Office & Admin jobs in Carteret, New Jersey - Page 14Crear alertas

Job Description Elohim Rehab-Care Associates is currently seeking a highly-qualified licensed clinical social worker to provide psychosocial & psychological counseling to children and adolescents in various counties in New Jersey. This position is a field-based service. The professional candidate will: • Perform comprehensive psychosocial assessment., • Provide support counseling and psycho-education to children, adolescents, and families, • Assess and conduct clinical consultative to at risk children, adolescents, and families during intensive In-community therapy treatments., • Collaborate with interdisciplinary team to plan and provide appropriate mental health rehabilitative services., • Must have a master's degree in Social Work., • Hold a NJ Licensed Social Worker, • Must have a minimum of 2 years experience in the mental health rehabilitative services.

Job DescriptionBenefits: The LPN Home Care Administrator is responsible for overseeing and coordinating the day-to-day operations of a non-medical home care and DDD program. This position ensures that services provided to individuals with developmental disabilities and clients receiving personal care are delivered in accordance with state regulations, agency policies, and person-centered care principles. The LPN Administrator provides leadership, clinical oversight, and administrative support to ensure quality, compliance, and client satisfaction. Key Responsibilities: • Oversee daily operations of the home care and DDD programs to ensure compliance with state regulations and agency standards., • Supervise and support Direct Support Professionals (DSPs), Home Health Aides (HHAs), and other care staff to ensure the delivery of safe, person-centered services., • Participate in the development, review, and monitoring of Individual Service Plans (ISPs) and care plans., • Conduct client visits and assessments as required to monitor health status, care quality, and service satisfaction., • Ensure timely and accurate documentation of services, progress notes, incidents, and communication logs., • Serve as the primary contact for families, guardians, case managers, and DDD representatives., • Participate in quality assurance and compliance reviews, ensuring corrective actions are implemented as needed., • Assist with hiring, onboarding, and training staff to meet agency and DDD standards., • Monitor staff schedules, attendance, and service delivery to ensure appropriate coverage and continuity of care., • Support health and safety initiatives, including medication management oversight and infection control practices., • Maintain client confidentiality and adhere to HIPAA and DDD compliance requirements., • Collaborate with the Agency Director on policy updates, performance goals, and program improvements. Qualifications: • Current and active Licensed Practical Nurse (LPN) license in the State of [Insert State]., • Experience in a leadership, supervisory, or administrative role preferred., • Working knowledge of DDD regulations, Medicaid requirements, and non-medical home care compliance., • Strong leadership, communication, and organizational skills., • Compassionate, patient, and professional approach when working with clients and staff., • Ability to handle confidential and sensitive information with integrity., • Proficiency in electronic documentation systems and Microsoft Office Suite., • Must have a valid drivers license and reliable transportation for community visits. Work Environment: • Office and field-based position, including home and community visits. Compensation: • Competitive salary based on experience, • Benefits package may include paid time off, mileage reimbursement, and professional training opportunities

Job Description We are hiring a Real Estate Executive Assistant to be the central hub of the business. You will keep the operations, clients, and details on track so the Team Leader can stay focused on appointments, negotiations, and growth. This is a full-time employee position. Compensation: Base salary $60,000–$70,000 depending on experience, plus performance-based bonus opportunities Schedule: Typically Monday to Friday, 9:00 a.m. to 5:00 p.m., with some evenings and weekends around events and busy seasons, with flexibility and planning in advance as much as possible Location: In-office role based in Westfield, New Jersey, with local travel in and around Union County and Essex County for errands, events, and property-related tasks. If you like clear expectations, taking ownership, and knowing that people depend on you to keep everything moving, you will feel at home in this role. You do not need to want the spotlight. You do need to care that things are done correctly, on time, and that clients feel taken care of from start to finish. If you are the kind of person who likes being the trusted “go to” on a small team and enjoys seeing plans through, and wants to build something long-term, we would like to talk to you. Compensation: $60,000 – $70,000 yearly Responsibilities: Your strengths in consistency, planning, and follow-through will be used every day. You will: • Manage the full process from contract to closing for buyers and sellers, coordinating timelines, inspections, vendors, and paperwork so nothing is missed, • Maintain and improve systems and checklists for transactions, leads, marketing, and events, making sure everyone knows who does what and by when, • Monitor all lead sources, ensure quick response, and keep simple, reliable follow-up plans so clients never feel forgotten, • Support client communication with clear “what happens next” updates and check-ins, while keeping the team leader as the primary relationship., • Plan and coordinate client events, street fairs, and expos, including timelines, vendor outreach, sponsorships, and logistics, so events run smoothly, • Run local errands in and around Union County and Essex County as needed, • Maintain the Team Leader’s calendar and priorities, protecting lead generation time and organizing key meetings and tasks, using technology tools to keep everything current and predictable, • Lives within a reasonable commute to Westfield, New Jersey, with reliable transportation for local errands in Union County and Essex County, • Licensed real estate agent or willing and able to become licensed quickly, • Two or more years of experience in real estate operations, transaction coordination, executive assistance, or a similar support role where you owned processes and deadlines, • Enjoys routines, checklists, and structure, and takes pride in keeping files, timelines, and communication organized, • Confident communicator by phone, email, and text, able to explain the process calmly to clients and work professionally with attorneys, lenders, and vendors, • Comfortable with technology and learning new platforms, including MLS, CRMs, and Google, • Workspace and AI tools are used to speed up writing and organization, • Steady, calm personality that can support a fast-paced, direct Team Leader, ask clarifying questions, and hold the line on priorities without drama or defensivenessAbout Company The Sanphy Group is a high-producing real estate team with Keller Williams Suburban Realty, serving Union County, Essex County, and surrounding New Jersey communities. We are a relationship-driven, community-focused team that believes in “luxury at every price point.” That means clear communication, follow-through, and treating every client with care.

