New York
About Circular Services: Circular Services is the largest privately held recycling and organics service provider in the U.S. It operates over 30 facilities serving major long-term municipal and commercial contracts. The mission of Circular Services is to keep valuable materials in circulation and minimize the cost and environmental impact of landfills. The company services municipal contracts with some of the largest and fastest growing cities in the U.S. including New York City, Austin, San Antonio, and Phoenix. About the Role: Circular Services is seeking a Paralegal to help build and operationalize its legal function. It is a hands-on legal operations and contract management role with significant ownership and visibility. This individual will partner closely with the Chief Legal Officer (CLO) and Assistant General Counsel, supporting commercial transactions, entity management, and governance. The ideal candidate is tech-savvy, organized, detail-oriented, and confident working independently in a fast-paced, high-growth environment. This role is based in New York, NY and requires regular in-office presence. Benefits: • Comprehensive Medical, Dental, and Vision coverage, • Company-paid Life Insurance, • Flexible Spending Account (FSA), • 401k with company match, • Paid Parental Leave, • Paid Time Off (PTO), • Employee Assistance Program (EAP), • Tuition Reimbursement Program Responsibilities: Contract Management & Commercial Support • Own day-to-day administration of the contract lifecycle management (CLM) system, including workflow creation, template management, playbooks, clause libraries, and reporting., • Draft, review, and redline commercial agreements and amendments in partnership with attorneys and business stakeholders., • Manage contract intake, routing, execution, tracking, and post-execution obligations., • Project manage contract processes across departments to ensure timely execution and compliance., • Develop and maintain standardized templates and negotiation playbooks., • Support RFP responses and commercial transaction documentation., • Serve as primary administrator for Ironclad and other legal systems (entity management, billing/matter management, contract repository)., • Roll out and optimize Ironclad across the organization, including training internal stakeholders and improving workflows., • Manage legal entity structures, registrations, annual filings, and corporate governance documentation., • Oversee outside counsel billing, matter tracking, reporting, and spend management., • Design and maintain dashboards, reports, and databases to provide meaningful legal and business insights., • Maintain corporate records, board materials, resolutions, and governance documentation., • Support M&A activities, integrations, and diligence tracking., • Assist with policies and procedures development and documentation., • Act as a business partner to operational and executive teams., • Identify legal and operational risks and proactively recommend solutions., • Manage multiple complex projects simultaneously with minimal oversight., • Bring structure, organization, and process discipline to a growing legal department. Minimum Job Qualifications: • Bachelor’s degree required; Paralegal certification strongly preferred., • 5+ years of paralegal experience, ideally with significant exposure to commercial contracts and legal operations., • Extensive experience with the legal and business needs of a recycling/composting/reuse provider and industrial/manufacturing operating company, • Demonstrated success managing contracts & agreements, insurance litigation, policies and procedures, entity and matter management, data and reporting, • Highly analytical, with sharp attention to detail, • Exceptional communication, coaching, negotiation, and interpersonal skills, with the ability to build strong relationships with internal clients and other stakeholders, • Extremely high level of integrity, professionalism, and reliability, • Ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment, • Strategic thinker with a passion for driving business growth and improving organizational processes, • Ensures compliance with company policies, procedures, and standards, • Substantial knowledge and experience designing and working with databases, working with Ironclad or similar CLM, Legal Tracker or similar billing and matter management software, CSC or similar legal entity management and SOP software, Ramp, and MS Office. Preferred Job Qualifications: • Experience working for a waste, recycling and/or organics company, • Knowledge and experience contracting with municipalities, reuse, composting and recycling facilities a plus, • Experience working in a growing legal department or working with or in a high-growth or start-up company, a private equity-backed company and a large public company, • Preference for large firm and in-house experience, • Preference for corporate or commercial transactions and corporate governance experience, • Advanced Excel and reporting capabilities EEOC: Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.
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