bookkeeping Clerk shall be accountable to and supervised by the Staff Accountant. Essential Duties & Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bookkeeping and Accounting Support: * Assist in maintaining accurate and up-to-date financial records, including daily bookkeeping tasks. * Perform check scanning duties as necessary to support the accounts receivable process. * Provide backup support to the Cash Application Clerk, assisting with the application of customer payments and resolving any payment-related issues. * Assist with filing and maintaining financial records and documentation to ensure compliance with company policies. • Reconcile Driver receipts and verify and reconcile driver receipts upon driver return to ensure accuracy and completeness of all transactions., • Reconcile customer invoices to driver manifests, ensuring that all billing details are accurate and aligned., • Prepare and process daily deposits, ensuring that all funds are accurately accounted for and deposited in a timely manner., • Maintain detailed notes and records for all post-dated checks and NSF (non-sufficient funds) checks to ensure proper handling and follow-up., • Pull daily bank deposits and perform reconciliation to ensure that all funds are properly recorded and discrepancies are addressed., • Perform check scanning duties as needed to support the accounts receivable process., • Provide backup support to the Cash Application Clerk, assisting with the application of customer payments and resolving payment-related issues as necessary., • Assist with filing and maintaining accurate financial records and documentation as required., • Oral Communication Skills, • Written Communication Skills, • Customer Service, • Professionalism, • Math Aptitude, • Organization, • Computer Literacy • PTO - Vacation, Personal and Sick, • Comprehensive Benefit Package - Medical, Dental and Vision, • Life Insurance, • 401(k) *The above job description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an employment contract or contract of any kind. Maximum Quality Foods, Inc. is an “At Will” employer. Employees can be re-assigned at any time and given other duties within the corporation. Maximum Quality Foods, Inc. has the right to change, modify, suspend, interrupt or cancel in whole or in part any job function outlined in a job description at any time and without advanced notice to the employee. MONDAY TO FRIDAY -1:00 PM to 10:00 PM

Job Description Responsibilities: • Assist the E-Billing Manager and E-Billing team with all electronic on-boarding needs to include, client matter setup and mapping, timekeeper entry and mapping, diversity submission as required, and rate updates/maintenance in the various e-billing platforms utilized by the firm clients, • Transmit electronic billing via Ebilling Hub and various e-billing sites, • Responsible for recording and maintaining accurate phase, task, and billing codes, • Assist with bill preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic), • Maintaining and adding timekeepers to restricted lists in Time Entry software, • Send weekly reports to the Billing Team for un-submitted invoices and rejected invoices., • Prepare invoices for usage of various e-billing sites, • Coordinate special client billing requests with E-Billing Manager, • 3+ years experience working in a professional services environment, law firm billing experience preferred., • Experience with financial/billing software packages and Finance/Accounting organizational operations. Elite billing system experience preferred., • Experience with electronic billing transmission on a variety of e-billing platforms, eBillingHub experience preferred., • Ability to adhere and apply billing department policies and procedures., • Proficiency in MS Office; strong knowledge of Excel required.

Job Description Crosstown Plumbing is a successful plumbing store located in East Orange, NJ. We are seeking a detail-oriented and experienced AR/AP Specialist with leadership experience to join our team. This position is responsible for processing accounts receivable and payable functions, ensuring timely and accurate processing of all transactions, and managing seamless interaction between our company, suppliers, and clients. This is an exciting opportunity for a motivated individual with at least three (3) years of financial experience, including management responsibilities, to contribute to a growing organization that values accuracy, efficiency, and collaboration. If you have experience in accounting, we encourage you to apply today! Why you should join us: • Competitive salary range between $55,000-$60,000, • Robust health benefits, • Vision insurance, • Dental insurance, • Paid vacation and sick time, • 401k program, • Annual holiday party What you'll do: • Oversee the full accounts receivable and accounts payable functions, ensuring timely collections, accurate vendor, • Manage the invoice-to-cash and procure-to-pay cycles, maintaining compliance., • Analyze and reconcile financial statements, ledgers, and reports to identify discrepancies, particularly in inventory, supplier credits, and customer billing., • Collaborate with sales, warehouse, and purchasing teams to resolve billing issues, improve efficiency, and strengthen financial controls., • Prepare and present AR/AP reports, including cash flow projections and aging analyses, while supporting audits and month-end close activities., • Ability to work weekends as needed for coverage. Requirements • Minimum of 3-5 years of experience managing full-cycle AR and AP, including invoicing, payment processing, reconciliations, and collections., • Strong understanding of financial regulations, accounting principles, and best practices in wholesale distribution and inventory-based businesses., • Proficiency in accounting software (e.g., SAP, QuickBooks, NetSuite) and Microsoft Excel (pivot tables, VLOOKUP, etc.)., • Experience with ERP systems tailored to inventory management and supply chain finance (e.g., Epicor, Sage, or other industry-specific software) preferred., • Excellent analytical, problem-solving, and organizational skills., • Effective communication skills with the ability to interact with internal and external stakeholders., • High level of accuracy, attention to detail, and confidentiality., • Experience in wholesale distribution, plumbing supplies, or construction-related finance., • Bachelor’s degree in Accounting, Finance, or a related field preferred. We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected status. We believe in fostering a diverse workforce and providing equal opportunities for all individuals to succeed.

