Executive Assistant
7 days ago
Sarrià-Sant Gervasi, Barcelona
Your Mission, Should You Choose to Accept It We are on the lookout for an exceptionally organized, energetic, and positive assistant who thrives in fast-paced and ever-changing environments. As the Executive Assistant to our Chief Commercial & Operational Officer (COCO), you are dedicated to supporting seamless operations. You possess a unique ability to maintain high levels of energy, adapt to constant change, and exhibit unwavering availability. Your impeccable organizational skills, proactive mindset, and optimistic outlook make you an invaluable asset to the COCO and the entire organization. In this role, you will work closely with our COCO and Senior Management Team (SMT) and play a pivotal part in ensuring efficient and smooth day-to-day assistance for a wide range of tasks and responsibilities. You will act as the spider in the web, ensuring seamless coordination and support. In Case You Don’t Know Who We Are Known for being the rule breakers in hospitality, The Social Hub is a fun, creative and inspiring environment where everyone can work, stay, learn and play and most importantly – be themselves. As an employer we look, act and think like a hotel, but instead we offer a lot more. Think student accommodation, long and short stay options, gyms, talks, events, rooftop bar and eat & drink escapes as well as community and coworking spaces. Located in The Netherlands, Germany, Austria, Italy, France, Spain, Portugal, and the UK, with several new openings on the way, this hybrid hospitality concept may take root in the heart of Europe, but our plans are set for going global. What You’ll Do: You manage multiple responsibilities at once, making sure nothing slips through the cracks. You thrive in fast-paced, ever-changing environments and adapt quickly. You stay productive and flexible, even when facing unexpected challenges. You work closely with fellow assistants to align executive schedules and support office management as needed. You're available to handle urgent requests or last-minute changes when they arise. You prepare & coordinate meetings, from agenda, to presentations, locations, F&B, and tech setup. You arrange detailed travel plans: flights, hotels, dining, and transport. You manage the COCO’s calendar, ensuring meetings and personal appointments run smoothly and without conflicts. You serve as the COCO’s point of contact, handling calls, emails, and other communication. You organise SMT off-sites Who You Are: You have exceptional organizational skills. For instance you can manage complex schedules, prioritize tasks, and coordinate meetings and appointments. You are proactive and excellent multi-tasker. You are always one step ahead. You possess excellent verbal and written communication skills, enabling you to interact confidently with stakeholders at all levels. Your positive demeanour is contagious, creating a harmonious and welcoming hospitality work environment. You remain upbeat even during demanding situations, uplifting the spirits of those around her and welcoming guests in line with our high standards. You are quick to embrace change and readily adjust your plans to accommodate evolving priorities. You are known for your vibrant energy and enthusiasm. You have a can-do attitude, infusing positivity into every task. You have a Bachelor’s degree. What We Offer: The opportunity to work at a dynamic, multi-national company. Not just another hotel - we’re a game changing innovator, challenging every convention and defining the future The opportunity to work for a Certified B Corp® company that balances profit with positive impact, collaborating with organizations like and the to create meaningful change The chance to learn and grow in your role with the potential for future growth Awesome discounts in all our properties in Europe and not just for you, but also for your friends and family! A wonderful workplace to call home, full of events, fun colleagues and all the other amazing salary/benefits stuff Who you are, is how we want you to be. To us, hybrid hospitality goes across the board, from how we service our guests to how we represent ourselves. Here, everyone belongs, and we welcome people no matter their nationality, gender, age, sexual orientation, religion or culture. Your authenticity keeps our team diverse. Come as you are.
