Executive Assistant
hace 6 días
Alcobendas
Multinational business group is seeking an Executive Assistant to support senior leadership within a global corporate learning initiative acting as a corporate university. This strategic initiative brings together expertise, technology and best practices from across the organization to strengthen capabilities, develop talent and support the delivery of complex, large-scale infrastructure projects in an international environment. The role will provide high-level administrative and organizational support, ensuring efficient coordination of agendas, meetings, communications and key activities within a dynamic and fast-paced environment. It requires strong attention to detail, discretion and the ability to interact effectively with senior stakeholders. Key Responsibilities • Provide high-level administrative and strategic support to senior executives in an international, multi-company environment., • Manage complex calendars and agendas, coordinating across different geographies and time zones., • Organise and oversee travel logistics, expenses and operational purchases for the leadership team., • Plan, structure and coordinate meetings, workshops and virtual sessions, ensuring clear agendas, documentation and follow-up actions., • Prepare presentations, reports, briefing materials and structured communications aligned with the initiative’s standards., • Use digital tools and AI-based solutions to streamline processes, improve productivity and enhance organisational effectiveness., • Act as a key coordination point with internal teams and external partners and stakeholders., • Support the initiative’s growth journey with flexibility, initiative and a hands-on approach, adapting to evolving priorities and timelines., • Act as a key liaison with internal teams and external stakeholders., • Ensure compliance with organizational policies and procedures. Requirements for the Position • Bachelors degree and / or equivalent employment experience, • Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar high-responsibility role., • Strong digital capabilities and an active interest in emerging technologies; experience using AI tools is highly valued., • Proven experience working within international environments or multinational teams., • High proficiency in Microsoft Office Suite and project management software., • Bilingual in both Spanish and English, written and spoken; additional languages are an asset., • Availability to support executives with adaptable time management when required We offer: • Permanent contract., • Salary according to the experience and profile., • 24 days of annual leave, • Parking