Executive Assistant – Network Operations
23 hours ago
Zamudio
ppWe are looking for a highly organized and proactive Team Assistant to support the Network Management Leadership Team within the Grid Technologies Switchgear Network Optimization (SG NM NOZ) organization. This role plays a key part in ensuring the efficient operation of the Network Management function by providing administrative, organizational, and coordination support to the leadership team. The successful candidate will act as a central point of contact for internal and external stakeholders, supporting calendar management, travel coordination, meeting organization, communication activities, reporting, and special projects. This position reports to the Head of Network Optimization. /p h3Responsibilities /h3 ul liProvide administrative and organizational support to the Network Operations Leadership Team. /li liCoordinate and manage calendars, meetings, workshops, and leadership events across multiple time zones. /li liOrganize travel arrangements, visa requests, expense reporting, and related documentation. /li liSupport the preparation of management reports, presentations, and performance review materials. /li liTrack action items and support follow‑up leadership decisions and strategic initiatives. /li liCoordinate onboarding activities and administrative support for new team members. /li liMaintain and organize team documentation, SharePoint sites, distribution lists, and communication channels while supporting budget tracking, purchase requests, and supplier coordination activities. /li liAssist with special projects, event planning, and continuous improvement initiatives by preparing agendas, presentations, meeting minutes, action trackers, and coordinating leadership meetings, town halls, workshops, and network‑wide communication activities. /li /ul h3Qualifications /h3 ul liDegree or vocational qualification in Business Administration, Office Management, Executive Assistance, Communications, or a related field. /li liOver 5 years of experience in an administrative assistant, executive assistant, team assistant, or coordinator role. /li liExperience supporting senior managers or leadership teams in an international environment. /li liAdvanced Microsoft Office skills, particularly in Outlook, PowerPoint, Excel, Word, and Teams. /li liExcellent communication, organizational, and multitasking skills; fluency in English is essential. /li /ul h3Benefits /h3 ul liOpportunities to work with a global team /li liOpportunities to work on and lead a variety of innovative projects /li liMedical benefits /li liRemote/Flexible work /li liTime off/Paid holidays and parental leave /li liContinual learning through the ‑Energy platform /li liAccess to a variety of employee resource groups /li /ul /p #J-18808-Ljbffr