Virtual administrative assistant jobs in San Jose, CaliforniaCreate job alerts

Job Description Seeking a highly resourceful and polished Executive Assistant to support senior executives in a dynamic, fast-paced environment. The ideal candidate is proactive, detail-oriented, and thrives under pressure while maintaining a high level of professionalism and confidentiality. This role requires excellent judgment, strong communication skills, and the ability to manage multiple priorities seamlessly. Key Responsibilities: • Provide strategic calendar management in a rapidly changing environment across multiple time zones., • Coordinate logistics for in-person and virtual meetings, including room bookings, catering, and technical setup., • Manage complex travel arrangements, ensuring a seamless end-to-end experience., • Prepare and distribute meeting agendas, presentations, and other materials., • Complete critical aspects of deliverables and special assignments by setting objectives, managing timelines, and collaborating across teams., • Organize logistics for off-site meetings and support department-wide events as needed., • Handle a wide range of administrative tasks and communications with discretion and accuracy., • Serve as a liaison between executives and internal/external stakeholders, including customers, vendors, and visitors., • Bachelor’s Degree required., • Minimum of 5+ years of experience supporting C-level executives in a fast-paced environment., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Skype for Business)., • Excellent verbal and written communication skills., • High level of professionalism and ability to handle confidential information with discretion., • Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail., • A proactive, results-oriented mindset with a strong sense of ownership., • Outstanding interpersonal skills and a collaborative team spirit. Work Environment: This is an onsite role, requiring presence in the office at least 4 days per week. Company DescriptionThe mission of netPolarity is to be a leading full-service global supplier of workforce procurement solutions. We empower and enrich the lives of everyone we touch by “bridging the gap” between world class organizations and contingent workers. Our vision is building a brand based on integrity, reliability, quality and professionalism; and to be the first supplier that clients think of when the best talent is needed as well as the employer of choice for contingent workers. Our name is synonymous with the best service offerings in the industry. What We Stand For netPolarity is built on a set of everlasting concrete values. We pride ourselves on exceeding both our clients’ and our contingent workers’ expectations, without ever compromising our core beliefs. Here are the values and commitments that we proudly stand by. Integrity We deliver what we promise. There is nothing more important to us than our word. Our reputation speaks for itself. Ethics We commit to maintaining the highest ethical standard in aThe mission of netPolarity is to be a leading full-service global supplier of workforce procurement solutions. We empower and enrich the lives of everyone we touch by “bridging the gap” between world class organizations and contingent workers.\r\n\r\nOur vision is building a brand based on integrity, reliability, quality and professionalism; and to be the first supplier that clients think of when the best talent is needed as well as the employer of choice for contingent workers. Our name is synonymous with the best service offerings in the industry.\r\n\r\nWhat We Stand For\r\nnetPolarity is built on a set of everlasting concrete values. We pride ourselves on exceeding both our clients’ and our contingent workers’ expectations, without ever compromising our core beliefs. Here are the values and commitments that we proudly stand by.\r\n\r\nIntegrity\r\nWe deliver what we promise. There is nothing more important to us than our word. Our reputation speaks for itself.\r\n\r\nEthics \r\nWe commit to maintaining the highest ethical standard in a

Seeking a highly resourceful and polished Executive Assistant to support senior executives in a dynamic, fast-paced environment. The ideal candidate is proactive, detail-oriented, and thrives under pressure while maintaining a high level of professionalism and confidentiality. This role requires excellent judgment, strong communication skills, and the ability to manage multiple priorities seamlessly. Key Responsibilities: • Provide strategic calendar management in a rapidly changing environment across multiple time zones., • Coordinate logistics for in-person and virtual meetings, including room bookings, catering, and technical setup., • Manage complex travel arrangements, ensuring a seamless end-to-end experience., • Prepare and distribute meeting agendas, presentations, and other materials., • Complete critical aspects of deliverables and special assignments by setting objectives, managing timelines, and collaborating across teams., • Organize logistics for off-site meetings and support department-wide events as needed., • Handle a wide range of administrative tasks and communications with discretion and accuracy., • Serve as a liaison between executives and internal/external stakeholders, including customers, vendors, and visitors., • Perform additional duties and special projects as assigned. What You’ll Bring: • Bachelor’s Degree required., • Minimum of 5+ years of experience supporting C-level executives in a fast-paced environment., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Skype for Business)., • Excellent verbal and written communication skills., • High level of professionalism and ability to handle confidential information with discretion., • Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail., • A proactive, results-oriented mindset with a strong sense of ownership., • Outstanding interpersonal skills and a collaborative team spirit.

