Virtual administrative assistant jobs in Union, New JerseyCreate job alerts

Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service. Responsibilities: • Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards., • Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues., • Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery., • Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills., • Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism., • Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly., • Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders., • Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints., • Perform various administrative duties to support departmental operations and enhance overall efficiency.• Proven experience in meeting planning, event coordination, or a similar role., • Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously., • Excellent interpersonal and communication abilities, both verbal and written., • Proficiency in coordinating virtual meetings and using relevant technology tools., • Ability to remain composed and focused on details in high-pressure situations., • Creative problem-solving skills and the ability to think strategically., • Familiarity with vendor management and contract negotiations., • High attention to detail and a commitment to delivering outstanding client services.

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Administrative Assistant / Fully Remote] - Anywhere in U.Competitive Hourly Pay + Paid Training - As a Data Entry Clerk (Driver Enrollment), you'll: Review applications as well as insurance and vehicle registration documents for accuracy and eligibility; Conduct virtual vehicle safety inspections w

Office Assistant / Remote] - Anywhere in U.K+ per year / Healthcare benefits / Retirement matching / PTO - As an Administrative Assistant at 1Password, you will: Manage and maintain virtual calendars, schedule appointments, and coordinate virtual meetings across different time zones; Coordinate trav

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Administrative Assistant / Remote] - Anywhere in U. Competitive pay - As a Virtual Assistant you'll: Become the client's go-to partner for tackling day-to-day tasks and helping them get through their to-do list efficiently; Manage calendars and make travel arrangements; Track expenses and create inv

Job DescriptionDescription: Talent Acquisition Specialist Hybrid Work Module At Apple Montessori Schools, our people are the heart of everything we do, and we know that bringing the right talent into our community is essential to our mission. We are excited to welcome a dynamic Talent Acquisition Specialist who thrives on building genuine connections and shaping teams that make a lasting impact. In this role, you’ll be more than a recruiter, you’ll be a trusted partner in identifying passionate educators and professionals who will inspire children and support families every day. If you’re energized by collaboration, driven by purpose, and ready to help us grow our extraordinary team, we’d love to meet you. DUTIES AND RESPONSIBILITIES: • The duties shall include, but are not limited to, the following:, • Full Cycle Recruitment, • Manages the recruiting process through the ATS from job description development and ad placement to communication to recruits and schools of hiring decisions., • Reviews resumes as they are received schedule phone screens, virtual interviews, • Consult with hiring managers about which candidates may be the most worthwhile to pursue, schedule on site interviews for the hiring managers., • Execute Offer Letters, • New Hire Onboarding, • New Hire Orientation, • Manages the administrative end of our ATS – accesses, permissions, add-on features, etc., • Trains all Directors/Assistant Directors on our ATS, • Create and produce reports tracking recruiting efforts. Requirements: WORKING AND PHYSICAL DEMANDS: • Requires full range of body motion including bending, sitting, and standing through the required hour work-day., • Requires flexibility in response to staffing needs., • Bachelor’s degree preferred, • Two to five years’ experience in talent acquisition. Background in recruiting and employee relations required., • Experience working with an Applicant Tracking System (ATS) and familiarity with HRIS & Payroll system, • Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff., • Excellent organizational skills and attention to detail., • Must reside in the Tri-State area (New Jersey, New York, or Connecticut) to ensure accessibility to our schools, career fairs and participation in occasional in-person leadership meetings or events.

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Administrative assistants, customer service reps, entry level workers, retail workers, amazon workers, trucks drivers, healthcare & hospital personnel, RN nurses, web developers, college students, part time workers and more.

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Senior Helpers - JobID: 1070167 [Nursing Assistant / Health Aide] As a Personal Care Assistant at Senior Helpers, you'll: Assist clients with daily living activities such as bathing, grooming, and dressing; Administer medication and monitor vital signs; Provide companionship and emotional support to

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

US Administrative Assistant- Temporary and Part Time Hours. This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries.

US Administrative Assistant- Temporary and Part Time Hours. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. Super

Northwell Health - 475 Seaview Avenue [Medical Office Assistant] As a Receptionist at Northwell Health, you'll: Perform a variety of duties relative to admission, discharge and/or transfer of patients; Perform a variety of clerical duties required to maintain accurate charts; Perform a variety of cl

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. Super

Provide administrative support to the Chief Technology Officer, including scheduling, travel arrangements, and meeting coordination. Candidate should have 3 years’ experience in an administrative role.

