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Personal Assistant (PA) - Private Banking Firm

Office & Admin

5 hours ago22 views

Executive Personal Assistant to Vice President (EMEA & Asia)

  • Location: Canary Wharf, London
  • Job Type: Full-time
  • Salary: £35,000 - £45,000
  • Reports To: VP - EMEA + Asia - Global Investigations
  • Benefits: Company car, international travel opportunities, professional development within a global organisation

Job Overview


We are seeking a highly organised and professional Executive Personal Assistant to provide comprehensive support to the Vice President for EMEA & Asia within our Investigations Department.


This is a pivotal and fast-paced role that goes beyond traditional administrative duties. Acting as a trusted partner and first point of contact, the Executive PA will ensure the smooth coordination of the Vice President’s activities across multiple time zones and regions.


The successful candidate will possess exceptional organisational skills, strong attention to detail, and the ability to operate effectively at senior management level.


The position requires flexibility for international travel and a proactive, solutions-focused approach to managing complex priorities and confidential matters.


Key Responsibilities


  • Manage and maintain the Vice President’s diary, appointments, and meeting schedule across EMEA and Asia
  • Coordinate and oversee extensive international travel, including flights, visas, accommodation, and detailed itineraries
  • Accompany the Vice President on business travel where required, ensuring seamless logistical and administrative support
  • Serve as a primary liaison between the Vice President and internal/external stakeholders
  • Prepare, proofread, and manage confidential correspondence, reports, and presentations
  • Support departmental coordination for the Investigations team, which includes 4 Data Analysts, 10 Associates, and 4 Senior Associates
  • Anticipate operational needs and provide proactive support to optimise the Vice President’s time and priorities
  • Manage meeting logistics, materials, and minutes, ensuring timely follow-up on action points
  • Handle sensitive information with the highest level of discretion and professionalism
  • Assist with ad hoc projects and administrative initiatives as required

Requirements


  • Proven experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting senior-level executives in an international or corporate environment
  • Exceptional organisational and time-management skills with the ability to manage multiple priorities
  • Advanced proficiency in Microsoft Office Suite and Google Workspace
  • Experience with QuickBooks or similar administrative tools (advantageous)
  • Excellent written and verbal communication skills
  • High degree of professionalism, discretion, and confidentiality
  • Ability and willingness to travel internationally as required
  • A strong understanding of Anti Corruption/Bribery/Financial Crime Regulations is beneficial but not essential
  • A valid driving licence is beneficial but not essential

Benefits


  • Company car (business and personal use)
  • International travel opportunities
  • Exposure to senior-level strategy and operations
  • Collaborative, high-performing global team based in Canary Wharf

If you are an experienced and proactive professional who thrives in a dynamic, international environment and enjoys operating at a strategic level, we invite you to apply.


Join us as the Executive Personal Assistant to the Vice President for EMEA & Asia and play a central role in supporting our global operations.

  • Experience
    Required
  • Languages
    English – Advanced
  • Employment
    Full-time
  • Schedule
    Monday - Friday
  • Salary
    £35,000 – £45,000 yearly
  • Starting time
    Immediate start!

pin icon25 Canada Square, E14 4QA, London

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Personal AssistantLondon

Private Banking Firm • More than 250 Employees

Hiring on JOB TODAY since October, 2025

Our Client is a leading private banking firm. With a strong presence across key international markets, with focus on delivering tailored solutions with the highest standards of professionalism, integrity, and discretion.

HR - On behalf of VP (Global Investigations) H. avatar icon
HR - On behalf of VP (Global Investigations) H.Active 4 hours ago
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