HR Manager

Job Title: Executive Assistant (PA) - Stock Exchange Company Job Description: We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to senior executives within our esteemed stock exchange company. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational and communication skills, and demonstrate a keen attention to detail. Responsibilities: 1. Manage complex calendars, including scheduling meetings, appointments, and conference calls. 2. Coordinate travel arrangements, including flights, accommodations, and transportation for executives. 3. Prepare and organize documents, presentations, and reports for meetings and presentations. 4. Screen and prioritize incoming communications, including emails, phone calls, and mail. 5. Act as a liaison between executives, internal teams, and external stakeholders. 6. Conduct research and compile data to support decision-making processes. 7. Assist with special projects and initiatives as assigned by executives. 8. Maintain confidentiality and discretion in handling sensitive information. Required Experience, Skills, and Education: 1. Proven experience as an Executive Assistant or Personal Assistant, preferably in a corporate environment, with a minimum of 2 years of relevant experience. 2. Bachelor's degree in Business Administration, Finance, or a related field preferred. 3. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. 4. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. 5. Strong communication skills, both written and verbal, with the ability to interact professionally with all levels of staff and external contacts. 6. High level of discretion and integrity when handling confidential information. 7. Ability to work independently with minimal supervision while also functioning as part of a collaborative team. 8. Flexibility to adapt to changing priorities and deadlines in a dynamic work environment. Note: This position offers an exciting opportunity to support executives in a dynamic and fast-paced industry. If you are a proactive and detail-oriented individual with a passion for providing high-quality administrative support, we encourage you to apply and join our team.

Job Responsibility: Plans work schedules, assigns tasks and delegates responsibilities; advises on the handling of all correspondence and enquiries relating to accounts, sales, statistical and vacancy records; ensures that procedures for considering, issuing, amending and endorsing insurance policies are adhered to; plans, organises and co-ordinates the activities and resources of other offices not elsewhere classified. Organising and co-ordinating events and maintain liason with external organisations in order to facilitate the events.

Job Title: Property Management Personal Assistant Location: Primarily remote, with occasional travel to Dubai Overview: We are seeking a dedicated and proactive Personal Assistant to support a busy Property Manager. This role will primarily involve remote work, with occasional travel to Dubai. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities: Calendar Management: Coordinate and manage the Property Manager's schedule, including appointments, property inspections, and client meetings. Travel Coordination: Arrange travel logistics for property visits, conferences, and other business trips, with a focus on travel to Dubai. Client Relations: Serve as a point of contact for clients, responding to inquiries, scheduling appointments, and ensuring exceptional customer service. Property Administration: Assist with administrative tasks related to property management, such as lease agreements, rental applications, and maintenance requests. Financial Management: Support the Property Manager in financial tasks, including budgeting, rent collection, and invoice processing. Documentation: Maintain accurate records and documentation related to property listings, tenant information, and contracts. Communication: Facilitate communication between the Property Manager, tenants, contractors, and other stakeholders, ensuring timely and effective exchange of information. Research and Analysis: Conduct market research and analysis to identify potential investment opportunities, market trends, and competitive pricing strategies. Task Coordination: Coordinate various tasks and projects, delegating responsibilities to appropriate team members and ensuring deadlines are met. Miscellaneous Duties: Handle additional responsibilities and ad-hoc tasks as assigned by the Property Manager, demonstrating flexibility and willingness to contribute to the team's success. Remote Work: Enjoy the flexibility of working remotely for the majority of the time, with occasional travel opportunities. Travel Opportunities: Experience occasional travel to Dubai for property visits and business meetings, with all travel expenses covered. Competitive Compensation: Receive competitive compensation package commensurate with experience and performance. Professional Growth: Opportunities for professional development and advancement within the property management field. If you're interested in this exciting opportunity and meet the requirements outlined above, please submit your resume and cover letter detailing your relevant experience in property management. We look forward to reviewing your application!

Key Responsibilities: - Planning and Scheduling: Develop and maintain comprehensive work schedules, assigning tasks, and delegating responsibilities to ensure optimal efficiency and productivity. - Correspondence Management: Provide guidance on the handling of all correspondence and inquiries pertaining to accounts, sales, statistical data, and vacancy records. Ensure timely and professional responses to client queries and internal communications. - Insurance Policy Compliance: Ensure adherence to established procedures for considering, issuing, amending, and endorsing insurance policies. Collaborate with relevant stakeholders to maintain compliance with insurance regulations and requirements. - Resource Coordination: Plan, organize, and coordinate the activities and resources of the company, including personnel, equipment, and materials. Streamline processes to enhance operational effectiveness and cost efficiency. - Industry Expertise: Leverage your experience and knowledge of the construction and repair industry to contribute valuable insights and solutions to operational challenges. Stay informed about industry trends, regulations, and best practices. Qualifications: - Proven experience in office management or a related administrative role within the construction and repair industry. - Strong organizational, leadership, and communication skills. - Proficiency in relevant software applications, such as Microsoft Office Suite and project management tools. - Ability to multitask and prioritize tasks effectively in a fast-paced environment. - Attention to detail and a commitment to delivering high-quality work.

Responsibilities: Oversee day-to-day office operations and administrative functions. Coordinate and manage office resources, including personnel, supplies, and equipment. Implement and maintain efficient office systems and procedures. Collaborate with department heads to ensure effective communication and workflow. Foster a positive and inclusive office culture. Requirements: Proven experience in office management within the security industry. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in office software and systems. Leadership qualities with a problem-solving mindset.

We are currently seeking a passionate Lettings & Office Manager to provide outstanding tenant satisfaction through letting & managing the Orient Property Services Ltd Lettings portfolio, as well as taking responsibility for our head office space.