Office Administrator

We’re looking for a true creative thinker who can use initiative and bring new ideas to the role. You should have a strong background working in a diverse environment that is high energy and service driven. WHAT YOU’LL DO: Assertive in dealing with all meeting requests from all levels. Support the team with organizing events, meetings, conferences etc You must be flexible to travel overseas for business meetings in Dubai and within UK YOUR EXPERIENCE: You must have good Personal Assistant experience in supporting and assisting Directors, CEO's You are confident in using Excel and Word You are capable of working calmly under pressure and have a high degree of accuracy and attention to detail Have the ability to manage multiple tasks simultaneously, respond to work with urgency, understand deadlines and have the ability to prioritise. You should have basic knowledge of HMRC, Companies House and Home Office. You must have the ability to build and maintain strong relationships at all levels both internal and external, locally and internationally with excellent communication skills We are based in London, Canary Wharf - Head Office

Job Title: Junior Recruitment Agent Location: Canary Wharf, London Salary: £30,000 - £33,000 per annum We are seeking a motivated and enthusiastic Junior Recruitment Agent to join our dynamic team based in Canary Wharf. This role is an excellent opportunity for someone looking to start or grow their career in recruitment, with plenty of room for professional development and career progression. Key Responsibilities: - Candidate Sourcing: Proactively search for suitable candidates through various channels, including job boards, social media platforms, and internal databases. - Screening & Interviewing: Review CVs and conduct initial screening interviews to assess candidates' skills, qualifications, and cultural fit. Schedule further interviews with senior recruiters or clients. - Client Liaison: Build and maintain relationships with clients, ensuring you understand their hiring needs and business requirements. Assist in creating detailed job descriptions based on client specifications. - Job Advertising: Draft and post job ads across multiple platforms, ensuring they are clear, engaging, and aligned with the role’s requirements. - Database Management: Maintain and update candidate databases, ensuring all information is accurate and up-to-date. Track progress of active candidates through the recruitment process. - Market Research: Stay informed about industry trends, competitor activities, and potential opportunities to source high-quality candidates. - Administrative Support: Assist the senior recruitment team with administrative tasks, such as preparing candidate profiles, arranging interviews, and managing communications between clients and candidates. - Target Achievement: Work towards individual and team recruitment targets and KPIs, contributing to the overall success of the recruitment department. Key Requirements: - A strong interest in recruitment, with some experience in a customer-facing or sales-related role (previous recruitment experience is a bonus but not essential) - Excellent communication and interpersonal skills, both written and verbal - Ability to multitask and manage time effectively in a fast-paced environment - Strong attention to detail and the ability to assess candidate suitability based on job specifications - A proactive attitude and willingness to learn and take on responsibility - Familiarity with Microsoft Office and general administrative tools - Ability to work both independently and as part of a team Benefits: - Competitive salary of £30,000 - £33,000 per annum - Comprehensive training and mentorship to help you succeed in your role - Opportunities for career development and progression within the company - Central Canary Wharf location, with excellent transport links - Flexible working options, with a combination of in-office and remote working - Dynamic and supportive team environment, with regular team-building activities This role is perfect for someone who is driven, eager to learn, and looking to build a career in recruitment. If you have strong communication skills, a positive attitude, and are excited by the opportunity to make a real impact, apply today!

