Responsibilities:
- Answer and direct phone calls and emails
- Organize and schedule appointments and meetings;
- Take accurate minutes of meetings
- Maintain contact list, date base
- Conduct data entry
- Assist in the preparation of regularly scheduled reports
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Research and creates presentations
- Generate reports
- Handle multiple projects
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Write letters and emails on behalf of other office staff
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Reply to email, telephone, or face to face inquiries
- Develop and update administrative systems to make them more efficient
- Manage staff appointments
- Oversee and supervise the work of junior staff
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
- Provide polite and professional communication
- Confirm restaurant reservations for senior staff
- Book the appointments for clients
- Accompany clients to their appointments
Administrative assistant requirements:
- Proven admin or assistant experience, 2 years experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Spanish: native or bilingual
- Written and oral fluency in English, another language is a plus
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- High school diploma or equivalent; college degree preferred
- Experience
- Required
- Languages
- English – Advanced
Spanish – Advanced
- Employment
- Part-time
- Schedule
- Monday - Friday, 10-14
- Salary
- €600 – €700 monthly
- Starting time
- Immediate start!
217 Carrer del Rosselló, Eixample, 08008, Barcelona
Administrative AssistantBarcelona
Consultoria educativa • 1-10 Employees
Hiring on JOB TODAY since August, 2022
Somos un equipo internacional con un ambiente multicultural. Desde el 2012 hemos seguido prestando apoyo continuo a los estudiantes que desean mantener su vida educativa en el extranjero.
Una B.Active 1 minute ago
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