Job Description Vector Marketing is looking for sales reps to join our team. Basic responsibilities include working with customers one on one, explaining our American made Cutco products, and writing up any orders. There is a great starting base pay (paid weekly) that isn’t based on sales or results, but commissions are possible based on performance. We work with Cutco products that are used in the home focusing on the kitchen and some gardening tools as well. Previous experience & knowledge about home goods isn’t needed. We work with a lot of people who are looking to build up their communication and networking skills. We provide all the training needed for success. Benefits • Excellent pay – $28.00 base-appt, not based on sales. Reps are paid weekly. We have a commission structure set up based on performance. There is an opportunity to make more, but there is still a fallback for the sales rep to make an income even if they have an off week., • Solid training – We’ve been training people to do well for over 40 years. Even if someone doesn’t decide to stay with us long term, the sales & communication skills they build are needed for any field., • Flexible scheduling – Schedules can be arranged around classes, full time jobs, travel plans, and family commitments. Seasonal work is available for those looking to earn some extra income for the holidays., • Enjoy working with people, • All ages 18+ or 17 and a high school graduate People who do well with us have experience in just about every field you can imagine - customer service, sales, marketing, receptionist or clerical work, hospitality, as a server, bartender, a line cook or other restaurant work, housekeeping, babysitting, as an administrative assistant, worked in an warehouse, advertising, cashier, retail, stocked shelves in a grocery store, or food services Seriously – just about anything you can think of! It doesn’t matter even if you have no experience at all, we can train you to do well here. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant’s age. If you think you would be a great fit for our sales team, fill out the contact information and a receptionist will follow up with you about setting up a virtual interview with a manager.

Job Description Vector Marketing is looking for sales reps to join our team. Basic responsibilities include working with customers one on one, explaining our American made Cutco products, and writing up any orders. There is a great starting base pay (paid weekly) that isn’t based on sales or results, but commissions are possible based on performance. We work with Cutco products that are used in the home focusing on the kitchen and some gardening tools as well. Previous experience & knowledge about home goods isn’t needed. We work with a lot of people who are looking to build up their communication and networking skills. We provide all the training needed for success. Benefits • Excellent pay – $28.00 base-appt, not based on sales. Reps are paid weekly. We have a commission structure set up based on performance. There is an opportunity to make more, but there is still a fallback for the sales rep to make an income even if they have an off week., • Solid training – We’ve been training people to do well for over 40 years. Even if someone doesn’t decide to stay with us long term, the sales & communication skills they build are needed for any field., • Flexible scheduling – Schedules can be arranged around classes, full time jobs, travel plans, and family commitments. Seasonal work is available for those looking to earn some extra income for the holidays., • Enjoy working with people, • All ages 18+ or 17 and a high school graduate People who do well with us have experience in just about every field you can imagine - customer service, sales, marketing, receptionist or clerical work, hospitality, as a server, bartender, a line cook or other restaurant work, housekeeping, babysitting, as an administrative assistant, worked in an warehouse, advertising, cashier, retail, stocked shelves in a grocery store, or food services Seriously – just about anything you can think of! It doesn’t matter even if you have no experience at all, we can train you to do well here. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant’s age. If you think you would be a great fit for our sales team, fill out the contact information and a receptionist will follow up with you about setting up a virtual interview with a manager.

Administration/Virtual Assistant Job Duties: As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements.

