564 Best No experience Oficina y Administración Jobs in Can Pastilla (July 2026)

Executive & Personal Assistant To The Ceo - Infinni (Palma)

2 days ago

Palma

ph3About INFINNI /h3pINFINNI is the infrastructure behind the creator economy. We’re already the leading CRM in our category, with thousands of creators and creator businesses running their operations on our platform. Now we’re building the next layer of products, AI‑powered tools, big‑data and infrastructure purpose‑built for creators. /ppWe’re a global team of 180+ builders at the rare inflection point where a category leader becomes a category‑defining platform. The decisions we make in the next 18 months will shape an industry. /ph3Role Overview /h3pThe Executive Personal Assistant to the CEO will serve as a trusted partner, helping manage priorities, streamline operations, and ensure seamless coordination across both business and personal commitments. /ppThis is a high‑trust role that requires exceptional organization, discretion, and a strong "get things done" mentality. You’ll support the CEO with everything from executive scheduling, communications, and travel to personal logistics and day‑to‑day priorities. /ppWe’re looking for someone proactive, resourceful, and comfortable operating in a fast‑paced environment. No task is too big or too small—you take ownership, solve problems independently, and help keep things moving. /ppA background in legal, compliance, contracts, or corporate administration is a plus. A valid driver’s license and access to a vehicle are required, as occasional local travel may be needed. /ph3Key Responsibilities /h3h3Executive Support /h3ulliManage complex calendars, scheduling, and meeting coordination across multiple time zones /liliCoordinate internal and external communications on behalf of the CEO /liliPrepare meeting agendas, presentations, reports, and follow‑up action items /liliSupport business travel planning, expense management, and event coordination /liliAssist with document management, contract administration, and corporate records /liliLiaise with legal counsel, vendors, partners, and external stakeholders when required /liliMaintain confidentiality and handle sensitive business information with discretion /liliTrack key deliverables, deadlines, and executive priorities /liliSupport cross‑functional coordination between departments including Operations, Finance, HR, and Leadership /liliHelp streamline administrative and operational processes /liliProvide ad hoc operational and project support as needed /li /ulh3Personal Assistant Support /h3ulliManage personal appointments, reservations, and scheduling requirements /liliCoordinate personal travel arrangements and itineraries /liliAssist with personal administration, documentation, and organization of records /liliResearch and coordinate vendors, services, and personal projects /liliHandle confidential personal matters with professionalism and discretion /liliAnticipate needs and proactively manage day‑to‑day personal logistics /liliCoordinate occasional errands and local logistics on behalf of the CEO /liliAct as a trusted point of coordination across both business and personal priorities /li /ulh3Requirements /h3ulli3+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role /liliValid driver’s license and access to a reliable vehicle /liliComfortable managing occasional in‑person errands, appointments, travel logistics, and administrative tasks that may require local travel /liliExperience supporting CEOs, founders, C‑level executives, or entrepreneurs is highly preferred /liliExcellent organizational and multitasking abilities /liliStrong written and verbal communication skills in English /liliHigh attention to detail and ability to work independently /liliStrong proficiency with Google Workspace, Microsoft Office, and collaboration tools /liliAbility to prioritize effectively in a fast‑moving environment /liliProfessionalism, discretion, and strong problem‑solving skills /liliStrong ownership mindset with the ability to proactively solve problems and drive tasks through to completion /li /ulh3Who You Are /h3ulliYou have a strong "get things done" mentality and take ownership from start to finish /liliYou are highly proactive and don’t wait to be told what to do—you anticipate needs and solve problems before they become issues /liliYou thrive in fast‑paced environments where priorities can shift quickly /liliYou are resourceful and find solutions, even when there isn’t a playbook /liliYou are comfortable operating with ambiguity and can make sound decisions independently /liliYou communicate clearly, directly, and professionally /liliYou have excellent judgment and know how to handle confidential information with discretion /liliYou are highly organized, detail‑oriented, and take pride in delivering high‑quality work /liliYou are equally comfortable handling strategic priorities and rolling up your sleeves to manage day‑to‑day tasks /liliYou have an ego‑free approach and understand that no task is too big or too small when it comes to helping the CEO and the business succeed /li /ulh3Nice to Have /h3ulliExposure to legal documentation, contracts, compliance, or corporate administration /liliPrevious experience in startups, tech, fintech, SaaS, or international companies /liliFamiliarity with communication and project management tools such as Slack, Notion, etc. /liliExperience supporting globally distributed teams /liliAdditional European languages are a plus /li /ulh3What’s in it for you? /h3ulliCompetitive Salary and Bonus based on your experience and skillset /liliCareer Growth opportunities in a rapidly expanding company /liliCompany Perks such as Private Health Insurance /liliIntense, but Versátil Inclusive Culture where innovation and collaboration thrive /liliDirect exposure to executive decision‑making and company strategy /liliBe part of a company shaping the future of the Creator Economy /li /ul /p #J-18808-Ljbffr

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