Job DescriptionCome Join Ellie Mental Health as a Licensed or Provisionally Licensed Therapist At Ellie Mental Health, we are committed to ending the stigma around mental health by offering innovative, compassionate, and accessible care. Our leadership-driven model reduces the administrative burden on therapists, making this a sustainable alternative to remote-only practices that often lead to burnout. Ellies culture prioritizes direct supervision, mentorship, and professional growth for therapists of all licensure levels. Position Summary: We are seeking licensed and provisionally licensed therapists to join our team. Ideal candidates will manage a balanced caseload and be open to seeing children 5+, with full clinical support and mentorship. This position offers flexibility to work both in-person and remotely. Who We Are: Ellie Mental Health operates independent therapy clinics. Our diverse team is dedicated to providing individual, couples, family, and group therapy services to the community. Our Commitment: We prioritize our clinicians well-being by offering: • Paid-Time-Off, sick leave, paid holidays, • Supervision stipend for qualified candidates, • Full medical, dental, vision, life insurance, and 401(k) benefits, • Training and flexible scheduling for work-life balancePrimary Responsibilities:, • Evaluate mental health diagnoses and create treatment plans, • Provide individual and group therapy sessions, • Collaborate with medical professionals for comprehensive care, • Offer grief counseling and support to patients and families, • Engage in social work and behavioral health interventions, • Participate in clinical staff meetings and training, • Maintain documentation per company policiesQualifications:, • Masters degree in psychology, social work, or related field, • Clinical license (LMFT, LPC, LCSW, LAC, LAMFT, LSW) or provisional licensure in New Jersey, • Strong diagnostic and crisis intervention skills, • Familiarity with office technology and Electronic Health Records( exp with Valant a plus), • Excellent communication and interpersonal skills, • Ability to work autonomously and manage a diverse client base, • Engage in social work activities to address patient needs., • Participate in behavioral health interventions within the hospital setting.What We Offer:, • Competitive hourly session rates, • Paid CEU time and structured pay for administrative tasks, • Flexible scheduling and ability to set your own schedule, • Comprehensive benefits package (medical, dental, vision, 401(k)), • Wellness programs and professional development opportunities Ellie Mental Health provides equal employment opportunities (EEO) to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or veteran status, in accordance with federal, state, and local laws. We comply with all applicable nondiscrimination laws in every location where we operate. This policy covers all employment terms, including hiring, promotion, termination, compensation, and training. Flexible work from home options available.

Job Description ACCOUNTS RECEIVABLE & CREDIT ASSOCIATE LOCATION: Clark, NJ PAY RATE: $19.23-$24.04/hr SCHEDULE: 8am-5pm Monday thru Friday - HYBRID with 1 day remote Job Summary Our client, a well-established company located in Clark, NJ, is currently seeking a detailed and organized AR & Credit Associate to join their team. In this role, you will provide essential clerical and administrative support to the credit and collections department. The ideal candidate has strong Accounts Receivable experience, is competent in Microsoft Office (specifically Excel), possesses basic accounting knowledge, and demonstrates excellent phone etiquette. Essential Functions • Documentation Management: Pull Proof of Delivery (POD) documents and send invoices or statement copies to sales teams and customers., • Billing & Credits: Manage portal billings and enter adjustment credits as requested., • Credit Analysis: Process credit applications and prepare credit files for review/approval, including retrieving D&B reports and checking references., • Payment Processing: Process credit card payments accurately., • General Admin: Perform other related administrative duties as required to support the department. Education, Knowledge, Skills, and Abilities • Education: High School Diploma or equivalent required., • Experience: Prior experience in Accounts Receivable is required., • Technical Skills: Strong proficiency in Microsoft Excel is a must., • Soft Skills: Excellent time management, organizational skills, positive attitude, and strong problem-solving abilities., • Customer Service: Strong communication skills with a focus on customer service., • Preferred: Knowledge of the Construction, Distribution, or Building Materials industries is a plus.Company DescriptionWhy PrideStaff Financial? At PrideStaff Financial we bring more to our associates than just accounting and financial employment opportunities. We focus on what you value most and provide resources such as tips for interviews, resumes, and references to provide the best possible experience as you go through the interview process. In short, we help you find the work you want and need.Why PrideStaff Financial?\r\n\r\nAt PrideStaff Financial we bring more to our associates than just accounting and financial employment opportunities. We focus on what you value most and provide resources such as tips for interviews, resumes, and references to provide the best possible experience as you go through the interview process. In short, we help you find the work you want and need.