We are looking for a friendly, corporate, and professional Receptionist to join our London team at the Serviced Office Company Ltd. The Receptionist is responsible for delivering first-class customer services to all Clients and visitors, ensuring their business needs are always met. The role will be very diverse, and you will be expected to handle multiple tasks. KEY RESPONSIBILITIES AND DELIVERABLES: Perform reception duties in an efficient, professional, and courteous manner. ‘Front of house’ first point of contact to clients and their customers/ visitors/ couriers. Managing the switchboard and efficient call handling services. Log information on calls received, where required and maintain detailed and accurate records. Strong attention to detail. Communicate and liaise verbally and in writing between customers/suppliers/visitors/enquirers and relevant staff and interpret and respond clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions. Operate various standard office machines, including a computer and a variety of computer software, phone, franking machine, and photocopy machine. File data and perform other routine clerical tasks as assigned by management. Establish and maintain effective working relationships with co-workers, managers, and the general public. Handle all customer/visitor enquiries with courtesy and a smile. Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to company procedures. Prepare meeting rooms and service of refreshments. Keep the reception and all common areas and meeting rooms clean and tidy at all times. Understand and make sure clients / visitors always follow security procedures. General housekeeping checks to all floors, tea points (fully stocked) and toilets are conducted to maintain a high level of cleanliness. Order and maintain relevant office supplies for effectiveness of personal duties. Adhere to all company policies and procedures. Conduct yourself, always, professionally and responsibly, promoting a good image for SOC. ESSENTIAL SKILLS, EXPERIENCE & QUALIFICATIONS: Experience in a similar customer service-orientated role is advantageous. Ability to work independently as well as on a team. Exceptional organizational skills with the ability to prioritize work unsupervised, under pressure in a busy environment. Positive customer relationship skills Ability to demonstrate systems monitoring and compliance is necessary. Confident communication and presentation skills. Ability to engage with clients and ask questions with ease. Positive and ‘happy’ attitude. Computer literate and will to learn and show others how to use IT/Telephony is essential. Please note that this role is 5 days per week in the office. 3 days will be at Millharbour Court (E14 9XH), and 2 at Davenport House (E14 9RP).

Are you a dynamic and organized professional looking to make a significant impact on a growing organization? We're seeking a talented Administrative Assistant to join our team and play a pivotal role in ensuring the smooth and efficient operation of our Business. KEY DUTIES AND RESPONSIBILITIES: The prospective applicant needs to demonstrate the following: · Mainly responsible to do administrative work in making office run smooth on day to day basis. · Planning work schedules, assigning task and delegates responsibilities. · Stores information by filling in forms, writing notes and filing records. · Types reports, memos, notes, minutes and other documents. · Receives and distributes incoming and outgoing correspondence. · Dealing with correspondence, complaints and queries. · Preparing letters, presentations and reports to Director. · Implementing and maintaining procedures/office administrative systems. · Checks figures, prepares invoices and records details of financial transactions made. Skills, experience, and qualification required for the role. · Proven experience as an Administrative Assistant or similar role. · Excellent organizational and multitasking abilities. · Strong communication and interpersonal skills. · Proficient in Microsoft Office Suite. · Ability to handle confidential information with discretion. · Problem-solving mindset and attention to detail. · Experience in the similar role for 3 years is desirable. If you are a skilled Administrative Assistant looking for a dynamic and exciting working environment, and ready to accept new challenge; then we want to hear from you! To apply, please submit your resume outlining your experience and qualifications. Hour: 37.5 Hours per/week

We are searching for a friendly and energetic Receptionist to join our team in one of the UK’s leading restaurant brands. Benefits & Rewards: 50% staff discount for you and up to 3 friends when you dine in our restaurants. Celebrate career anniversaries, with a gift voucher to dine in our restaurants. 'Refer a Friend' bonuses. Career Development and Training, including Apprenticeships. Free food and drinks to the same standard that we serve our guests when you are working. Extra holiday allowance for length of service, up to 5 extra days after 5 years. You can take your Birthday as a day off - Guaranteed! Cycle to Work Scheme. Discounts on Gym Membership and access to discounts on 100s of retailers, health, entertainment, travel & more. Key elements of your role as a Receptionist includes ensuring guests a warm and professional welcome as well as a fond farewell when they leave. You will be able to offer information to our guests on the restaurant or nay specials that may be on offer. You’ll relay any allergen concerns to the kitchen quickly and accurately. About you: You’re an energetic and positive team player with a hands-on approach to your tasks. You’re passionate about delivering a friendly and professional service. About us: We know how to have a good time – we love what we do. The key ingredient to our success is our dedicated, talented people – and we love nothing more than to help them flourish in a supportive environment where they are respected and valued. We encourage individuality and celebrate the diversity of our people. We search for people who know what exceptional looks like and are ready to bring their passion and commitment to each and every service. It’s the Ivy way.