Office Assistant / Remote] - Anywhere in U.K+ per year / Healthcare benefits / Retirement matching / PTO - As an Administrative Assistant at 1Password, you will: Manage and maintain virtual calendars, schedule appointments, and coordinate virtual meetings across different time zones; Coordinate trav

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Job Title: Executive Assistant III Duration: 3 -month contract (possible extension) Location: Santa Clara, CA 95054 (Hybrid 4 days onsite 1 day remote) Pay Rate: $35-39.00/hr on W2 Description: The Executive Assistant will be a highly resourceful team player comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise sound judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The role: . Provides strategic calendar management in a rapidly changing environment across all time zones. . Coordinates logistics for presential and virtual meetings, including booking rooms, catering, etc., as needed. . Completes critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and adjusting plans. . Manages logistics of off-site meetings and assists with any department meetings as needed. . Manages efficient travel planning ensuring a synchronized experience from end to end. . Effectively handle various activities and communications with high professionalism, accuracy, and confidentiality. . Performs additional duties as assigned. . The position requires working in the office at least 4 days per week, What you’ll bring: . Bachelor's Degree Required. . Polished professional with relevant experience supporting a C-level fast-paced executive with least 5+ years. . Proficiency in MS Office Suites, including Word, Excel, Outlook, PowerPoint, Teams, and Skype Business, and excellent typing and proofreading skills. . Excellent verbal and written communication skills. . High level of professionalism and demonstrated ability to handle confidential information accordingly. . Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. . Ability to demonstrate a strong culture champion mindset; energized and result oriented. . Strong interpersonal skills and an outstanding sense of teamwork.