Job Description Why Turtle? At Turtle, we’re redefining what it means to be an industry leader in electrical distribution, and we want you to be part of our exciting journey! For over 100 years, we’ve built a reputation for innovation, excellence, and exceptional customer service—and we’re just getting started. We are a diverse, passionate team spread across the US, Canada, Mexico, and Puerto Rico, committed to growth, learning, and creating opportunities for each other. At Turtle, every day is a chance to make a real difference, solve complex challenges, and push the boundaries of what’s possible. We believe in fostering an environment that inspires collaboration and sparks creativity, where employees are empowered to contribute to our mission and shape the future of the industry. If you're looking for a fast-paced, dynamic career where your ideas are valued and your growth is prioritized, Turtle is the place for you. Join us and be a part of a company that’s making waves and empowering its people to do extraordinary things every single day! About the Role At Turtle, we believe in working as One Team, bringing a Hungry Spirit to everything we do, and staying Customer Obsessed, including for our internal customers: our employees. As a Senior HR Generalist, you’ll play a critical role in shaping the employee experience and partnering with leaders to drive a culture of collaboration, accountability, and growth. This position is ideal for an HR professional who thrives in a dynamic environment, loves solving complex challenges, and wants to make a real impact. You’ll combine hands-on HR expertise with strategic partnership, ensuring compliance, fostering engagement, and aligning HR initiatives with Turtle’s business goals. This position is based in New Jersey at our corporate office in Clark, NJ. What You'll Do: • Serve as the go-to resource for employee relations, leading investigations and ensuring fair, consistent, and legally compliant outcomes., • Partner with managers and leaders to provide coaching and guidance across all areas of the HR function, including performance management, employee relations, workforce planning, talent development, engagement strategies, organizational design, and change management initiatives, while effectively navigating and supporting operations within a union/non-union environment., • Analyze trends and recommend proactive strategies to strengthen engagement and minimize risk., • Support HR programs including policy development, compliance training, and organizational development initiatives., • Collaborate with managers/leadership to implement the strategic plan as set by the VP of HR, ensuring alignment with organizational goals., • Maintain accurate documentation and ensure compliance with federal, state, and local employment laws., • Administer and coordinate Workers’ Compensation claims, leave of absence programs (FMLA, ADA, state-specific), and serve as a liaison for workplace safety initiatives to ensure compliance and employee well-being., • Support talent acquisition efforts by partnering with hiring managers to ensure a seamless candidate experience., • Analyze HR metrics and workforce data using Excel, analytics tools, and Power BI to identify trends, improve processes, and provide actionable insights to leadership., • Champion employee engagement and culture initiatives, including recognition programs, DEI efforts, and feedback mechanisms to foster a positive work environment., • Leverage ADP Compensation Services for payroll and compensation-related processes., • Utilize Freshservice ticketing system to manage and resolve HR support requests efficiently., • Education: Bachelor’s degree in Human Resources, Business Administration, or related field required; Master’s degree or HR certification preferred., • Knowledge: Strong understanding of employment law, HR best practices, and regulatory compliance., • Skills:, • Exceptional interpersonal and communication skills., • Strong analytical and problem-solving abilities., • Ability to manage sensitive and confidential information with discretion., • Conflict resolution and negotiation skills., • Professional HR certification (PHR, SPHR, SHRM-CP, or SHRM-SCP) strongly preferred., • Proficiency in HRIS systems (preferably ADP or similar), including experience with ADP Comprehensive Services., • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel capabilities for analytics and reporting., • Ability to leverage data visualization and reporting tools such as Power BI to provide actionable insights., • Familiarity with ticketing systems, preferably FreshService, for managing HR support requests., • Abilities:, • Work independently and collaboratively in a fast-paced environment. We offer a competitive benefits package that includes: • 401(k) plan, • Health insurance, • Dental insurance, • Vision insurance, • Life insurance, • Paid holidays, • Vacation Founded in 1923, Turtle is a fourth-generation, family-owned, and three-generation women-owned business, and one of the nation’s largest independent electrical and industrial distributors. Headquartered in Clark, NJ, our Electrical Distribution division operates 14 branches spanning from coast to coast. It is a significant force in the engineering and procurement of power distribution, automation, lighting, and energy projects, offering integrated services for the industrial and construction markets. Turtle Integrated provides on-site MRO procurement, cost-saving, and spend analytics across the US and in Canada, Puerto Rico, and Mexico. What To Do Next You can begin by filling out our application online. If you want to learn more about Turtle, please visit our website or our LinkedIn: @Turtle. Turtle is proud to be is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy, marital status, military or veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

Job DescriptionDescription: With a customer service orientation, Therapy Office Receptionist is a member of the therapy office support team working under the supervision of the Therapy Director. As a Therapy Office Receptionist, greeting patients with a welcoming demeanor, answering phones, checking patients in and out of the office, scheduling appointments, assisting with billing and insurance, and maintaining accurate medical records are all important aspects of the position. Requirements: • Check in and check out patients for their appointments, • Check voicemails and return phone calls for patients, providers, etc., • Answer phones calls, • Make follow up appointments for internal and external patients, • Verify patient benefits for physical therapy; ensure the EHR/PM systems are updated and request authorization for physical therapy as needed, • Check fax (Provider Flow) and respond to all faxes, • Call and confirm patients’ appointments for the following days and pull out all corresponding charts, • Scan patients’ information (benefits, scripts and medical history) from ModMed to TheraOffice, • Ensure PT orders are sent to TheraOffice and that all the information transferred through correctly, • Ensure that patient notes are linked to patient chart and order in the PM system (ModMed), • Assist with any translation between the therapist and the patient as needed, • Collect and post patient co-pays, deductibles and/or balance as required, • While primarily focused on front desk responsibilities, the Therapy Office Receptionist will be cross-trained on Physical Therapy Aide duties OrthoNJ, LLC is required by New Jersey law to include the salary range for this role. The hourly hiring range for this role is $15.50-$24. The range for this role is typically determined by several factors, including the geography in which the selected candidate will be working, and alignment with qualifications and experience. Certain roles may also be eligible for additional compensation (bonus, etc.) and/or benefits. In addition, full-time employees are eligible for standard benefits package including paid time off, medical, dental, vison and retirement plan.