We are seeking a talented and energetic individual to join our team at Life Stay. You will play a crucial role in expanding our client base by acquiring new landlords. Sales should come naturally to you, and you should be comfortable speaking with people and building relationships. If you have a passion for real estate and are eager to learn, we’d love to hear from you. Key Responsibilities: Proactively reach out to potential landlords to expand our portfolio. Build and maintain strong relationships with clients. Demonstrate an understanding of the London property market. Attend meetings and networking events when necessary. What We're Looking For: A confident, well-presented individual who is comfortable speaking to people. Strong communication and negotiation skills. Common sense and the ability to learn quickly. Sales-oriented and target-driven mindset. Details: Full-time or part-time opportunities. Pay varies depending on the experience. If you’re looking for an exciting challenge and have a natural talent for sales, apply today to join our growing team.

We are looking for a professional and welcoming Front Desk Receptionist to be the first point of contact for our company. This role requires a service-focused individual who is highly organised, has excellent communication skills, and enjoys interacting with people. Responsibilities Update calendars and schedule meetings as needed. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Job Description: We are seeking a highly organized and proactive office assistant to support the company operations. The successful candidate will play a vital role in ensuring smooth daily operations and exceptional service. (Full training will be provided from the outset to ensure the successful applicant is fully equipped and confident in performing all tasks to a high standard.) Ideal Skills: Excellent communication and interpersonal skills Organised and good at multitasking Experience with customer service (within the property industry would be helpful) Confident computer user, with experience on MS Office or Google Sheets Familiar with social media platforms and at least minor content creation Ability to manage confidential information with discretion Should be able to drive or at least have the ambition to, and very comfortable on public transport Ideal Attributes: Keen eye for detail Team player Proactive and self-motivated Adaptable and able to manage a diverse range of tasks Enthusiastic about building relationships and delivering exceptional service Key Responsibilities: Enquiry Handling, Data Entry & Client Communication: Make and receive phone calls related to property enquiries Book appointments while collecting/recording essential information Provide personalised advice to clients through various channels (phone, WhatsApp, email, messages, zoom, face-to-face) Data entry and management of contact details Client Relationship Management: Build / maintain strong client relationships, ensuring clients feel valued Foster new client relationships through effective comms / follow-ups Ensure all client interactions are documented, and any required actions are completed promptly Administrative Support: Manage the day-to-day diary of the company owner, Matt, including booking appointments and meetings. Maintain communication with clients, updating them when Matt is in meetings or unavailable. Oversee and manage administrative tasks to ensure smooth operations and prevent any oversight. Compliance Management: Handle pre-marketing compliance, such as gathering client IDs, completing Anti-Money Laundering checks, and obtaining necessary documents like certificates, client forms or title documents. Handle post-offer compliance, such as preparing and managing all necessary documentation, including the memorandum of sale, sales sheets, and weekly sales progression updates. Book and co-ordinate mortgage valuations and private surveys. Social Media Management: Take provisional control of Matt’s social media accounts, including Facebook, LinkedIn, Instagram, YouTube, X and TikTok. Post estate agency-related content across all platforms. Follow up on leads and enquiries generated through social media. Create posts for social media (further training will be provided). Site Visits: Attend a limited number of site visits (such as second viewings, meeting surveyors, key collections / drop offs) Application Process: Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience and explaining why they are the ideal fit for this role. We look forward to your application to join The Property Expert Group, and hope it’s exciting for you to have the opportunity to join a company dedicated to providing a top-tier service with a personal touch.