Job Description Position Overview We are seeking a Senior Billing / Collections / Accounts Receivable Specialist with 10+ years of hands-on experience in billing, collections, and accounts receivable. The ideal candidate will have expert-level proficiency in Sage accounting software and a strong background in construction/service industry billing, including AIA, progress billing, and retainage. This role is critical to ensuring accurate billing, effective collections, and the maintenance of strong cash flow. Key Responsibilities · Oversee the full-cycle billing, collections, and AR process. · Prepare and submit all invoices (AIA, progress, service, and change orders) using Sage. · Manage collections through professional follow-up calls, emails, and correspondence. · Reconcile customer accounts, apply payments, and resolve discrepancies. · Monitor AR aging and escalate delinquent accounts when necessary. · Provide weekly and monthly reports on receivables, collections, and cash flow. · Collaborate with project managers and service teams to resolve billing issues. · Ensure compliance with contracts, lien/bond requirements, and company policies. Tasks / Duties Billing · Generate accurate AIA and progress billings with retainage tracking. · Prepare service invoices and time & material billings. · Verify contracts, change orders, and supporting documentation before invoicing. · Submit invoices via customer portals, email, or hard copy as required. · Track retainage and ensure timely release and collection. Collections · Review AR aging weekly to identify and act on delinquent accounts. · Contact customers regarding outstanding balances and negotiate payment plans. · Document all collection activity within Sage. · Escalate high-risk accounts for lien/bond or legal action. · Reduce Days Sales Outstanding (DSO) through consistent collection strategies. Accounts Receivable · Apply customer payments (checks, ACH, wires, credit cards) accurately in Sage. · Investigate and resolve short payments or misapplied cash. · Maintain detailed AR records and ensure reconciliation with the general ledger. · Support month-end closing and provide AR documentation for audits. Skills & Qualifications · Minimum 10 years of experience in billing, collections, and accounts receivable. · Expert-level knowledge of Sage accounting software (required). · Strong knowledge of construction billing, AIA processes, progress billing, and retainage. · Excellent communication, negotiation, and problem-solving skills. · High level of organization, accuracy, and attention to detail. · Ability to work independently with minimal supervision. · High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Job DescriptionMedicaid Billing & Customer Service Specialist Reports to: CEO Location: In-Person, Westfield, NJ Department: Operations/Finance Organization: 40 Dreams Catering Role Overview The Medicaid Billing & Customer Service Specialist is responsible for managing all aspects of Medicaid medical billing, claims resolution, and customer service for 40 Dreams Catering. This mid-level role ensures accurate, timely billing, reduces claim denials, resolves back claims, and establishes efficient billing workflows. The Specialist will serve as the primary liaison between 40 Dreams Catering, Medicaid, insurance providers, and clients, delivering excellent service while upholding 40 Dreams’ Excellence in Action values. This role is critical to ensuring the financial health of 40 Dreams Catering and supporting our mission to improve lives by delivering fresh, healthy meals to seniors. Key Responsibilities Billing & Claims Management ● Submit Medicaid claims accurately and in compliance with state/federal requirements.● Track, monitor, and reconcile outstanding claims; ensure timely payment posting.● Research, resolve, and resubmit denied or delayed claims.● Maintain detailed billing records and prepare reports for leadership review. Workflow & Process Development ● Establish efficient billing workflows and SOPs to minimize errors and improve turnaround times.● Continuously identify and implement process improvements to reduce denials and maximize reimbursement.● Partner with the CEO to refine billing KPIs and reporting cadence. Customer & Partner Interface ● Serve as primary contact for client billing inquiries, explaining Medicaid benefits and resolving concerns with patience and professionalism.● Communicate directly with Medicaid offices, insurance companies, and other payers to resolve discrepancies or questions.● Collaborate with internal teams (Operations, Kitchen, Drivers) to ensure accurate service records align with billing. Compliance & Quality Assurance ● Stay current with Medicaid regulations, billing codes, and reimbursement policies.● Ensure all billing practices comply with HIPAA and Medicaid requirements.● Conduct periodic audits of claims to identify gaps or risks.Collaboration & Reporting ● Work closely with the CEO to provide weekly updates on billing status, collections, and outstanding claims.● Collaborate with Operations and Finance to align billing outcomes with company goals.● Track and present billing KPIs (see below). Key Performance Indicators (KPIs) ● Claim Submission Accuracy: 98% or higher first-pass acceptance rate.● Denial Rate: Less than 5% of claims denied or delayed.● Back Claim Resolution: Clear backlog of outstanding claims within 90 days of hire; maintain <30 days average outstanding claims thereafter.● Payment Cycle Time: Average Medicaid reimbursement received within 30 days.● Customer Satisfaction: ≥90% resolution satisfaction rate from clients regarding billing inquiries.● Workflow Efficiency: Implement and document standard billing workflows within 60 days. Qualifications & Skills ● Education/Experience:o Minimum 3 years of Medicaid/medical billing experience (preferred in food/nutrition, home health, or healthcare services).o Experience working directly with Medicaid systems and resolving denied claims.● Technical Skills:o Proficiency in Medicaid billing systems, EHRs, Availity, EZ Claims, or equivalent billing platforms.o Strong Excel, Google Sheets, and reporting skills.o Proficiency with Microsoft Office and Asana● Core Competencies:o Detail-oriented with strong organizational skills.o Effective communicator—able to explain billing clearly to seniors, families, and payers.o Problem-solver with ability to manage competing priorities.o Bilingual English/Spanish preferred ● Values Alignment: Must embody 40 Dreams Catering’s Excellence in Action values: Respect, Excellence Through Care, Teamwork, Kindness, and Growth. ● Other Requirements: Ability to work in-person at the Westfield, NJ office; current driver license, must pass a background check, and maintain HIPAA compliance. Bilingual English/Spanish Why Join 40 Dreams Catering? At 40 Dreams Catering, we believe food has the power to ignite healthy, thriving lives. You’ll join a mission-driven organization dedicated to improving the lives of seniors through fresh, healthy meals and exceptional service. As a key member of our team, you’ll have a direct impact on both our financial health and the well-being of the clients we serve.