Job Description Office Manager / Team Lead Lenahan Chiropractic – South Amboy, NJ In-Office Only | $25–$27/hr based on experience | 30-day review Be the operational backbone and the warm, trusted face of a fast-growing chiropractic practice. We're hiring an Office Manager / Team Lead who can run the front desk team, keep systems tight, and ensure patients follow through on the care plans designed to get them well. For the right person, this role is the growth path to Office Integrator. What You'll Own 1. Lead the Front Desk & CA Team • Direct the daily flow from open to close so patients move smoothly through their visit, • Coach, support, and hold a small team accountable to goals and SOPs, • Run (or co-run) daily huddles and quick check-ins, • Bring energy, standards, and consistency into the room (This is where the Super CA mindset fits-leading from the front, not just doing tasks.) 2. Drive Patient Compliance & Experience • Monitor missed visits, drop-offs, and care plan compliance, • Re-engage patients proactively with clarity and warmth, • Handle escalated questions or concerns with confidence and empathy, • Deliver a clean, welcoming, five-star experience at every touchpoint 3. Master Scheduling & Office Operations • Own the schedule-maximize flow, reduce bottlenecks, keep capacity high, • Ensure calls, texts, emails, and voicemails are answered promptly, • Confirmations, recalls, reminders... you make sure nothing slips 4. Keep Systems Tight & Organized • Detail-obsessed upkeep of checklists, SOPs, and front desk systems, • Accurate documentation and EMR tasks completed on time, • Oversee payments, balances, and financial conversations professionally, • Track key metrics (show rates, collections, reactivations) and report to the Clinic Director 5. Roll Up Your Sleeves • Jump in on front desk duties when needed: greeting, check-in/out, phones, intake, • Assist with basic office upkeep, supplies, and keeping the space polished You Are • A natural leader who likes directing traffic and coaching others, • Detail-obsessed, organized, and energized by structure, • Comfortable holding yourself and others to a high standard, • A clear, confident communicator, • Warm, people-first, and trusted quickly by patients and team, • Calm under pressure, • A proactive problem-solver, • Tech-comfortable (Microsoft Office, Google Workspace, EMR systems), • Growth-minded-and motivated by a clear path upward Requirements • Full-time, in-office in South Amboy, NJ (no remote), • 3+ years in medical/dental/chiropractic admin OR hospitality/office management (preferred), • 1+ year leading or supervising a small team (preferred), • Able to learn quickly via SOPs, short trainings, and check-ins, • Reliable, punctual, professionally presentable Pay, Hours & Perks • $25–$27/hr based on experience, • 30-day performance review, • ~35 hours/week, with potential for more as the practice grows, • Supportive, energetic team, • Contribution toward health insurance, • Complimentary chiropractic care, • 50% toward health insurance, • Clear path to Office Integrator for the right long-term leader How to Apply (Read Carefully) To show you follow directions and pay attention to detail, complete all steps: 2. Video introduction – strongly preferred, not mandatory. Record a 30–60 second phone video sharing: • Why this role excites you 3. Text the word NEXTSTEP to 732-316-4004. Please do not call the office. Applications submitted only through job boards without emailing us directly will not be considered. If you thrive on structure, communication, accountability, and helping patients stick to the care that can change their lives, we want to meet you. Job Posted by ApplicantPro

Job DescriptionBenefits: • Company parties, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement Overview Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives! SEEKING EXPERIENCED PATIENT CARE COORDINATOR / FRONT DESKMUST speak fluent English and Spanish. Duties • Prepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day., • Provide education and support to patients and their families regarding the provider's treatment recommendations., • Ensure compliance with healthcare regulations and standards while maintaining patient confidentiality., • Facilitate referrals to appropriate services such as physical therapy, pain management, or diagnostic imaging., • Document all interactions and updates in the patient's medical records accurately.Skills, • Strong knowledge of clinic operations and medical practices., • Solid understanding of human anatomy to effectively assess patient needs., • Excellent communication skills for interacting with patients, families, and healthcare teams., • Ability to manage multiple cases simultaneously while maintaining attention to detail., • Knowledge of orthopedic practices is a plus., • Speak fluent Spanish and EnglishThis role requires a compassionate individual who is dedicated to patient care and satisfaction. Job Type: Full-time Pay: $23.00 - $26.00 per hour Medical Specialty: • Orthopedics, • SurgerySchedule:, • 8 hour shift, • Day shift, • Monday to FridayAbility to Commute:, • UNION NJAbility to Relocate:, • UNION NJWork Location: In person

Job DescriptionBenefits: • 401(k), • Competitive salary, • Health insurance, • Opportunity for advancement Overview Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives! SEEKING EXPERIENCED MEDICAL ASSISTANT / FRONT DESK MUST speak fluent English and Spanish. Duties • Prepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day., • Provide education and support to patients and their families regarding the provider's treatment recommendations., • Ensure compliance with healthcare regulations and standards while maintaining patient confidentiality., • Facilitate referrals to appropriate services such as physical therapy, pain management, or diagnostic imaging., • Document all interactions and updates in the patient's medical records accurately.Skills, • Strong knowledge of clinic operations and medical practices., • Solid understanding of human anatomy to effectively assess patient needs., • Excellent communication skills for interacting with patients, families, and healthcare teams., • Ability to manage multiple cases simultaneously while maintaining attention to detail., • Knowledge of orthopedic practices is a plus., • Speak fluent Spanish and EnglishThis role requires a compassionate individual who is dedicated to patient care and satisfaction. Job Type: Full-time Pay: $26.00 - $28.37 per hour Medical Specialty: • Orthopedics, • SurgerySchedule:, • 8 hour shift, • Day shift, • Monday to FridayAbility to Commute:, • WOODBRIDGE NJ, • HAMILTON, • EATONTOWN, • OLD BRIDGE, • WEST WINDSOR, • RARITAN