Job Description EMPLOYER INFORMATION ORGANIZATION NAME: CI-Institute of Nursing WEBSITE: JOB DEPARTMENT: Operations JOB LOCATION: Onsite (Campbell Office) STATE: California FLSA STATUS: Full-Time Non-Exempt REPORTS TO LVN Instructor COMPANY OVERVIEW: At CI Institute of Nursing, we're embarking on an exciting transformation, shifting from the traditional Certified Nursing Assistant Program model to a dynamic and design-driven approach. Our mission is to revolutionize the training experience for future certified nursing assistants. We're dedicated to empowering the next generation of healthcare professionals with a unique blend of digital expertise and hands-on, compassionate care. JOB SUMMARY The Student Success & Clinical Support Coordinator is a dual-function role responsible for both the seamless coordination of clinical training placements and the holistic support of students enrolled in the CNA Program. This position bridges enrollment preparation, compliance assistance with hands-on support to students and other school-related services, ensuring learners and are guided, supported, and successful throughout their journey. This role also provides direct administrative, logistical, and instructional support to the LVN Instructor for the CNA Training Program. KEY RESPONSIBILITIES Student Success Functions • Serve as the first point of contact for potential student inquiries and active enrollees, including handling phone, sms inquiries, answering emails and texts, following up with potential students, and nurturing leads to assist with the enrollment process., • Coordinate student onboarding, orientation, and enrollment support., • Assist with tracking academic progress, attendance, and completion milestones., • Assist and manage student records, documentation, and compliance files., • Assist and collaborate with instructors to flag at-risk students and provide proactive support., • Help organize events and engagements during graduation and certification processing., • Coordinate all aspects of clinical site scheduling, assignments, including attendance, rotations, and logistics (state record keeping), • Serve as the primary liaison with clinical facility partners, student agreements, onboarding documentation, and relationships., • Assist in tracking student clinical attendance, performance evaluations, and ensure timely completion of required hours., • Ensure all students meet clinical requirements and submit necessary paperwork (e.g., health screenings, background checks, immunizations)., • Provide logistical and administrative support to clinical instructors and the LVN Instructor., • Identify and resolve issues related to clinical placements., • Assist the supervisor and / LVN Instructor in preparing and distributing instructional materials for classroom, clinical, and virtual sessions., • Assist the supervisor / LVN Instructor in maintaining accurate records of student attendance, grades, and evaluations., • Help coordinate and set up practical skills training, including demonstrations of body mechanics, safe lifting techniques, and use of assistive devices., • Aid in organizing and documenting student assessments, exams, and clinical evaluations., • Assist with tracking student compliance for clinical requirements and certifications., • Provide administrative support for curriculum development, professional development activities, and regulatory documentation., • Serve as a liaison between the LVN Instructor, students, and program leadership to address student needs and program improvements., • Support the LVN Instructor in maintaining open communication with students regarding academic progress, professional development, and program expectations., • Other duties assigned QUALIFICATIONS • Minimum 2 years’ experience in healthcare administration, clinical education support, academic/student services, or related roles., • Strong coordination, organizational, and documentation skills with meticulous attention to detail., • Familiarity with regulatory requirements for CNA programs (e.g., California Department of Public Health, Board of Vocational Nursing and Psychiatric Technicians) is a plus., • Proficiency in Google Workspace applications (Docs, Sheets, Drive) and/or student record management systems., • Demonstrated ability to be detail-oriented, collaborative, and dependable in a fast-paced environment., • Excellent verbal and written communication skills for effective interaction with diverse groups. Typical work hours will be Monday to Friday from 9:00 AM to 5:30 PM. * Occasional weekend availability is required * The company may adjust the schedule for this position based on changing needs and priorities of the CNA Program. CONFIDENTIALITY & ACESS * This role involves access to sensitive student records and clinical documentation, which may be shared with the facility, clinical sites, and leadership as needed to support student success and ensure program compliance. WORKING CONDITIONS The work environment typically includes office settings and frequent communication with healthcare facilities. Occasional travel to clinical sites may be required. The position primarily involves sedentary work, with occasional walking and light lifting (up to 50 lbs) when handling student documentation or supplies. The Coordinator has access to all student clinical placement records, compliance documentation, and performance evaluations, which may be discussed with program leadership, instructors, and clinical partners for placement and oversight. CI Institute of Nursing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and students. All qualified applicants will be considered without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability status, protected veteran status, or any other characteristic protected by law. Why Join Us? At CI Institute of Nursing, we believe our strength lies not only in how we train future caregivers, but also in how we support the people who make that training possible our staff. As a member of our office team, you’ll play a vital role in advancing our mission to create a more compassionate, skilled, and empowered healthcare workforce. You won’t just be “doing a job” you’ll be part of a purpose-driven team that’s redefining what healthcare education can look like. We foster a culture of collaboration, innovation, and care for our students, for our community, and for each other. Here’s what you can expect when you join CI • Mission-Driven Work: Be part of a growing organization that’s reshaping nursing education to meet real-world needs with empathy and excellence., • Supportive Environment: We create space for growth, teamwork, and ongoing feedback because your voice matters., • Professional Development: Gain exposure to diverse areas of education and operations, and sharpen your skills in a fast-paced but people-first environment., • Meaningful Impact: Every role here directly contributes to student success, patient care outcomes, and the community we serve. What We Offer * Competitive salary and bonus opportunities * Health, dental, and vision benefits * A collaborative, mission-driven work environment

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Proven working experience as an administrative assistant or relevant role. Administrative Assistant / 行政助理. Manage office supplies procurement, distribution, and asset inventory to control administrative costs.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently. You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common are

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Brookdale Senior Living - 1009 Blossom River Way [Medical Office Assistant] As a Receptionist at Brookdale Senior Living, you'll: Greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff; Sort, del

Coordinate logistics for in-person and virtual meetings, including room bookings, catering, and technical setup. Handle a wide range of administrative tasks and communications with discretion and accuracy. Seeking a highly resourceful and polished Executive Assistant to support senior executives in

You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use. Ability to ex

We are seeking an exceptionally organized and detail-oriented professional to join a dynamic founding team in San Francisco.This is a unique opportunity to work side by side with the CEO and senior leadership, playing a critical role in driving both strategic initiatives and day-to-day execution.The

The Executive Assistant will support multiple calendars, including for one VP, while providing excellent administrative and operational support to the team. Position: Executive Assistant I. Executive Assistant experience supporting VP level or above.