Job Description Who we are: At Vireo Health, we’re not just another cannabis company—we’re a movement. Founded by physicians and driven by innovation, we blend science, technology, and passion to create top-tier cannabis products and experiences. Our team of 500+ bold creators and trailblazers are shaping the future of the industry, and we want you to be part of it. We take pride in being one of the most diverse and inclusive workplaces in cannabis, fostering a culture where everyone belongs. Through employee engagement, community events, and non-profit partnerships, we’re building more than a business—we’re building a community. As we rapidly expand nationwide, we’re looking for talented, driven, and passionate people to join us. If you’re ready to turn your passion into a career, let’s grow the future together. What the role is about: The Accounts Receivable (AR) Specialist will play a key role in supporting our Sales and Operations team by ensuring timely and accurate billing, payment processing, and financial recordkeeping. This role bridges Finance and Operations, helping maintain a smooth cash-flow cycle, improving customer payment performance, and providing critical insights that support operational decision-making. This position will report the accounting manager. You will be responsible for managing the AR lifecycle end-to-end, collaborating closely with accounting and sales to resolve discrepancies, streamline processes, and maintain strong customer relationships. What impact you’ll make: Accounts Receivable & Billing * Generate and issue invoices accurately and on schedule based on operational activity (work orders, service records, delivery logs, etc.). * Monitor outstanding balances and proactively follow up on past-due accounts. * Process payments, verify remittances, apply payments, and creation and application of credit memos to customer accounts. * Maintain accurate and up-to-date AR records in the accounting/ERP system. * Creation of new customers in the accounting system. Operational Support * Partner with Operations to validate billing data, resolve discrepancies, and ensure alignment between operational workflows and financial outputs. * Support Operations leadership by providing AR metrics, reporting, and insights that drive efficiency and forecasting. * Assist in developing and improving AR processes that integrate smoothly with operational procedures. Customer Communication * Serve as a point of contact for customer billing inquiries, payment issues, and account reconciliations. Compliance & Process Improvement * Ensure adherence to internal controls, accounting policies, and audit requirements. * Identify opportunities for automation, workflow optimization, and improved data accuracy. * Assist with month-end and quarter-end closing activities related to AR. What you’ve accomplished: * 2+ years of experience in Accounts Receivable, billing, or related finance roles. * Strong understanding of AR processes, cash application, and reconciliation. * Excellent attention to detail and accuracy. * Proficiency with accounting or ERP systems (e.g., QuickBooks, NetSuite, SAP, or similar). * Strong communication skills and the ability to collaborate cross-functionally. * Ability to manage multiple priorities in a fast-paced operational environment. * Experience supporting an Operations or field-service team is a plus. Key Competencies * Analytical mindset – able to identify trends, discrepancies, and improvement opportunities. * Problem-solving – comfortable navigating incomplete information and working with Operations to clarify data. * Customer service orientation – professional, clear, and proactive communication. * Process-driven – organized, consistent, and reliable in managing recurring financial tasks. Why Join Us * Play a critical role in strengthening the financial and operational backbone of the company. * Work closely with a collaborative Operations team that values continuous improvement. * Contribute to scalable processes in a growing, dynamic environment. Why Choose Vireo Life’s too short to work somewhere that doesn’t ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity—where science meets creativity, and wellness meets culture. At Vireo Health, we’re pioneering the future of cannabis with a team that’s as dynamic as the industry itself. Here, you’ll find a workplace that’s collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people’s lives. Whether you’re cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you’ll be part of something bigger. If you’re looking for a career that’s exciting, meaningful, and full of growth, let’s build the future of cannabis together. ✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future ✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do ✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts ✅ Making an Impact: We’re committed to education, sustainability, and giving back to the communities we serve. EEO Statement Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Salary Range: $55,000 - $60,000 annually Benefits offered: medical, dental, vision, STD, LTD, HSA, FSA Dependent Care, Vol Life, 401k match Powered by JazzHR Rnck36B2LV