Job Description Human Resources Generalist Location: Carteret, NJ Reports To: HR Manager Position Summary The HR Generalist will provide comprehensive human resources support to both corporate and warehouse teams across the organization. This role requires a proactive, detail-oriented professional who can manage multiple priorities, ensure data accuracy, and deliver exceptional service to employees and leaders. The ideal candidate will bring strong Excel and systems skills, bilingual communication ability (Spanish/English), and a solid foundation in HR operations and compliance. Key Responsibilities · Maintain accurate and compliant HR files, records, and documentation in alignment with company policy and legal requirements. · Respond promptly and professionally to employee and applicant inquiries regarding HR policies, procedures, and benefits. · Partner with hiring managers to post openings, screen applicants, and coordinate interviews and onboarding activities. · Lead new hire onboarding to ensure seamless integration and positive employee experience. · Support employee engagement initiatives that reinforce company culture and values, including open enrollment, appreciation events, and holiday celebrations. · Collaborate with Payroll to process employee changes and resolve issues using ADP Workforce Now. · Maintain HR data integrity and generate analytical reports in Excel and ADP, including metrics such as turnover, attendance, and other key HR indicators. · Partner with management to track attendance, manage corrective actions, and process employee status changes. · Assist with internal audits, documentation requests, and compliance-related reporting. · Lead and support HR projects and process improvement efforts — including handbook updates, system implementations, and policy reviews — aimed at increasing efficiency, improving documentation, and enhancing the overall employee experience Required Skills & Qualifications • Bilingual (Spanish/English) – required., • Strong attention to detail and commitment to accuracy in all aspects of work., • Advanced Excel skills, including formulas, data analysis, and reporting., • Excellent organizational, time management, and problem-solving abilities., • Strong interpersonal and communication skills with a service-oriented mindset., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Experience with ADP Workforce Now preferred., • Ability to thrive in a fast-paced, high-volume environment while managing multiple priorities., • Associate’s degree in human resources, Business Administration, or related field preferred., • 3–5 years of professional HR experience required, ideally in a multi-location or operationally diverse environment. Ability to handle confidential information with the highest level of professionalism and discretion.

Job Description Job Title: Receptionist / Customer Service Representative Department: Insurance & Travel Reports To: Manager PRIMARY PURPOSE General office work, answering telephones, computer data entry, and customer service. DUTIES AND RESPONSIBILITIES Accounts Payable (40%) 1. Assists the Accounting Manager in performing all Accounts Payable functions. Such duties include, but are not limited to: • Opening and/or sorting finance mail, • Creating and sending invoices, • Receiving and Distributing payments 2. Input Accounts Payable data into the accounting system after all approvals have been made., 3. Assists in running checks as directed by the Account Manager. • Works with Senior Account Manager to ensure that key bills are paid on time., • Ensures that no penalties accrue for late payments. 4. Gets checks signed. Prepares material for mailing, ensuring that appropriate copies are maintained and filed, according to departmental guidelines. Receptionist and General Administration (40%) 1. Handles reception duties including telephone answering, distributing leads and other related duties., 2. Works with Senior Account Manager in handling general administrative duties, including, but not limited to: • Managing supply inventory and doing ordering, • Filing, • Copying, • Providing shipping room back-up, as needed, • Other related duties, • Provides department workflow support, • Translations and assistance with other agency services provided 3. Other office duties, as required, including but not limited to : typing, filing, making reservations, and making telephone calls. Travel Planning and Sales (20%) 1. Handles quoting and sales of travel related products, including flight, hotel, and car rental services. EDUCATION and/or EXPERIENCE Qualifications and Requirements: · Education: High school degree. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from clients and customers. BILINGUAL ENGLISH & PORTUGUESE MATHEMATICAL SKILLS Ability to apply concepts of addition, subtraction, fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly seated and required to talk and hear. The employee is occasionally required to stand, walk, and use their hands. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee working in an office setting. The noise level in the work environment is usually moderate. SPECIFIC REQUIREMENTS Skills: • Word processing software, • Accounting (payables, receivables, general ledger, billing) software, • Spreadsheet software, • Ability to use the Internet and e-mail, • Accounting terms, principles, and processes Company DescriptionEstablished in 1986 Costa Do Sol Travel Agency is a family owned and operated business. Our small office setting makes working here inviting while our 39+ years in the industry has allowed us to gain a firm understanding of the travel industry. Come earn money while helping people discover the world!Established in 1986 Costa Do Sol Travel Agency is a family owned and operated business. Our small office setting makes working here inviting while our 39+ years in the industry has allowed us to gain a firm understanding of the travel industry. Come earn money while helping people discover the world!

Job DescriptionPosition Title: Front Desk Reports To: General Manager Classification: Part-Time, Non-Exempt Job Summary: The Front Desk will help ensure the smooth and efficient operational procedures within the Front Desk department, enabling the club to provide the highest level of customer service. He/She will demonstrate an aptitude and command of all company-wide policies and initiatives to ensure the integrity of the Crunch brand. Essential Job Responsibilities: • Membership Sales., • Greet all members and guests with a smile and wish them well as they exit the club., • Check in all members and guests in accordance with company procedures., • Facilitate any messages on club software at member check-in., • Answer phones in courteous, helpful, professional manner., • Communicate special events to members and guess., • Maintain an atmosphere which makes members feel welcome., • Facilitate all member requests or forward to a manager., • Maintain a professional disposition at all times., • Sell retail products., • Schedule member services, tanning, hydro-massage, etc., • Facilitate payment of member services in accordance with company procedures., • Know club facility, services, and schedules., • Maintain a clean and organized work area., • Assist in all projects as delegated by club management., • Follow all policies and procedures in the Employee Handbook., • Opening and closing duties., • Attend any employee training meetings. Please note: This job description was designed as a summary of the typical function of the job, and is not a comprehensive list of all possible job responsibilities. The tasks and duties might differ from those outlined above and other duties, as assigned may be part of the job.