Northwell Health - JobID: 22438671 [Medical Office Assistant] As a Receptionist at Northwell Health, you'll: Perform a variety of duties relative to admission, discharge and/or transfer of patients; Perform a variety of clerical duties required to maintain accurate charts; Perform a variety of cleri

Medical Office Assistant – Contract (Full-Time). This role combines clinical support and administrative duties to ensure smooth, efficient, and compassionate care delivery. Medical Assistant Certification.

Brookdale Senior Living - 8 James Street [Medical Office Assistant] As a Receptionist at Brookdale Senior Living, you'll: Greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff; Sort, deliver and

US Administrative Assistant- Temporary and Part Time Hours. This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries.

Career Team is looking to hire an Administrative Assistant/Intake Coordinator to serve the New York Pathways for Access to Careers and Employment Workforce Development Program (PACE). The Administrative Assistant/Intake Coordinator is an integral part of our team and will assist us with our mission

Responsibilities:\nAnswer and route incoming phone calls professionally^Respond to emails in a timely and professional manner^Greet and check in visitors to ensure office security^Book and maintain conference room schedules^Order and coordinate food/catering for meetings^Perform light administrative

Administrative Assistant Position at SERVPRO of Piscataway. SERVPRO of Piscataway is hiring an Administrative Assistant! SERVPRO of Piscataway offers:. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and profe

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Duties include providing executive level administrative support to Global Head of Communications and leadership team including scheduling, international travel arrangements, expense reports, etc.

PRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing and other general office support activities. Experience: One (1) year of experience in general office administrative duties or equivalent combination of education and experience required.

If you’re looking to work for a company that improves the lives of others, invests in their employees, and provides a welcoming work environment, you should join the Senior Helpers team.By providing care to our clients, our caregivers make a direct impact on helping seniors age in the comfort of t

Administrative And Project Assistant. Cali School of Music seeks a dynamic, highly organized Administrative and Project Assistant to support the Director of the School and help coordinate our innovative Immersive Residency Program. This flexible, part-time temporary position is ideal for someone wit

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. One plus years experience in an administrative role.

Reporting to the Chairperson, the CUNY Administrative Assistant will provide supervision of the administrative clerical functions for the Department of Biology. MUST BE A CURRENT CUNY EMPLOYEE -- CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY. CUNY Administrative Assis

We are seeking a compassionate and reliable Clinic Administrative Assistant/Receptionist to join our team! As a vital member of our care team, you will work directly with families and therapists to support our ABA Clinic. As the Clinic Administrative Assistant/Receptionist, you will be the first poi

Responsibilities: Contact Center Quality Team Support Administrative Clerk.

Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommendations.

Assistant Front Office Manager. An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver guests an exceptional experience from check-in through check-out. As Assistant Front Office Manager, you will assist in

Pharma Job Category: Administrative.

The Administrative Assistant will be responsible for providing administrative support to the Refugee Support Services program, which includes but is not limited to the following duties:.

SERVPRO of Piscataway is hiring an Administrative Assistant!. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and email, and generally being a helpful and positive presenc

Duties: Job Summary The Medical Office Assistant offers clinical and medical office support to physicians and surgeons. Assists in patient care and administrative duties necessary to deliver quality patient care.

The primary purpose of the Medical Office Assistant position is to provide support with the daily activities of the clinic including answering phones and routing calls, scheduling appointments, patient referrals, greeting and registering patients.

ProSmile is in need of an Assistant Dental Office Manager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice that brings about growth and succes

The primary purpose of the Medical Office Assistant position is to provide support with the daily activities of the clinic including answering phones and routing calls, scheduling appointments, patient referrals, greeting and registering patients.

Assistant Dental Office Manager. ProSmile is in need of an Assistant Dental Office Manager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice th

The medical assistant is responsible for performing the following duties:. Successful completion of an accredited Medical Assistant or LPN program. Certification as a Medical Assistant or LPN by an appropriate organization.