Office Manager
hace 2 días
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Job DescriptionOffice Manager Global AV Group Hicksville, NY | On-Site Only Full-Time | Hourly About Global AV Group Global AV Group is a commercial audiovisual and integrated technology firm delivering high-performance systems and experiences nationwide. Our work supports corporate, experiential, and technical environments, and our internal operations play a critical role in keeping teams aligned, projects moving, and standards high. Position Overview We are seeking an experienced Office Manager to oversee the day-to-day administrative and operational functions of our Hicksville office. This role is responsible for maintaining structure, consistency, and accountability across internal office operations while supporting leadership and cross-functional teams. This role is best suited for someone who is comfortable operating independently, managing multiple systems, and taking ownership of office operations in a fast-paced, technical services environment. This position is fully on-site. Key Responsibilities Office Operations & Administration • Oversee daily office operations to ensure a professional, organized, and efficient work environment, • Manage office vendors, supplies, equipment, and facility needs, • Maintain administrative procedures and ensure consistent execution, • Serve as the primary point of contact for office-related operational matters Administrative & Leadership Support • Provide administrative support to leadership and department heads, • Coordinate meetings, calendars, and internal office logistics, • Support onboarding logistics, including workspace setup and coordination, • Act as a central liaison between departments for administrative needs Documentation, Records & Compliance • Maintain organized digital and physical filing systems, • Support HR and Accounting with onboarding documentation, timekeeping support, and expense tracking, • Maintain OSHA and compliance documentation in coordination with operations leadership Purchasing, Timekeeping & Reporting • Process purchase orders, invoices, and receipts accurately and on time, • Coordinate with vendors for quotes, order confirmations, and delivery tracking, • Assist with verifying time entries for office and field staff, • Generate basic administrative and operational reports as requested Systems & Tools Experience Candidates should be comfortable working within modern office and operations platforms, including: • Project and task management tools such as Monday.com, Asana, Trello, or similar, • Internal communication platforms such as Slack, • Business phone/VOIP systems such as RingCentral, • Cloud-based productivity tools (Google Workspace and/or Microsoft 365), • Basic spreadsheet use for administrative tracking and reporting, • All other duties assignedComfort learning and adopting new systems is required. Qualifications Required • 3+ years of experience in office management, operations coordination, or senior administrative roles, • Experience supporting leadership and managing office operations independently, • Strong organizational, prioritization, and communication skills, • High level of discretion and professionalism Preferred • Experience in construction, AV, or technical services environments, • Familiarity with timekeeping, expense tracking, or payroll support systems Compensation • $25$30 per hour, based on experience Benefits Medical, Dental, Vision, Life Insurance, PTO, Performance Bonus Why This Role Is Important The Office Manager plays a key role in keeping Global AV Group running smoothly. This position supports internal teams, maintains operational consistency, and helps create a professional environment where people can do their best work.