Job DescriptionSalary: $25/hr Flu Vaccination Requirement: It is ImageCare's Company Policy that all personnel must be vaccinated with the yearly flu shot. GENERAL DESCRIPTION OF POSITION Answer incoming and internal telephone calls from patients, physicians, coworkers, drug representatives and general public. Schedule patient appointments for tests with other professionals located in the outpatient centers. Take messages for physicians and staff and supervisors. Assist manager in various scopes dealing with coordinating the daily schedules and activities per specific department. Assist in managing department staffing and coordinate employee vacations, sick days and lunch schedules. Aid in facilitating training of new employees and coordination of staff assignments. Assist in upkeeping company-wide metrics by engaging staff, analyzing reports and remediating as needed. Keep offices clean, operational and professional at all times. QUALIFICATIONS Experience: Requires at least 2 years of previous experience as a receptionist in an ambulatory or acute care setting.Experience in employee management. (REQUIRED) Schedule for this shift will be Monday - Friday, 9AM - 5:30PM. Flexibility to cover as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES 2. Employee assists Department manager with supervisory needs as instructed., 6. Responsible for daily statistics reports., 8. Responsible for liaison responsibilities among leads, staff, C-level executives, 10. Orients and trains current and new employees to Reception duties., 11. Responsible for maintaining knowledge & problem-solving skills., 12. Responsible for alerting supervisor of ongoing daily activities.13. Assist in ensuring all staff trains and stay up to date with HIPAA training., 13. Maintain HIPAA practices and HIPAA training., 14. Travel may be necessary among ImageCare Silos, 15. Additional Responsibilities: Other duties may be assigned as needed. Reliable Commute to: 530 Green Street Lower Level Iselin, New Jersey 08830 Benefits: • Medical, dental, and vision insurance, • Healthcare and Dependent Care FSA, • 401(k) with company match, • Flexible PTO Flu Vaccination Requirement: It is ImageCare's Company Policy that all personnel must be vaccinated with the yearly flu shot. ImageCare Centers provided the following inclusive hiring information: We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Job Description At TalentCount we believe Human Resources is the engine that influences the workforce towards success and a positive company culture creates the rhythm to any business. We take pride in hiring the most authenticated, high-EQ human resources and leadership professionals to influence company culture, objectives, and growth. Are you a people-first HR professional who enjoys variety in your day and loves making a real difference? We're looking for a Human Resources Generalist who can balance day-to-day HR operations with meaningful projects that shape our culture and improve how we work. You'll be the go-to partner for our corporate and warehouse teams, someone employees trust and managers rely on. This is a direct-hire and onsite position in the Linden, NJ area. What You'll Be Doing * Be the friendly face of HR supporting employees with questions about policies, benefits, and workplace life. * Manage the full employee lifecycle: recruiting, onboarding, engagement, and everything in between. * Keep the records, reports, and systems organized and compliant. You take pride in accuracy and attention to detail. * Partner with Payroll to process employee changes and troubleshoot issues in ADP Workforce Now. * Create and analyze HR reports in Excel to help leadership understand key metrics like turnover, attendance, and engagement. * Collaborate on employee engagement and culture-building initiatives, from appreciation events to open enrollment and team celebrations. * Support managers with attendance tracking, corrective actions, and employee relations. * Jump in on HR projects like policy updates, handbook revisions, and system rollouts that make life easier for everyone. What We're Looking For * You're someone who thrives in a fast-paced, people-driven environment and takes initiative to make things better every day. * Bilingual (Spanish/English) required * Associate's degree in HR, Business Administration, or related field preferred * 3–5 years of HR generalist experience, preferably in a warehouse, logistics, or multi-site environment * Strong Excel and data analysis skills (you know your way around formulas and reports) * Experience with ADP Workforce Now or a similar HRIS * Organized, approachable, and detail-oriented * Able to handle confidential information with discretion and professionalism

Job DescriptionOffice Manager - Auto Dealership Location: Rahway, NJ Employment Type: Full-Time Salary: Competitive, based on experience About Us Essex Motors, Inc. is a premier auto dealership committed to delivering exceptional customer service and high-quality vehicles. We are seeking a skilled Office Manager to join our team and ensure the smooth operation of our dealership's administrative functions. Job Summary The Office Manager will oversee daily operations of the dealership’s office, managing financial transactions, reporting, and staff coordination. This role requires proficiency in DealerTrack DMS to streamline processes and ensure compliance with industry standards. Responsibilities • Manage daily office operations, including accounting, payroll, and financial reporting., • Utilize DealerTrack DMS for inventory management, deal processing, and reporting., • Oversee title work, vehicle registrations, and compliance with state regulations., • Coordinate with sales, finance, and service departments to ensure seamless operations., • Prepare and submit accurate financial statements and reports to management., • Supervise and train administrative staff, fostering a productive team environment., • Maintain customer records and ensure data accuracy in DealerTrack., • Handle customer inquiries and resolve issues promptly and professionally.Qualifications, • Minimum 3 years of experience in an auto dealership office environment., • Proven expertise with DealerTrack DMS is required., • Strong knowledge of automotive finance, title work, and compliance regulations., • Excellent organizational and multitasking skills., • Proficient in Microsoft Office Suite (Excel, Word, etc.)., • Strong leadership and communication skills., • High attention to detail and problem-solving abilities., • Associate’s or Bachelor’s degree in business administration or related field preferred.Benefits, • Competitive salary and performance-based bonuses., • Health, dental, and vision insurance., • Paid time off and holidays., • Opportunities for career growth and professional development. Powered by JazzHR 7RRMzsJsbO

Job Description The Practice Manager position is responsible for the supervision of support staff and the development and implementation of systems related to patient flow, patient and referral’s satisfaction, patient/staff safety and supports efficient operations, regulatory compliance and financial viability. This includes all aspects of patient scheduling and registration as well management of patient records, managed care credentialing, Medicare/aid enrollment, processing of payroll and ordering of equipment and supplies. The incumbent should demonstrates knowledge of the current healthcare and reimbursement environment.