The Personal Assistant will work closely with the Senior Executive Personal Assistant and Director of Personal Services, serving as a reliable backup while taking ownership of assigned responsibilities. Provide administrative assistance across the personal services team. Senior Executive Personal As

As Executive Assistant to the Division President, the candidate will provide high level administrative support and manage the day-to-day activities as requested, some being of a highly confidential nature (Financials, strategies, compensation, etc.

You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use. Ability to ex

We are seeking an exceptionally organized and detail-oriented professional to join a dynamic founding team in San Francisco.This is a unique opportunity to work side by side with the CEO and senior leadership, playing a critical role in driving both strategic initiatives and day-to-day execution.The

Minimum of 5-years as a litigation administrative assistant in a law firm. Litigation Legal Administrative Assistant - Business + Real Estate Litigation!. If you are an experienced Litigation Legal Administrative Assistant, then please apply!.

We are seeking an exceptionally organized and detail-oriented professional to join a dynamic founding team in San Francisco.This is a unique opportunity to work side by side with the CEO and senior leadership, playing a critical role in driving both strategic initiatives and day-to-day execution.The

Ultimate Staffing is currently seeking an HR Administrative / Office Assistant to join a client in San Jose, CA. We are seeking a highly organized and proactive Temporary Hybrid HR Administrative / Office Assistant to support our U. Administrative & Operational Support.

Regulatory Administrative Assistant. Regulatory Administrative Assistant (Hybrid - Sunnyvale, CA). Regulatory Administrative Assistant (Hybrid - Sunnyvale, CA).

Ultimate Staffing is currently seeking an HR Administrative / Office Assistant to join a client in San Jose, CA. Position Summary We are seeking a highly organized and proactive Temporary Hybrid HR Administrative / Office Assistant to support our U. Key Responsibil

The medical assistant portions of this role functions under the supervision of the SMS Clinic Manager and the medical oversight of the SMS Campus Physician, Nurse Practitioner/Physician Assistant and Registered Nurse. In consultation with the administrative team, one staff member will take lead to p

As Executive Assistant to the Division President, the candidate will provide high level administrative support and manage the day-to-day activities as requested, some being of a highly confidential nature (Financials, strategies, compensation, etc.

Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently. You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common are

Specialty Sales Executive Team Leader.Working at Target means helping all families discover the joy of everyday life.We bring that vision to life through our values and culture.Working in a fun and energetic environment makes you excited.We work efficiently and as a team to take care of our guests.P

The ideal candidate brings emotional intelligence, accountability, and a proactive approach to both administrative and personal assistant duties. Executive & Administrative Support. Executive Personal Assistant & Office Administrator.

Net2Source is a global workforce solutions company headquartered at NJ, USA with its branch offices in the Asia Pacific Region.We are one of the fastest growing IT consulting companies across the USA and we are hiring for one of our clients.We offer a wide gamut of consulting solutions customized to

Maxim Healthcare Services - 550407 [Nursing Assistant / Health Aide] As a Personal Care Assistant at Maxim Healthcare Services, you'll: Assist patients with daily activities such as bathing, dressing, and grooming; Monitor and record vital signs, including blood pressure and temperature; Administer

We are seeking an exceptionally organized and detail-oriented professional to join a dynamic founding team in San Francisco.This is a unique opportunity to work side by side with the CEO and senior leadership, playing a critical role in driving both strategic initiatives and day-to-day execution.The

Administrative Assistant / ????. Proven working experience as an administrative assistant or relevant role. Manage office supplies procurement, distribution, and asset inventory to control administrative costs.

Seeking a highly resourceful and polished Executive Assistant to support senior executives in a dynamic, fast-paced environment. Coordinate logistics for in-person and virtual meetings, including room bookings, catering, and technical setup. Handle a wide range of administrative tasks and communicat

Experience: At least 2 years of administrative/receptionist experience in a fast-paced environment. At least 2 years of administrative experience in a fast-paced office setting, including experience with vendor management and supply ordering.

You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use. Ability to ex