Job DescriptionJob Summary The Office Manager will be responsible for overseeing daily administrative operations of the agency, ensuring efficient office management, and supporting staff, caregivers, and clients. This individual will play a key role in maintaining compliance with state regulations, managing client and employee files, and fostering a supportive and organized workplace. Key Responsibilities: • Manage day-to-day administrative tasks including answering phones, scheduling, and responding to emails., • Oversee client intake process, including collecting required documentation and maintaining accurate records., • Supervise office staff, providing guidance, training, and support as needed., • Ensure compliance with state and agency policies (including DDD and Medicaid regulations)., • Maintain employee files, background checks, training documentation, and certifications., • Coordinate caregiver/client scheduling and match appropriate staff to clients based on needs and availability., • Manage timesheets, attendance, and assist with payroll processing., • Order and manage office supplies and medical equipment inventory., • Serve as liaison between clients, families, staff, and healthcare professionals., • Prepare reports, maintain filing systems, and support audits and inspections., • Support hiring, onboarding, and training processes for new employees. Qualifications: • High school diploma or equivalent required; Associates or Bachelor's degree preferred., • Minimum of 2 years of administrative or office management experience, preferably in a healthcare or home care setting., • Knowledge of DDD, Medicaid, or healthcare regulations is highly desirable., • Strong organizational and multitasking skills., • Excellent communication and interpersonal skills., • Proficient in Microsoft Office Suite and scheduling software., • Ability to maintain confidentiality and manage sensitive information professionally., • Detail-oriented with strong problem-solving abilities. Schedule: • Monday to Friday (Full-Time), • Occasional weekends or after-hours support as needed Compensation: • Competitive salary based on experience, • 401k We look forward to welcoming a dedicated and organized professional to our growing team!

Job DescriptionBenefits: • 401(k) matching, • Dental insurance, • Health insurance, • Opportunity for advancement, • Paid time off, • Parental leave, • Training & development Administrative Support: Manage and maintain the CEO's schedule, appointments, and meetings. Answer and direct phone calls, manage correspondence, and prepare documents. Organize and maintain reporting logs and CRM entries. Provide general administrative support to staff. Sales and Marketing Coordination: Assist in marketing material creation, data analysis, and event planning. Supervise call answering services, ensuring efficient lead qualification. Work with marketing agencies to maximize ROI on marketing spend, including Google Ads and other lead generation efforts. Project Management: Lead and assist in projects, including onboarding new vendors and subcontractors. Develop and maintain workflows in the project management system. Track project progress and ensure timely completion of tasks. Executive Assistance: Act as a point of contact between the CEO and internal/external stakeholders. Conduct research, prepare reports and presentations, and handle confidential information. Oversee regulatory filings and ensure compliance when needed. Assist with company acquisitions and other strategic initiatives. Financial Oversight: Work with accounting and bookkeeping personnel. Ensure maximum ROI on marketing spend. Utilize QuickBooks Online and other software for financial tracking and reporting. Additional Responsibilities: Onboard new vendors and subcontractors, including building out workflows and tracking progress. Supervise call answering services. Learn the company's products and services to effectively supervise call answering and other tasks. Assist with call qualification to ensure only the most qualified calls are scheduled. Work with marketing agencies to ensure they are maximizing resources for lead generation, including Google Ads. Identify opportunities for improvement and bring them to the CEO's attention. Qualifications Bachelor's degree required. 5-10 years of administrative/management/consulting experience preferred. Excellent experience with software, negotiating, and management skills. Excellent multitasking and analytical skills. Heightened level of initiative with a proven track record of building and taking extreme ownership of initiatives with proven results they can speak to. Strong organizational skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace and project management software. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Positive attitude and willingness to learn and grow with the company. Familiarity with sales, marketing, and construction/restoration industries is a plus. Experience with QuickBooks Online is a plus. Great attention to detail. Flexible work from home options available.

Job Description Make the Road States (MRstates) is the national home for the second-generation Make the Road family of organizations in Connecticut, New Jersey, Pennsylvania and Nevada, this in addition to New York, that serves to uplift the voices of working-class, immigrants, women, LGBTQIA people, and people of color across the Make the Road States umbrella. From an operational spectrum it serves as the Finance and Human Resources Compliance Officers for the umbrella at large. Make the Road Action (MRA), a 501(c)(4) organization is committed to building power for justice in immigrant and low-income working-class communities of color. MRA operates in fi ve states - New York, New Jersey, Connecticut, Nevada, and Pennsylvania. We work to create social change, connect voters to the candidates and issues that are most important to them, and work hands-on in a fast-paced environment to create long-term impact in the communities that need it most. Current Opening: Make the Road States/Action is seeking a full-time Executive Assistant. The Executive Assistant plays a crucial role in ensuring the efficiency of organizational operations while providing high-level support to the Co-Executive Directors (Co-EDs) and Executive Team. This role is ideal for a detail-oriented, proactive individual who excels at managing administrative tasks, coordinating operational functions, and supporting executive leadership.to provide day-to-day administrative support. The position will support the administrative departments across multiple states and assist in project management reporting to the Chief of Staff. For the office location, this position is flexible with a remote option (northeast US preferred). Key Responsibilities but not limited to: Executive Support • Provide scheduling and calendar management support for the Executive Team (ET), with a strong understanding of priorities, including: responding promptly to all incoming requests for meetings involving ET members, finalizing and confirming appts ahead of each calendar item, making sure location, zoom or call in number, info and context of mtg, and all participants are listed clearly in calendar invite; and proactively rescheduling any conflicts., • Assist with travel arrangements, timesheet submissions, and general administrative needs for ET members., • Confirm agreements/contracts have been reviewed by respective Directors, Compliance, Legal counsel, get approval for signature and proper fi ling of documents., • Support Board meeting preparation, including scheduling, materials coordination, and minute-taking., • Maintain accurate records of relevant organizational information., • Assess, develop, and implement policies and procedures in coordination with the Chief of Staff, • Ensure compliance with organizational policies, working closely with the Compliance Manager., • Assist with project management and participate in the Operations Cohort meetings., • Lead event logistics for organizational gatherings, including MRS/MRA membership events and actions., • Work closely with administrative staff at all sites to coordinate event logistics and supplies., • Support membership communication and engagement efforts., • Provide in-person support during meetings, actions, and special events as needed., • Manage and submit required finance reports (Amex, reimbursements, etc), • Collaborate with the Compliance Manager to maintain updated grant and compliance information., • Establish and maintain strong working relationships with staff and members., • Work with the IT Director to ensure ET members and staff have necessary and functioning equipment., • Eligible to work in the U.S, • Bachelor’s Degree preferred, • 2 to 5 years of experience in office management systems and procedures, • Proficient in Microsoft Office (Word, Excel, and PowerPoint), • Self-starter with strong organizational skills and strong attention to detail, • Be highly professional and team oriented with a passion for excellence and eagerness to help the department meet our goals, • Ability to multi-task, prioritize, and complete assignments under strict deadlines with minimal supervision in a fast paced environment., • Ability to work under pressure required., • Have a working knowledge of spreadsheets, Microsoft Office suite, and using a database (ideally Salesforce) to run reports., • Flexible work schedule, some evenings or weekends required, • Strong verbal and written communication skills MRStates offers an excellent benefit package including health insurance, 401K, and generous paid vacation, sick, personal days. The salary range for this position is from $70,500 to $81,900. How to Apply: Please attach cover letter/resume and submit all documents to the Make the Road States career center. Make the Road believes that social change is best achieved through grassroots community-based organizing that flows directly from and engages the community demanding the change. As a membership-based organization, we are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, criminal history, or Veteran status. We strongly encourage those from historically excluded groups to apply.

HVAC Office Administrator / Operations Coordinator. Job Title: HVAC Office Administrator / Operations Coordinator.

Must maintain licensing credentials for an Administrator.

Penske Automotive Group Payroll Administrator. Penske Automotive Group is looking for an experienced Payroll Administrator to join our payroll team!. As a Payroll Administrator, you will perform accounting and clerical tasks related to the accurate and efficient processing of payroll for area employ

Conserva Office Administrator And Customer Support Expert. As a Conserva Office Administrator And Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products.

Finance & Contracts Administrator. DMS International is seeking a Finance & Contracts Administrator to join our corporate team. The Finance & Contracts Administrator will provide essential operational support in financial operations to include but not limited to payroll processing, financial reporti

Must maintain licensing credentials for an Administrator.

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country! We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-art rail served landfill located in Ohio.We cater to a di

Assurance Care & Support Services - JobID: 100-167986021 [Medical Office Assistant] As a Home Care Administrator at Assurance Care & Support Services, you'll: Assist with daily office operations and administrative tasks; Coordinate and schedule caregiver shifts and client visits; Communicate with ca

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country! We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-art rail served landfill located in Ohio.We cater to a di

Assurance Care & Support Services - JobID: 100-169520889 [Medical Office Assistant] As a Home Care Administrator at Assurance Care & Support Services, you'll: Assist with daily office operations and administrative tasks; Coordinate and schedule caregiver shifts and client visits; Communicate with ca

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country! We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-art rail served landfill located in Ohio.We cater to a di

Cardiovascular Registry Administrator. The CV Registry Administrator interprets data, and shares interpretation with Cardiovascular (CV) NSL multidisciplinary local, and Network Committees, CV NSL Accreditation, and Certification Committees, Local and Network Quality, Outcomes, and Safety Committee(

Mode of Work: Onsite (This is an office role).Interview Process: One round of interview should be enough possibly two (Onsite interview).Note: MUST be legally authorized to work in the United States.Responsible for invoicing and batching to support Shipping and Receiving.Performs data entry, evaluat

Cushman & Wakefield is seeking a detail-oriented Property Administrator to support the management of industrial properties across the NJ area.

Conserva Office Administrator And Customer Support Expert. As a Conserva Office Administrator And Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products.

People & Culture Administrator. In this role, the People & Culture Administrator is integral to keeping everything in-store on track for our people and our business to succeed. Experience working as a P&C Administrator or similar role, preferably in a retail environment.

Mode of Work: Onsite (This is an office role).Interview Process: One round of interview should be enough possibly two (Onsite interview).Note: MUST be legally authorized to work in the United States.Responsible for invoicing and batching to support Shipping and Receiving.Performs data entry, evaluat

About the job Bilingual Office Administrator.

Come join the team that is redefining the irrigation industry.Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.Overseeing general office operation.Greeting visito

The Office Administrator provides administrative support for assigned location. Also acts as a backup to Billing Administrators and Customer Service Representatives.

Baptist Health Post-Award Grants Management.Responsible for post-award grants management activities for (oncology & non-oncology) related research activities/programs/capital within BHSF.Responsible for tracking award budgets to actuals and communicating variances to stakeholders, as appropriate.Sub

Job Title: Senior Database Administrator.

You will work with a team of Staffing Coordinators and Administrators who thrive in an innovative and fast-paced environment.

The Health Services Administrator supervises healthcare operations at large ICE Health Service Corps (IHSC) facilities, ensuring compliance with policies, and accreditation standards.

We Need (2 - 4 years exp range) with Security Admin experience.Knowledge of process, understanding of IAM, sail point.Technical knowledge is SSO, LDAP.Can do ticket handling and administration related activities.

About the job Office Administrator.

PostgreSQL & Cassandra Database Administrator (DBA).

At BBH, Partnership is more than a form of ownership-it's our approach to business and relationships.We know that supporting your professional and personal goals is the best way to help our clients and advance our business.We take that responsibility seriously.With a 200-year legacy and a shared pas